Statement_of_Requirements-Final_Redacted.pdf

Office of Contracting and Logistics Management Revised 05 Mar 2015

Statement of Requirements

Production and Delivery of Academic Credentials

Naval Postgraduate School (NPS)

1.0 Background/Introduction:

1.1 The NPS Office of the Registrar is responsible for production and delivery of university transcripts, diplomas, and certificates. Each academic quarter, four times annually, 400-500 students graduate totaling approximately 1,800 students annually. Some students earn multiple degree diplomas and several academic certificates. The Registrar provides each graduating student a transcript and either a degree diploma, an academic certificate, or both. Separately, some students and alumni request additional transcripts for purposes of employment or application to other academic institutions.

1.2 The Office of the Registrar seeks to outsource production and delivery of all education credentials described above in both digital and paper formats.

2.0 Minimal Technical Requirements/Salient Characteristics:

2.1 Item 1 Individual Alumni/Student Transcripts (no cost-to-the-Government, point of sale).

2.1.1 Contractor shall provide, at no cost to the Government, transcripts to requesting current or former students.

2.1.2 Contractor shall collect costs and fees at point of sale directly from the ordering alumni or current students.

2.1.3 Contractor shall provide ordering students digital official university transcripts, paper transcripts, or a combination of both.

2.1.3.1 Contractor shall provide paper transcripts that are printed on high-quality security paper (copy proof) and bear the signature of the current NPS University Registrar where copy-proof means any type of printing technique that results in the appearance of the words ‘Photo Copy’ or other similar marketing upon the photo-static or scanned copy of the original.

2.1.3.2 Contractor shall provide digital transcripts that are to be facsimiles of paper versions. Contractor shall include certification of authenticity and ensure the electronic format is tamper-proof.

2.1.4 Contractor shall offer requester options for express or standard delivery of official printed transcripts. For basic delivery, contractor shall include domestic and international addresses.

2.2 Item 2 Quarterly Printed Credentials (Graduation Transcripts, Diplomas, and Certificates).

2.2.1 Contractor shall produce and deliver digital and paper versions of the initial graduation transcript, any degree diplomas earned, and any academic certificates earned. Cost to be borne by NPS on a per item basis. Contractor shall provide one of each for each graduating student as identified by the Government.

2.2.2 Contractor shall provide a printed, paper diploma printed for each student graduating during the next up-coming quarter.

2.2.2.1 Contractor shall print the diplomas on high-quality acid-proof 65# paper bearing the NPS’ gold foil embossed seal.

2.2.2.2 Contractor shall include the signatures of the current NPS President and Provost.

2.2.3 Contractor shall provide printed, paper certificates on high-quality acid-proof 65# paper, but may not require the gold foil seal.

2.2.4 Contractor shall provide paper transcripts that are printed on high-quality security paper (copy proof) and bear the signature of the current NPS University Registrar where copy-proof means any type of printing technique that results in the appearance of the words ‘Photo Copy’ or other similar marking upon the photo-static or scanned copy of the original.

2.2.5 Contractor shall provide the Office of the Registrar a digital proof of each student’s graduation credentials prior to production (printing). Contractor shall provide digital proofs in a ‘what-you-see-is-what-you-get’ format where contractor digitally presents credentials, as they will appear once printed.

2.2.6 Contractor shall ship credentials to either domestic or international addresses within 7-days from proof approval by Office of the Registrar.

2.2.7 Contractor shall provide diplomas and certificates that are securely sharable on social media sites such as Facebook, LinkedIn, Twitter, or other.

2.3 Item 3 Analytical Reports.

2.3.1 Upon request, contractor shall provide analytic reports of credential volume for any time period and where diplomas are shared on social media sites such as Facebook, LinkedIn, Twitter, or other.

3.0 Estimated Annual Production Requirement

3.1 1700 diplomas

3.2 600 certificates

3.3 2300 transcripts

Fees and Rates:

1. Art work and set-up.

One-time fee.

2. Bundled digital and printed transcripts including delivery as requested by students are to be no-cost to gov’t.

Cost to student requestor:

USPS Domestic USPS Canada USPS Int’l FedEx Domestic FedEx Canada/Mexico FedEx Int’l

3. Bundled digital and printed graduation transcript including delivery.

Each.

4. Bundled digital and printed diploma including delivery.

5. Bundled digital and printed certificate including delivery.