SOLICITATION__N62387-15-R-8015.pdf

MILITARY SEALIFT COMMAND N10 WASH

914 CHARLES MORRIS COURT SE

WASHINGTON NAVY YARD DC 20398-5540

UNDER DPAS (15 CFR 700)

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IFB RFP

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N62387-15-R-8015 29-Apr-2015

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202-433-0780

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02:00 PM 09 Jun 2015

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N62387-15-R-8015

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE TASK

FFP

FOB: Destination

NET AMT

BASE TASK - TRAVEL

BASE TASK - MATERIAL

OPTIONAL TASK ONE

OPTIONAL TASK ONE - MATERIAL

OPTIONAL TASK TWO

OPTIONAL TASK TWO - TRAVEL

OPTIONAL TASK TWO - MATERIAL

OPTIONAL TASK THREE

OPTIONAL TASK THREE - TRAVEL

PERFORMANCE WORK STATEMENT

1. BACKGROUND

The Military Sealift Command (MSC) requires Contractor support for the design, fabrication, programming, installation, and testing of the replacement cable handling equipment (CHE) control system and silicon controlled rectifier (SCR) drives installed onboard USNS ZEUS (T‐ARC 7). An out‐ year engineering requirements assessment (OERA) indicated that the CHE control system and SCR drives were approaching the end of their service life and should be replaced. Over the past several years it has become increasingly evident that the CHE control system and SCR drives are no longer supportable and will require replacement prior to the end of the vessel’s anticipated service life.

The intent of this replacement is to simplify the controls layout and design, provide ease of use for operators, remove existing problematic and limited life components, reduce maintenance and service costs, increase safety, and provide reliable and long life components capable of lasting the rest of the vessel’s expected service life.

2. SCOPE OF WORK

2.1. The existing CHE is described in the “System and Interface Description” document, Attachment

2. The requirements for the project are provided in the document entitled “Requirements for the Cable Handling Equipment Control System Upgrade for the USNS ZEUS (T‐ARC 7)”, hereafter referred to as the “Requirements Document,” Attachment 1.

2.2. The primary objectives of the Cable Handling Equipment Control System and SCR Upgrade Project (hereafter, “Upgrade Project”) are to:

Provide a new control system that implements closed loop control of the cable handling equipment in multiple modes of operation

Provide two new control consoles and four new operator chairs

Replace aging electric motor SCR drives for the electric motors that power the four cable drums

Replace aging electric motor SCR drives for the electric motors that power the two aft Draw‐Off and Holdback (DOHB) tension machines

Replace existing Rotometers (cable linear speed and distance sensors) on all four DOHBs with newly designed units

Replace load cells in the dynamometers and DOHB tension machines

2.3. The scope of work has been separated into a Base Task and Three Optional Tasks.

2.3.1. Base Task: Design. The initial phase will include the initial shipcheck, design, documentation, ABS and USCG approvals and shipyard package development.

2.3.2. Optional Task One: Material Procurement/Construction. The second phase will require the

Contractor to fabricate the new control consoles and SCR drives, fabricate new Rotos and load cell systems, develop control software, perform a factory acceptance tests and package the replacement system for shipping.

2.3.3. Optional Task Two: Installation and Test. The third phase is the actual installation phase.

This will be completed during shipyard availability, and will entail the removal of the old equipment, installation of the new equipment, full testing of the cable handling equipment and final commissioning during dock and sea trials.

2.3.4. Optional Task Three: Support. The final phase of the project will be to provide technical support for 90 days after installation.

3. SPECIFIC TASKS: BASE TASK (DESIGN)

3.1. The Contractor shall host a Kick‐Off Meeting within one week of Contract award.

3.1.1. The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a kick‐off meeting at a mutually agreeable time and location for the purpose of reviewing the contract requirements.

3.1.2. The Contractor shall create an agenda (Deliverable A010; see section 11.4) prior to the meeting and provide minutes and action items (Deliverable A011; see section 11.4) resulting from this meeting.

3.1.3. The Requirements Document, this PWS, the Contractor’s proposal and other items will be discussed in detail. The Contractor shall prepare and present a briefing that summarizes their technical and management approach to the Upgrade Project.

3.2. The Contractor shall perform a design shipcheck and a validation shipcheck. A shipcheck plan

(A012, A014) shall be provided one week prior to each shipcheck.

3.2.1. Design Shipcheck

The initial design shipcheck shall be conducted at a date and location yet to be determined (for bidding purposes, the Contractor shall assume that location will be in Norfolk, VA). The vessel will be available for a complete inspection to gather all necessary information required to complete the design and installation drawings for the upgrade. MSC and Sponsor representatives will be in attendance at the design shipcheck. A detailed shipcheck report (Deliverable A013; see section 11.4) will be required after completion of the inspection detailing any problems or potential issues that have arisen, and will contain a list of technical questions that remain unanswered at the conclusion of the shipcheck.

3.2.2. Validation Shipcheck

A validation shipcheck shall be conducted after the completion of the design period at a date and location yet to be determined (for bidding purposes, the Contractor shall assume that location will be in Norfolk, VA). The function of this shipcheck is to confirm all assumptions, designs and installation plans for the upgrade prior to the construction and installation periods. MSC and Sponsor representatives will be in attendance for the verification shipcheck. A detailed verification shipcheck report (A015) will be required after completion of the inspection detailing any problems or issues that have been noted, and will contain a list of technical questions that remain unanswered at the conclusion of the shipcheck.

