J&A_Cisco_Equipment_and_SMARTnet_redacted_Redacted.pdf

Log #19-10038 (if > $150K)

Form 02.4G.AB 18 Apr 2016

JUSTIFICATION AND APPROVAL

OTHER THAN FULL AND OPEN COMPETITION

1. Identification of the agency and the contracting activity, and specific identification of the document as a

“Justification for other than full and open competition.”

This justification is executed by the Naval Medical Logistics Command (NMLC), Fort Detrick, MD, on behalf of the Navy.

2. Nature and/or description of the action being approved.

The proposed action is for information systems, telemedicine, videoconferencing [18-138] and sustained licenses/service support/warranties for new and existing telemedicine videoconferencing information systems across the Navy Medicine Enterprise. The Government intends on awarding a Firm, Fixed-Price (FFP) contract. The proposed manufacturer is Cisco Systems, Inc. of 170 West Tasman Drive, San Jose, CA, 95134-1700 and the proposed source is Presidio Networked Solutions, LLC of 8161 Maple Lawn Blvd Suite 150, Fulton, MD 20759-2588.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The Naval Medical Logistics Command (NMLC) has a requirement for information systems, telemedicine, videoconferencing [18-138] for forty seven (47) Naval Medical Treatment Facilities (MTFs) and telemedicine equipment licensing, extended service support and warranties for previously purchased Cisco telepresence systems at fifteen (15) Naval MTFs. Refer to below tables (A-E) for quantities:

Destination Site

Acute Care Virtual Video

VH Suite (Acute VH Sync Suite)

Table A

Virtual Health Video

Teleconferencing Equipment (VTC Kit)

Table B

Full Room System Table C

VTC

Codec

Table D Naval Health Clinic (NHC) Patuxent River, MD 3

• Branch Health Clinic (BHC) Andrews

AFB, MD

• BHC Dahlgren, VA 1

• BHC Indian Head, VA 1

Naval Hospital Twentynine Palms, CA 3

• BHC China Lake, CA 1

NHC Annapolis, MD 5

• BHC Colts Neck Earl, NJ 1

• BHC Mechanicsburg, PA 1

• BHC Philadelphia, PA 1

USNH Sigonella

• BHC Souda Bay Crete, Greece 2

Naval Medical Center Portsmouth, VA 11

• BHC Norfolk, VA 2

NHC Lemoore, CA 1

• BHC Fallon, NV 1

NH Pensacola, FL 3

• BHC Meridian, MS 1

• BHC Gulfport, MS 1

• BHC Mid-South, TN 1

• BHC Milton Whiting Field, FL 1

• BHC NAS Belle Chase, LA 1

• BHC NAS Pensacola, FL 1

• BHC NATTC Pensacola, FL 1

• BHC NAVCOASTSYC Panama City, FL

• BHC NTTC Pensacola, FL 1

• BHC WPNSCEN Crane, IN 1

NH Camp Pendleton 1

• BHC Yuma, AZ 2

USNH Yokosuka, Japan 24 1

• BHC Iwakuni, Japan 2

• BHC Chinhae, ROK 2

• BHC Sasebo, JA 2

• Branch Health Annex (BHA) Camp Fuji, JA

• BHC Atsugi, JA 1

• BHC Diego Garcia 1 1

NHC Hawaii 2 NHC Quantico

• BHC Washington Navy Yard, Washington, DC

NMC Camp Lejeune, NC 5 2 NMW, San Diego, CA 1 USNH Guantanamo Bay, CU 2 3 1 USNH Okinawa, Japan 1 USNH Rota, SP 1 2 NHC New England, Newport RI 2

• BHC Groton, CT 2

• BHC Portsmouth, NH 2

• BHC Saratoga Springs, NY 2

NHC Oak Harbor 2 NMC San Diego 5

Total 3 113 1 6

Telemedicine equipment licensing, extended service support and warranties for previously purchased Cisco telepresence systems including the models DX80, EX90, SX20, SX80, MX200, and MX300 is also required at fifteen (15) Naval Medical Treatment Facilities (MTFs). The licensing, extended service support and warranties shall be for one (1) year. The following quantities are required for each MTF:

