N62645-19-R-0006.docx

N6264519R0006

Section B - Supplies or Services and Prices

NAMRU-D Research Support Services

CPFF

Cost Plus Fixed Fee Task Orders The NTE amount on this CLIN is the maximum quantity that can be ordered against this CLIN.

FOB: Destination

PSC CD: AN42

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

Section C - Descriptions and Specifications

PWS

NAVAL MEDICAL RESEARCH UNIT DAYTON-RESEARCH SUPPORT SERVICES

1.0 INTRODUCTION AND BACKGROUND:

1.1 The Naval Medical Research Unit Dayton’s (NAMRU-D) mission is to maximize warfighter performance and survivability through world-class aerospace medical and environmental health research by delivering solutions to the field, the fleet, and for the future.

1.2 The effort required under this Performance Work Statement (PWS) is to provide non-personal research support services to NAMRU-D (located at Wright-Patterson Air Force Base (WPAFB) in Dayton, Ohio).

2.0 ASSUMPTIONS AND CONSTRAINTS

2.1. The expectation is that the task orders issued under this base Indefinite Delivery Indefinite Quantity (IDIQ) - contract will be incrementally-funded Cost Plus Fixed-Fee (CPFF). The required services are directed toward objectives for which the work cannot be precisely described in advance. A CPFF arrangement addresses research and development because of the unpredictability of the level of support.

2.2. The Offeror shall have the ability to recruit and provide employees with a security clearance up to and including the level of Secret (designated at the task order level). A facility level clearance is not required.

2.3 This effort is not considered a new requirement (legacy contract N62645-16-C-4005, Henry M. Jackson) and therefore the right of first refusal concerning incumbent employees with the successful offeror is relevant.

2.4 Task orders issued under this contract will be for non-personal services and will be considered severable.

2.5 Each task order will not have a Period of Performance (POP) of more than twelve (12) months (without exercising an option period).

2.6 Intramural human use research is expected under the task orders that will be issued under this base IDIQ contract. Research with human subjects shall not begin until the contractor (and all subcontractors) obtains a Federal Wide Assurance (FWA) issued by the Department of Health and Human Services (DHHS). Additionally, all research must be approved by an Institutional Review Board (IRB) named in the Assurance application before the research commences. A Human Research Protection Officer (HRPO) review must be in place before any funding can be placed on a task order (or on any Option CLIN where human use research is segregated from the remainder of the task order).

2.7 Intramural human use research can include interaction with study participants. When interaction with study participants is required, the contractor shall possess medical liability and indemnity insurance. The Federal Tort Claims Act does not apply. The requirement for medical liability and indemnity insurance will be delineated at the task order level.

2.8 Intramural animal use is expected under the task orders that will be issued under this base IDIQ. Task orders involving the use of animals in research shall be compliant with all applicable federal and DoD regulations, specifically including 7 U.S.C. 2131 et. Seq. and 9 CFR 1-4, “Animal Welfare Act”; DoDI 3216.01, “Use of Animals in DoD Programs”; and specific DoD component management plans. The contractor shall support the investigation of animal use and care regulations and the establishment of training plans developed to educate researchers regarding their animal use and care responsibilities. The contractor shall support Institutional Animal Care and Use Committee (IACUC) functions and comply with any procedures required for IACUC approval, including research protocol submission, Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) accreditation, Department of Health and Human Services (DHHS) Office of Laboratory Animal Welfare (OLAW) assurance, and USDA site inspections.

2.9 Travel is expected in support of the research efforts at NAMRU-D. Travel approval must be processed in accordance with NAMRU-D procedures, in accordance with Joint Travel Regulations, documented and submitted with monthly reports and correlated with a corresponding line item in the invoice for payment. The number of Contractor personnel required will be determined at the discretion of the Contracting Officer’s Representative (COR). All travel must be approved by the COR in writing via e-mail prior to the contractor incurring costs.