3.3. The Contractor shall design all elements of the Upgrade Project in accordance with the requirements established in Attachment 1. All existing functionality of the existing CHE control system and SCR drives must be retained in the Upgrade Project.

3.3.1. General Requirements

3.3.1.1. The Contractor shall be responsible for properly interfacing all new equipment and systems developed under this PWS with the existing cable handling equipment, systems in Mission Control, and other systems currently installed onboard USNS ZEUS, including any modifications that may be required to existing equipment.

3.3.1.2. The Contractor shall design the system with reparability at sea by on‐board operators in mind. System features, built‐in test capability, specialized test equipment, high quality technical documentation, robust spares inventory, etc., shall be provided to facilitate troubleshooting and repairs at sea.

3.3.1.3. New SCR drives shall have parts commonality and maintenance configuration compatibility with other recently upgraded SCR drives onboard the vessel. Existing drives are Siemens Simoreg 6RA70.

3.3.1.4. The new design and all provided components shall be based on a life expectancy of continuous operation, supportability, and periodic technology refresh over a 15 year period.

3.3.1.5. The Contractor shall ensure that the equipment meets or exceeds ABS SVR 4‐9‐3 as well as the environmental testing requirements in ABS SVR 4‐9‐8 Table 1, including notes 2 and 3. A comparison table shall be provided within CDRL A031, Purchase Specifications, listing these ABS requirements and how the proposed equipment meets or exceeds each requirement.

3.3.1.6. The layout of the new control console and SCR drive enclosures shall provide sufficient space for access to perform all required maintenance on the equipment installed on or in the console or enclosure. Maintenance may need to be performed while standing, sitting or in the prone position and will be demonstrated as part of the full scale mock‐up.

3.3.1.7. The new control console and SCR drive enclosures shall contain 110 VAC utility outlets, accessible from the front of the enclosure. These outlets are for the use of maintenance personnel and shall be supplied separately from the power to the control consoles or enclosures.

3.3.1.8. The Contractor shall provide four operator chairs. Two of the chairs will be used at the forward Control Console and two will be used at the aft Control Console. The selection of operator chair model and the design of the console should be approached in tandem to ensure they are mutually well suited for long hours of watch‐standing by operators.

3.3.1.9. The Contractor shall design the processing system architecture with planned obsolescence in mind. With technology progressing at a high rate, it is likely that the processors and other devices used in this Upgrade Project will require replacement well before the end of the vessel’s service life. The Contractor shall design the processing system such that “tech refreshes” that will be done periodically to take advantage of processing technological advances will be as straightforward as possible.

3.3.1.10. The Contractor shall replace all power cables on new or modified circuits.

Control and signal cables may be re‐used. Any control or signal cable proposed by the Contractor for reuse shall have a condition assessment performed including insulation resistance checks. The condition assessment shall be provided to the MSCREP. All unused cable shall be removed in its entirety.

3.4. The Contractor shall develop a list of new equipment (A019) required to complete the replacement and present this information in the Equipment List. The list shall contain:

3.4.1. All equipment and material required to be purchased and vendor cut sheets.

3.4.2. Make, model, dimensions, and other salient features

3.4.3. Identify any long lead time material (LLTM). LLTM is considered any equipment or material which will require longer than six weeks to procure. Specific lead times longer than six weeks shall be provided for each item on the LLTM list.

3.5. The Contractor shall perform a Failure Modes, Effects, and Criticality Analysis (FMECA) (A032) on the new control system together with other elements of the Upgrade Project (such as the new Rotos, load cell systems, Control Console, etc., for example). The FMECA will be used during the early design portion of the project to understand where reliability‐improving measures such as using high reliability (Hi‐Rel) parts or implementing redundancy should be utilized.

3.6. The Contractor shall develop a Design Verification Test Procedure (A023) to validate each of the

Failure Modes identified in the Failure Modes, Effects, and Criticality Analysis.

3.7. The Contractor shall perform a Reliability Analysis of the cable handling system to demonstrate that the system will have an availability of 99.9% as stated in Attachment 1. All components, both existing and new, shall be addressed as part of the analysis. Reasonable assumptions about the availability of retained cable handling equipment must be made by the Contractor.

The results of the Reliability Analysis will be documented in a Reliability Analysis Report (A022).

3.8. The Contractor shall be responsible for the installation of all equipment. However, shipyard services such as cable installation, welding, rigging, foundation installation, bulkhead penetrations, gas free certification, fire watches, preservation, deck repair, painting, lagging restoration, etc. can be contracted through the shipyard by MSC. The Contractor shall identify the specific shipyard services that will be required provided they fall within the limitations previously stated. Any omissions of required shipyard services discovered at the time of installation shall be the Contractor’s responsibility.

3.9. The Contractor shall provide all material and equipment except miscellaneous items that would be required by the shipyard to perform the services outlined in Paragraph 3.8.

3.10. The Contractor shall develop a Design Package consisting of two separate work packages: the Contractor Work Package and the Shipyard Work Package.

