Combined Synopsis-Solicitation - NAMRU EAC admin spt svcs.docx

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES IF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on Sam.gov (https://sam.gov/).

The Notice ID number is N6264520240432. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023-06 (effective 05 October 2023) and DFARS Publication Notice 20231025 (effective 25 October 2023). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address:

https://www.acquisition.gov/far/

The NAICS code is 541990 – All Other Professional, Scientific, and Technical Services and the small business standard is $19.5 million. The proposed contract action is for services which the government intends to solicit and negotiate on a Firm-Fixed-Price basis. The resultant contract will have a base period of performance of 12 months and four (4) 12-month option periods of performance.

NOTE TO QUOTERS

Questions:

Questions must be received in writing via email to Austin Waller at Austin.p.waller.civ@us.navy.mil later than 1730 EST on 22 AUGUST 2024. Quotes shall be submitted via email to Austin.p.waller.civ@us.navy.mil no later than 1730 EST on 04 SEPTEMBER 2024. Instructions to quoters can be found on pg. 50 of this document.

SUBMISSION OF QUOTES

The Navy is soliciting interested sources in accordance with FAR 13.106-1(a) using the procedures and evaluation factors described in this provision. It is emphasized that this is intended to streamline the source selection and be minimally burdensome for both the Navy and vendors interested in competing for this requirement. The procedures of FAR 15.3 do not apply to the source selection. The contracting officer will make the source selection in accordance with Evaluation Criteria (pg. 54 of this document)

PERFORMANCE WORK STATEMENT

BACKGROUND: The Naval Medical Research Unit (NAMRU) EURAFCENT is a U.S. overseas military research organization with a facility in Cairo, Egypt. This requirement is for non-personal services to provide program mission support to NAMRU EURAFCENT.

SCOPE: The mission of NAMRU EURAFCENT requires the contractor to provide professional support in the specialized areas of Administration and Supply/Warehouse Management. The contractor shall provide personnel necessary to perform services under this contract, as defined in this Performance Work Statement. The contractor shall have no approval authority and in accordance with these tasks, contractors will have to maintain non-disclosure agreements.

Objectives: The primary objective is to provide Administration Support Services for NAMRU EURAFCENT.

Requirements: The contractor shall ensure the following services are provided in accordance with applicable regulations, and local policies and procedures:

· Senior Administrative Assistant (2.0 FTE)

· Senior Supply Consultant (1.0 FTE)

1.0 Senior Administrative Assistant (1.0 FTE):

1.1 Minimum Qualifications

1.1.1 University Degree in Business Administration, Management, English language, Commerce (English Section), or Science is required.

1.1.2 A minimum of 10 years of experience in a senior administrative position in a multinational entity, with medical research setting.

1.1.3 Level IV English and Arabic, oral and written.

1.1.4 In-depth knowledge of the host country culture, places, events and cross- cultural Issues.

1.1.5 Computer skills, with speed and accuracy. Incumbent must possess good command of various Microsoft Office software such as Word, Excel, and PowerPoint, Outlook, Publisher. Needs to have the skill and tact necessary to advise departmental offices and collateral duty personnel required to submit by-directional reports in the correct Navy format and NAMRU EURAFCENT administrative requirements. Must have excellent ability to deal tactfully and diplomatically with various high-level U.S. and foreign civilians, and military personnel. Ability to prioritize and organize work effectively and independently.

1.2 Tasks

1.2.1 Within 90 days of onboarding, gain sufficient knowledge of the mission and goals of NAMRU EURAFCENT, and the priorities and policies of the Commanding Officer (CO) to perform non-routine assignments such as assembling information to be used for reports or responses to inquiries not requiring technical knowledge. Must possess knowledge of the organizational function and procedures of the command, to perform such duties as referring phone calls and visitors and providing administrative information. Knowledge of substantive programs of the command sufficient to assemble information for use in reports, follow up on commitments made in meetings, and refer non-routine requests to the appropriate staff members.