An estimated travel cost will be delineated at the task order level. The estimated travel cost shall not include fee or contractor burdens unless applied in accordance with the offeror’s accounting system and Forward Pricing Rate Agreement(s) (if applicable).

2.10 Other Direct Costs (ODC) are expected in support of the research efforts at NAMRU-D. All ODC costs (to include gift cards to compensate study participants) must be approved by the COR in writing via e-mail prior to the contractor incurring costs.

An estimated ODC amount will be delineated at the task order level. The ODC amount shall not include fee or contractor burdens unless applied in accordance with the offeror’s accounting system and Forward Pricing Rate Agreement(s) (if applicable).

2.11 There is an identified Organizational Conflict of Interest (OCI) within this task order. The OCI that exists under this requirement is that contractor personnel may have access to financial data regarding funding for research studies. Contractors may also be assisting the Government in the preparation and facilitation of intramural and extramural grant applications for studies. Since there is an identified OCI, the offeror’s proposal shall include an OCI Mitigation Plan for review/approval by the Government / Contracting Officer. Acceptance of this task order by the contractor shall not create an OCI condition, either for legacy work being performed or future work to be bid or performed. The OCI Mitigation Plan shall include Non-disclosure Agreements signed by the personnel performing on this task order and counter-signed by their management. The OCI Mitigation Plan and NDAs shall state: “This document does not authorize access to another company’s proprietary or sensitive information.”

2.12 The Government estimates a full time equivalent (FTE) at 1920 hours (One FTE = 1920 hours (2080 hours – 80 hours holidays – 80 hours PTO)) for the purposes of the estimated level of effort that is provided at the task order level. The Government estimate is provided so that all offerors are aware of the Governments’ estimated level of effort for each task order. Positions may be requested at less than a full time status.

2.13 Government Vehicle Use: There may be circumstances requiring contract personnel to drive or ride in a Government vehicle in the performance of conducting various research study requirements, including but not limited to travel to off-site commands for meetings, relocation of research equipment, or transportation of research subjects. Government vehicle use will be on official business for non-personal service in accordance with NAMRU-D’s instruction. If in accordance with General Service Administration (GSA) regulations, the Government will consider allowing Contractor personnel to use GSA Fleet vehicles and related services in performance of the contract if such use will result in a significant savings to the Government and GSA Fleet vehicles are available, in accordance with FAR subpart 51.2.

3.0 SCOPE OF WORK: Research performed under this contract is broad in scope, and encompasses a range of disciplines.

3.1 General Research Support Services (Command Wide)

3.1.1 The contractor shall provide administrative, graphic, logistic, statistical, training, and technical support to complete research and development activities. Examples of technical support include but are not limited to: assistance with interrogatories, medical and scientific authoring and editing of research proposals, human use protocols, animal use protocols, and technical and scientific reports; workshop and conference administrative, scientific, and technical support and management; coordination of technical review meetings and the preparation and presentation of point papers, technical reports, and other briefings resulting from these meetings; preparation and support of technical summaries and publications resulting from research activities; support in development of Institutional Review Board (IRB) protocols for human use research; preparation and support of Institutional Animal Care and Use Committee (IACUC) protocols for animal research; presentation of research findings at scientific meetings and professional conferences; writing, reviewing, editing, and submitting peer-reviewed articles and technical reports. All documents that contract employees assist in drafting are subject to final Government review and approval.

3.1.2 The contractor shall support research studies conducted at NAMRU-D facilities or offsite facilities (for data collection for a specific research protocol).This requirement includes coordination with other Navy and non-Navy organizations (to support research protocols –as necessary).

3.1.3 Research being supported under this contract will primarily occur in (but is not limited to) two NAMRU-D Directorates: the Naval Aerospace Medical Research Laboratory (NAMRL) Directorate and the Environmental Health Effects Laboratory (EHEL) Directorate both located on Wright Patterson Air Force Base, OH.

