BNJ - Tungsten Software Renewal (redacted).pdf

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 3204(a)(1), Only One responsible source and no other supplies or services will satisfy agency requirements.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency.

10 U.S.C. 3204(a)(3), Industrial mobilization; engineering, developmental, or research capability; or expert services.

10 U.S.C. 3204(a)(4), International agreement.

10 U.S.C. 3204(a)(5), Authorized or required by statute.

10 U.S.C. 3204(a)(6), National Security.

10 U.S.C. 3204(a)(7), Public Interest.

5. Rationale Justifying Use of Cited Authority. The acquisition is being conducted under the procedures of FAR 12.201-1 Simplified Procedures.

Tungsten products and services are proprietary to the manufacturer, Tungsten. These brand name items are the only products that meet the NCIS requirement. The justification rationale for limiting competition is that Tungsten products and services are proprietary to the manufacturer, Tungsten.

These brand name items are the only products that meet the NCIS requirement.

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s), i.e., unique features, form-fit-function, etc.). State why the requested material or service represents the minimum requirement(s) of the Government. Describe in detail why only this/these suggested source(s) can furnish the requirement(s) to the exclusion of other sources.

The Tungsten Capture system is currently utilized for digitization of Case files and records from within NCIS and outside units. The system allows processing of large volumes of files and paperwork on currently sourced scanners on Non-classified Internet Protocol (IP) Router Network (NIPRNet) and Secret Internet Protocol Router Network (SIPRNet). The Tungsten license is required for continued use of existing scanners and services, and this capability is utilized to create large Optical Character Recognized (OCR) PDF files for ingestion into the Records Management (RM) system. Based on the current infrastructure, renewal of Tungsten is essential to meet NCIS requirement. No other comparable product in the market can be bought or implemented without major time and cost to purchase licenses, install and configure products to equipment, and ensure personnel are properly trained.

7. Determination of fair and reasonable pricing.

A price reasonable determination will be made in accordance with DFARS Class Deviation 2026- O0028 per 212.204(a)(2) and (3).

8. Brief description of Market Research conducted and results or why market research was not conducted.

The contracting team conducted a comprehensive market research effort utilizing multiple sourcing channels to evaluate vendor capabilities and determine the viability of existing contract vehicles. A Request for Information (RFI) was issued on SAM.gov on 09/16/26 to gauge broad industry interest, resulting in responses from three vendors: Kilobytez LLC, O'Ready, and SIRC.

The team cross-referenced these results against established government-wide acquisition contracts (GWACs) and Federal Supply Schedules (FSS) to assess pre-competed options. A query of GSA schedules returned one authorized source, Carahsoft, a large business. A query of the NASA SEWP vehicle returned two sources, SIRC and ThunderCat Technology, LLC, both small businesses, however, capability analysis revealed that both vendors, could only procure one specific part number (MC-KTA-0001) rather than the complete requirement.

To resolve this capability gap, the contract specialist reached out to the manufacturer to identify alternative supply channels, which yielded the incumbent contractor, InfoCap, as an authorized source capable of delivering both required products.

A review of historical documentation was performed, with analysis of previous contract, N63285- 24-F-G001, which provided the part number requested.

9. Any other factors supporting use of other than full and open ex., National Security, etc.:

N/A

10. Listing of sources (Name, Address, POC) (original equipment manufacturer (OEM) or provider and any authorized distributors or resellers):

CarahSoft Technology Corp, Michael Eshleman, Account Rep.

Authorize Reseller

InfoCap Networks LLC Carlos Peña, Contracts Administrator

(800) 901-6450 Authorized Reseller

Software Information Resource Corp Reggie Castillo, Contracts Admin Authorized Reseller

ThunderCat Technology, LLC Zachary Whisman, Sale Support Rep.

Authorized Reseller

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

A market review for similar products or services will be conducted on any future procurements to ensure there are opportunities to maximize competition or to reassess the mission needs with the best solution for the Government.