1.2.2 Serves as point of contact and acts as liaison for communications within and outside the command. This includes, but is not limited to, U.S. Department of the Navy, Department of State, Office of Military Cooperate, Multinational Forces, Egyptian and other foreign ministries, other Egyptian and foreign governmental entities, academic institutions and various embassies, general public, and other research entities. Incumbent needs to have extensive skills in dealing with Senior Officials both within and outside of the host country, research entities and other NAMRU EURAFCENT' sites. S/he is required to have knowledge of the protocols necessary at the Ministerial level, along with the scientific base that would allow him/her to tackle such issues of reference in a competent manner.

1.2.3 Advises the director on protocol issues unique to particular visitors or to particular situations or events which the director is obligated to attend.

1.2.4 Manages and coordinates event planning, along with the Public Affairs Officer (PAO), to include conferences, delegations, VIP visits, meetings, and social functions. Follows up on commitments and assignments required from the Command, reporting status/stage of completion to the director and command leadership. Responsible for receiving all visitor and telephone inquiries to the director. Screens all inquiries to determine their nature and refers inquiries to CO or Executive Officer (XO) or appropriate Directorate/Division. Furnishes CO, XO, and Cairo Director with background information on all inquiries requiring their personal attention. This requires the incumbent to have in-depth knowledge of the functions and mission of all Directorates and Programs within the Command, in order to assemble data pertaining to all enquiries that necessitate the attention of the CO, XO, and Cairo Director. This further entails thorough knowledge of the names of senior officials, and offices, along with the main functions of each respectively within the U.S. Embassy and various Egyptian ministries, particularly the Ministry of Health, with whom the Command regularly conducts business.

1.2.5 Manages the daily agenda of the CO, XO, and Cairo Director. Plans their daily activities accordingly. Schedules appointments for command and 1.2.6 external visitors such as the Ambassador, DCM, senior officials of the U.S. Embassy and the Egyptian Ministry of Health.

1.2.7 Posts notices on the intranet and through email including command instructions and notices, plan of the week, lost and found. Maintains command leave and liberty calendar.

1.2.8 Reviews all incoming correspondence to CO, XO, and Cairo Director. Analyzes material to determine necessary action by the CO, XO and Cairo Director; manages, writes, prepares and processes responses to a wide variety of correspondence from within and outside the command; drafting initial or final executive level correspondence and monitoring such correspondence to insure that the actions taken are completed accurately, in a timely manner and that appropriate procedures are followed; identifies opportunities for improvement in the correspondence processes in the command. Informs and/or instructs command administrative assistants on proper correspondence procedures and requirements.

1.2.9 Drafts, edits, prepares, and maintains all correspondence for all NAMRU EURAFCENT activities including but not limited to relations with U.S. Navy host country, investigations, and similar subjects. Prepares and maintains files on officers' fitness reports end enlisted evals.

1.2.10 Responsible for conducting background research on all issues brought to the attention of the CO, XO, and Cairo Director in order to provide thorough briefings and reduce the amount of time required for action. Issues include personnel issues, management, and host country relationships.

1.2.11 Prepares responses to non-technical requests for information. Determines the nature of the data required and independently prepares material based on the nature of the request and Command (DOD/DON) regulations for CO, XO or Director review and release. This may involve determining whether or not to release information based on the nature or degree of sensitivity of the information and the requestor’s authority to receive the information. Disseminates information to a wide range of users that may include the general public and media (through the PAO), U.S. Embassy and U.S. Navy Staff.

1.2.12 Serves as a liaison between the CO, XO, and Cairo Director on some of the critical issues under the CO/XO's purview. Assists staff in reporting and documenting and provides support to staff on day-to-day administrative support functions.

1.2.13 Identifies and provides administrative management services for the office, to include equipment and supplies. Manages office maintenance coordinating with Public Works and Supply Departments to be sure the office environment is up to standards.

