SOW_Requirements_.docx

NISE TEM STATEMENT OF WORK

Requirements list

Requirements:

Naval Surface Warfare Center, Port Hueneme Division has a requirement to host a Two-day Department of Defense (DoD) sponsored technical event occurring March 19th and 20th 2019 from 0800 (8:00 am) to 1700 (5:00 pm) PST.

The event will be held on the Grinder parking lot, Naval Base Ventura County.

The contractor shall set up the event area no later than 1600 (4:00 pm), March 18th 2019.

The contractor shall tear down all material/equipment used for the event by 1600 (4:00pm) March 22nd 2019.

The contractor shall set up/tear down for the event and provide support for setting up the exhibit/poster sessions, technical presentations (Breakout Tents), and configuring the keynote speaker (Large Auditorium) tent for lunch.

Facility Requirements

1. The contractor shall provide a Large Auditorium, e.g., Clear Span Structure with non-flapping/windowed sidewalls w/2 entry/exit points:

a. 1 – 50’x100’ or 18M X 25M X 3M-160MM Str.

i. Generator Power and HVAC

ii. Stage: 12’ X 20’ X 2’ with podium and wireless microphone

1. Skirting

2. Steps w/railing, and Turf Black stage floor covering

iii. 500 Padded Chairs in theater seating configuration

iv. LED High Bay Lighting, 100W, 120V to illuminate entire interior

v. A/V Equipment w/CD capable WIN 10 OS computer. 4 - 80” Viewing monitors for presentation. Must accommodate clear viewing for 500 attendees.

vi. Lunch set up (inside Large Auditorium)

1. Tables will be centered inside consisting of 38 Each (ea.) Standard 60” round tables with 8 seats ea. to accommodate 300 attendees, and 102” Black Linen Cloth ea. 8 ea. (4 ea. at opposing interior tent-ends). Table Banquet 8’ w/Linen Drape 8’ Black to accommodate coffee/water/snacks/and catered lunch

2. Exterior Eating centered between all tent areas (see diagram Pg. 3) with 9 ea. Table Round 60” w/102” Black Linen Cloth ea., and 72 ea. Padded Chairs

b. 4 – 20’x40’, or Mspan 9M X 10M X 3M-160MM Str (Breakout Tents for Technical Presentations) w/1entry/exit point with the following requirements for each tent:

i. Generator Power

ii. 100 Padded Chairs

iii. LED High Bay Lighting, 100W, 120V to illuminate entire interior

iv. CD capable WIN 10 OS computer, projector, 2 - 80” Viewing monitors for presentation. Must accommodate clear viewing for 100 attendees.

v. 2 wireless microphones, 1 for moderator, and 1 for audience (8 total)

vi. Stage: 6’ X 12’ X 2’ with 2 Tables (Classroom 6’ X 18”) and skirting to accommodate 4 speakers

c. 2 – Adjoining 40’x80’ (Exhibit/Poster Tents), or 1 Mspan 12M X 55M X 3M-160MM Str. w/4 exit points.

i. 360-degree on-ground power capability to support each poster setup (see exhibit layout)

ii. 40 Tables Banquet 6’ w/Linen Drape, and 80 Padded Chairs

iii. 9 Tables Round 48” w/102” Black Linen setup in center of tent, and 54 Padded Chairs

iv. LED High Bay Lighting, 100W, 120V to illuminate entire interior

v. Vendor will set up and tear down exhibit/posters sessions

vi. Vendor must provide a table and chair per poster, and each poster must have a stand/easel

vii. There will be three poster sessions conducted over the two day event. A minimum of two hours will be provided between poster sessions for tear down and set up. Total number of posters is 300

Posters/Exhibit Layout

2. The contractor shall provide 1 table and 1 chair per poster, and each poster must have a stand.

a. There will be three poster sessions over the two days. A minimum of two hours will be provided between poster sessions for tear down and set up. Total number of posters will be 300.

Restrooms

3. The contractor shall provide self-contained trailer-type latrine facility. Latrine must be flushing with running water and soap for handwashing. An example would include the self-contained trailer restrooms, such as a 5-Stall configuration.

Trash

4. The contractor shall provide trash receptacles to accommodate trash from lunch, water, coffee, tea and snacks. The contractor shall be responsible for taking trash off-base and providing legal disposal.

5. Notes

a. The contractor is not allowed to do any drilling, digging, or damage the Grinder in any manner

b. The Grinder is a concrete/asphalt tarmac

c. There isn’t an electrical power supply available on the Grinder

d. There isn’t a potable water source available on the Grinder

6. Attachment

a. Attached is the layout of the event area which identifies the configuration of the tens and the seating areas.