N6264519R0057_0002.docx

N6264519R0057

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Sep-2019 10:00 AM to 18-Sep-2019 10:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1. CONTRACT SPECIALIST

The Contract Specialist (CS) is the point of contact for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to jaclyn.p.svincek.civ@mail.mil and anthony.carlisi2.civ@mail.mil. Please place the RFP number N6264519R0057 in the subject line.

L.1.1. PERIOD FOR ACCEPTANCE OF OFFERS

The period for acceptance of offers is within 180 days after the closing date of the solicitation.

L.2. PRE CONTRACT COSTS

The Contractor will not be reimbursed for any costs incurred prior to the effective date of the contract.

L.3. CONTRACT AWARD

L.3.1. TYPE OF SOLICITATION

This solicitation is being issued as a total small business set-aside.

L.3.2. ONE PROPOSAL

The Government will evaluate only one proposal from each prime offeror.

L.3.3. TYPE OF CONTRACT (FAR 52.216-1) (APR 1984)

The Government contemplates award of a single award IDIQ Contract with Cost Plus Fixed Fee (CPFF) task orders, resulting from this solicitation.

L.3.4. CEILING AMOUNT AWARD ON BASE IDIQ CONTRACT

At award, a ceiling amount will be added to the base contract. This ceiling amount shall be $44,227,300.00. (including the successful offeror’s fee), and will serve as the cumulative ceiling for all task orders issued under this contract.

L.3.5. GUARANTEED MINIMUM / INITIAL TASK ORDER (ITO)

The Government will distribute the initial task order simultaneously with the contract award. The ITO award value will be based on the successful offeror’s proposed cost for the ITO. Combined, the ITOs will have a guaranteed minimum value of $25,000.00. The guaranteed minimum is only applicable to the successful offeror. After satisfying the guaranteed minimum, the successful offeror is not guaranteed any further task orders.

L.4. AWARD ON INITIAL OFFER

The Government intends to evaluate proposals and award a contract without discussions. Clarifications may be conducted as described in FAR 15.306(a)(2). Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary (FAR 52.215-1(f)(4)). If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L.5. PROPOSAL SUBMISSION

a. Offerors are invited to submit a proposal in accordance with Paragraph L.8, Proposal Preparation Instructions, to arrive via email (according to the instructions below) no later than the proposal due date for this solicitation. The Government does not authorize submission of telegraphic, facsimile, paper or CDROM offers via hand carry or mail carrier for this solicitation.

b. The proposal due date is 10:00 AM Eastern time on 18 September 2019.

c. Submitting your proposal: All proposals submitted in response to this solicitation shall be submitted electronically via email. No paper copies or electronic copies submitted outside of email will be accepted.

Proposals shall be submitted by the due date and time outlined in the L.5.b. Proposals shall be submitted electronically via e-mail to jaclyn.p.svincek.civ@mail.mil and anthony.carlisi2.civ@mail.mil. RFP number N6264519R0057 shall be included in the email subject line.

Emails shall not contain files that total over 5 megabytes. If multiple emails are required to submit an offeror’s complete proposal, they shall submit them on multiple emails. If multiple emails are submitted they shall be numbered (1 of 2, 2 of 2 etc.). The first email sent shall contain a complete list of all files being submitted.

d. Any data previously submitted in response to another solicitation, whether submitted to the Naval Medical Logistics Command or another agency, shall be assumed to be unavailable during this proposal evaluation and source selection process. The proposal submitted in response to this solicitation shall be a standalone document. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

e. The Government reserves the right to request additional information after receipt of Offeror’s proposal. The proposal shall be valid for not less than 180 calendar days from the proposal due date. The Offeror shall make a clear statement in their proposal that the proposal is valid until such date.

f. Offerors are cautioned that in order for their proposal to be eligible for award, the proposal shall be in compliance with all of the terms and conditions set forth in the RFP.

g. A company with multiple Divisions (and each division registered separately in SAM) is permitted to submit a separate proposal by Division for award consideration. However, Offerors are cautioned that if one company submits separate proposals from multiple Divisions, each Division’s proposal shall address the full RFP requirements uniquely based on their particular Division’s capabilities. For example, management processes, small business participation plans, and/or past performance submissions of a different Division may not be used in support of the Division submitting the proposal. The proposal must be specific to the Division submitting the proposal.

