SOW.pdf

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STATEMENT OF WORK

Historical Anchor Restoration Project and 40mm battery cannon removal & transfer

Naval Ordnance Test Unit (NOTU), Cape Canaveral, FL

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1.0 Introduction

Naval Ordnance Test Unit requires the restoration of three historic anchors located across three locations to include building 88900 (the Greenhouse) , Poseidon Wharf Port flagpole, and building 01118 (ELB). Additionally, this project includes the safe removal, transfer and secure mounting of two 40MM ceremonial saluting battery cannons located at building 81701 in the Covered Storage Area (CSA) from one trailer to a 20-foot Carry- On brand flatbed trailer. The estimate to be provided is to verify and correct structural integrity and corrosion resistance of three historical anchors. The contractor is responsible for ensuring structural integrity of the trailer is maintained and the cannons are safely and securely mounted to the new trailer and will withstand the shock and force of ceremonial firings.

The work areas are shown on the location map attached to this scope of work.

1.1 General – Scope of Work

The contractor shall provide the tools, labor, materials and equipment required to complete the following scope of work:

1.1.1 Anchors

1) Do a walk thru with client.

2) Erect a containment tent around Anchor jobsites 1, 2 and 3 as required for sand blasting.

When sandblasting and mitigation process complete, containment tent will be broken down and debris will be discarded as required by CCSFS/NOTU environmental requirements.

3) Sandblast Anchor 1, 2 and 3 to remove corrosion and paint.

4) Remove the 2 compromised support bars on Anchor 1.

5) Weld in 2 new support bars on Anchor 1.

6) Complete corrosion mitigation process on Anchor 1, 2 and 3.

7) Apply 2 coats of rust resistant paint to Anchor 1, 2 coats of rust resistant paint to Anchor 2, and 2 coats of rust resistant paint to Anchor 3.

8) Apply 2 finish coats of clear paint to Anchor 1, 2 and 3.

9) Demobilize equipment and clean jobsite area of any debris and trash around Anchor 1, 2 and 3.

1.1.2 40MM Saluting Battery Cannons

1) Removal of two of three 40MM saluting battery cannons from existing trailer and remount cannons to 20-feet Carry-On trailer while preserving all reusable hardware applicable

2) Build a mounting system to securely affix two saluting battery cannons to new 20ft trailer securely ensuring firing force evenly distributed to prevent stress damage and instability.

3) Fabricate and install brackets, mounts, or other hardware as needed to securely mount both cannons to the flatbed trailer using heavy duty materials rated for shock load.

4) Provide rust mitigation to both cannons.

5) Paint both cannons with rust-resistant black coating.

6) Ensure mounting solution allows for safe transportation and ceremonial use of saluting cannons.

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5) Reinforce trailer frame or decking with rust resistance hardware to maintain trailer’s roadworthiness as necessary and to prevent fatigue or damage during cannon discharge

1.2 Period of Performance (PoP)

The Period of Performance shall be 10 work days after contract signing.

1.1 Material List Submittal

A material list will be submitted to the Naval Ordnance Test Unit’s (NOTU)’s personnel for approval prior to beginning of work. This is required to assure the project meets quality standards and requirements.

1.2 Recognized Holidays

The following are recognized US holidays. The contractor shall not perform services on these days. The contractor shall provide services between the hours of 0730- 1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

• New Year’s Day

• Martin Luther King Jr.’s Birthday

• President’s Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

1.3 Unscheduled gate closures

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

2 Security Requirements The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD and/or local policy. Should the Force Protection Condition (FPCON) change, the

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Government may require changes in contractor security matters or processes. The contractor shall coordinate all on-site activity, as required, in conjunction with the COR and the appropriate NOTU representatives.

2.1 Rules and Regulations

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

2.2 Common Access Card (CAC)

For contractors that do not require a CAC, but require access to a DoD facility or installation: the contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures. Using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

2.3 Protection of Personally Identifiable Information (PII)

The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

3 Special Qualifications The contractor shall ensure all employees possess all required licenses for operating heavy equipment, welding licenses, Material Handling Equipment (MHE) i.e. Forklift and any others, in the performance of this contract. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services.

