9_-_N62645-15-T-1115.docx

N62645-15-T-1115

Section SF 1449 - CONTINUATION SHEET

Intraoperative Neuromonitoring

FFP

The contractor shall provide intraoperative neuromonitoring services in support of the Naval Medical Center San Diego, CA on behalf of the Government in accordance with the terms and conditions and the performance work statement contained in this contract.

Period of Performance: 01 March 2016 through 28 February 2021 This is a firm, fixed-price requirement. Each CLIN includes an estimated number of procedures/occurences. The Quantities listed in the subCLINs are based on historical data and projected need. The contractor shall only be paid for services and quantities provided.

FOB: Destination

ESTIMATED

NET AMT

0001AA

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Scheduled Procedures, duration up to 4:59 hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

Fixed price for each procedure is for billing purposes.

ESTIMATED

0001AB

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Scheduled Procedures, duration 5 to 9:59 hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

ESTIMATED

0001AC

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Scheduled Procedures, duration 10 or more hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

ESTIMATED

0001AD

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Emergency Procedures, duration up to 4:59 hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

ESTIMATED

0001AE

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Emergency Procedures, duration 5 to 9:59 hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

ESTIMATED

0001AF

Intraoperative Neuromonitoring

Intraoperative Neuromonitoring Services - Emergency Procedures, duration 10 or more hours

Price (to be completed by Quoter):

Price per procedure for the period 01 March 2016 through 28 February 2017:

Price per procedure for the period 01 March 2017 through 28 February 2018:

Price per procedure for the period 01 March 2018 through 28 February 2019:

Price per procedure for the period 01 March 2019 through 29 February 2020:

Price per procedure for the period 01 March 2020 through 28 February 2021:

ESTIMATED

NOTICE TO QUOTERS

QUOTER QUESTIONS

All questions from quoters concerning the Request for Quote (RFQ) shall be submitted via email to the following address:

E-MAIL: usn.detrick.navmedlogcomftdmd.mbx.acquisitions@mail.mil

IN SUBJECT LINE REFERENCE: “CODE 024T” & “N62645-15-T-1115”

Questions with other titles may be missed; all questions must be submitted no later than 12:00 PM on 21 August 2015. Facsimiles and phone calls will not be accepted. Identify the solicitation paragraph in question. Responses may be presented in an amendment to the solicitation, which may or may not extend the quote due date. Potential quoters will direct all comments or inquiries as described above; no direct contact will be made with other Department of Navy personnel regarding the open solicitation.

START-UP PERIOD

It is intended to make award of the resultant contract in time to allow up to a sixty (60) day start-up period in advance of the actual commencement of the performance period. The contractor shall make all necessary preparations, during this start-up period, to assume full responsibility for contract performance as of the contract start date. It is noted that invoicing by the contractor will begin as of the commencement of services and no reimbursement will be paid by the Government for efforts expended during the start-up period.

CONTRACTOR SUPPORT

Notice: Navy Use Of Support Contractor For Contract Closeout Functions

Naval Medical Logistics Command (NMLC) uses two private contractors in support of the contract closeout process. Those companies are Contracting Resources Group (CRG) of Federal Hill, MD, doing business under the authority of the Small Business Administration’s 8(a) program and the Ability One Program, doing business under the authority of the Javits-Wagner O’Day Act (41 U.S.C. § 47).

The contract closeout process includes activities such as processing deobligation modifications, obtaining contractor and requiring activity concurrence, preparing the DD-Form 1594 (Contract Completion Statement), and preparing closed files for archiving. Support contractors may perform additional administrative duties, including filing and processing simple administrative modifications. Performing these functions require the contractor employees to have access to the contract file. Therefore, information the Contractor provides to the Government or information already in the possession of the Government may be viewed by these support contractors in the course of performing contract close-out functions. The information that may be made available to the contractor may include pricing and technical responses and performance information.

NMLC has signed Non-Disclosure Agreements with each support contractor employee and has required both contractors to provide a Conflict of interest Mitigation Plan to ensure these employees are firewalled from all business development activity.

By signature of this contract, the quoter consents to access of their business sensitive/confidential or proprietary data by the Government’s support contractor personnel in order to perform close out services.

SCHEDULE ORDERING

Orders may be placed by any warranted contracting officer serving at the Naval Medical Logistics Command.

Orders against this contract may be placed by mail, facsimile, or through electronic commerce including email in accordance with the terms and conditions of the contract.