L.6. SEQUENCE OF EVENTS

The Government will employ source selection techniques to evaluate proposals, conduct negotiations and determine the successful Offeror in this acquisition. "Offer," for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

The following describes the sequence of events Offerors can expect during proposal evaluation and negotiation:

a. The Offeror's proposal shall be submitted in accordance with Paragraph L.8, Proposal Preparation Instructions.

b. Upon receipt, the proposals will be reviewed for completeness and compliance with RFP requirements. If a proposal is incomplete or received late (in part or in full) the Contracting Officer does not have to evaluate the proposal. The proposals will receive a detailed evaluation employing the process and criteria identified in Section M of this RFP.

c. In accordance with FAR 15.306, the Government may conduct exchanges with Offerors after receipt of proposals leading to the establishment of the competitive range (if established) and any subsequent competitive range determination that may be made.

d. The Government reserves the right to make award without entering into discussions. If the Contracting Officer determines that discussions are required, offerors shall be prepared to enter into discussions and/or negotiations and, if authorized by the Contracting Officer, may be allowed to revise or modify their proposals. For those Offerors in the competitive range, the Government will submit Discussion Items, which will require a response per instructions that will be provided at that time.

e. The Government will incorporate into the resultant contract any and/or all commitments made in the Offeror’s proposal.

L.7. NOTICE OF HUMAN USE RESEARCH

There is a high probability that Human Use Research will be conducted by the successful offeror under all task order awards.

a. The performance of research involving human subjects shall be conducted in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.235-7004 “Protection of Human Subjects,” 32 CFR 219 “The Common Rule,” 10 USC 980 “Limitation on Use of Humans as Experimental Subjects,” Department of Defense (DoD) Instruction 3216.02 “Protection of Human Subjects and Adherence to Ethical Standards in DoD- Supported Research,” and Secretary of the Navy Instruction 3900.39 (series) “Human Research Protection Program,” as well as other applicable federal and state law and regulations, and Department of the Navy guidance.

Bureau of Medicine and Surgery (BUMED) Instruction 6500.3 (Series) “Research Integrity, Responsible Conduct of Research Education, and Research Misconduct” applies to research sponsored or funded by Navy Medicine.

Federal regulations governing current Good Clinical Practice (cGCP) are found in 21CFR 11, 50, 54, 56, 312, and 314 and important guidelines are in the FDA Information Sheets. Additional regulations for human subjects protection are found in 45 CFR 46. The International Convention on Harmonization Guidelines for Good Clinical Practice are also standards governing the conduct of research trials.

The Contractor must be cognizant of and abide by the additional restrictions and limitations imposed on the DoD regarding research involving human subjects, specifically as they regard vulnerable populations, recruitment of military research subjects, and informed consent and surrogate consent and chemical and biological agent research. Food and Drug Administration regulation and policies may also apply. The Contractor shall rely on the local command’s designated Institutional Review Board (IRB) as the IRB of record for the research to be supported under the contract. The Contractor shall also comply with the standard research training requirements of NAMRU-D.

The Contractor shall hold an active (i.e., not expired) Federalwide Assurance (FWA) appropriate for research to be supported under the contract. The FWA shall remain active for the duration of the contract. The FWA is issued by the Department of Health and Human Services.

b. The following requirements must be completed prior to the Contractor’s performance of research involving human subjects or expenditure of funding on such effort, whichever occurs first:

(1) The Contractor shall enter into a DoD Institutional Agreement for Institutional Review Board (IRB) Review (IAIR) with the local command. The IAIR will apply to all human subject research supported under the contract. The IAIR shall be executed by the parties no later than 30 days after the effective date of the contract, or before commencement of performance of research involving human subjects or expenditure of funding, whichever occurs first.

(2) Contractor personnel providing support under the contract shall complete initial and ongoing research ethics and human subject protections training appropriate to each individual’s level of involvement, duties, and responsibilities.