3.2 Aerospace Medical Research Support

3.2.1 The contractor shall provide research support for research studies and analyses to understand the human cognitive and physiological factors associated with military operations in the aviation, space, and related environments especially as they relate to motion sickness (e.g., sea-sickness, air-sickness, simulator-sickness and space-sickness), aeromedical standards, altitude effects, fatigue assessment, aviation safety, acceleration effects, neurocognitive/neurophysiological effects, and related areas. Research activities will involve human use research both in the laboratory and in the field.

3.2.2 These research efforts shall require the collection and analysis of data, computer programming, statistical analysis, design and construction of research equipment and support systems, and scientific reporting. As an integral portion of these research activities, the contractor shall be expected to support and perform daily routine set-up and maintenance of critical human devices to include the preparation of devices for specific research protocols, operation of devices during testing and data collection, routine preventive maintenance of devices, and data collection and recording from research conducted on the devices. These devices include but are not limited to the Reduced Oxygen Breathing Device (ROBD), Disorientation Research Device (DRD), the Visual Vestibular Sphere Device (VVSD), the Vertical Linear Accelerator (VLA), as well as other aircraft motion and orientation simulators, and various physiological and medical monitoring types of equipment.

3.3 Environmental Health Effects Support

3.3.1 The contractor will assist with cell-based (animal and human) research studies on environmental and occupational exposures in order to identify health effects before health and operational performance is compromised in the warfighter. Cell-based studies include the use of in-vitro models, bacterial systems and molecular assays to address toxic effects and mechanisms. Animal studies may include, but are not limited to exposures via gavage, in drinking water, in feed, intravenously, intraperitoneal, intratracheal, whole body inhalation, and nose-only inhalation. Human studies may include inhalation exposure.

3.3.2 These research efforts will require the collection and analysis of data, computer programming, statistical analysis, and scientific reporting. As an integral portion of these research activities, the contractor shall be expected to assist with the performance of routine set-up and maintenance of critical devices at NAMRU-D, to include the preparation of devices for specific research protocols, operation of devices during testing and data collection, routine preventive maintenance of devices, data collection and recording from research conducted on the devices. These devices include various behavioral, physiologic and medical monitoring equipment, in vivo inhalation exposure systems, in vitro cell culture systems, analytical equipment for monitoring chemicals in animal tissues, and various exposure media (e.g., air, water, and feed).

4.0 MANAGEMENT

4.1 The contractor shall provide direct on-site supervision of all contractor personnel and provide direct on-site management functions for contractor employees such as timekeeping, leave, pay, benefits, performance reporting, and all related human resourcing, supervision, and management functions. The contractor shall ensure all contractor employees are aware that all such functions are to be performed by the contractor’s management and issues or problems related to these areas should not be discussed with government employees. The contractor will clearly communicate to contractor employees who their point of contact is for these matters.

5.0 LABOR CATEGORIES AND QUALIFICATIONS

5.1 Task orders issued under the base IDIQ contract may include the labor categories outlined in the table below. The list is a sample and the Government is not limited to these labor categories. The exact labor categories and the corresponding qualifications (education) / experience and duties are delineated at the task order level.

5.2 General Qualifications

5.2.1 The contractor shall ensure that all contractor employees assigned to this contract acquire and maintain all training, certification, and medical requirements. These types of training and certification will vary depending on the position but some examples include occupational health medical clearances for working around animals, and certification in Cardiopulmonary Resuscitation (CPR), phlebotomy, and the use of Automated External Defibrillators (AED). The contractor shall provide the Government with verification of such requirements for each applicable contractor employee. All required training, certification, and medical requirements are delineated at the task order level.

5.2.2 Some of the contractor staff may be required to hold a government security clearance up to and at the level of Secret. Security clearance requirements will be delineated at the task order level.

