RFQ_N6227118Q1217.docx

REQUEST FOR QUOTE N6227118Q1217

This Request for Quote (RFQ), N6227118Q1217, is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

The Naval Postgraduate School has a requirement, to be provided by one vendor, for various helikites to lift atmospheric sensors above ground and replacement parts for NPS-owned helikites. The award will be evaluated on a lowest priced technically acceptable basis. The NAICS associated with this purchase is 336411 standard size 750. This is a Brand Name Justified requirement and has been set aside for small business.

Brand Name justification for this requirement is included in this posting. Brand Name or equivalent items will not be accepted.

Schedule of Supplies

a. Capable of lifting 8 kg in zero wind conditions (dry standard temperature and pressure).

b. Capable of lifting 16 kg maintain altitude in 15 knot winds (dry standard temperature and pressure). The tether should not exceed an angle 50 deg relative to vertical in any windy conditions, should provide lift.

c. Should not exceed a nominal volume of 20 cu. M.

d. Must be able to safely withstand 35 knot winds.

e. Outer protective shell to prevent puncture from sand, dirt, vegetation, etc. and provide some extra aerodynamic lift.

f. Installed “hot-wire” device to deflate balloon in emergency situations.

EA

a. Capable of lifting 0.8 kg in zero wind conditions (dry standard temperature and pressure).

b. Capable of lifting 4 kg maintain altitude in 15 knot winds (dry standard temperature and pressure). The tether should not exceed an angle 50 deg relative to vertical in any windy conditions, should provide lift.

a. Capable of lifting 1.5 kg in zero wind conditions (dry standard temperature and pressure).

b. Capable of lifting 6 kg maintain altitude in 15 knot winds (dry standard temperature and pressure). The tether should not exceed an angle 50 deg relative to vertical in any windy conditions, should provide lift.

a. Direct replacement for the polyurethane balloon inside the 36 cu. m Allsope Helikite Desert Star

b. All parts and instructions included to replace the balloon

Total Price

Delivery Location Naval Postgraduate School Attn: Yamaguchi/KFS 77001 1988 Lake Del Monte Dr.

Monterey, CA 93940

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

The technical quote shall be submitted no later than 11:00 AM PST 08/27/2018 and shall be valid for 30 days.

Quote Submission: Shall include all line items, power sources operating accessories, and anticipated shipping date.

Contractors are encouraged to include any Federal and/or Educational discounts

Include all warranty information, terms and conditions and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

Shipping Include any applicable customs and shipping fees Vendor must take the responsibility for all customs clearances in order for the required units to arrive at the delivery locations and not be held due to customs issues.

FBO shipping required

Submit Quotes via E Mail to the below:

Julie Rips Contract Specialist 831-656-3580 jrrips@nps.edu

PAPERLESS CONTRACTING:

All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.

The following FAR / DFAR clauses are incorporated by reference:

FAR 52.204-7 – System for Award Management

(a) Definitions. As used in this provision— “System for Award Management (SAM) database” means the primary Government repository for contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, and Contractor and Government Entity (CAGE) code into the SAM database; and

(2) The contractor has completed the Core Data, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active.”

(b)

(1) By submission of an Offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov (End of Clause)

Authorized Changes Only by Contracting Officer The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is: tbd

(End of Clause)