(3) The Contractor shall obtain written notice from the local command that: (i) Contractor personnel identified as supporting human subject research under the contract have been added to the applicable research protocol; (ii) performance of the protocol has been approved by the Command’s Institutional Official and that performance may begin; (iii) a determination that the protocol meets exemption criteria including the exemption category or classification of research risk (e.g., minimal risk); (iv) confirmation of continuing acceptability of the Contractor’s assurances; and (v) Human Research Protection Official (HRPO) review of the protocol in accordance with DFARS clause 252.235-7004 has been completed. Contractor personnel shall not commence performance of research involving human subjects until stated notice is received.

(4) The Contractor shall notify the local command of personnel changes under the contract. New personnel that will perform research involving human subjects will be required to complete applicable training and will be added to the applicable research protocol(s) as discussed above.

(c) The Contractor shall support administrative efforts by the local command to ensure compliance with the terms of this requirement. This support includes identifying Contractor personnel that may support human subject research under the contract and maintaining records of training and other documentation to demonstrate compliance with human research protection requirements under the contract. The Contractor shall also assist with the continuing review of the human subject research that is supported under the contract.

(d) Failure of the Contractor to comply with the terms of this requirement will result in the issuance of a stop-work order under Federal Acquisition Regulation clause 52.242-15 (Alt 1) to immediately suspend, in whole or in part, work and further payment under this contract, or will result in other issuance of suspension of work and further payment for as long as determined necessary at the discretion of the Contracting Officer.

(e) The terms of this requirement are applicable to and shall be included in all Subcontracts that may include the support of human subject research.

L.8. PROPOSAL PREPARATION INSTRUCTIONS

L.8.1. SOLICITATION QUESTIONS

Questions concerning the proposal are due no later than 10:00 AM Eastern Time on 21 August 2019 (extended from 07 August 2019 to 21 August 2019 via RFP amendment 0001).

RFP number N6264519R0057 shall be included in the email subject line. Questions shall be submitted to the Contract Specialist at jaclyn.p.svincek.civ@mail.mil and anthony.carlisi2.civ@mail.mil by the required time, and no questions shall be addressed after this cutoff date. Offerors shall submit one set of questions only; multiple emails shall not be accepted. An amendment to the solicitation will be issued providing responses to the questions.

L.8.2. ELECTRONIC PROPOSAL SUBMISSION Proposals shall be submitted in two electronic Volumes:

Volume I: Non-Price/Cost Volume II: Price/Cost

Volume I and Volume II shall be stand-alone documents and shall clearly and completely provide the information requested. The two volumes will be evaluated as part of the source selection evaluation process (see Section M).

L.8.2.1. ELECTRONIC PROPOSAL

The overall proposal shall consist of the following separate, individually titled volumes.

MS Word is an acceptable file format for Volume I of the proposal. MS Word and MS Excel are acceptable file formats for Volume II of the proposal. Unless a file format is specified above, the file format is unacceptable.

Offerors shall not submit duplicate copies of the same document (or volume), by (for example) submitting an MS Word version and an Adobe Acrobat version of the same document.

Volumes and number of copies each are identified below. The Government will not consider pages submitted in excess of the stated page limitations. Page limitations include all text, graphs, pictures, appendices, references and exhibits unless otherwise noted. Cross reference matrices, tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFP. Type shall be Times New Roman and no smaller than a font size of eleven (11) and shall have 1.0 line spacing. Type for graphics, tables and reproductions shall be no smaller than a font size of 10 with a minimum of 1” margins. Page size shall not exceed 8 ½” x 11”. The page limits described below do not include Title Page, Table of Contents, and Glossary.

Double column pages are not allowed. Separate electronic files shall be used for Volume I and Volume II.

Section II- Verification of

L.9. EVALUATION APPROACH

L.9.1 VOLUME I, SUBPART I: ADMINISTRATIVE

The offeror shall submit all of the following sections to Volume I: Subpart I or the proposal will be considered incomplete.

L.9.1.1. SECTION I: EXECUTIVE SUMMARY

The offeror shall provide a high level summation of its proposal.

The offeror shall make a clear statement in the Executive Summary, that the proposal is valid for not less than 180 calendar days from the proposal due date.

