N6230619PR0XX_2018_WHOI_PWS_3Oct18.doc

Performance Work Statement Autonomous Underwater Vehicles Design Technology Refresh/Upgrades/Technical Support

1.0 BACKGROUND

The Naval Meteorology and Oceanography Command (CNMOC) is responsible for the U.S. Navy oceanographic environmental data collection, processing, and data predict. The Naval Oceanographic Office (NAVOCEANO) is responsible for executing the mission(s) in support of the U. S. Navy and Joint Department of Defense (DOD) requirements worldwide. The Ocean Projects Department (OPD) (N9) is responsible for procuring, operating and maintaining Autonomous Underwater Vehicles (AUVs) for environmental, geophysical, bathymetric, and oceanographic studies for the U.S. Navy. The vehicles must have a specific ocean depth capability between 0 and 6,000 meters.

NAVOCEANO currently operates a number of Remote Environmental Monitoring Units (REMUS), 6000, 2500, 600 and 100 AUVs, that were developed by Woods Hole Oceanographic Institution (WHOI). The OPD has an ongoing need to fund additional efforts to improve survey capabilities of the AUV design to meet the Navy’s continuously changing program requirements.

2.0 SCOPE OF WORK

The contractor shall provide all engineering personnel, supervision, technical labor support personnel, project management, materials and travel necessary to provide engineering support to NAVOCEANO OPD as defined in this Performance Work Statement (PWS). This includes but is not limited to improvement of sensor systems, integration, survey testing, verifying and validating the wet and dry components of the WHOI AUV design and to ensure NAVOCEANO has access to an essential capability for continued theoretical analyses and experiments in the field of deep ocean survey technology. The majority of the work performed shall be performed at the contractor’s facility during normal work hours. When requested, the contractor may be required to travel to a Government facility to provide field or program support. The contractor shall perform to the standards in the resulting contract.

3.0 CONTRACT OBJECTIVE

The Government anticipates award of a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a hybrid of firm-fixed price and cost reimbursable contract line items for travel and material to continue efforts on the existing REMUS technology and any new prototype AUVs.

4.0 TECHNOLOGICAL ADVANCEMENTS

In anticipation of technological advancements and/or improvements in equipment and/or services, such technological advancements shall be evaluated by OPD N9 and appropriately incorporated in the resulting contract when that equipment and/or service proves to be superior, cost effective and compatible to meet NAVOCEANO’s continuously changing REMUS program requirements.

5.0 GENERAL INFORMATION

5.1 The majority of the work performed shall be performed at the contractor’s facility during normal working hours. When requested, the contractor may be required to travel to a Government facility to provide field or program support. The contractor shall perform to the standards in the resulting contract.

5.2 All work on this contract will be “UNCLASSIFIED” and will not require access to classified information. The contractor will not require access to the U.S. Government IT systems (NIPERNET and/or SIPRNET).

6.0 PERIOD OF PERFORMANCE

The period of performance shall be for one-year base with two (2) one-year periods.

7.0 CONTRACTING OFFICER REPRESENTATIVE

A primary contracting officer representative (COR) and an alternate COR (ACOR) will be assigned at the time of contract award.

8.0 DELINEATION OF CONTRACTOR TASKS

The contractor shall complete the following tasks: (1) upgrade AUV technology, integrate mission essential sensor units, sensor testing and system integration into existing AUV design; (2) upgrade integrated shipboard tracking, monitoring, and encrypted communications systems into existing AUV operations; (3) provide project management and general business operations in support of this effort; (4) provide AUV operational training to naval personnel and support current naval AUV operations, as required by NAVOCEANO.

8.1 TASK 1: TECHNOLOGY REFRESH/UPGRADES

As technology progresses and new developments in AUVs are marketed, the ability to retrofit these new technologies into existing AUV systems is required. This includes developments in the oceanographic sensors, depth capabilities, and main power supply (batteries) capabilities (to include endurance and lifetime longevity). The objective for Task (1) is to increase AUV endurance, improve performance and survey efficiency and reduce operational costs. Where feasible, the contractor shall utilize a modular process to ensure an easy integration path. All designs, developments, modifications under this contract are proprietary rights of the U.S. Government. Any/all technology developed for the U.S. Government is the property of the U.S. Government. At the task order level, the contractor shall provide a proposal based on the PWS provided by the Government which may include one or more of all of the following subtasks.

8.1.1 Research and/or Upgrade AUV Technology. The contractor shall upgrade AUV technology, integrate mission essential sensor units, sensor testing and system integration to improve or refresh the existing AUV design.

8.1.2 Research and/or Upgrade Shipboard and Communication Systems. The contractor shall research new technology and/or upgrade integrated shipboard tracking, monitoring, and encrypted communications systems.

8.1.3 Status Reports. The contractor shall provide monthly technical and financial status reports to the COR and ACOR via secured email within ten (10) working days after the end of each month. At a minimum, the technical status report shall include the following:

a. Identification of the program/project;

b. Period covered by the report; accomplishments; major changes since last report;

c. Plans;

d. Problems;

e. Impact and recommended solutions; and,

f. Information/remarks/issues.

8.2 TASK 2: AUV TECHNICAL SUPPORT

8.2.1 Field Support. The contractor shall provide technical support and personnel to participate during sea operations in direct support of NAVOCEANO AUV technology refresh/upgrades. The contractor may be required to provide services including personnel and equipment for AUV data acquisition from contract vessels, TAGS-60, and other platforms to meet mission requirements in and outside the continental United States. Contractor personnel shall be trained, knowledgeable, and experienced regarding all REMUS systems operational characteristics, functions and features, and shall be capable of addressing unique or unusual problems. At the task order level, the contractor shall provide a proposal based on the PWS provided by the Government to be negotiated.

