PWS_MN3155_Final.pdf

Office of Contracting and Logistics Management Revised 17 May 2016

Performance Based Statement of Work Course Delivery

MN3155 Financial Management for Acquisition Managers Graduate School of Business and Public Policy

Naval Postgraduate School

1.0 Background/Introduction:

The mission of the Naval Postgraduate School is to provide relevant and unique advanced education and research programs to increase the combat effectiveness of commissioned officers of the Naval Service to enhance the security of the United States. In support of the foregoing, and to sustain academic excellence, NPS and the Department of the Navy (DON) foster and encourage a program of relevant and meritorious research which both supports the needs of Navy and Department of Defense. Located in Monterey, California, the Naval Postgraduate School houses state-of-the-art laboratories, numerous academic buildings, and a full service library.

The student body consists of officers from all branches of the U.S. uniformed services, civilian employees of the federal, state and local governments, as well as officers and civilians from foreign countries. Selection for graduate education at NPS is based upon outstanding professional performance, promotion potential, and a strong academic background. As an academic institution, NPS emphasizes study and research programs that are relevant to the Navy's interests, as well as the interests of other branches of the Department of Defense (DoD). The programs are designed to accommodate the unique requirements of the military, defense department and other federal agencies. The Naval Postgraduate School confers the following advanced degrees: Master of Arts Degree, Master of Business Administration, Master of Science Degree, Engineer's Degree, Doctor of Philosophy, and Doctor of Engineering. NPS also offers various academic certificate and educational short courses in defense related topics.

2.0 Scope:

The Graduate School of Business and Public Policy, at the Naval Postgraduate School (NPS), has a requirement for support services to deliver one section of a two-credit graduate level course, Financial Management for Acquisition Managers (MN3155), in the Fall Quarter (September 2019 - December 2019). This graduate level course of instruction, shall be taught synchronously via web-based course management software to US Department of Defense employees enrolled in a Masters of Science in Systems Engineering Management (MSSEM) program that are located at various locations.

Details of the MSSEM curricula may be found in the NPS catalog at http://www.nps.edu/Academics/Admissions/Registrar/AcademicCatalog/ .

This course is a study of financial management practices and issues associated with federal government acquisition programs.

The course has emphasis on (1) the resource management process flow from initiation of a new acquisition program through execution of appropriated funds (procurement and research & development accounts) for that program, (2) the congressional approval and review process unique to procurement, and (3) cost estimation, analysis and evaluation as tools for sound acquisition management decision making, and long-term investment analysis. Class size is approximately 30-35 students.

Course Objectives:

Upon completion of the course, the student will be able to:

• Summarize the roles and responsibilities of the program Business Financial Manager (BFM) within a major weapon system acquisition program office.

• Analyze the DOD resource allocation management process flow from initiation of a new major weapon system acquisition program through execution of appropriated funds for that program.

• Evaluate the dynamics and importance of the DOD Planning, Programming and Budgeting and Execution System (PPBES) and its relationship to and effect on the systems acquisition process.

• Explain basic cost terms and analysis of cost behavior.

• Outline the concepts and calculations associated with the Time Value of Money.

• Examine the laws, policies and practices applicable to developing a major weapon system program budget.

• Analyze how cost/budget reviews relate to systems acquisition program review/decision process.

• Evaluate a program’s budget submission based on its cost estimate, requirements, and economic analysis.

• Assess the dynamics of resolving critical issues related to systems acquisition program execution.

• Analyze the Congressional Budget Process and recognize how Congressional activities and relations impact systems acquisition management.

Contractor support is required to facilitate the learning objectives to the students enrolled in the course. The contractor shall http://www.nps.edu/Academics/Admissions/Registrar/AcademicCatalog/ monitor student’s performance throughout the academic quarter and establish a graduate level understanding of the subject matter.

The contractor shall instruct the course using a syllabus and meeting identified course objectives. Course instructional materials, including a sample syllabus, readings, assignments, slides, and tests, will be provided by the GSBPP Course Coordinator. The contractor may supplement those materials as needed to support the contractor’s teaching and delivery style.