L.9.1.3. SECTION II: VERIFICATION OF SECURITY CLEARANCE LEVEL

The offeror shall submit documentation verifying that they can provide contract employees that can possess a secret clearance. A completed DD Form 254 will be provided at the time of task order award.

L.9.2. VOLUME I, SUBPART II: EVALUATION FACTOR I: MANAGEMENT APPROACH/RISK

The Offeror shall propose an approach that clearly reflects how it plans to accomplish the work identified in the base contract PWS.

The Management Approach shall address the following:

· Management structure with regard to roles and responsibilities, lines of authority, span of control, flow of information, and communication strategies amongst the contractor team, any subcontractors, requiring activities, and external organizations,

· Ability to monitor contract activities,

· Ability to manage subcontracts (if applicable),

· Strategies / processes to identify and manage / mitigate risk,

· Approach to managing cost, schedule, and performance for multiple task orders,

· Recruiting and retention,

· For executing tasks for Clinical Trials the offeror (the prime contractor) shall possess (or propose a subcontractor who possesses) a certification by the General Office for Research and Technology Transfer (OGITT, OGIT in Spanish) in Peru and shall be registered at the Peruvian Clinical Trial Registry (REPEC) to conduct clinical trials in the field of infectious diseases.

Required Attachments to Volume I: Subpart II: Evaluation Factor I: Management Approach/ Risk:

Attachments listed below do not count towards the overall page limit for Subpart II.

Attachment A: Organizational Conflict of Interest (OCI) Mitigation Plan: The Offeror shall propose an OCI Mitigation Plan in response any potential conflicts of interest associated with performance of this requirement. The OCI Mitigation Plan is limited to 10 pages.

Attachment B: Human Use Documentation: The offeror shall include in their proposal, proof of an active (i.e., not expired) FWA. If a subcontractor may perform human subject research, they shall have their own active (i.e., not expired) FWA. The subcontractors FWA must be possessed by the subcontractor and they are not allowed to work under the prime contractor’s FWA. You must state clearly if a subcontractor employee will not be performing human subject research and that is why proof of an active FWA is absent.

Proof of each active FWA must include: Entity name as it appears on FWA, full FWA number, and FWA expiration date.

Attachment C: Indemnification and Medical Liability Insurance (IAW with Section H- “Patient Care and Medical Liability Insurance” and FAR 52.237-7): The supporting documentation shall prove that the offeror possesses current insurance and shall show the expiration date of the policies as well as including individual and aggregate limits for each of the required area of coverage.

Attachment D: Liability Insurance (IAW Section H –“Standard Liability Insurance” and FAR 52.228-7): The supporting documentation shall prove that the offeror possesses current insurance and shall show the expiration date of the policies as well as the including individual and aggregate limits for each of the required areas of coverage.

L.9.3. VOLUME I, SUBPART III: EVALUATION FACTOR II: TECHNICAL APPROACH/RISK FOR THE INITIAL TASK ORDER

The page limit specified in L.8.2.1. for Volume I, Subpart III encompasses the initial task order.

Offerors shall address all required information individually for each initial task order and within separate sections of their response to Evaluation Factor II: Technical Approach/Risk for the Initial Task Order.

Technical proposals will demonstrate that the offeror's proposed labor mix and level of effort are adequate to complete the tasks listed in the Initial CPFF Task Order PWS. The offeror will outline the level of effort (i.e. number of FTE’s) per labor category proposed to support the initial task order.

Additionally, the offeror shall demonstrate a thorough understanding of the technical requirements of the task orders. The offeror shall demonstrate the ability to provide any products or reports as part of the task.

Resumes: The Offeror must present resumes for all key personnel positions. Key Personnel is delineated in the Attachment IV Initial CPFF Task Order PWS. Resumes shall include: the individual’s name, descriptions of past/current responsibilities, relevant work experience, and any certification in the main program areas. Proposed personnel shall demonstrate sufficiently to the proposal evaluator(s) that the person proposed has the knowledge and experience relevant to accomplish the required tasks. DO NOT include Social Security Number (SSN), date of birth, home address, or personal telephone number of the person on the resume. Resumes are limited to 3 pages per key personnel and do not count towards the overall page limit.