3.10.1. The Contractor Work Package (A020) shall describe the removals, modifications and installation to be made by the Contractor. This Work Package shall also provide the documentation required to support the operation and maintenance of the new systems.

Documentation shall include at a minimum:

Drawings, design calculations, arrangements

Mechanical layout/arrangement drawings showing all dimensions, all equipment labeled, and clearances on all sides and above to other existing components in the space.

Schematics and wiring diagrams

HMI Screen Design Plan

Software Development Plan

Technical Manual Development Plan

3.10.2. The Shipyard Work Package (A021) shall describe the removals, modifications and installations to be made by the shipyard and shall contain sufficient detail to allow a third party to determine the manpower and material costs required. Documentation shall include at a minimum:

Work items

Drawings

Material lists

Shipyard Cost Estimates

3.10.3. The Contractor shall develop equipment purchase specifications (A031) to procure the major system components required under this contract. Major system components shall include all equipment listed in Attachment 1. The items detailed in this section shall also be any equipment or material identified by the Contractor to have a lead time in excess of six weeks. Specifications shall include the requirements of this section along with any required by ABS, USCG, IEEE or Factory Acceptance Testing (FAT). Specifications shall include provisions for packing & marking all equipment suitable for transport.

Specifications shall include all technical information necessary to procure components in accordance with the ABS Rules, USCG regulations, Contractor system design and contract requirements. The Contractor shall be required to develop procurement specifications regardless of the source of the equipment or system. Procurement of the equipment/system from another company within Contractor’s corporation does not change the requirements of this section.

3.11. Design Reviews

3.11.1. The Contractor shall host three in‐person design review meetings at their facilities. The

Contractor is to provide two hard copies of all deliverables at the start of each meeting.

The Contractor shall also post all deliverables to the project website. The Contractor shall be prepared to record action items and mark up a master copy of all deliverables reviewed during each design review meeting. The Contractor’s Quality Assurance Engineer shall review and approve all work packages prior to submission to MSC. The Contractor shall incorporate all agreed upon changes as discussed in the design review meeting into the subsequent deliverables. Key personnel are required to attend each design review meeting.

3.11.2. The Contractor shall create a set of meeting minutes in accordance with Section 7.2.5, due two business days after each design rev4ew meeting.

3.11.3. The Contractor shall be responsible for pickup and delivery of documentation, deliverables and technical references at MSC N7 offices, (Building 157 Washington Navy Yard, DC) at the Contractor’s expense.

3.11.4. Design Review Meeting #1 (A016, A017, A018)

The Contractor shall provide a preliminary design within 30 days of the completion of the design shipcheck. This preliminary design shall provide drawings and possible variations on the proposed design for MSC review. Design Review Meeting #1 shall be held one week after the delivery of the preliminary design.

3.11.5. Design Review Meeting #2 (A024, A025)

The Contractor shall provide all deliverables required under the base period two weeks prior to the Design Review Meeting #2.

3.11.6. Design Review Meeting #3 (A026, A027)

The intent of design review #3 is to review and approve the final version of the documentation required for the Upgrade Project. All drawings, equipment lists, layouts and HMI displays necessary for the building of the equipment are required in 100% completed form for approval of construction. All documentation shall be submitted two weeks prior to the Design Review Meeting #3.

3.12. The Contractor shall submit the final MSC approved deliverables to ABS and USCG for approval (A028, A029). MSC approval of each deliverable is required prior to submission to ABS or USCG. The Contractor shall be responsible for resolving all regulatory body comments.

References 15.2.1 and 14.2.2 are provided as guidance.

4. SPECIFIC TASKS: OPTIONAL TASK ONE (Material Procurement/Construction)

4.1. Procurement and Fabrication (B019)

The Contractor shall procure all equipment and materials and fabricate the CHE control systems and SCR drives replacement as designed during the Base Task.

4.2. Software Development

The Contractor shall develop all software necessary for the CHE control systems and SCR drives replacement.

4.3. Technical Manuals (B013)

The Contractor shall develop a complete set of technical manuals for the CHE control systems and SCR drives replacement as planned during the base period. Technical documentation shall contain enough detailed information to allow the ship's force to operate, troubleshoot, repair, and perform all preventive and corrective maintenance on the equipment and systems provided without outside OEM assistance. Additionally, procedures for ship’s force to calibrate all new equipment shall be included in the technical manuals. The following technical manuals shall be developed at a minimum:

4.3.1. Dynamometer Load Cell Installation, Operation, and Calibration Manual

4.3.2. Draw Of Hold Back (DOHB) Load Cell Installation, Operation, and Calibration Manual

4.3.3. Cable Drum SCR Drive Installation Manual

4.3.4. Cable Drum SCR Drive Operation and Maintenance Manual

4.3.5. DOHB SCR Drive Installation Manual

4.3.6. DOHB SCR Drive Operation and Maintenance Manual

4.3.7. Roto Installation, Operation, and Calibration Manual

4.3.8. Control System Manual

4.3.9. Control Console Manual

4.4. Existing Vessel Documentation (B014)

4.4.1. The Contractor shall create redline markups of any and all existing vessel documentation modified as a result of the Upgrade Project.