1.2.14 Prepares transportation requests for Cairo Director, protocol visits and other events. Liaises with dispatcher to make optimal use of resources at times required.

1.2.15 Travel arrangements for the CO and XO, business cards preparation and printing, updating command's organizational chart and phone list, etc.

1.2.16

1.2.17 Trains, mentors, and coaches new administrative assistants.

2.0 Senior Administrative Assistant (1.0 FTE)

2.1 Minimum Qualifications

2.1.1 Bachelor of Arts in Business Management, Administration, Accounting, Finance, or a related field is required.

2.1.2 A minimum of 10 years of experience in administrative responsibilities including program coordination, administrative, or accounting experience is required. Extensive knowledge of medical terminology with comprehensive knowledge of rules and regulations governing research involving human subjects. Additional formal training in the information technology field is desired.

2.1.3 Working knowledge of the use of audio and video streaming equipment and software. Customer service and Interpersonal communication are recommended. Incumbent should be sufficiently qualified so that training is only required to become familiar with NAMRU EURAFCENT procedures/policies necessary for performing all duties of this position.

2.1.4 Level Ill (speak/read/write) English proficiency and fluency (speak/read/Write) in Arabic.

2.1.5 Thorough knowledge of standard office procedures and customer service practices are required. Professional, working knowledge related to administrative duties and office management. This includes an excellent knowledge of computer programs including databases, Excel, Word, and Power Point. Knowledgeable of medical terminology. Must have knowledge of systematic filing systems for all correspondences and documents employing an electronic storage and retrieval system. Awareness of DoD and DoS legislation and rules governing acquisition, contracting, and spending of federal money. Incumbent must have specialized experience that equipped them with the particular knowledge, skills, and abilities to successfully perform the duties of the position and that is typically in, or related to, the position to be filled, such as performing complex financial transactions, making and recording financial disbursements; balancing cash and financial documents; maintaining and reconciling dally balance of the cash In his/her safe, reimbursements and deposits; preparing and reconciles all receiving vouchers and appropriately applying payments.

2.1.6 Well-developed Interpersonal skills to deal with end work comfortably with American and Egyptian personnel are required. Excellent coordination skills. Ability to undertake assignments and complete work within established deadlines with minimum supervision is required. Incumbent must have excellent communication and customer service skills to communicate with the different DoD funding agencies and foreign government partners and academic Institutions and to provide logistic support. Must be organized and resourceful, able to meet deadlines. Has accounting background, able to generate and maintain tracking systems needed to track budgets, correspondence, tasking, and other actions items.

2.1.7 Proficient In computer operation, software and databases (including word processing, spreadsheets, and presentation software), data management and analysts. The position requires the incumbent to be organized and resourceful with the ability to work under pressure with seed, accuracy, patience, adaptability, initiation, resourcefulness, and mature judgments. Ability to make sound decisions and work efficiently and effectively with minimal supervision. Able to read, comprehend and implement independently sophisticated Instructions related to the job requirement.

2.2 Tasks (95%)

2.2.1 Submit and track requests including transportation, access requests, overtime and purchase orders and travel settlement.

2.2.2 Tracks all logistics related to shipping or receiving of shipments and custom clearances.

2.2.3 Filing of administrative correspondence, time keeping, compile all human resources related actions as in evaluations and awards.

2.2.4 Supports administrative functions of the NAMRU EURAFCENT administration department to include writing and editing of official administrative letters, agreements, reports; filing and records management; scheduling and communicating appointments; and reserve meeting rooms.

2.2.5 Manage and track correspondence and action item routing.

2.2.6 Manage and track tasking that come from higher echelons through their completion.

2.2.7 Assist staff to complete travel request packages, travel vouchers, and trip reports.

2.2.8 Assist in the tracking of all logistics related to shipping or receiving of Items and custom clearances.

2.2.9 Submission and follow up on purchase orders.

2.2.10 Compiling and preparing HR related actions for review and submission. Advising staff in completing their command check-in and check-out lists.