3.1 Contract Manager (CM)

The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve

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The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

3.2 Identification of Contractor Employees

All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on email) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the COR within the 10 days of an employee’s departure) or contract completion.

3.2.1 Contractor must fill out Base Access Letter before project start if they intend on accessing any portion of the Base if mandated by the security office.

3.2.2 Only company cars with distinctive logos posted at passenger and driver doors will be authorized inside Base premises.

3.2.3 All personnel are required to show a valid not expired ID in the main entrance gate before entering the Base premises.

3.3 Physical Security

The contractor shall safeguard all Government property provided for contractor use.

3.3.1 At the close of each work period, Government facilities, equipment and materials shall be secured.

3.3.2 This SOW does not require handling of keys or key cards issued by the government.

4 Environmental

4.1 Waste Management Plan or Statement

The contractor shall submit to the COR for approval a waste management plan or statement prior to commencement of demolition services, IAW UFGS 01 74 19, para

1.6 and UFGS 02 81 00, para 3.1.2. Approval of the contractor’s plan will not relieve

Page-6 the contractor of responsibility for compliance with applicable environmental regulations or meeting project cumulative waste diversion requirement. This plan shall be coordinated with the installation waste management plan so there are no conflicts. This plan may be incorporated with the work plan. Disposal slips from landfill and/or recycler must be submitted to the Base Environmental Management Office to report amounts of debris landfilled or recycled. The waste management plan could be submitted as a simple one-page document stating the basic disposal details plans of debris and waste generated during the project.

4.2 Refuse

Every day all refuse and remaining materials related to the work will be taken to a refuse container provided by the Contractor.

4.3 Site Closure Report

This SOW does not require a site closure report.

5 Definitions and Acronyms

5.1 Definitions.

5.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

5.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

5.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.5 DELIVERABLE. Anything that can be physically delivered and includes no manufactured things such as meeting minutes or reports.

5.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm

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5.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

5.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

5.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have probity of contract with the subcontractor.

5.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

5.2 Acronyms

AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CFR Code of Federal Regulations CM Contract Manager COMSEC Communications Security CONUS Continental United States COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CUI Controlled Unclassified Information DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FPCON Force Protection Condition FPM Final Planning Meeting HQDA Headquarter Department of Army IA Information Assurance

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IPM Initial Planning Meeting IT Information Technology JTR Joint Travel Regulation JTF Joint Task Force KO Contracting Officer MHE Material Handling Equipment MOA Memorandum of Agreement MPM Mid-Planning Meeting MSR Monthly Status Report NACI National Agency Check Inquires NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States ODC Other Direct Costs OPSEC Operations Security PCO Procuring Contracting Officer PII Protection of Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts TAR Travel Authorization Request TE Technical Exhibit WWAF-RA Wide Area Workflow-Receipt and Acceptance

6 Government Furnished Property Material, Equipment and Services (GFP/M/E/S) The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

6.1 Property

Government will authorize contractor to an area for material storage.

6.1.1 Materials:

None.

6.1.2 Equipment

None.

6.1.3 Services

None.

6.1.4 Utilities

Use of electrical power is authorized for the purpose of performance under this contract.

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6.2 General

No Government-Furnished Equipment is expected to be required in this contract.

The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

6.3 Structural

No structural components will be demolished, removed or modified from the facilities unless is authorized by NOTU’s engineers.

6.3.1 Contractor must request Digging Permit before work start if necessary to perform the project.

7 Contractor’s general requirements, information and liabilities.

7.1 The Contractor is subject to all Installation Fire, Safety, Security, Civil Engineer, OPSEC, Traffic Regulations and all applicable Federal and State regulations. Fire Safety: The Contractor shall comply with all local fire regulations and NFPA 241 during all demolition and construction work. All fire extinguishers required shall be provided and maintained by the contractor. “Hot-work” operations, those involving welding, soldering, brazing, or torch heating shall not commence before the base Fire Department is aware and approved by the Fire Inspector. The contractor shall contact the Fire Department’s inspection section at least one work day prior to hot-work operations for assistance. There shall be no open burning of waste materials or debris during this contract.