4.5. Testing

4.5.1. The Contractor shall develop a Factory Acceptance Test (FAT) Plan (B010), to be approved by the MSC TPOC. Upon approval, the Contractor shall perform the FAT and provide a report summarizing the results (B011).

4.5.2. The Contractor shall maintain a log of any changes or issues that occur during the FAT.

This log shall be submitted as part of the FAT report.

4.5.3. The Contractor shall develop a Dock Trials Test Plan (B012) to fully demonstrate the functionality of the Upgrade Project while pier side.

4.5.4. The Contractor shall develop a Sea Trials Test Plan (B023) to fully demonstrate the functionality of the Upgrade Project while at sea.

4.6. Packaging, Preservation, and Shipping (B015)

The Contractor shall determine the best packaging and preservation methods for all new components in accordance with standard commercial practices. The Contractor shall package all components of the Upgrade Project and store the components until notified by MSC of the shipping address of the shipyard. The Contractor shall then ship the components of the Upgrade Project to the shipyard at the Contractor’s expense.

4.7. Spare Parts (B017)

4.7.1. The Contractor shall provide a list of recommended spare parts and maintenance equipment in accordance with the requirements in Attachment 1. The spare parts list shall include both recommended shipboard spares and shore based spares for 30 day, one year, and five year time periods. The list shall give a full description of each part with component manufacturer's part number, ordering data, including source for the part, and National Stock Number (NSN) if available. Parts shall be priced individually.

4.7.2. Spare parts shall be packaged to survive long‐term storage aboard the USNS ZEUS.

4.7.3. Spare parts shall be clearly labelled on the exterior of the packaging.

4.7.4. The Contractor shall provide the actual spare parts from both the 30 day and one year spares lists to the vessel with the delivery of the components of the Upgrade Project.

4.8. Training (B020)

4.8.1. The Contractor shall prepare and provide a Training Plan that describes how the

Contractor plans to train operators. Training can be a combination of classroom and hands‐on sessions.

4.8.2. The Contractor shall train a minimum of 12 personnel (vessel crew, cable engineers, and other operators) in the operation and maintenance of the cable handling equipment with the new control system, control console, and other items installed.

The Contractor shall conduct an Operations Course (B021) and a Maintenance Course (B022).

The Contractor shall prepare and provide an Operations Course Training Materials booklet and a Maintenance Course Training Materials booklet.

Additional training materials shall include briefings, written documents, drawings, photographs, on‐line training sessions, etc.

4.8.3. The Contractor shall prepare and provide a Certificate of Completion to each person who attends the Operations Course or the Maintenance Course.

5. SPECIFIC TASKS: OPTIONAL TASK TWO (INSTALLATION AND TEST)

5.1. Shipyard Management

5.1.1. The Contractor shall provide a single point of contact on‐site at the shipyard for the installation period of the Upgrade Project. The on‐site manager shall insure that the quality management system is being fully utilized and that all documentation requirements are completed daily (C006). The on‐site manager shall attend any daily production meetings that are held with the shipyard and MSC. The on‐site manager shall confirm in writing on a weekly basis that the production schedule is current, and whether there are any conflicts or potential conflicts with any shipyard activity (C007).

5.1.2. The Contractor shall conduct weekly production reviews with MSC to confirm the overall production progress, and provide an updated production schedule (POA&M). The updated POA&M shall provide personnel resources by line item, percent completion by line item, and any change in start or completion date of an item. The POA&M shall break the install effort into subtasks with major headings of: 1) removal of existing components, 2) installation and wiring of replacement components, and 3) testing. Milestones reflecting critical events within each phase and float must be provided around each critical event.

5.2. The Contractor shall be fully responsible for the removal, installation, testing, and commissioning of the Upgrade Project as defined in Paragraph 3.10.1 and 3.10.2 and in accordance with Reference 14.2.7 (C011).

5.2.1. The Contractor shall coordinate their efforts with the shipyard for the entire duration of the availability to ensure that all work is accomplished without delay and disruption. The Contractor shall base their estimates on a seventy (70) day ship availability time window.

Installation and dockside testing must be completed within the 70 day window.

5.2.2. MSC will contract shipyard support as defined in Paragraph 4.10.2 and the Contractor shall observe all work performed by the shipyard and report any discrepancies to the on‐site MSC Representative (MSCREP).

5.2.3. For bidding purposes, the Contractor shall assume that the installation will take place in Charleston, SC.

5.2.4. Prior to the start of removal and in the company of the MSCREP and shipyard representatives, existing equipment that interfaces to the cable handling equipment shall be inspected and tested in order to document the operating condition and suitability for re‐use.

All existing CHE control console, control system or SCR drive cabling to be retained shall be tested for insulation resistance levels and continuity back to the sensor/device in accordance with GTR 3 Section 10.2, Reference 14.2.10

The Contractor shall prepare and submit Condition Found Reports (C008) for each affected space, noting any discrepancies in equipment or system operation or function.

Product cables and some special test fixtures will be provided by MSC for the post‐ installation dock trials and sea trials.

5.2.5. The Contractor shall perform the Dock and Sea Trials Test Plans (B012 & B023), developed in Optional Task One. A Dock Trials Test Report (C012) and Sea Trials Test Report (C016) shall be provided with signatures of all who witnessed the testing.