Minor adjustments to the course materials may be made with concurrence of the Course Coordinator. The contractor shall update the syllabus with current dates and contact material after consultation with the Course Coordinator. Course materials are made available to students through the NPS Collaborative Learning Environment, SAKAI.

The contractor will be provided with any existing and available course materials, lesson plans, sample syllabus, and lecture notes from previous deliveries of the course as Government Furnished Information (GFI). Contractor will be given access to Government provided course management websites and content.

The above referenced is a distance learning class and will be delivered using Government provided web applications with students at various locations. The instructor does not need to be located in Monterey to deliver the distance learning class and can perform services at the contractor’s location.

3.0 Tasks:

Contractor support shall address and facilitate the learning objectives of the course and instill in the students a graduate level understanding of the subject matter. The contractor will be provided with any existing and available course materials, lesson plan, syllabus, course collaboration web based site, access to NPS academic tracking system, and lecture notes from previous quarters’ delivery of courses as GFI. All modifications or additions to the course content will be subject to the approval of the TPOC or TPOC designee and/or course coordinator.

The contractor shall deliver one section of MN3155. The contractor shall deliver the course to accomplish the objectives of the course as identified in this Statement of Work, outlined in the catalog course description, and using materials provided by GSBPP. The contractor shall deliver the course following the timeline contained in the sample syllabus provided with this statement of work.

The contractor shall perform the following tasks:

3.1 The contractor shall complete documentation and submit same to accomplish a preliminary security background check in accordance with section 17 of this SOW.

3.2 Upon approval of the preliminary security background check, the contractor shall submit a Network Access Request and establish a Naval Postgraduate School email account, and use that account for all correspondence related to the conduct of the course, and execution of this SOW.

3.3 The contractor shall coordinate with the Technical Point of Contact (TPOC) or TPOC designee and/or course coordinator to discuss the conduct of the course to include: student demographics and culture, course materials and objectives, course alignment with overall curriculum, grading matrix, and other nuances of the educational delivery.

student demographics and culture, course materials and objectives, updates to the syllabus, SAKAI site use and development, course alignment with overall curriculum, grading, and other nuances of GSBPP education programs.

3.4 The contractor shall update the course syllabus, which articulates the learning objectives, the enabling objectives, the grading criteria, and deliver it to the TPOC at a mutually agreed upon time by the Government and contractor.

3.5 The contractor shall review and update lecture materials and submit to the TPOC for content approval. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class. The contractor shall become familiar with prepared course materials, lessons plans and/or other class activities in a manner sufficient to accomplish course objectives at a graduate education level. The contractor may make minor variations and updates to the syllabus and course materials to support the instructor’s course delivery style, as necessary.

3.6 Upon TPOC approval, contractor shall upload and store the materials in the NPS course collaboration web based site for student access.

3.7 The contractor shall deliver the course content during class sessions, as defined in the lesson plan and/or syllabus.

Delivery of the course shall also include the contractor’s mid-quarter assessment of students’ progress to be provided to the TPOC. The contractor shall record all class sessions in the Government provided distance learning web based collaboration site.

3.8 The contractor shall incorporate homework problems and solutions and/or projects to support the learning environment for the delivered course. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class.

3.9 The contractor shall regularly monitor student progress by evaluating students through a series of quizzes and/or exams, assignments, papers, or projects. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class.

3.10 The contractor shall facilitate a final comprehensive examination, project, and/or paper, to be issued to the students during later weeks of the quarter. The contractor shall utilize existing materials and update, customize, tailor, or develop the subject matter to maximize relevance to the students in each individual class.

3.11 The contractor shall assess and grade all quizzes, exams, and assignments in a timely manner and provide actionable feedback to promote learning. TPOC shall be given immediate notification of any unsatisfactory student performance.