2.2.11 Prepares detailed budget reports according to authorizations of sponsors, reviewing reports for completion according to instructions of sponsors, compiling and presenting quarterly and annual reports to sponsor, and reviews proposal budgets for accurate calculation.

2.2.12 Prepares and reviews reports to internal and external agencies for completeness.

2.2.13 Disseminates information and coordination of administrative support tasks.

2.2.14 Assists in tracking the distribution of funds and in compiling spending plans for the different departments/divisions.

2.2.15 Trains, mentors, and coaches new administrative assistants.

2.3 Alternate Duties (5%)

2.3.1 RSD Admin Support

2.3.1.1 Serves as an alternate OPTAR holder (budget manager) for multiple science funds.

2.3.1.2 Prepares manuscript and abstract submission packages, this includes compliance with journal/conference format and

2.3.1.3 Instructions ensuring that all forms are complete, signature of all authors have been obtained, submission of the final revised copy to the journal, communicate editor's comment with PI.

2.3.1.4 Solicits feedback from science PIs, coordinates and compiles weekly activity reports that are used to generate reports for NAMRU EURAFCENT immediate superior command.

2.3.1.5 Assists in processing and routing all NAMRU EURAFCENT Ghana detachment protocols, contracts, manuscripts/abstracts and other requests as needed (Travel packages, purchase orders, etc.).

2.3.1.6 Coordination of research activities: provides administrative reviews or scientific documents to ensure compliance with requirements of funding agencies.

2.3.2 Science Review Board Support

2.3.2.1 Provide administrative support to the Chairman of the Scientific Review Board (SRB) on various Issues revolving around the review process of research protocols.

2.3.2.2 Serves as executive secretary for the SRB with responsibility for coordinating, numbering and tracking the submission, renewal, and approval of research protocols.

2.3.2.3 On a routine basis, the incumbent provides analytical input for the chair SRB and members on decisions regarding NAMRU EURAFCENT research.

2.3.2.4 Follow up with principal Investigators on proper submission of research protocols and corrections to forms,

2.3.2.5 In consultation with the Chair, SRB, the incumbent assigns appropriate number of primary reviewers for each action received and coordinates and sets up regular meetings.

2.3.2.6 Forwards final documents to appropriate individuals. Maintains permanent files of all SRB protocols approved by SRB In accordance with federal law and DoD regulations.

2.3.2.7 Create tracking sheets Indicating annual review dates and follow up with PIs with necessary review forms.

2.3.3 Human Research Protection Program (HRPP) Support - Point of Contact (POC) at NAMRU EURAFCENT. Assists with the follow-up communications with approving officials to Include IRB Chair, Vice Chair IRB, Naval Medical Research Center (NMRC) Office of Research Administration (ORA), and Department of the Navy (DoN) Human Research Protection Office (HRPO). Incumbent must be CITI certified (Collaborative Institutional Training Initiative) with comprehensive knowledge of rules and regulations governing research involving human subjects. The Incumbent must maintain valid certificate through periodic trainings.

3.0 Senior Supply Consultant (1.0 FTE)

3.1 Minimum Qualifications

3.2

3.2.1 University graduate is required, preferably B.Sc. in Commerce. Emphasis should be in the fields of Accounting and Administration with additional knowledge in computer skills.

3.2.2 20 years of experience in warehouse management. Management of medical and lab equipment and spare parts will be useful.

3.2.3 Control of stock is required, Fleet Material Support Office, Retail Inventory Management Course and Transportation of hazardous material.

3.2.4 Fluent in English (Level IV) and Arabic is required.

3.2.5 Advanced knowledge of Navy warehousing management system, computer and accounting skills to work with warehousing and accounting computer programs. Must have a full understanding of Navy Directives related to warehousing.