Extended Warranty/Licensing Table E

Destination Site Cisco

DX80

Cisco

EX90

Cisco

SX20

Cisco

SX80

Cisco

MX200

Cisco

MX300

NMC Portsmouth

• BHC Norfolk 1

• BHC Oceana 1

NH Camp Pendleton 2 1 6 NH Lemoore, CA 1 1 1 1 NHC Oak Harbor 1 NH Twentynine Palms 2 2 1 NHC Annapolis 1 NHC Cherry Point 1 NHC Patuxent River 2

NHC Quantico

• BHC Washington Navy

Yard, Washington, DC

NMC Camp Lejeune 1 9 4 USNH Okinawa 2 4 USNH Sigonella 4 2 USNH Yokosuka 1 9 2 NH Pensacola 11 1 NHC Corpus Christi 2

Total: 30 15 9 15 6 3

A) Acute Care Virtual Video VH Suite (Acute VH Sync Suite)

1. The Acute Care Virtual Video Suites shall be comprised of a videoconferencing (VTC) codec, a camera, a microphone, a monitor, ceiling mounted speakers, mounts for the codec, VTC control panel, a monitor, and one (1) six-outlet wall surge protector with a USB charging port.

The camera shall include pan, tilt, at least 10x optical zoom with 20x total zoom power, and auto-focus functionality to adjust to light conditions and movement. The camera shall be capable of a 1920x1080 resolution at 60 frames per second. The camera shall have a pan range of +/- 100 degrees, tile range of +/- 20 degrees, horizontal field of view (FOV) of 80 degrees and vertical FOV of 48 degrees. The suite shall include a wall-mounted codec control unit to ensure the codec can be controlled by the staff in urgent situations.

The equipment shall support wired and wireless content sharing, and be Wi-Fi capable. The system shall be a Defense Health Agency (DHA) approved device. The system shall be compatible with the DHA’s Virtual Network Center’s video conferencing requirement and compatible with Cisco Unified Communications Manager. The equipment shall support Cisco Expressway Technology. The equipment shall support bandwidth up to 6 Mbps point-to-point. The equipment shall support H.239 and H.323 dual streaming, and provide video resolutions for encode and decode up to 1920 x 1080p60 (HD 1080p). The equipment shall support protocols H.323, SIP, and Cisco Webex. The equipment shall support multi-party communications.

The microphone included with the suites shall have a frequency response of 30 Hz to 19 kHz, optimized for human speech (70Hz-9 kHz), with a signal-to-noise ratio (SNR) of 72dB. The microphone shall be capable of being ceiling mounted.

The suites shall include a light-emitting diode (LED) monitor at least 32” measured along the diagonal with a minimum resolution of 1920 x 1080, with at least 2 HDMI ports.

The suites shall include wall mounts for the camera, codec, and control unit, each with their own compatible wall mount bracket. The monitor mount shall be a micro-tilt mount, capable of single-stud mounting, be able to tilt from 0 to -12 degrees and able to hold up to 100 lbs.

The speakers shall be 3” low profile ceiling mounted speakers with composite back can. The speakers shall have a range of 65 Hz to 20 kHz, -10 dB, half space (per IEC 60268-5), 70/110 V transformer, V-rails for 2' x 4' (600 mm x 1200 mm) ceiling tiles, and C-rings. The speakers shall include an amplifier rated at 60 W root mean square (RMS) power, 70/100 V, with signal-to-noise of >90 dB and <0.1% Total Harmonic Distortion plus Noise (THD+N).

2. Support, maintenance, and licensure: The system shall include software and hardware licenses to provide connectivity to the DHA fielded infrastructure. The system shall include a minimum of one (1) year of warranty support (8x5 next business day with replacement and support via email and phone) for the comprehensive case as delivered (e.g., codec, camera peripherals).

B) Virtual Health Video Teleconferencing Equipment (VTC Kit)

1. The video teleconferencing system shall be an all-in-one desktop collaboration featuring high-definition video, touchscreen interface, united communications features, a display for a laptop, and expanded capabilities. The device shall be a dedicated, always-on high-definition (HD) video communication system. The device shall include a high-quality audio system for speakerphone, an at least 23-inch 16:9 screen that provides for video calls, and a multi-touch capacitive touchscreen that provides a user interface. The device shall include a camera capable of tilting from an angle of -5 degrees to 70 degrees from the display. The device screen shall be capable of a tilt from an angle of 11 degrees to 50 degrees from the vertical. The device shall include at least 8 GB of storage and 2 GB of memory. The system should include a power cord, High-Definition Multimedia Interface (HDMI) cable at least 2m in length, Ethernet cable, USB cable at least 2m in length, and a compatible Video Electronics Standards Association (VESA) wall mount. The system shall support multi-party communications. The system shall be a DHA approved device, compatible with the DHA’s Virtual Network Center video conferencing requirements and compatible with Cisco Unified Communications Manager.