Estimated level of effort in the PWS: The Government estimates the approximate level of effort as outlined in the Initial CPFF Task Order PWS. Please note that the Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort for these tasks and to allow Offerors to better understand the general scope of this effort. Offerors are encouraged and expected to submit a level of effort consistent with their technical approach.

Government Furnished Equipment: Offerors need to specify any Government Furnished Equipment (GFE) / Information / Property, necessary to perform this task. This shall include any Contractor purchased or acquired/ Government- owned items. Offerors shall include the following information: item description, quantity, and current location. Detailed Bills of Materials shall be submitted along with the proposal; noting part numbers, prices, and need dates for all required GFE. The contractor may assume that equipment typically available on a Government site will be available and does not have to be listed. Any GFE past what is typically available for contractors in an office environment, which the contractor needs to complete the work listed in the PWS, needs to be listed. If the offeror does not require GFE past other than what is typically available for contractors in an office environment, the offeror shall provide a statement affirming this fact in their proposal. Responses regarding GFE are limited to 5 pages and do not count towards the overall page limit.

Any potential OCIs in the initial task order are the same as noted in the base IDIQ contract PWS and will be evaluated as part of EVALUATION FACTOR I: MANAGEMENT APPROACH/RISK (Attachment A: Organizational Conflict of Interest (OCI) Mitigation Plan).

L.9.4. VOLUME I, SUBPART IV: EVALUATION FACTOR III: PAST PERFORMANCE

All information required pertains to all proposed first-tier subcontractors with whom the Offeror is teaming, as well as the Prime Offeror. The Offeror shall submit with its proposal the first tier subcontractor’s letter(s) of consent allowing the Government to disclose the subcontractors' past performance to the Offeror during negotiations. Letters of consent do not count against the overall page limit.

L.9.4.1. Past Performance Information Sheets (PPIS).

The first four pages will be the submission of a maximum of four Past Performance Information Sheets (Section J, Attachment VI: Past Performance Information Sheet). If more than four Past Performance Information Sheets (PPIS) are provided, only the first four will be considered. If a PPIS contains more than one page (inclusive of narrative), only the first page will be considered.

The second four pages afford the offeror four pages to cover the items highlighted under the paragraph below titled “Additional Four Pages”.

The Offeror shall submit up to four (4) PPIS for contracts over the past three (3) years which are similar to the size and scope of the PWS in this solicitation. A maximum of two contracts can be held by the prime offeror’s proposed subcontractors.

Contracts cited must be current, or have ended not more than three years prior to the closing date of the solicitation. If the contract performance ended more than three years prior to the closing date of the solicitation it will be determined to not be recent and not evaluated further.

Each PPIS shall be completed in its entirety. The past performance information listed on each sheet shall be for services related to the services required under this solicitation. For PPIS submitted, the offeror shall describe the objectives achieved and detail how the effort is similar to the requirements of this solicitation (referencing the PWS in Section C). The offeror may include contracts that demonstrate the prior experience of key personnel or subcontractors/teaming partners who will be performing in support of the contract resulting from this solicitation; such contracts shall be clearly identified to show the relationship of the past performance entry to the offeror.

Each PPIS shall only include one contract per sheet unless the contract listed is a single IDIQ contract. If the contract listed is a single IDIQ contract, the Past Performance Information Sheet may include one or more task orders from that single IDIQ contract. Past Performance Information Sheet’s submitted for a single IDIQ contract shall contain applicable task orders and shall not simply list the IDIQ base contract number. A PPIS that lists a base IDIQ number, but does not list relevant task orders shall be determined not relevant.

Each PPIS shall identify no more than one Point of Contact (POC) and if more than one POC is provided for any PPIS, only the first POC will be considered. The Government may contact the POC listed on the PPIS. The POC must be either Government personnel (civil service or military) or employees of private sector clients for whom the offeror provided services. Information provided by or for a POC who works directly for the offeror, or indirectly (i.e., in a prime/ subcontractor or mentor/protégé relationship, etc.), will be determined not relevant.