3.2.6 Must demonstrate evidence of loyalty and the highest standards of personal integrity. Ability to plan and organize the work of the assigned warehouse organization. Ability to devise new methods. Knowledge of warehouse functions. Ability to meet deadlines. Excellent communication and customer service skills. Ability to effectively consult with and coordinate the efforts of others. Must be able to make sound decisions and work effectively and efficiently under stressful conditions with minimal supervision. Organizational and leadership skills are highly required. Upper-level supervisory ability is a must. Must have the ability to train employees in the area of his/her responsibility.

3.3 Tasks

3.3.1 Advise, mentor, and coach Warehouse Manager in execution of their duties and responsibilities outlined below:

3.3.1.1 Warehouse Management: Overseeing and directing the Unit's warehouse of expendable and nonexpendable supply items including medical and lab equipment, specialized tools, office supplies etc.

3.3.1.2 Custodian for all controlled substances in the Logistics Branch.

3.3.1.3 Supervising of receiving activities, storage, issuance, usage, record keeping, inventory control, procurement, replenishment, disposal activities, and financial management of all stocked expendable and nonexpendable lab and office property such as file cabinets, office chairs, and other office furniture and lab equipment.

3.3.1.4 Custodian of all plant property in the Warehouse Division.

3.3.1.5 Supervising of receiving activities.

3.3.1.6 Assessment and updating procedures and methods of conducting activities, procedures, and methodologies.

3.3.1.7 Training of warehouse personnel.

3.3.1.8 Inventory Management. Completing inventory and drafting of reports to Supply Officer, such as “monthly issues”, “monthly 10% random sample inventory”, “discrepancy report”, and “annual 100% inventory”.

3.3.1.9

3.3.1.10 Proper issuance and subsequent receipt, inspection and documentation, efficient and safe storage, of equipment and supplies.

3.3.1.11 Planning and supervising the replenishment of stock levels

3.3.1.12 Receiving all procurement requests for warehouse materials.

3.3.1.13 Screening and grouping requests.

3.3.1.14 Conducting changes in the replenishment plan.

3.3.1.15 Managing and monitoring the authorized replenishment budget for stocked items.

3.3.1.16 Supervising the review and audit of all expediting contractors' local vendors' invoices against airway bills, packing slips and vouchers for payment. Supervise all records required for proper management of the function.

3.3.1.17 Supervising all outgoing shipments to different sites

General Information:

Period of Performance: The contract is for one (1) Base Year of 12 months from 25 September 2024 and 4 Option years of 12 months each.

Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor will notify NAMRU EURAFCENT of deficiencies in the service process.

Quality Assurance: The Government shall evaluate the Contractor’s performance, outlined by this PWS, in accordance with a Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays: The contractor is not required to work on the designated holidays observed by the organization where the work is performed as per the schedule below:

*The COR may consider moving the observance date of local holidays falling on weekends or otherwise in the event that the Egyptian Government issues decisions mandating that both the public and private sector change the observance date of a local holiday.

** Dates of Islamic holidays are subject to the sighting of the moon and may vary from projected dates.

Hours of Operation: The contractor is responsible for conducting business at the times of business in Egypt, Sunday through Thursday except official Government holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Place of Performance: The work to be performed under this contract shall be performed, at NAMRU EURAFCENT (Egypt) offices, in Cairo, Egypt or as mentioned for special cases.

Security Requirements: Contractor personnel performing work under this contract and working at NAMRU EURAFCENT (Egypt) shall obtain U.S. Embassy clearance (Egyptian Nationals) and shall maintain the level of security required for the life of the contract.

**Common Access Card (CAC): In the event contractor personnel are required to obtain a CAC for access to a DoD IT network and email address, a National Agency Check shall be required prior to onboarding those personnel.

Organizational Conflict of Interest: Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in US FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Key Control: N/A

Physical Security: The contractor must be responsible for safeguarding all data, supplies and equipment provided for contractor use. At the close of each work period materials shall be secured.