5.2.3 Contractor personnel shall be fluent in the English language.

5.2.4 The contractor shall have experience managing IDIQ contracts with multiple incrementally funded CPFF task orders. NAMRU-D’s funding originates from research sponsors and funds are loaded on task orders as the funding becomes available. The contractor should be prepared to process numerous lines of accounting and frequent modifications to task orders as funds are loaded.

6.0 CONTRACT DELIVERABLES:

6.1 For each task order: Monthly status reports shall be provided. When provided, the monthly status reports shall be accompanied by its matching invoice and DD250 for Government approval/signature before submitting each invoice into the WAWF. The signed DD250 shall be uploaded into WAWF as an attachment to the monthly invoice (cost voucher for CPFF. An e-mail from the cognizant Government representative can serve as a substitute for a signed DD250. In such case, the e-mail shall be uploaded into WAWF with the invoice. This process still applies for those contractors that have DCAA/DCMA-approved direct payment authorization.

6.2 Annual Report. This report will include, at a minimum, any notable contractor performance and a summary of all other direct costs billed to the contract for the year. The Government will use this deliverable to aid in preparation of the Contractor Performance Assessment Report at the end the base year and any exercised option years; therefore, the report will be due within 30 calendar days after the Government requests it. One report shall be submitted that encompasses all task orders.

6.3 Other Reports. The Government may require other reports from the contractor and these will be delineated at the task order level.

7.0 WORK LOCATION AND SCHEDULE:

7.1 The majority of work will take place at WPAFB, a government installation. Contractor personnel must be eligible for issuance of a Department of Defense (DoD) Common Access Card (CAC) in order to gain access to the installation and computer network. Some work may be performed at other locations.

Telework may be granted on a case-by-case basis and must be approved by NAMRU-D and the Contracting Officer Representative (COR). After approval by the COR, telework cannot commence until the task order is modified by the Contracting Officer to lift the restriction on teleworking. Contractor personnel will be listed by name and the applicable GFP information will be included in the Task order PWS via a modification.

7.2 The normal work week for NAMRU-D is specified in Section H, although coverage is sometimes required outside of normal working hours—to include nights, weekends, and holidays-due to the needs of specific research projects. The contractor’s employees must be able to work flexible schedules as the needs of each research project dictates. Federal holidays are observed, except in rare circumstances as required by research protocols. The contractor will ensure that contractor employees are aware of what to do in the event of base closure, late reporting, early dismissal, or any other similar event.

8.0 GOVERNMENT-FURNISHED PROPERTY (GFP):

8.1 NAMRU-D will provide office space, computers, and necessary office supplies, equipment, and materials to perform tasks on a daily basis.

GFP (delineated at the task order level-typically laptops) may only be removed from the Government Facility if the Contracting Officer approves the removal of the GFP via a task order modification.

9. METHODS OF QUALITY ASSURANCE SURVEILLANCE

This Quality Assurance Surveillance Plan (QASP) serves as the principal basis for assessing overall performance quality by the contractor and is delineated in the table below. This document will be used by the Government to assess the effectiveness of the contractor’s performance, including on a risk rated basis. This QASP provides the methodology by which the contractor's performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure a quantifiable basis for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the contractor is performing satisfactorily and relates directly to performance objectives of the performance objectives delineated in the PWS.

TASK/

DELIVERABLE

ACCEPTABLE LEVEL OF PERFORMANCE (ALP)

METHOD OF SURVEILLANCE

AND RISK RELATED SCHEDULE

PERFORMANCE RATING

Performance meets all technical and functional requirements in the PWS, and contains pertinent, useful, and informative data and information.

Contractor’s technical performance meets all contract requirements.

Problems that are encountered are minor in nature, and are as follows:

· does not cause a delay in schedule;

· does not cause costs to increase;

· involves minimal effort to fix; and

· does not affect overall contractor performance

All matters shall be resolved in a satisfactory and timely manner.

100% Inspection

Are study reports complete and are they compliant with various Government regulations?

