N6230619PR026_Draft_Performance_Work_Statement_MS-EDI_STS.docx

Performance Work Statement (PWS) METOC Support for the European Deterrence Initiative Scientific and Technical Services October 24, 2018

1.0 BACKGROUND

1.1. The Naval Oceanographic Office (NAVOCEANO) has been tasked to support oceanographic missions in support of the European Deterrence Initiative (EDI) in the area of environmental acoustic data collections. The EDI Program is a follow on to the European Reassurance Initiative (ERI) as part of an effort to support data collection in areas where more environmental data collection would support the naval warfare community’s effort in mitigating the increased adversarial threats in the European Command’s (EUCOM) area of responsibility.

1.2. With this in mind, the best option is to increase remote sensing system and autonomous undersea vehicle (AUV) data collection in priority areas as determined by the Meteorological and Oceanographic (METOC) Support for the EDI. The primary areas of interest are the approaches into the North Sea through Barents Sea and Eastern Mediterranean through Black Sea.

2.0 OBJECTIVE

The objective is to provide scientific and technical services required to administer the EDI program due to the increased data collection from deployed sensing system platforms. This includes data analytical services of acoustic datasets, electronics technical support of MACOS Glider maintenance and deployment, and logistics support outside the continental United State (OCONUS) and within the continental United States (CONUS).

3.0 SCOPE

3.1. The contractor shall support the operations and maintenance of the glider platforms and data analysis of ambient noise (AN) and bottom loss (BL) is required to meet the EDI Program goals and return on investment (ROI). The contractor shall also provide logistics support in OCONUS and CONUS facilities used to receive, store, and move profiling floats and AUV gliders to vessels and/or aircraft of opportunity as they arise.

4.0 TASKS/GUIDANCE

The Contractor shall provide electronics operations and maintenance (O&M) support to the AUV Slocum glider in the form of launch, recovery, and maintenance of the AUV gliders. The anticipated full operational spectrum of glider systems is to maintain up to 20 gliders. Up to three (3) survey missions to deploy and recover these gliders will occur each year. O&M support during these missions is required and will include activities such as preparing systems deployment, troubleshooting issues, deploying gliders, recovering gliders, and packing systems for shipment. Glider piloting is not required.

4.0.1 Contractor shall be proficient in operating basic electronics equipment such as multimeters, hand tools, soldering irons/guns, winches, and leak detectors.

4.0.2 Contractor shall have knowledge of marine environmental impacts to electronics and mitigation strategies to prevent failure of undersea electronics.

4.0.3 Contractor shall support equipment and sensing system repairs as required while at sea and/or at the Stennis Space Center site location.

4.0.4 Contractor shall provide parachute rigging services (attachment and detachment) on the Alamo configuration of profiling floats as necessary.

4.0.5 Contractor shall work with NAVO to acquire and register iridium modems for remote sensing platforms and encrypt instrument data collection.

4.1 The Contractor shall provide logistics support in the form of warehouse operations. The support will consist of the receiving, storing and moving of remote sensing systems such as profiling floats and AUV gliders with alkaline and lithium battery packs.

4.1.3 Contractor shall have understanding of moving equipment and electronics to aircraft and ships.

4.2 The Contractor shall provide scientific support in the area of acoustic data analysis of AN data collected.

4.2.1 Contractor shall have experience in database management and administration of data collected from various platforms to include metadata tagging to increase data search functions.

4.2.2 Contractor shall have experience in generating data analysis graphics in differing formats such as MatLab, Microsoft (MS) Excel © and PowerPoint ©.

4.2.3 Contractor shall be able to develop white papers and briefs discussing the results of data analysis to the NAVO community of interest.

4.2.4 Contractor shall support the NAVO Acoustic Department in the collection, storage and management of acoustic data collections in support of the MS-EDI Program initiatives.

4.2.5 Contractor shall be able to incorporate other data collected such as sound velocity profiles of the ocean column to aid in improving the output of acoustic data collected.

4.2.6 Contractor shall have understanding of the physical marine environment and the impacts to acoustic data resolution and sound wave propagation through the ocean environment.

4.3 Provide Reports and Procedures

Initial reports and procedural drafts subject to COR review shall be drafted in MS Word format using track changes. Once editing of document has been completed and government final draft review has been completed, the contractor shall provide the document for final delivery in both MS Word © and .pdf format.

4.4 Provide Data Record Files

All data records shall be maintained in digital format at a minimum. Raw data files maintained with the NAVO Storage Architecture Network (SAN) shall not be modified or deleted. Arrangement shall be made by NAVO for the saving and storage of processed data.

4.5 Transmittals

Movement of data through storage media such as Ultrium tapes and DVD-R between departments will require a transmittal with distribution state assigned/approved by NAVO security personnel and signed by the person providing the data and the person receiving the data.