Identification of Contractor Employees: All contract personnel attending meetings, answering U.S. Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor Travel: 2 trips a year is anticipated for each subcontractor to assist in training staff in Ghana and Italy and attend meetings as needed. The contractor may be required to travel to off-site training locations and carry or ship training materials. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulations (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

Data Rights: In accordance with DFARS 252.227-7015 and DFARS 252.227-7032. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract must be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government must be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other.

Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Technical Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Other Direct Costs: There may be ODCs required to perform this PWS and will be defined on as needed basis in writing (e.g., e-mail) by the TPOC for this contract. ODCs will typically include (but are not limited to) contractor-procured supplies, equipment, IT support equipment, and subcontractor and consultant services incidental to performance. All ODCs shall be approved by the TPOC in writing (e.g., email) if within scope and budget. Otherwise, a modification to the contract will be required.

4.0 DEFINITIONS AND ACRONYMS:

4.1. DEFINITIONS:

4.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

4.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

4.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

4.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.13. WORK WEEK. Sunday through Thursday, unless specified otherwise.

4.2. ACRONYMS:

5.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

5.1 Services: N/A

5.2 Facilities: Unless otherwise specified, the Government will provide the necessary workspace for the contractor staff at NAMRU EURAFCENT offices to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment

5.3 Utilities: The Government will provide all available utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. If utilities are furnished, the following is required: Contractor personnel shall be aware of utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

5.4 Equipment: The Government will provide scanners, fax machines, printers, shipping crates, computers/laptops, cellular phones, and all other equipment necessary to complete performance of tasks outlined in this PWS. All equipment will be under NAMRU EURAFCENT’s custody.

5.5 Materials: NAMRU EURAFCENT will provide all needed forms, software, and other materials necessary to complete performance of tasks outlined in this PWS.

6.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

6.1 Services: The Contractor shall furnish all services required under this contract.

6.2 Facilities: Contractors shall require a facility clearance in order to gain access to all necessary facilities

6.3 Materials: N/A

6.4 Equipment: Contractors shall be provided access to use the printers and scanners at NAMRU EURAFCENT offices, and, if required, will be provided a CAC operated laptop, and a cellular phone and international phone plan if their work requires making long distance phone calls. Government laptops are prohibited from being removed from Government facilities unless approval is obtained by the TPOC or COR.

7.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7.1 The generated data under this contract should not be published or submitted to any scientific conferences without preapproval from NAMRU EURAFCENT authority.

7.2 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, as in the Declaration of Helsinki, the Code of Federal Regulation, GCP and the research ethics guideline of NAMRU EURAFCENT. (http://www.gpo.gov/, http://www.ich.org/home.html) (Revised Common Rule found at https://www.hhs.gov/ohrp/regulations-and-policy/regulations/finalized-revisions-common- rule/index.html), the study protocol and NAMRU EURAFCENT Standard Operating procedures written and provided by NAMRU EURAFCENT.

QUALITY ASSURANCE SURVEILLANCE PLAN

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1. Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

2. Performance Standards:

a. Schedule - The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables – The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the PWS for the required content, quality, timeliness, and accuracy.

c. Past Performance - The Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Performance Requirements Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

4. Incentives/Disincentives:

The Technical Point of contact (TPOC) makes an annual report on Contractor Performance. The contractor’s failure to achieve satisfactory performance under the contract/task order, reflected in the TPOC’s annual report, may result in the loss of future Government contracts/task orders.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

DELIVERABLES SCHEDULE

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (Max. error rate)

Method of Surveillance

Senior Administrative Assistant

PWS 1.2.2, 1.2.11

Contractor is in compliance with 97% of the time

Serves as point of contact and acts as liaison for communications within and outside the command.

Serves as a liaison between the CO, XO, and Cairo Director on some of the critical issues under the

CO/XO's purview. Assists staff in reporting and documenting and provides support to staff on day-to-day administrative support functions

issues unique to particular visitors or to particular situations or events with 97% of the time

which the director is obligated to attend

conferences, delegations, VIP visits, meetings, and social functions.