Assignment of performance rating and criteria:

Excellent: Performance meets and exceeds contract requirements. Performance delivered with no required re-performance /rework; problems encountered were minor and resolved in a highly effective manner, having no impact on schedule, costs, and overall contractor performance.

Acceptable: Performance meets most contract requirements. Performance delivered with minimal re-performance/rework; problems encountered were minor and resolved in a satisfactory manner.

Unacceptable: Performance fails to meet many contract requirements. Substantial problems were encountered and were resolved in a less than satisfactory manner causing significant impact to schedule, cost, and/or overall contractor performance. Significant re-performance or rework required.

Performance meets all technical and functional requirements in the PWS, and contains pertinent, useful, and informative data and information.

Contractor’s technical performance meets all contract requirements.

Problems that are encountered are minor in nature, and are as follows:

· does not cause a delay in schedule;

· does not cause costs to increase;

· involves minimal effort to fix; and

· does not affect overall contractor performance

All matters shall be resolved in a satisfactory and timely manner.

100% Inspection

Is the contractor meeting established timeframes?

Assignment of performance rating and criteria:

Excellent: Performance meets all contract timeliness requirements. Problems that are encountered are minor and resolved in a highly effective manner, having no impact on schedule, cost, and overall contractor performance.

Acceptable: Performance meets most timeliness requirements. Performance delivered with minimal re-performance/rework; problems encountered were minor and resolved in a satisfactory manner. Minimal impact on schedule, cost, and overall contractor performance Unacceptable: Performance fails to meet many timeliness requirements. Substantial problems were encountered and were resolved in a less than satisfactory manner causing significant impact to schedule, cost, and/or overall contractor performance.

Performance meets all technical and functional requirements in the PWS, and contains pertinent, useful, and informative data and information.

Contractor’s technical performance meets all contract requirements. Problems that are encountered are minor in nature, and are as follows:

· does not cause a delay in schedule;

· does not cause costs to increase;

· involves minimal effort to fix; and

· does not affect overall contractor performance

All matters shall be resolved in a satisfactory and timely manner.

100% Inspection

Is the contractor committed to high customer satisfaction? How proactive is the contractor? Is the contractor providing positive value to the Government?

Assignment of performance rating and criteria:

Excellent: Performance meets and exceeds contract requirements. Performance delivered with no required re-performance /rework; problems encountered were minor and resolved in a highly effective manner, having no impact on schedule, costs, and overall contractor performance.

Acceptable: Performance meets most contract requirements. Performance delivered with minimal re-performance/rework; problems encountered were minor and resolved in a satisfactory manner. Minimal impact on schedule, cost, and overall contractor performance.

Unacceptable: Performance fails to meet many contract requirements. Substantial problems were encountered and were resolved in a less than satisfactory manner causing significant impact to schedule, cost, and/or overall contractor performance. Significant re-performance or rework required.

Performance meets all technical and functional requirements in the PWS, and contains pertinent, useful, and informative data and information.

Contractor’s technical performance meets all contract requirements. Problems that are encountered are minor in nature, and are as follows:

· does not cause a delay in schedule;

· does not cause costs to increase;

· involves minimal effort to fix; and

· does not affect overall contractor performance

All matters shall be resolved in a satisfactory and timely manner.

Periodic Inspection

What is the Governments overall satisfaction with the contractor?

Assignment of performance rating and criteria:

Excellent: Performance meets and exceeds contract requirements. Performance delivered with no required re-performance /rework; problems encountered were minor and resolved in a highly effective manner, having no impact on schedule, costs, and overall contractor performance.

Acceptable: Performance meets most contract requirements. Performance delivered with minimal re-performance/rework; problems encountered were minor and resolved in a satisfactory manner. Minimal impact on schedule, cost, and overall contractor performance.

Unacceptable: Performance fails to meet many contract requirements. Substantial problems were encountered and were resolved in a less than satisfactory manner causing significant impact to schedule, cost, and/or overall contractor performance. Significant re-performance or rework required.