4.6 Survey Data

Survey data collected by the remote sensing systems and AUV gliders shall have an original raw data collection file in a NAVO approved directory structure provided the N33 Data Ingest Department and a copy provide in the NP5 Acoustics Department working directory.

The contractor shall provide a project manager to act as the single primary interface with NAVOCEANO. The contractor shall sponsor quarterly program management reviews to brief contractor performance and discuss any issues that the contractor and/or NAVOCEANO are experiencing with the project referenced herein. The contractor shall be responsible for providing the minutes of quarterly review meetings within 3 days after the meeting.

The government participation in the quarterly reviews will include but not limited to the KO, KS, EDI PM, and COR. Since the reviews are to the benefit of the contractor’s performance of services, the contractor will determine in their proposal response how they will best perform the project management requirement.

6.0 DELIVERABLES

Deliverables as a result of the contractor completing the task requirements in this PWS are noted in the table below:

Meeting Minutes identify program risks, new action items, previous meeting actions, meeting summary, and current status.

More defined deliverable in accordance with specific requirements will be defined at the task order level and separate from the deliverables noted above at the IDIQ level of the contract.

7.0 PERIOD OF PERFORMANCE

7.1 The Period of Performance for the Contract is one (1) Base Year with four (4) Option Years.

7.2 Working hours at Stennis Space Center, MS are between 0700 and 1530 Monday – Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

7.3 For services requiring travel to and from a vessel or logistics location, working hours will be coordinated with the COR and approved by the KO based on what is necessary to support the NAVOCEANO mission at the survey location. Travel and overtime, if authorized, will not exceed the cost reimbursable contract line item for travel and overtime provided for each contract year.

8.0 PLACE OF PERFORMANCE

8.1. Scientific and electronic support will be performed at NAVOCEANO, Stennis Space Center, Mississippi (Both classified and unclassified), aboard scientific research vessels and OCONUS locations as designated by task order. CONUS location is anticipated to be at Stennis Space Center, MS and OCONUS locations are within the European Theater of Operations.

8.2. Logistics support will be at NAVOCEANO, Stennis Space Center, Mississippi and OCONUS locations as designated by task order.

9.0 SECURITY REQUIREMENTS

9.1. The scope of the contract will be limited to SECRET. Performance of work will require access to classified records within NAVOCEANO’s controlled workspaces. Facility Level Clearance shall be the same as contract requirement.

9.2. All contract personnel shall comply with the directives and policies established in DoD 5220.22-M “National Industrial Security Program, Operating Manual”, SECNAV M-5510.30 “Personnel Security Program”, and SECNAV M-5510.36 “DoN Information Security Policy” and NAVOCEANOINST 5510.13M “Information and Personnel Security Manual”.

9.3. All contractors will be required to obtain and maintain a SECRET clearance.

9.3.1. All contractors require IT Level II (sensitive information access) as defined in the reference listed above.

9.4 All contract personnel shall complete applicable Information Assurance (IA) training, sign non-disclosure agreements, and complete System Authorization Access Request Navy (SAAR-N) forms before accessing any Navy Information Technology resources. All training and documentations shall be forwarded to the COR immediately upon assignment. Failure to provide the required documentation shall result in delaying the individual’s start date.

9.5 The contractor shall ensure the required security training, security application paperwork, and system access requests for all new employees are submitted to NAVOCEANO in sufficient time so that the required facility and system access credentials can be provided by NAVOCEANO prior to the contractor reporting to the facility.

9.6 All contract personnel shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

9.7 All information, products delivered, or services performed may not be disclosed by any means without prior approval of the authorized COR. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or other person or entity; publication of technical or scientific papers; advertising and or other proposed public release.

9.8 The potential consequence for failing to meet any of the requirements listed above includes a determination on untrustworthiness and denial of access for the proposed contractor employee. Failure to obtain a favorable trustworthiness determination in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees for working in non-sensitive positions, with sensitive information, and/or on Government IT systems. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have physical access to a federally controlled facility and/or access to a federallycontrolled information system/network and/or access to Government information.

10.0 GOVERNMENT FURNISHED EQUIPMENT (GFE)

GFE is not required on this contract.

Working Space/Material/Equipment: The Government will provide office facilities, equipment, and materials for daily business use of staff called for under this PWS. This shall include office space, desk, telephone, chair, computer, shared printer, tools, meters, test equipment, and requisite consumable materials. The contractor staff will be provided keys for access to the Government facility. These keys shall be controlled, tracked and protected and returned upon the completion of the tasks defined herein. No Government Furnished equipment/information/property (GFE) is required for this requirement.”