5.3. Documentation

5.3.1. The Contractor shall maintain the master copies of all red‐lined drawings (to include existing vessel documentation and Contractor developed documentation) and a separate master log of software changes (C017) that occurred during commissioning and sea trials.

5.3.2. Final test reports for the control and SCR drive systems, including final tuning set points, shall be provided along with the as‐built drawings and tech manuals (C010). These test reports are intended to provide base line data for the crew. The information shall also be included in the final I/O Database for the control system and in the final tuning parameters for the SCR drives.

5.3.3. Upon the completion of all post installation testing, two copies of all drawings (to include existing vessel documentation and Contractor developed documentation) shall be red‐ lined to reflect as‐built conditions. One copy of the marked‐up red‐line drawings shall be left with the vessel prior to departing from sea trials (C009).

5.3.4. The Contractor shall revise all drawings and tech manuals and deliver one final set of documentation in the as‐built condition (C010).

5.4. Laptop Computer (C015)

The Contractor shall provide two laptop computers to the vessel with all necessary software and hardware to access all control system equipment and SCR drives. These laptops shall be used as the ship’s maintenance computers when Contractor’s service personnel are onboard.

The laptops shall also be preloaded with all technical documentation generated as part of this Contract.

6. SPECIFIC TASKS: OPTIONAL TASK THREE (SUPPORT)

6.1. The Contractor shall provide 90 continuous calendar days of support following the successful completion of the shipyard sea trials.

6.1.1. Two engineers shall ride the ship for a total 60 days to support system tuning and troubleshooting.

6.1.1. The Contractor shall make available engineers in the Contractor’s office to respond to issues as they arise during the 90 day support period. Contractor shall provide an acknowledgement of requests within four hours during regular business hours.

Acknowledgement shall also contain an estimated time required for response.

6.1.2. Every Friday by 14:00 Eastern time, the Contractor shall submit a weekly report (D001) detailing all activities conducted that week as well as expected actions for the following week.

6.2. Documentation

6.2.1. The Contractor shall maintain the master copies of all red‐lined drawings (to include existing vessel documentation and Contractor developed documentation) and a separate master log of software changes that occurred during the 90 day support period.

6.2.2. Final test reports for the control and SCR drive systems, including final tuning set points, shall be provided along with the as‐built drawings and tech manuals. These test reports are intended to provide base line data for the crew. The information shall also be included in the final I/O Database for the control system and in the final tuning parameters for the SCR drives.

6.2.3. Upon the completion of the 90 day support period, two copies of all drawings (to include existing vessel documentation and Contractor developed documentation) shall be red‐ lined to reflect as built conditions. One copy of the marked‐up red‐line drawings shall be left with the vessel prior to departing from sea trials (D002).

6.2.4. The Contractor shall revise all drawings and tech manuals and deliver a revised set of documentation in the final as‐built condition (D003).

7. ADMINISTRATIVE SCOPE OF WORK (COMMON TO BASE TASK AND, IF

EXERCISED, ALL OPTIONAL TASKS)

7.1. Project Website (A001, B001, C002)

The Contractor shall establish and maintain a secure project specific website for exchanging Government Furnished Information (GFI) and deliverables with MSC. The website shall be encrypted and password protected. All users of the website shall be U.S. citizens and the Contractor shall be responsible for validating the U.S. citizenship of all users. The Contractor shall assume MSC will require a total of 15 user accounts including MSC and designated MSC support Contractor personnel. The Contractor shall limit internal employee website access to only those Contractor personnel directly supporting this Contract. If requested, the Contractor shall provide a listing of all personnel with access to the website. The website shall be operational by the time of the Kick‐Off Meeting so that a demonstration of the website can be provided at the Kick‐Off Meeting. At the completion of the project, two copies of the project website content shall be delivered to the COR on a series of DVDs. (C014).

7.2. Administrative Support

The Contractor shall provide the following program activity support:

7.2.1. Develop and maintain program master schedules.

7.2.2. Provide monthly status reports on all tasks.

7.2.3. Conduct program review meetings monthly. Monthly program review meetings shall be held via telephone conference.

7.2.4. Submit meeting agendas for each meeting attended. Meeting agendas shall include the following for each forthcoming meeting: purpose and objective; recommended location, date, and duration; a daily chronological list of each major topic for discussion and a time schedule; brief description of progress on action items and problems identified at previous meetings; a complete list of all documentation to be available for review; and other pertinent information such as identification of any contract problems, open items, status of items relative to critical items and logistics requirements.

7.2.5. Submit meeting minutes for each meeting attended. Meeting minutes shall include the following information in the sequence identified in the respective conference and meeting agenda:

a. Type/title of conference/meeting

b. Conference/meeting dates

c. Purpose

d. Location

e. Summary of the discussions

f. Decisions

g. Agreements and directions

7.2.6. The Contractor shall maintain an action item tracking log. The action item tracking log shall be developed in Microsoft Excel and shall contain the following information: date initiated, title, summary, status, action party, required due date, actual date of completion.

7.3. Quarterly Reviews (A005, A006, B005, B006)

Quarterly Reviews will be conducted between the Contractor and MSC personnel. It is anticipated that in‐person meetings shall be held at the Contractor’s facility.

7.4. Schedule (A007, B007, C003)

The Contractor shall maintain a Plan of Actions and Milestones (POA&M) in Microsoft Project.