3.12 The contractor shall be accessable to students and respond to student emails and telephone calls within one business day. Office hours shall be facilitated virtually via a mix of e-mail, telephone, or method mutually agreed upon by Government and contractor.

3.13 The contractor shall assess and compute student final grade recommendations and submit them to the TPOC at the end of the academic quarter. Any unsatisfactory grade assessments and computations shall be immediately provided to the TPOC for Government evaluation, assessment, and computation. Upon acceptance of final grade assessments by the TPOC, the contractor shall upload into the NPS academic tracking system.

4.0 Deliverables:

The contractor shall be responsible for preparing deliverables in support of the tasks identified in this SOW. Submittal format and methodology will be mutually agreed upon between Government and contractor. For any contractor supplied printed materials the contractor shall provide electronic and editable formats.

The contractor shall be responsible for providing the following:

4.1 Documentation to accomplish a preliminary security background check in accordance with section 17 of this SOW.

(Task 3.1)

4.2 Network Access Request. (Task 3.2)

4.3 Meeting with TPOC or TPOC designee and/or course coordinator resulting in an established understanding of the course to be delivered (Task 3.3)

4.4 Updated course syllabus (Task 3.4)

4.5 All course materials approved by TPOC and uploaded the NPS course collaboration web based site (Task 3.5)

4.6 Course delivery to include administered lectures and assessed assignments, papers, quizzes, projects, and/or exams.

Contractor shall provide TPOC with mid-quarter assessment of students’ progress within the course at mutually agreed upon date by Government and contractor. Contractor shall immediately notify TPOC of any student(s) who obtained an unsatisfactory assessment. (Task 3.6-3.10)

4.7 Contractor held office hours and timely response to student inquiries for support. (Task 3.11)

4.8 Student final grade recommendations submitted to the TPOC at the end of the academic quarter with notification of any unsatisfactory grade provided to the TPOC. Final TPOC approved grade assessments uploaded into the NPS academic tracking system. (Task 3.12)

Performance Measurement - Quality Assurance Surveillance Plan (QASP)

Task Deliverable that will be inspected

Acceptable Quality Level (AQL) Method Frequency

3.1 Documentation

supporting background check.

Documentation submitted via E-quip and approved by NPS Security Office.

Submitted electronically via E-quip in accordance with direction from NPS Security Office.

Once, not later than 16 September.

3.2 Network Access Request Complete and accurate Network

Access Request submitted to

TPOC.

Submitted electronically via email.

Once, not later than 16 September.

3.3 Meeting with TPOC, TPOC designee, and/or Course Coordinator.

Established understanding at the conclusion of conduct of course meeting

Adequate understanding of course and course delivery execution personal discussion with TPOC and or TPOC designee

As required, but at least once not later than 16 September.

3.4 Updated Syllabus Contains overall learning

objectives, a breakdown of course topics, all course assignments stated and due dates established

100% Inspection by

TPOC

Final Draft not later than 25 September. Finalized within 24 hours of approval.

3.5 Course materials to be

approved and final versions uploaded into NPS course collaboration website.

Course materials must be of graduate academic level quality and relevancy to students enrolled in class

100% Inspection by

TPOC

Continuous during the period of performance as course materials are changed, updated, and/or developed.

Inspection deadlines will be of mutual agreement between TPOC and contactor

3.6- 3.10

Delivery of course and learning assessment methods assigned and reviewed.

Mid-quarter progress review

Graduate academic level quality that establishes and measures student understanding of the subject matter. Contractor shall respond to any student inquiry within 1 business day.

Successful delivery and recording of the course via a DL platform with minimal interruptions

Mid-quarter progress review can be an information documentation of students’ progress.

Random sampling of course delivery and learning assessment methods by TPOC

Recorded distance learning sessions will be reviewed after recording

100% Inspection of Mid-quarter progress review by TPOC

Continuous during the period of performance

Mid-quarter progress review will occur once during period of performance at date of mutual agreement between TPOC and contractor.

Contractor must notify TPOC immediately of any unsatisfactory student performance.