0% deviation

TBD

Follows up on commitments and assignments required from the Command, reporting status/stage of completion to the director and command leadership. Responsible for receiving all visitor and telephone inquiries to the director.

Schedules appointments for command and external visitors such as the Ambassador, DCM, senior officials of the U.S.

Embassy and the Egyptian Ministry of Health.

Posts notices on the intranet and through email including command instructions and notices, plan of the week, lost and found. Maintains command leave and liberty calendar. Reviews all incoming correspondence to CO, XO, and

Cairo Director

Senior Administrative Assistant

requests, overtime and purchase orders and travel settlement.

accurate.

0% deviation

TBD

Tracks all logistics related to shipping or receiving of shipments and custom clearances

leadership to include, writing official administrative letters and accurate.

0% deviation

TBD

reports, letter of recommendation, filing and schedule and communicate appointments and reserve meeting rooms

higher echelons through their completion. Assist staff to complete travel request packages,

travel vouchers, and trip reports.

Assist in the tracking of all logistics related to shipping or receiving of Items and custom clearances

errors,

Prepares detailed budget reports according to authorizations of sponsors, reviewing reports for completion according to instructions of sponsors, compiling and presenting quarterly and annual reports to sponsor, and reviews proposal budgets for accurate calculation. Assists in tracking the distribution of funds and in compiling spending plans for the different departments/divisions complete and accurate.

PWS 2.3.1

RSD Admin Support responsibilities PWS 2.3.1.1- 2.3.1.5 Less than 3 errors, complete and accurate.

0% deviation

TBD

PWS 2.3.2

Science Review Board Support responsibilities PWS 2.3.2.1- 2.3.2.7 Less than 3 errors, complete and accurate.

0% deviation

TBD

PWS 2.3.3

Human Research Protection Program (HRPP) Support - Point of Contact (POC) at NAMRU EURAFCENT. Assists with the follow-up communications with approving officials to Include IRB Chair, Vice Chair IRB, Naval Medical Research Center (NMRC) Office of Research Administration (ORA), and Department of the Navy (DoN) Human Research Protection Office (HRPO) Less than 3 errors, complete and accurate.

TBD

Senior Supply Consultant

PWS 3.2.1

Advise, mentor, and coach Warehouse Manager in execution of their duties and responsibilities outlined in PWS 3.2.1.1-3.2.1.18 Less than 3 errors, complete and accurate.

TBD

Special License Agreement

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Lot

Admin. Support Services NAMRU-EAC

FFP

See Performance Work Statement in Section C FOB: Destination

MILSTRIP: 1301142712

PURCHASE REQUEST NUMBER: 1301142712

PSC CD: R799

NET AMT

Lot

Travel

FFP

FOB: Destination

MILSTRIP: 1301142712

PURCHASE REQUEST NUMBER: 1301142712

NET AMT

Lot

FFP

See Performance Work Statement in Section C FOB: Destination

MILSTRIP: 1301142712

NET AMT

Lot

FFP

FOB: Destination

NET AMT

Lot

FFP

See Performance Work Statement in Section C FOB: Destination

NET AMT

Lot

FFP

FOB: Destination

NET AMT

Lot

FFP

See Performance Work Statement in Section C FOB: Destination

NET AMT

Lot

FFP

FOB: Destination

NET AMT

Lot

FFP

See Performance Work Statement in Section C FOB: Destination

NET AMT

Lot

FFP

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

24-SEP-2025

SHERINE WAHBA

CAIRO, ARAB REPUBLIC OF EGYPT

FPO 09835-0007

+2-0122-7377142 FOB: Destination N61751

24-SEP-2025

N61751

24-SEP-2026

N61751

24-SEP-2026

N61751

24-SEP-2027

N61751

24-SEP-2027

N61751

24-SEP-2028

N61751

24-SEP-2028

N61751

24-SEP-2029

N61751

24-SEP-2029

N61751

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file.