The POA&M shall be submitted prior to and updated after the Kick‐Off Meeting, consisting of a timeline of actions, events, and delivery dates of the deliverables. The POA&M shall cover all work required under the Contract, including the option periods. The initial agreed upon schedule resulting from the Kick‐Off Meeting shall be saved as a baseline. The POA&M is a living document and shall be updated and submitted to the Government on the first working day of each month. The POA&M shall highlight critical path(s) as well as “not later than” dates required for each optional task award in order to meet the required installation schedule. All updates to the POA&M after the baseline has been agreed upon shall show any slip or gain as compared to the baseline schedule. Milestone dates shall not be changed without the written consent of MSC.

7.5. Quality Assurance (QA) Program

The Contractor shall maintain its QA program throughout the Contract. The Government will not act as the Contractor’s QA manager. It is expected that all documentation submittals will be internally checked for quality in accordance with Contract requirements prior to submittal.

All deliverables are subject to the performance standards and incentives included in the Performance Assessment Plan (PAP) (Attachment 3). All costs associated with re‐submittals will be the Contractor’s responsibility.

7.6. ABS Services

MSC will assume the costs associated with the ABS review of shipboard modification work packages required under the base period. In addition, MSC will provide, coordinate and assume the costs associated with an ABS surveyor in the shipyard during installation. The Contractor will be responsible for all ABS costs related to detailed construction drawing design review, hardware or material inspections, onsite factory visits, factory testing, manufacturing checkpoints, construction surveys, etc. related to ABS unit certification and/or type approval of equipment. The Contractor shall be responsible for submitting all required ABS approval data directly to ABS. The Contractor shall not be liable for delay caused solely by ABS.

7.7. Regulatory Body Correspondence (ABS & USCG)(A030, B018, C013)

7.7.1. The Contractor shall provide Regulatory Body Correspondence with enclosures including but not limited to the plans and submittals required by 46 CFR Chapter 62 Subpart 62.20 and ABS Rules for Building and Classing Steel Vessels.

7.7.2. The Contractor shall provide copies of all incoming and outgoing communications on technical matters, including attachments/enclosures, between the Contractor and Regulatory Bodies.

7.7.3. Communications shall be assigned serial numbers and shall be indexed by the serial numbers and applicable dates. A cross‐reference shall be made from Contractor assigned serial numbers to actual incoming communication’s serial numbers, where applicable.

7.8. All Contractor hardware and software products, design drawings, and documentation shall be the sole property of MSC upon completion and acceptance of the design without restrictions.

MSC shall be the owner of all software and logic developed for this project and shall own the source code, development tools, and licenses as required for maintaining the system and/or making changes as required for future upgrades to the system. The upgraded system shall not contain any proprietary Contractor‐designed hardware or software products or design documentation. This requirement does not apply to third‐party COTS hardware and software such as PLC internal hardware logic or MS Windows software.

8. PLACE OF PERFORMANCE

The place of Performance for the Base Period and Optional Task One shall be at the Contractor’s facility. For bidding purposes, the Contractor shall assume that performance of Optional Task Two will be in Charleston, SC and Optional Task Three will be in Charleston, SC, at sea, and at the Contractor’s facility.

9. PERIOD OF PERFORMANCE

The period of performance will encompass the design and documentation required to replace the components of the Upgrade Project with options to procure, fabricate, install and support all equipment and materials. All options, if deemed necessary, will be exercised no later than 2 years after award, and all work will be completed three years from the award date. The Government is entitled to require overlapping performance of Optional Tasks One, Two and Three with the Base Task.

10. CONTRACT TYPE

Firm fixed price with reimbursable travel.

11. DELIVERABLES

11.1. All hard copy deliverables shall be submitted to the COR and all electronic submission shall be submitted by posting to the project website followed by a notification e‐mail to the COR. All final deliverables shall also be submitted on a CD or DVD.

11.2. Deliverable Formats

The Contractor shall submit all deliverables as follows:

a) Two full size hard copies.

b) One electronic copy in the native format. AutoCAD submission shall be in AutoCAD 2004 format.

c) One electronic copy in Adobe PDF.

11.2.1. Drawings shall be developed in accordance with Reference 14.2.9, 15.2.10, 15.2.45, 15.2.46, and 15.2.48.

11.2.2. Work Items shall be developed in accordance with Reference 14.2.11.

11.2.3. Technical Manuals shall be formatted in PDF such that key word searches can be performed. Tech manuals shall be developed in accordance with Reference 14.2.47.

11.2.4. Status Reports shall be developed in accordance with Reference 14.2.52.

11.3. Revised submittals of any and all deliverables shall clearly distinguish the changes made since the previous revision.