2. Support, maintenance, and licensure: The system shall include software and hardware licenses to provide connectivity to the DHA fielded infrastructure. The system shall include a minimum of one (1) year of warranty support (24x7 email and phone) for the comprehensive case as delivered (e.g., all software, peripherals, codec, computers, and case). Operating system support will be provided by the Government.

C) Full Room System

1. The full room system shall contain a professional 4K resolution, at least a 55” (diagonal) Liquid Crystal Display (LCD) monitor with Light-Emitting Diode (LED) backlight, autofocusing 4K ultra HD 3x zoom camera and wide-angle lens, and embedded speakers above the screen with a dedicated center speaker for optimal voice pick-up. The system shall include a touch 10 control panel, 8m of flat network cable for touch controller, two (2) tabletop microphones at least 7.5m, an embedded microphone with 6-element microphone array, 8m HDMI cable, 5m round network cable, and 5m US power cable. The system shall include a locking wheeled base to mount the monitor. The system shall support dual screen sharing at a bandwidth up to 6 Mbps point-to-point, support video standards H.264 and H.265, and support protocols H.323 and SIP. The system shall be Wifi capable and support both wired and wireless content sharing. The system shall be a DHA approved device, compatible with the DHA’s Virtual Network Center’s video conferencing requirement and compatible with Cisco Unified Communications Manager. All devices must be compliant with the DHA and Defense Information Systems Agency (DISA) standards.

2. Support, maintenance, and licensure: The system shall include software and hardware licenses to provide connectivity to the DHA fielded infrastructure. The system shall include a minimum of one (1) year of warranty support (8x5 next business day with replacement and support via email and phone) for the comprehensive case as delivered (e.g., codec, camera peripherals).

D) VTC Codec

1. The VTC codec shall be capable of delivery of high-definition video quality and multiparty conferencing. The devices shall have a standard 1080p solution and a premium resolution (1080p60).

The device shall support protocols H.323 and Session Initiation Protocol (SIP) up to 6 Mbps point-to-point. The devices shall include a compatible, pan/tilt/zoom, auto-focus camera equipped with a minimum four times zoom capability, a tabletop microphone, and a remote control for control of the camera and codec settings. The devices shall include a wall mount kit for mounting the camera and codec, Digital Visual Interface (DVI) to HDMI cable, DVI to Video Graphics Array (VGA) cable, power cord, power supply, and a camera breakout cable to RJ45 (female) and HDMI (female). The system shall be a DHA approved device, and shall be compatible with the DHA Virtual Network Center’s video conferencing requirements and compatible with Cisco Unified Communications Manager.

2. Support, maintenance, and licensure. The system shall include software and hardware licenses to provide connectivity to the DHA fielded infrastructure. The system shall include a minimum of one (1) year of warranty support (24x7 email and phone) for the comprehensive case as delivered (e.g., all software, peripherals, codec, PC, and case). Operating system support will be provided by the Government.

E) Extended Warranty and Licensing

1. The warranty and licensure shall include at least 8 hours per day x 5 days/week extended service agreement with item replacement. The service shall include next business day response. Available methods for service support shall include phone, email, and online knowledgebase support. All updates of firmware/software shall be included at no additional cost. The support and warranties shall cover VTC integrated codec and all peripherals. The extended service shall support multi-party communications.

Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

All electronic devices must be approved to connect to and operate on the Defense Health Agency network (e.g., on the Defense Information Systems Agency Authorized Products List, have a Rapid Authority to Operate or Authority to Operate). In cases where multiple versions/configurations of a product are offered, the vendor will deliver the configuration approved for the DoD/DHA network. All personal computers will be delivered with the PC OEM’s trusted platform module upgraded/at version 2.0. All software and licensing shall support the MTF reimaging the device without a restriction on number of license installs or licenses activated (on same device). The software integrate and exchange data with the DHA, Army, Navy, and Navy currently fielded virtual health care infrastructure (GlobalMed encounter and Cisco VTC). The vendor will provide shipping and tracking information within 24 hours of shipment to allow MTF receipt preparedness. Contracted training and support individuals will have to meet base access requirements, which may vary by site. The Government POC will provide the site specific details during coordination.

