OFAMS_JA19_Redacted.pdf

J&A 19-10006

Form 02.4G.AB 18 Apr 2016

JUSTIFICATION AND APPROVAL

OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

This justification is executed by the Naval Medical Logistics Command (NMLC), Fort Detrick, MD, on behalf of the Navy to meet Naval Ophthalmic Support and Training Activity (NOSTRA) requirements.

2. Description of the action being approved.

This requirement is for a service contract to include maintenance and extended support, for an Optical

Fabrication and Management System (OFAMS) manufactured by Optical Lab Software Solutions, Inc.

(OLSS) located at the Naval Ophthalmic and Training Support Activity (NOSTRA), Yorktown, VA. The

Government intends on awarding a Firm, Fixed-Price (FFP) contract. The proposed manufacturer is

Optical Lab Software Solutions, Inc., 13515 N. Stemmons Freeway, Dallas, TX 75234-5765.

3. A description of the supplies or services.

The Naval Medical Logistics Command has a requirement for maintenance and support services for

NOSTRA. The OLSS maintenance and services contract shall provide extended support, which includes troubleshooting, database support, answering questions concerning the use of Operation Fabrication and

Management System (OFAMS), reports, metrics, and operating system, at no additional charge to the government. Server hardware are included. The contractor shall provide required support 95% of the time.

The contractor shall provide Hot-Line support services. The services shall be provided during normal business hours (0630-1300 EST). The contractor shall attempt to respond to hot-line calls within 15 minutes.

The contractor will provide standard maintenance support. The contractor shall provide, as needed, maintenance during the contract performance period. This standard maintenance will include the following: Inspect and, if necessary, repair the system if the system is not performing accordance with system standards. Maintenance will also include the following: enhancement of all OFAMS modules, system or component upgrades, database upgrades, operating system upgrades and patches, annual training for system users as requested by NOSTRA, server hardware and server software and services. In addition, establish a maintenance schedule and a to-do list configured to the requirements of NOSTRA’s system.

Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment shall be in accordance with the OEM terms and conditions.

4. Statutory authority permitting other than full and open competition.

The statutory exception permitting other than full and open competition for this acquisition is 10 U.S.C.

2304(c)(1) and FAR 13.106-1(b)(1) soliciting from a single source.

5. Rationale justifying use of cited authority.

J&A 19-10006

Form 02.4G.AB 18 Apr 2016

Optical Lab Software Solutions, Inc. is the original equipment manufacturer (OEM) of the system and no other entity is qualified to service the system; therefore, Optical Lab Software Solutions, Inc. is the only source that can provide the existing maintenance and extended support services of the OFAMS Lab software and hardware at NOSTRA. Given the proprietary nature of the software and the operating system, Optical Lab Software Solutions Inc. is the only vendor with rights to change the software code and the necessary knowledge, experience and staff to maintain services currently provided. No sources other than the incumbent can satisfy this need given the proprietary nature of the system. Optical Lab

Software Solutions, Inc. is the only known source that is able to meet the requirements of the

Government.

6. Description of efforts made to solicit offers from as many offerors as practicable.

Market research was conducted during the January 2019 time frame. Three potential sources were reviewed to determine if they had the capability of meeting the requirements of the Government. The first vendor, is not qualified to provide services as outlined in this document due to the proprietary nature of the OFAMS system. The second vendor, is also not qualified to provide services as outlined in this document due to the proprietary nature of the OFAMS system. The third (incumbent) source, Optical Lab Software Systems, Inc. (CAGE

Code: 3R8E4) is the only qualified source that can continue to provide existing maintenance and extended support services of the OFAMS Lab software and hardware at NOSTRA. Given the proprietary nature of the software and the operating system, Optical Lab Software Solutions Inc. is the only vendor with rights to change the software code and the necessary knowledge, experience and staff to maintain services currently provided. No sources other than the incumbent can satisfy this need given the proprietary nature of the system.

This requirement was posted to FedBizOpps in accordance with FAR 5.203 on 23 January 2019. Any sources expressing interest in response to the synopsis will receive consideration; there were no responses to the sources sought notice.

7. Determination of fair and reasonable cost.

The Contracting Officer shall determine the anticipated cost to the Government of the support and maintenance of NOSTRA’s Optical Fabrication and Management System is covered by this Justification and Approval will be fair and reasonable by conducting a price analysis before an award is made. In addition, the Government anticipates that the negotiated contract price will reflect a discount from the vendor’s commercial price list and will be determined fair and reasonable.

8. Actions to remove barriers to future competition.

Future requirements will be synopsized in accordance with FAR 5.203.