The POC must have firsthand knowledge of the contract provided on the PPIS. In the case of multiple task orders from a single IDIQ contract that are provided on a single PPIS, the POC shall have firsthand knowledge of all of the task orders listed.

Additional Four Pages: If necessary, the second four pages afford the offeror a venue to include any contract or contracts terminated for cause or default (in whole or in part) during the past three (3) years (to include those currently in the process of such termination). Please provide a brief background, issues with contract performance, any cure notices or show cause letters received and description of any corrective action taken.

Additionally, the Government reserves the right to use alternative resources to gather past performance information.

L.9.4.2. Subcontracting Concerns

If Past Performance is submitted for a contract under which the offeror (or proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) provided services as a subcontractor, partner, mentor, protégé, parent company, sister company, etc., the PPIS shall clearly describe the corporate relationships among those who provided the services, citing key responsibilities for each, to include identifying the specific services provided (in terms of numbers and types of personnel, locations, etc) and nature of services provided (e.g., consulting services, subject matter expertise). If the submission does not clearly detail the specific responsibilities and relationship under a contract, it will be determined not relevant.

If a subcontracting, teaming, partnering, mentoring or other relationship is proposed, the offeror shall submit written consent from the subcontractor, partner, etc. to disclose their Past Performance information to the contractor. If such consent is not provided as part of the submission, the Past Performance of the subcontractor, partner, etc., it will be determined not relevant.

If neither the offeror nor its subcontractor(s), teaming partner(s), etc. possess relevant past performance, the offeror shall submit a statement affirming that they possess no relevant Past Performance.

Written consent (from a subcontractor, partner, etc. to disclose their Past Performance information to the contractor) does not count towards the overall page limit for Subpart IV.

L.9.6. VOLUME II: PRICE/ COST

Volume II pertains to Evaluation Factor IV: Price/ Cost.

The direct labor rates provided in the Attachment V: Labor Category Pricing Sheet, shall be the direct labor rates utilized in the cost proposal for the Initial CPFF Task Order.

L.9.6.1. VOLUME II, SUBPART I: SOLICITATION DOCUMENTS AND REPS AND CERTS

L.9.6.1.1. SOLICITATION DOCUMENTS

Offeror(s) shall complete the OFFER part of the Standard Form (SF) 33 format (cover page). An official having the authority to bind the firm contractually must sign the cover page. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

The Offeror(s) shall acknowledge all amendments either in block 14 of the SF33 or by signing the cover sheet of each amendment and returning them as part of this volume.

L.9.6.1.2. REPS AND CERTS (SECTION K)

The offeror shall complete the annual representations and certifications electronically through the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. The offeror shall verify their annual representations and certifications are current, accurate, complete and applicable to this solicitation as of the date of this offer and are incorporated in this offer by reference. (Refer to SAM Annual Representations and Certifications Certification Sheet in Section K.)

The applicable NAICS code for this solicitation is 541715, with a small business size standard of 1000 employees.

In addition to submission to SAM the offeror shall complete the SAM Annual Representations and Certifications Certification Sheet and the fill-ins required by the full text clauses in Section K, and submit an electronic copy of each in Subpart I of Volume II. (Refer to SAM Annual Representations and Certifications Certification Sheet and the full-text clauses in Section K.)

The offeror shall complete and submit FAR provisions 52.204-8, 52.209-7, 52.209-11 (via 52.204-7), 52.209-13, 52.219-28, 52.222-22 (via 52.204-7), 52.222-25 (via 52.204-7) and the “SAM Certification” in Section K.

L.9.6.2.VOLUME II, SUBPART II: COST PROPOSAL FOR THE INITIAL CPFF TASK ORDER

Offerors are cautioned that proposed costs shall be consistent with the proposed technical approach and reflective of the effort required by the solicitation. Unrealistically low proposed costs may be grounds for eliminating a proposal from the competition on the basis that the offeror does not understand the requirement.

The Attachment IV: Initial CPFF Task Order PWS contains the Government’s estimated amounts for ODCs and travel. The amounts are unburdened and may be burdened by the offeror in accordance with their accounting system. The offeror shall use these amounts in the construction of their cost proposal.