8.2.2 Status Report. All field support activities shall be summarized in a Field Trip Report. The trip report shall be delivered to the COR via secured email within ten (10) calendar days after completion of travel and submitted in Microsoft Word Format. Each report shall contain, as a minimum, the following information:

a. The location where field work was conducted.

b. Overview of the project.

c. Time spent at the location and resources utilized.

d. Problems encountered during the assignment and recommended solutions.

e. Tests performed and results obtained.

g. Recommendations to improve the equipment and/or test procedures; and,

h. Conclusions.

8.3 PROJECT MANAGEMENT

The contractor shall engage its resources and manage their team members to perform engineering and research services to identify and provide AUV design technology refresh/upgrade and technical support. The contractor shall provide program management and general business operations in support of this effort. The contractor shall ensure that the processes effectively supports the completion of the contract objectives within the established timelines. The contractor shall monitor project execution, identify deviations from the project baseline, isolate causes of performance problems and get the project back on track. The contractor shall perform analysis and strategic planning on project issues for present and planned systems to include developing and maintaining project level Plan of Action and Milestones (POA&Ms).

8.4 TRAINING

The contractor shall provide Government personnel operation training to support AUV new design changes, technology refresh or upgrades in support of Tasks (1) and (2). The contractor shall provide training instructor, all material and a course evaluation form that will be completed following each training period. Training shall be conducted at the contractor’s facility or a facility designated by the Government. The course shall include classroom or hands-on training regarding the operational procedures for upgrade or design changes. Course frequency, content and duration will vary based on the technology refresh or upgrades implemented. The completed course evaluation forms shall be provided to the COR within fifteen (15) days after course completion.

8.5 TRAVEL

The Government may reimburse the contractor for approved travel expenses, in support of Tasks (1) and (2), in accordance with Joint Travel Regulations (JTR). The Government will not pay for profit, general and administrative (G&A) expenses or fee on travel costs. When travel is required, the contractor shall submit a request to the COR, for approval, prior to the contractor incurring the cost for authorized reimbursable travel. The request should be in writing at least 7 days before travel date and identify the purpose, location, dates and personnel (by name and title) needed for travel, along with estimated costs. The contractor shall identify personnel who will be traveling in sufficient time to obtain the lowest possible rates for travel expenses. The Government will not reimburse local travel and related expenses for daily travel to and from Stennis Space Center or the contractor’s facility. Travel that does not adhere to the aforementioned procedures will not be reimbursable. After completion of travel, the contractor shall submit a detailed trip report to the COR along with an invoice via Wide Area Work Flow (WAWF) with a detailed breakdown of reimbursable travel costs incurred and receipts for all expenses. Actual travel costs shall be reported to the COR by person, by trip within ten (10) calendar days of travel completion.

8.6 MATERIAL

The contractor shall provide all material in support of Tasks (1) and (2) and Training. The Government will not pay for profit or fee on material costs. The contractor shall submit a proposal supported by at least three (3) quotes for all material to the KO in sufficient time for material to be delivered without mission degradation.

9.0 DEFINITIONS

Accuracy: Data or facts presented can be verified with minimal amount of errors.

Completeness: All necessary information is included, minimum omissions, comprehensive.

Contracting Officer Representative: A representative from the requiring activity assigned by the Contracting

Officer to perform surveillance and to act as liaison to the contractor.

Quality: Deliverables use clear, concise language, are well laid out and adequately describe with sufficient detail the requirements. High level of detail is maintained during all aspects of contract are documented in writing, as appropriate. High standard of work maintained at all times. Produce high quality, precise, well organized work with minimum rewrites and editorial reviews.

Day: Where acceptable quality levels are defined in days, a day is defined as weekday (Monday through

Friday), not including recognized Government holidays.

10.0 PERFORMANCE STANDARDS & QUALITY ASSURANCE PLAN

Technical Exhibit – Performance Requirement Summary is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance; and the minimum acceptable defect rate(s).

Technical Exhibit 1, Performance Requirements Summary (PRS) contains:

1. The PWS requirements that the Government will inspect. The absence of any contract requirements from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under the resulting contract, including the clause entitled, “Inspection of Services”.

2. The performance standards for each listed requirement. The performance standard represents the minimum requirement that the Government requires the contractor to achieve.

3. The acceptable quality level that specifies an allowable deviation from the performance standard for that service to be found acceptable.

4. The surveillance methods the Government will use to evaluate the contractor’s performance for the listed requirements.

The COR or ACOR will review the completeness, accuracy, and quality of all products completed by the contractor. Before final acceptance will be made, the COR or ACOR will make an inspection of the product to see to it that tests and measurements were performed in accordance with accepted laboratory procedures.

The performance standards apply only to work performed under Tasks (1) and (2), Project Management and Training.

Technical Exhibit 1 - PERFORMANCE REQUIREMENTS SUMMARY

TASK 1: Research, develop, test and integrate new technology to improve/refresh/ upgrade AUV design, shipboard tracking systems and encrypted communications systems.

Completeness, Timeliness & Accuracy: Research and/or upgrade AUV technology, integrate mission essential sensor units, sensor testing and system integration into existing AUV design. Research new technology and/or upgrade shipboard tracking, monitoring, and encrypted communications systems into existing AUV operations. Including new developments in the oceanographic sensors, depth capabilities, and main power supply (batteries) capabilities of the AUV with the objective to improve capability, endurance and lifetime longevity. Provide monthly technical and financial status reports to the COR and ACOR via secured email within 10 working days after end of each month.

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