11.4. Deliverables: Base Period, Design

A001 Project Website A002 Monthly Status Reports A003 Monthly Program Review Meeting Agendas A004 Monthly Program Review Meeting Minutes A005 Quarterly Review Meeting Agendas A006 Quarterly Review Meeting Minutes A007 Plan of Actions and Milestones (POA&M) in MS Project A008 Action Item Tracking Log A009 Requests for Deviation/Waiver A010 Kick Off Meeting Agenda A011 Kick Off Meeting Minutes A012 Design Shipcheck Plan A013 Design Shipcheck Report A014 Validation Shipcheck Plan A015 Validation Shipcheck Report A016 Preliminary Design Package A017 Preliminary Design Review Meeting Agenda A018 Preliminary Design Review Meeting Minutes A019 List of New Equipment A020 Contractor Work Package

A020.1 Drawings

A020.2 Design Calculations

A020.4 HMI Screen Design Plan

A020.5 Software Development Plan

A020.6 Technical Manual Development Plan A021 Shipyard Work Package

A021.1 Work Item

A021.2 Drawings

A021.3 Material lists

A021.4 Shipyard Cost Estimates A022 Reliability Analysis A023 Design Verification Test Procedure A024 Design Review Meeting #1 Agenda A025 Design Review Meeting #1 Minutes A026 Design Review Meeting #2 Agenda A027 Design Review Meeting #2 Minutes A028 ABS Design Submission A029 USCG Design Submission A030 Regulatory Body Correspondence A031 Purchase Specifications A032 Failure Modes, Effects, and Criticality Analysis

11.5. Deliverables: Option 1, Material Procurement/Construction

B001 Project Website, continually updated and maintained with all project documentation

B002 Monthly Status Reports B003 Monthly Program Review Meeting Agendas B004 Monthly Program Review Meeting Minutes B005 Quarterly Review Meeting Agendas B006 Quarterly Review Meeting Minutes B007 Plan of Actions and Milestones (POA&M) in MS Project B008 Action Item Tracking Log B009 Requests for Deviation/Waiver B010 Factory Acceptance Test Plan B011 Factory Acceptance Test Report B012 Dock Trials Test Plan B013 Technical Manuals B014 Existing Vessel Documentation Redlines B015 Shipment of replacement system B016 Not Used B017 Spare Parts B018 Regulatory Body Correspondence B019 Tested and approved replacement system, crated and ready for shipment B020 Training Materials B021 Operation Course B022 Maintenance Course B023 Sea Trials Test Plan

11.6. Deliverables: Option 2, Installation

C001 Not Used C002 Project Website, continually updated and maintained with all project documentation C003 Plan of Actions and Milestones (POA&M) in MS Project C004 Action Item Tracking Log C005 Requests for Deviation/Waiver C006 Daily Status Reports C007 Weekly Production Report C008 Condition Found Reports C009 Red‐lined Documentation C010 As‐built Documentation C011 Fully Installed and Tested Replacement System C012 Dock Trials Test Report C013 Regulatory Body Correspondence C014 Two (2) copies of the project website on a series of DVDs C015 Laptop Computer C016 Sea Trials Test Report C017 Software Change Log

11.7. Deliverables: Option 3, Support

D001 Support Report D002 Red‐lined Documentation

D003 As‐built Documentation

12. DELIVERY SCHEDULE

12.1. All deadlines listed in the delivery schedule are the latest acceptable date for delivery.

Deliverables may be submitted earlier than the date required.

BASE TASK AND ALL OPTIONAL TASKS

(ALL DATES ARE CALENDAR DATES UNLESS NOTED)

NO. ACTIVITY DEADLINE

1 A001, B001, C002 Project Website Initial issue by Kick Off Meeting then continuously updated

2 A002, B002 Monthly Status Reports Two business days after the end of the reporting month

3 A003, B003 Monthly Program Review Agendas Three business days prior to the Monthly Program Review Meeting

4 Monthly Program Review Meetings Five business days after the end of the reporting month

5 A004, B004 Monthly Program Review Minutes Two business days after the Monthly Program Review Meeting

6 A005, B005 Quarterly Review Agendas Five business days prior to the Quarterly Review Meeting

7 Quarterly Review Meetings Seven business days after the end of the reporting quarter

8 A006, B006 Quarterly Review Minutes Three business days after the Quarterly Review Meeting

9 A007, B007, C003 Plan of Actions and Milestones

(POA&M)

Initial issue by Kick Off Meeting then updated monthly

10 A008, B008, C004 Action Item Tracking Log Initial issue by Kick Off Meeting Minutes then updated twice per month

11 A009, B009, C005 Requests for Deviation/Waiver As needed

12 A030, B018, C013 Regulatory Body Correspondence Two days after the correspondence

BASE TASK, DESIGN

NO. ACTIVITY DEADLINE

12 A010 Kick Off Meeting Agenda Three business days prior to the Kick Off Meeting

13 Kick Off Meeting Seven days after contract award

14 A011 Kick Off Meeting Minutes Two business days after the Kick Off Meeting

15 A012 Design Shipcheck Plan Seven days prior to the Design

Shipcheck

16 Design Shipcheck 45 days after contract award

17 A013 Design Shipcheck Report Three business days after completion of the Design Shipcheck

18 A016 Design Package #1 30 days after completion of the Design Shipcheck

19 A017 Design Review Meeting #1 Agenda Three days prior to the Preliminary Design Review Meeting

20 Design Review Meeting #1 Seven days after delivery of the Preliminary Design Package

21 A018 Design Review Meeting #1 Minutes Three business days after the Preliminary Design Review Meeting

22 A019 List of New Equipment, A031 Purchase Specifications, A032 Failure Modes, Effects, and Criticality Analysis, Initial Issue (Rev P1)