L.9.6.3. Cost Breakdown

The proposed Cost Plus Fixed Fee amount for the Initial CPFF Task Order shall be adequately supported in order for the Contracting Officer to make the determination that the costs are fair and reasonable. Therefore, you are required to provide a breakdown that shows the application of direct labor hours, direct labor rates, overhead and other indirect cost rates, subcontract costs, other direct costs, and fixed fee. The proposed fixed fee shall not exceed ten percent (10%) of the estimated contract cost (excluding fee). The offeror shall prepare and submit the cost support in accordance with “Table 15-2-Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data Are Required”, located at FAR 15.408. The offeror will not be required to certify this cost support.

If an offeror blends rates, they shall show how they arrived at the blended rate.

If subcontractors are unwilling to submit their direct labor rates (only) to the prime contractor, they shall submit those rates directly to the Government utilizing the same proposal submission instructions and due date and time located in this section.

The information shall be provided on an MS Excel spreadsheet showing all cost elements, amounts, and the application of direct and indirect rates.

Offeror’s shall not lock out spreadsheets! All formulas shall be visible. Links to other spreadsheets where the Government cannot access the underlying value are not acceptable.

All calculations and formulas shall allow the Government to view all numerical values in the calculations or shall link to cells in the same spreadsheet that allow the Government to view the values.

L.9.6.4. Required Cost Support

The offeror shall provide the following information:

a. A narrative along with the MS Excel Cost Sheet that describes how rates are applied, which includes the cost base that the rates are applied against and outlines how blended or prorated rates are calculated based on the offeror’s accounting year.

b. Accounting System –All Offerors shall possess an adequate accounting system as defined in the Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.242-7006(a)(1), entitled, “Accounting System Administration” AND meet the system criteria at DFARS 252.242-7006(c) in order to be eligible for an award. Additionally, in accordance with DFARS 252.242-7006(b), “all Offerors shall establish and maintain an acceptable accounting system. All Offeror may be required to provide evidence of its accounting system adequacy (reference DFARS 252.242-7006(c), FAR 16.3 and FAR 31). Examples of evidence include, but not limited to: (a) Third party audited financial statements to include audit of accounting system and methods, and/or (b) Current Defense Contract Audit Agency (DCAA) cost accounting system audit report, and/or (c) Current certification from DCAA/Standard Form 1408.

c. Purchasing System – All Offerors shall possess an acceptable Purchasing System as defined in the DFARS clause 252.244-7001(a) and meet the system criteria at DFARS 252.244-7001(c) in order to be eligible for an award.

d. Rate Agreements – Provide a copy of any current rate agreement or forward pricing rate agreement that supports the proposed contract rates. Copy in this context is defined as a direct and full copy of the actual applicable pages from the offeror’s FPRA (to include cover sheet) and not offeror created tables or excerpts. These agreements may be with the Defense Contract Management Agency (DCMA), Department of Health and Human Services (DHHS), or other Federal Government contracting offices.

e. Defense Contract Audit Agency (DCAA) Audit – Provide a copy of any DCAA audit that supports the proposed contract rates or costs.

f. DCAA Office – Provide the offeror’s cognizant DCAA office, including points of contact, telephone number(s) and the DCAA DODAAC number.

g. DCMA Office - Provide the offeror’s cognizant DCMA office, including points of contact, telephone number(s) and the DCMA DODAAC number.

L.9.6.5. Section 3 - Proposal Assumptions

The offeror shall include any assumptions used to develop the proposed costs.

L.9.6.6. VOLUME II, SUBPART III: ATTACHMENT V: LABOR CATEGORY PRICING SHEET

Offerors shall fill out the provided “Attachment V: Labor Category Pricing Sheet” and insert the direct (unburdened) labor rate for each of the labor categories per each 12 month period and the escalation rates utilized.

Although the base IDIQ contract has a continuous 60 month ordering period, the labor rates are divided out into 12 month periods because of the limit of a 12 month period of performance (without the exercise of an option period) on severable task orders.

The direct labor rates (from the successful offeror) provided in Attachment V: Labor Category Pricing Sheet (Section J) shall be incorporated into the base IDIQ contract award and offerors shall be held to these rates for all future CPFF task order proposals.

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