The period of performance of any Task Order shall be of one year or less in duration.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

28-FEB-2021

34800 BOB WILSON DRIVE

SAN DIEGO CA 92134-5000

619-532-0700

N00259

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OF CONTROL OF OFFEROR (NOV 2014)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NCAGE code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.; and

(D) Have , have not , within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

INSTRUCTIONS FOR SUBMITTING A QUOTE:

a) The quoter shall submit its quote to the office indicated in block 9 of the Standard Form (SF) 1449, Solicitation/Contract/Order For Commercial Items. To be considered for evaluation, quotes must be received no later than the time and date (Eastern Time) specified in Block 8, SF 1449. Quotes shall be submitted in the format stated in the “Quote Table of Contents” listed below in Section 1 “Quote Files”. Each volume of the quoter’s quote shall be submitted in electronic form as a separate PDF (portable document format) file as specified in the table below entitled, “Quote Table of Contents.” Electronic files shall not contain classified data. Hard copy and facsimile quotes will not be accepted.

b) To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and those identified as evaluation factors. All documents submitted in response to this solicitation must be fully responsive to, and consistent with, the requirements of the solicitation. Failure to meet a requirement may result in an quote being ineligible for award.

c) Electronic Files (PDFs). Quoters shall submit their quote via email to the following address:

E-MAIL: usn.detrick.navmedlogcomftdmd.mbx.acquisitions@mail.mil

IN SUBJECT LINE REFERENCE: “CODE 024T” & “N62645-15-T-1115”

Electronic files shall not contain classified data. One email shall be submitted per quoter. Each quote volume described below shall be prepared as a separate, single PDF file clearly marked with the volume title. Do not use compressed file formats. Submissions shall be virus free.

d) Additional Restrictions.

(1) E-mail correspondence. Quoter’s shall ensure that all e-mails include “N62645-15-T-1115” in the subject line.

1.

QUOTE FILES.

Quoters shall use the “Quote Table of Contents” below to organize their electronic quote files. Each volume of the quote shall be submitted in electronic form as a separate PDF file as specified in the table.

QUOTE TABLE OF CONTENTS

1. Cover Letter

2. SF 1449/SF 30

NOTE: Page 1 of the SF 1449 and all Amendments (SF 30) must be signed by an authorized representative which indicates agreement of a 210-day acceptance period.

3. SF 1449 Continuation Sheet – Pricing

4. Contract Administrative Data

5. Representation and Certifications

6. Responsibility Determination

7. Malpractice Insurance Certification Form 1 PDF file containing the quoter’s complete Volume I, Administrative/Business

1. Cover Page

2. Table of Contents

3. Technical Approach 1 PDF file containing the quoter’s complete Volume II, Technical Approach

1. Past Performance Information Sheets 1 PDF file containing the quoter’s complete Volume III, Past Performance

1. CONTENT REQUIREMENTS.

All information shall be confined to the appropriate volume/section. For example, only information included in the file labeled “Volume II, Technical Approach” will be evaluated for Technical Approach. If technical approach information is included elsewhere in the quote, it will not be evaluated as part of the Technical Approach factor. The quoter shall confine submission to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Quoters are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked.

3. QUOTES SHALL BE PREPARED AND SUBMITTED AS FOLLOWS:

3.1. VOLUME I: ADMINISTRATIVE/BUSINESS – (1 PDF file).

3.1.1. Cover Letter. The cover letter shall be a no more than 2-page introduction identifying the quoter (name, address, telephone and fax numbers, email address, cage code, DUNS number, the solicitation number, and the contents of the quote).

3.1.2. Solicitation/Contract/Order For Commercial Items (SF 1449) and Amendments (SF 30). Page 1 SF 1449 with signature of a corporate officer authorized to negotiate for the company in Block 30a, acknowledgement of all amendments, (SF 30) with signature in Block 15B, and agreement of 210 days acceptance period.

3.1.3. SF 1449 – Continuation Sheet. The schedule of supplies/services beginning on Page 3, which includes pricing for ALL ITEMs. Include the unit price (to two decimal places) and extended price, where applicable, (with NO ADDITION/MULTIPLICATION ERRORS) for each ITEM NO. The amount for each CLIN (Contract Line Item Numbers) shall be the sum of the SLINs (Sub Line Item Numbers).

3.1.4. Contract Administration Data. The quoter shall provide with its quote, points of contact (POCs) for administration of any resulting contract should the quoter be selected. These POCs shall be available during normal business hours and other than normal business hours. The POC for other than normal business hours will be contacted only in the event of emergencies. Accordingly, the named individual(s) should possess sufficient corporate authority to effectively deal with emergency situations. The telephone number(s) provided should be functional at all times. If there are different POCs for different conditions, such as weekdays, weekends, holidays, etc, please furnish all and explain as follows:

3.1.5. Representations And Certifications.

3.1.5.1. Quoters shall ensure their representations and certifications are updated at the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM.