4. An identification of the statutory authority permitting other than full and open competition.

The statutory exception permitting other than full and open competition for this acquisition is 10 U.S.C. 2304(c)(1) and FAR 13.106-1(b)(1) soliciting from a single source.

5. A Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Cisco Systems, Inc. (Cisco) is the only manufacturer that can provide Videoconferencing Telemedicine systems that are compatible with the previously installed equipment at Naval MTFs. Additionally, Cisco is the only manufacturer that is able to utilize the video compression standard H.265. H.265, which allows for substantially improved video quality at the same bit rate compared to the alternatives. No other manufacturer can provide systems that are compatible with the installed base of equipment or use the video compression standard H.265. Thus, Cisco is the only manufacturer that meets the minimum requirements of the Government. Presidio Networked Solutions LLC (Presidio) is the only vendor that can provide all required Cisco equipment and all required licensure and extended warranty support to both Continental United States (CONUS) and Outside the Continental United States (OCONUS) MTFs.

No other vendor can provide all required licensure and extended warranty support for OCONUS locations. Thus, only Presidio can meet the minimum requirements of the Government.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

Market research was performed, the results of which are in paragraph 8. This requirement will be posted to FedBizOpps in accordance with FAR 5.202.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer shall determine the anticipated cost to the Government of the supplies/services covered by this Justification and Approval will be fair and reasonable by conducting a price analysis before an award is made. In addition, the Government anticipates that the negotiated contract price will reflect a discount from the vendor’s commercial price list and will be determined fair and reasonable.

8. A description of the market research conducted (see Part 10) and the results, or a statement of the reason market survey was not conducted.

Market research was conducted in April 2019 to June 2019. It included a search of the Internet using Google, GSA Advantage, the ECRI Sourcebook, a Sources Sought posted on Federal Business Opportunities (FBO), and a Request for Information (RFI) placed on Solutions for Enterprise-Wide Procurement (SEWP) contract.

Vendors that can provide videoconferencing telemedicine information systems include Cisco Systems, Inc. (Cisco), Only Cisco is able to manufacture systems that are compatible with the installed base of equipment and meets all of the present requirements of the Government.

As a result of an RFI and Sources Sought, it was determined that many vendors, including some on the SEWP contract, can provide videoconferencing telemedicine information systems that meet the minimum requirements of the Government. Although these vendors are able to provide the systems that meet the Government’s minimum requirements, they are only able to provide Cisco SMARTnet licensing at Continental United States (CONUS) locations. The Government requires Cisco SMARTnet licensing at both CONUS and Outside the Continental United States (OCONUS) locations. Presidio Networked Solutions, LLC (Presidio) is the only vendor that can provide telemedicine information systems that meet the minimum requirements of the Government and Cisco SMARTnet licensing for both CONUS and OCONUS locations. Therefore, only Presidio can meet the minimum requirements of the Government.

9. Any other facts supporting the use of other than full and open competition.

None.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

To date, no other sources have written to express an interest. Any sources expressing interest in response to the synopsis will receive consideration.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Future requirements will be synopsized in accordance with FAR 5.203. For the reasons set forth in Paragraph 5, NMLC has no plans at this time to compete future contacts for the types of supplies/services covered by this document.

If another potential source emerges, NMLC will assess whether competition for future requirements is feasible.

TECHNICAL AND REQUIREMENTS CERTIFICATION REQUIRED

BY NAVSUP 4200.83 series

I certify that the facts and representations under my cognizance which are included in this justification and approval and which form a basis for this justification are complete and accurate.

Technical/Requirements Cognizance

CONTRACTING OFFICER CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge.

LEGAL SUFFICIENCY REVIEW AND CONCURRENCE

I have reviewed the facts set forth in the above Justification and Approval and found to be legally sufficient, based on these facts, to the best of my knowledge and belief.

APPROVAL BLOCK COMPETITION ADVOCATE

($650,000 to $12.5M)

APPROVAL BLOCK COMPETITION ADVOCATE