30 days after the Preliminary Design Review Meeting

23 A020 Contractor Work Package, Initial Issue (Rev P1)

30 days after the Preliminary Design Review Meeting

24 A021 Shipyard Work Package, Initial Issue (Rev P1) 30 days after the Preliminary Design Review Meeting

25 A022 Reliability Analysis, Initial Issue (Rev P1) 40 days after the Preliminary Design Review Meeting

26 A023 Design Verification Test Report, Initial Issue (Rev P1)

40 days after the Preliminary Design Review Meeting

27 A024 Design Review Meeting #2 Agenda Three business days prior to Design Review Meeting #1

28 Design Review Meeting #2 14 days after the submission of the Rev P1 deliverables (Contractor and Shipyard Work Packages)

29 A025 Design Review Meeting #2 Minutes Two business days after Design Review Meeting #1

30 A019 List of New Equipment, A031 Purchase Specifications, A032 Failure Modes, Effects, and Criticality Analysis, Revised Issue (Rev P2)

14 days after Design Review Meeting #1

31 A020 Contractor Work Package, Revised Issue (Rev P2)

14 days after Design Review Meeting #1

32 A021 Shipyard Work Package, Revised Issue (Rev P2)

14 days after Design Review Meeting

33 A022 Reliability Analysis , Revised Issue (Rev P2) 24 days after Design Review Meeting

34 A023 Design Verification Test Report, Revised Issue (Rev P2)

24 days after Design Review Meeting

35 A026 Design Review Meeting #3 Agenda Three business days prior to Design Review Meeting #2

36 Design Review Meeting #3 Two weeks after the submission of the Rev P2 deliverables (Contractor and Shipyard Work Packages)

37 A027 Design Review Meeting #3 Minutes Two business days after Design Review Meeting #2

38 A014 Validation Shipcheck Plan Seven days prior to the Validation Shipcheck

39 Validation Shipcheck 14 days after Design Review Meeting #2

40 A015 Validation Shipcheck Report Three business days after completion of the Validation Shipcheck

41 A019 List of New Equipment, A031 Purchase Specifications, A032 Failure Modes, Effects, and Criticality Analysis, Final Issue (Rev ‐)

14 days after the Validation Shipcheck

42 A020 Contractor Work Package, Final Issue (Rev ‐) 14 days after the Validation Shipcheck

43 A021 Shipyard Work Package, Final Issue (Rev ‐) 14 days after the Validation Shipcheck

44 A022 Reliability Analysis, Final Issue (Rev ‐) 14 days after the Validation Shipcheck

45 A023 Design Verification Test Report, Final Issue (Rev ‐)

14 days after the Validation Shipcheck

46 A028 ABS & A029 USCG Submission 14 days after the Validation Shipcheck

OPTIONAL TASK ONE, MATERIAL PROCUREMENT/CONSTRUCTION

NO. ACTIVITY DEADLINE

47 B013 Technical Manual, Initial Issue (Rev P1) 60 days after Option 1 Award

48 B014 Existing Vessel Documentation Updates, Initial Issue

60 days after Option 1 Award

49 Not Used Not Used

50 Not Used Not Used

51 B010 Factory Acceptance Test Plan, Initial Issue 90 days after Option 1 Award

52 B012, B023 Dock & Sea Trials Test Plans, Initial Issue (Rev P1)

90 days after Option 1 Award

53 B005 Factory Acceptance Test Agenda Seven days prior to the Factory Acceptance Test

54 Factory Acceptance Test 120 days after Option 1 Award

55 B011, B006 Factory Acceptance Test Report Seven days after the Factory Acceptance Test

56 B013 Technical Manual, Final Issue (Rev ‐) 30 days after the Factory Acceptance Test

OPTIONAL TASK ONE, MATERIAL PROCUREMENT/CONSTRUCTION

57 B014 Existing Vessel Documentation Updates, Final Issue

30 days after the Factory Acceptance Test

58 Not Used Not Used

59 Not Used Not used

60 B012, B23 Dock & Sea Trials Test Plans, Final Issue (Rev ‐)

30 days after the Factory Acceptance Test

61 B017 Spare Parts 30 days after the Factory Acceptance Test

62 B019 Tested and approved replacement system, crated and ready for shipment

30 days after the Factory Acceptance Test

63 B015 Shipment of Replacement System Seven days prior to start of Installation

OPTIONAL TASK TWO, INSTALLATION

NO. ACTIVITY DEADLINE

Not Used Not Used

64 Installation and Shipyard Management Estimated Start Date is February 1, 65 C006 Daily Status Reports Delivered by 8:00 AM the following day

66 C007 Weekly Production Report Delivered by 8:00 AM each Monday

67 C008 Condition Found Reports As required

68 C011 Fully Installed and Tested Replacement System

45 days after February 1, 2016

69 C012, C016 Dock & Sea Trials Test Reports Seven days after successful testing of Replacement System

70 C009 Red‐lined documentation Upon successful testing of Replacement System

71 C010 As‐built documentation 30 days after successful testing of Replacement System

72 C014 Project Website on DVDs Upon approval of all other deliverables

OPTIONAL TASK THREE, SUPPORT

NO. ACTIVITY DEADLINE

73 D001 Support Report…