3.1.5.2. Quoter shall also include one completed copy of each:

FAR 52.209-7, Information Regarding Responsibility Matters DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials

3.1.6. Responsibility Determination.

To assist in determining quoter/contractor responsibility in accordance with FAR Part 9, the quoter shall explain how they plan to have or obtain adequate financial resources to support any awarded contract. If the quoter intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the quoter plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

Quoters who fail to provide sufficient information for the Government to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency consideration in accordance with FAR Part 19.6. To be eligible for award of a contract, the quoter must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

3.1.7. Malpractice Insurance Certification Form.

The quoter shall include a completed copy of Malpractice Insurance Certification Form, Attachment 6.

3.2. VOLUME II – TECHNICAL APPROACH (Factor 1) (1 PDF file).

Volume II shall include the Technical Approach and shall be specific and complete. The quoter shall address each Element listed below separately, and shall provide sufficient narrative and supporting data for each one. The Technical Approach shall not contain pricing information. The quoter shall ensure that the Technical Approach is clear and cohesive. The Government will evaluate quoters responses against the Technical Approach Elements defined below. Using the instructions provided below, provide, as specifically as possible, the actual methodology the quoter would use for accomplishing/ satisfying these Elements. All the requirements specified in the solicitation are mandatory. By submitting a quote, the quoter is representing that its firm shall perform all the requirements specified in the solicitation. The quoter shall ensure that their quote does not merely reiterate the objectives or reformulate the requirements specified in the solicitation, but explains how the quoter will actually accomplish/satisfy the requirements.

3.2.1. TABLE OF CONTENTS. The Table of Contents shall contain details which delineate the subparagraphs and sections within that volume.

3.2.2. Technical Approach must specifically address the following Key Points:

3.2.2.1. Describe a detailed plan that demonstrates how the quoter will meet the contract requirements, including the Quality Control program and procedures for monitoring performance, and demonstrates an understanding of the organization and logistics required for providing intraoperative neuromonitoring services. Discuss specific management techniques, tools, and practices to ensure the quality, timeliness and satisfactory performance of all required services throughout the life of the contract. Outline the role of the Project Manager and the other key management positions/functions utilized to manage this contract. Describe the communication processes and relationships between the Contracting Officer, the CORs, the Contractor, the Program Manager, and the contractor employees. Provide a detailed description of milestones or time lines to ensure services begin on time. Provide a detailed plan to mitigate risk on a requirement that may require the provision of simultaneous services (up to three cases at the same time). Describe the procedures for identifying trends/problems/issues. Explain how contract performance will be monitored to ensure deficiencies identified before the level of service becomes unacceptable. Describe the approach to process improvement. Describe the processes and procedures when implementing corrective action and follow-up to determine the success of problem resolution. Discuss plans to ensure the documentation of problems and issues. Explain the processes for maintaining accurate records of quality related issues and problems. Describe the methodologies for ensuring prompt reporting of quality related problems to the Government, or as requested. Discuss plans to ensure that contract staff abide by required standards, rules and procedures throughout the life of the contract. Provide a sample Quality Control Plan based on the Quality Assurance Surveillance Plan Matrix found in the Section 5 of the Performance Work Statement.

3.2.2.2. The “Technical Approach” response is limited to a maximum of 15 pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ x 11, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. The cover sheet and table of contents (not to exceed one page per attachment) will not count toward the page limit.

3.3. VOLUME III – PAST/PRESENT PERFORMANCE (Factor 2) – (1 PDF file).

3.3.1. The quoter shall complete a maximum of two Past Performance Information Sheets (PPISs) (Attachment 3). Each of the PPISs shall be completed in its entirety. Each PPIS shall not exceed one page (8 ½ X 11 inch). If a contractor submits more than 2 PPISs, only the first two PPISs will be evaluated. The Past Performance information listed on each sheet shall be for intraoperative neuromonitoring services. If a PPIS contains more than one page, only the first page will be considered. If the quoter does not possess relevant Past Performance, the contractor shall submit a statement affirming that it possesses no relevant Past Performance. POCs listed on the PPISs shall be either Government personnel (civil service or military) or employees of private sector medical facilities for which the quoter has provided services. PPISs that list POCs that work for, or have worked for, the quoter directly or indirectly will be determined not relevant.

(End of Provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) Technical Approach

(b) Past Performance

(c) Price

The non-price factors are listed in descending order of importance.

Technical approach and past performance, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS OF AWARD:

(a) The Government will award a single contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, will be the best value offered to the Government, price and other factors considered. This solicitation will use price trade-off source selection procedures to make a best value award decision. The technical approach response shall provide sufficient detail for the Government to determine whether the quote satisfactorily meets the minimum requirements of the Performance Work Statement. Statements that the quoter understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “wellknown techniques will be used,” will be considered insufficient.