SUPTXT204-9400(18)

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR PROTECTED HEALTH INFORMATION

The following shall be inserted in full text in all solicitations and contracts (including commercial acquisitions) which require contractor unclassified access to federally controlled facilities, sensitive information, Information Technology (IT) systems or protected health information. For commercial acquisitions, this text shall be incorporated into either the SOW or PWS.

This clause does not apply to non-U.S. Nationals (foreign nationals) who are contactor employees performing work overseas. The clause is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted Common Access Card (CAC) credentials until completion of their investigation and not in the interim.

Per DoDM 5200.2, DoD components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S. national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Commands Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individuals performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

e. All contractor resource(s) must have an active JPAS profile

f. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In aAccordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activitys Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employees duties, such employees shall in-process with the Navy Commands security manager CSM andIA manager ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individuals performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individuals start date. Failure to provide the required documentation at least thirty (30) days prior to the individuals start date may result in delaying the individuals start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractors security representative shall contact the command security manager for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTORS SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractors security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activitys Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractors security representative. The contractor's security representative shall be the primary point of contact on any security matter. The contractors security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a Federal Bureau of Investigation (FBI) fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission

• Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individuals start date shall result in delaying the individuals start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractors security representative shall contact the command security manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individuals performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy commands ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The SAAR-N shall be forwarded to the Navy commands security manager at least thirty (30) days prior to the individuals start date. Failure to provide the required documentation at least thirty (30) days prior to the individuals start date shall result in delaying the individuals start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractors Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employees performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a United States (U.S.) citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD INST) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individuals start date may result in delaying the individuals start date.

Section E - Inspection and Acceptance

COR

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) For the purpose of this clause, the Contracting Officer’s Representative (COR) is the duly authorized representative of the Contracting Officer.

(b) The COR for this contract will be appointed at the time the base contract is awarded.

(c) The COR will perform inspection and acceptance of services to be provided. Inspection and acceptance will be performed at the locations listed in the contract or task orders.

Contract Specialist:To Be Determined Phone Number:

Email:

Contracting Officer’s Representative: To Be Determined Phone Number:

Email:

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

24-MAR-2024

CDR JASON P. SCHMISTTSCHMITT

2728 Q. STREET, BUILDING 837, AREA B

WRIGHT-PATTERSON AFB OH 45433-7955

(937)904-9473 FOB: Destination N41817

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Cost voucher

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N/A

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

INVENTION DISCLOSURES AND REPORTS

(a) In accordance with the requirements of the Patent Rights clause (FAR 52.227-11) of this contract, the contractor shall submit “Report of Inventions and Subcontracts” (DD Form 882) along with written disclosure of inventions to the designated Contract Administrator.

(b) The Contract Administrator will forward such reports and disclosures directly to the appropriate Patent Counsel, designated below, for review and recommendations, after which the reports will be returned to the Contract Administrator.

Address of Patent Counsel:

Office of Legal and Technology Services Naval Medical Research Center (Code 1URO) 503 Robert Grant Avenue, Suite 1W/15 Silver Spring, MD 20910

(c) The above designated Patent Counsel will represent the Procurement Contracting Officer with regard to invention reporting matters arising under this contract.

(d) A copy of each report and disclosure shall be forwarded to the Procuring Contracting Officer.

(e) The contractor shall furnish the Contracting Officer a final report within three (3) months after completion of the contracted work listing all subject inventions or certifying that there were no such inventions, and listing all subcontracts at any tier containing a patent rights clause or certifying that there were no such subcontracts.

SUBSTITUTION OF KEY PERSONNEL

(a) The Contractor agrees that a partial basis for award of this contract and subsequent task orders is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer in accordance with this requirement.

(b) All proposed substitutes shall have qualifications equal to or higher than the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty five (45) days, or ninety (90) days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a complete resume of the proposed substitute; and (3) any other information requested by the Contracting Officer to enable him/her to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for…