7.1.1 The contractor, shall at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

7.1.2 Must request permit to use open flame equipment or grinders.

7.2 The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor.

7.3 The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate abatement action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

7.4 Accident prevention principles must be thoroughly integrated into all operations.

Unsafe Conditions and practices, as identified by the Contracting Officer or designated representative, must be corrected immediately.

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7.5 Any and all debris generated by the Contractor’s operations shall be removed from the base. Solid Waste Management: All waste materials and debris generated by work under this contract shall be processed, handled, transported, stored, and disposed of by the contractor in accordance with all federal, state, local, regulations, and laws. All waste streams will be quantified and reported to the Base Environmental Manager.

The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.11.6 The Contractor shall be liable for any loss, destruction or damage and deterioration to Government property, including vegetation and landscaping, resulting from Contractor operations. Any damage to government or personal property shall be repaired or replaced to the Contracting Officer’s satisfaction at the Contractor’s expense.

7.6 All work under this project shall meet applicable local, County, Federal, Air Force and NAVY construction codes, regulations and policies.

7.7 Contractor shall coordinate with Contracting Officer to verify the existing site and facility conditions. Any differing conditions shall be notified in writing to request clarification.

7.8 Equipment or fixtures Government Furnished Contractor Installed: None anticipated.

7.9 Comply with all Specifications applicable found and included by reference in the www.wbdg.org site. This will include all UFC and UFGS.

7.10 For additional information for entering the Site

premises Mr. James Capps, Deputy Security Manager at 321-399-6021.

7.11 For additional contracting issues will be directed to the Contracting Officer Mr. Carlos Montanez, in Building 81701 at (321) 399-6173 or carlos.montanez@ssp.navy.mil.

Or Contract Specialist, Ms. Natalie Lucas, in Building 81701 at 321-399-6174 or natalie.lucas@ssp.navy.mil

7.12 For additional Environmental information contact the Environmental Manager Office.

7.13 Contractor should have experience heavy equipment fabrication

7.14 Contractor must carry liability insurance and comply with local safety regulations

8 Invoicing factors and requirements:

8.1 Contractors must be registered (current) in the System for Award Management (SAM) internet program at: http://www.sam.gov http://www.wbdg.org/ mailto:carlos.montanez@ssp.navy.mil http://www.sam.gov/

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8.2 All invoices must be submitted using Wide Area

Workflow (WAWF) internet program at:

https://wawf.eb.mil

8.3 Contractor will verify status of all invoices My Invoice link at: https://wawf.eb.mil

8.4 At the end of each working day all areas will be clear from equipment, tools and materials or they may be staged in secured areas or company storage containers.

8.5 Special precautions will be taken at no cost to government to protect base property during the project execution.

8.6 The use of appropriate Personal Protective Equipment is mandatory at all time while working on the project.

9 This statement of work does not supersede any Federal Acquisition Regulation stipulations that may appear in a contract.

9.1 Point of Contacts (PoCs).

• Contracting Officer: Carlos Montanez, 321-399-6173, carlos.montanez@ssp.navy.mil

• Natalie Lucas, 321-399-6174 natalie. lucas@ssp.navy.mil

Project Changes. Only the Contract Officer (KO) can approve changes to the project that would require to add funds or any other changes to the original proposal. All change orders MUST be accompanied by a narrative explaining why the change is necessary. Only after NOTU personnel and the KO have approved the change order by means of a contract modification, will the contractor proceed with the changes.

11. INVOICE REQUIREMENTS:

• Complete assessment

• Itemized invoice (submitted to WAWF as per FAR 252.232-7006).

• Progress Report of activities (if requested)

• Project Schedule (CPM): Baseline Vs Update (if requested)

12. CLOSEOUT DOCUMENTATION:

• Invoice submitted to WAWF.

https://wawf.eb.mil/ https://wawf.eb.mil/ mailto:carlos.montanez@ssp.navy.mil mailto:Charles.berg@ssp.navy.mil