3.11 Office hours Acceptable methods consist of e-

mail, telephone, and or collaboration websites. Office hours are to be set at the beginning of the course and occur with minimal rescheduling.

Random Sampling by

TPOC

Continuous during the period of performance.

3.12 Final grade

recommendation and acceptance

Final grade recommendations are to be reflective of all assessed and evaluated measureable course content in accordance with methodology stated in syllabus.

After acceptance, final grades shall be of 100% accuracy when uploaded into the NPS academic tracking system.

100% Review by TPOC of grade recommendations

Review of 100% accuracy uploaded into NPS academic tracking system

Not later than 27 December.

If performance falls below the AQL defined above, the TPOC shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

5.0 Minimum Technical Requirements for Contractor Instructor Personnel:

• Demonstrable experience in national defense budgeting and financial management implementation, including budget formulation and review, experience applying basic principles of federal fiscal law, reimbursable transactions, revolving funds, and budget execution.

• Master’s level degree in business, public policy, policy analysis, finance, or a related field.

• Graduate level education teaching experience within the last 10 years in the field of federal budgeting.

• Prior experience teaching in a distributed learning mode (for example: VTC or a web-based environment).

• A PhD in a related field, or at least ONE of the following certifications:

o DAWIA Level II or III in Business, Cost Estimating & Financial Management o Certified Defense Financial Manager (CDFM) o Certified Defense Financial Manager, Acquisition (CDFM-A) o Certified Government Financial Manager (CGFM) o DoD Financial Management Certification Level II or III

6.0 Period of Performance:

Period of Performance will begin upon award of contract through 30 December, 2019. Course delivery shall occur weekly during Fall Quarter, September 30, 2019 to 19 December, 2019.

Academic quarter schedule will be supplied to the contractor and the exact course day and time will be provided one week before the beginning of the course.

7.0 Place of Performance:

The contractor will conduct all aspects of the teaching, grading, and advising from contractor facilities.

The course is a distance learning course that will be delivered using Government provided web applications and platforms to students at various locations. The instructor does not need to be located at NPS Monterey to deliver the distance learning classes and can perform services at the contractor’s location.

8.0 Government Furnished Property:

The contractor will be provided with any existing and available course materials, lesson plan, syllabus, course collaboration web based site, access to NPS academic tracking system, and lecture notes from previous quarters’ delivery of courses as Government Furnished Information (GFI). Contractor will be given access to Government provided course management and academic tracking web based sites and content. Any Government provided information, equipment, and/or property shall be used for official Government business only.

The contractor will be provided with access to distance learning web applications and/or platforms. Contractor must provide own computer equipment (including camera and microphone), internet access, and resources to perform the tasks and deliverables within this task order.

9.0 Work Week and Hours of Operation:

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730- 1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the TPOC upon request and at the TPOC’s discretion.

Following is a list of holidays observed by the Government, and any other day determined to be a holiday by the President of the United States.

Name of Holiday Time of Observance New Year’s Day 1 January Martin Luther King Jr. Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity

10.0 Travel:

No travel is associated with the delivery of this course. The Government will not be providing commutating expenses and/or reimburse for any expenses to perform service support at NPS or any other designated location.

11.0 Transition Activities:

It is essential to the Government that services required under this PWS are performed without interruption. At the conclusion of any performance period, including option periods or extensions, the services provided under this PWS may be awarded to another contractor. The contractor in place shall be required to assist in the transition activities.

12.0 Security Requirements: Unclassified

Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DoDI 5205.2E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

13.0 Human Subject Research:

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects.

If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

14.0 Privacy Act Statement:

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

15.0 Identification of Contractor Employees:

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

16.0 Non-Personal Services Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

17.0 NAVSUP 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006

– “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the TPOC shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT- II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy

Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NONSENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08- 006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date. In order to maintain access to required systems, the contractor shall ensure completion of annual Information Assurance (IA) training, monitor expiration of requisite background investigations, and initiate reinvestigations as required.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.