11.0 TRAVEL

11.1 Performance under this task order may require contractor to travel to locations that will support NAVOCEANO survey requirements aboard vessels of opportunity (approximately 30 days), in support of glider launch and recovery and EARS deployments that support EDI requirements. The Government may reimburse the contractor for approved travel expenses in accordance with Joint Travel Regulations (JTR). The Government will not pay profit or fee on travel costs. When travel is required, the contractor shall submit a request to the COR, for approval. The request should be in writing and identify the purpose, location, dates and personnel (by name and title) needed for travel, along with estimated costs. The contractor shall identify personnel who will be traveling in sufficient time to obtain the lowest possible rates for travel expenses; airline tickets purchased MUST be refundable tickets. After completion of travel, the contractor shall submit an invoice via Wide Area Work Flow (WAWF) with a detailed breakdown of reimbursable travel costs incurred and receipts for all expenses. Actual travel costs shall be reported to the government COR by person, by trip within five (5) business days of travel completion. The Government will not reimburse local travel and related expenses to the contractor for daily travel to and from Stennis Space Center or the contractor’s facility. Travel that does not adhere to the aforementioned procedures will not be reimbursable. Travel locations (not all inclusive) are in the European Theater of Operations. Approval from the COR shall be obtained in writing, prior to the contractor incurring cost for authorized reimbursable travel.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

12.0 DISTRIBUTION OF TECHNICAL INFORMATION

12.1. All Government Furnished Information (GFI), technical data, provided to the contractor by the government will be protected from public disclosure and disclosure to other government agencies in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the authorized government representative. The contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the government. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the government. At completion of the contract, all GFI will be returned to NAVOCEANO.

13.0 DATA RIGHTS

13.1. NAVOCEANO shall retain unlimited rights to all software, documentation, and data produced in performance of this PWS.

Government furnished information (GFI) includes manuals, drawings, and test data that is provided to contractor for performance of a contract. Certain information (e.g., technical specifications, maps, buildings designs, schedules, etc.) will require contractor internal controls to ensure compliance with GFI distribution statements and markings. Unless otherwise specified, all GFI distribution and inventory will be tracked. GFI will be identified at task order level.

14.0 IDENTIFICATION REQUIREMENTS

14.1 All contractor personnel performing under this statement of work shall identify themselves as a contractor employee to avoid creating any impression that they are Government officials. Such identification shall be made in all meetings attended, when answering Government telephones, on all e-mails, and when working in other situations where their contractor status is not obvious to third parties. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

15.0 CONTRACTOR MANPOWER REPORTING

15.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Oceanographic Office via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

15.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018/2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

16.0 QUALITY CONTROL/ASSURANCE

16.1. Contractor-performed inspections are independent of those performed by the Government.

16.2. The PM shall attend meetings with the CO and other NAVOCEANO personnel to resolve quality considerations and problems that may arise in the course of the work.

16.3. The contractor shall submit a Final Quality Control Plan to the COR for approval within 30 days after contract award. The Quality Control Plan will outline the contractor’s inspection system and method(s) of documentation.

17.0 PERFORMANCE REQUIREMENT SUMMARY

17.1 This PWS not only discusses work to be performed, but also contains performance standards and acceptable performance levels (APL). Performance standards are "tools" the government uses to measure level of performance. A standard is an optimum performance level against which actual performance can be measured or evaluated. For example, in the statement "complete a service call in 24 hours" the standard is 24 hours. The number of days actually taken to finish this task is the performance indicator, which determines if the work performed was below, met, or exceeded the standard. Developing accurate performance standards is crucial to ensuring that the actual performance received, regardless of the service provider, meets the requirements of the Statement of Work. This PWS includes performance standards for each of the Functional Areas of the PWS. The performance standards provided with this PWS seek to state the characteristics of properly completed outputs. Each performance standard contains standards for both quality and timeliness

17.2 Quality Assurance. The COR will inspect for compliance with Contract terms throughout the Contract period. Evaluation will be based on the Contractor’s compliance with the requirements set forth in the Performance Requirements Summary (PRS). The Government will monitor the Contractor's performance under this Contract by performing surveillance using the PRS. The PRS is used primarily to determine if the Contractor is performing all required outputs. The PRS also indicates for contractors the importance of each required service.

See performance requirements summary table on the next page.

Performance Requirements Summary Table:

Paragraph

Meeting or Not Meeting the Acceptable Quality Level

6.0

(b) Tasks are completed and PWS compliant upon first inspection 98% of the time. Any discrepancies identified by the COR/TPOC are resolved within 24 hours 100% inspection through review and validation of status reports, records of customer complaints and COR review of Subject Matter Expert (SME) validation.

Satisfactory or above ratings on past performance.

Delivery of document not within the performance standard and guidance contained in the PWS or failure to meet agreed schedules for delivery: Negotiated consideration for deficiency or delay.

Subject Matter Expert (SME) validation.

Satisfactory or above ratings on past performance.

Any contractor deficiency in operation or delay of deliverables must provide negotiated consideration for deficiency or delay.