RFQ_N6227118Q1206.docx

13 August 2018 N6227118Q1206

REQUEST FOR QUOTE N62271-18-Q-1206

In order to be eligible for contract award, the offeror must be registered in the System for Award Management (SAM) database and have an Active record.

This Request for Quote (RFQ), N62271-18-Q-1206, from the Naval Postgraduate School (NPS), is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This acquisition is full and open to any business size. The NAICS associated with this purchase is 811310. Evaluation and award will be based on the Lowest Price Technically Acceptable quote. Payment method will be determined at time of award.

The NPS Department of Mechanical and Aerospace Engineering requires a contractor to perform shaft alignment procedures to one (1) Allison T63 Gas Turbine, including shaft runout measurements, as well as, vibration measurements to ensure proper output performance of machinery while running.

Travel expenses to perform on-site at the NPS in Monterey, CA will be included. Please specify the duration of the trip (hotel and per diem expenses) to be included with the actual travel (flights and/or mileage).

While discussions are not anticipated, the Government reserves the right to do so. AWARD WILL BE FIRM-FIXED PRICE (FFP) for the services detailed in the accompanying Performance Based Statement of Work.

INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS:

(TASKS 3.0)

Location: Marine Propulsion Lab, Room WA-128C located in Watkins Hall, Dept. of Mechanical and Aerospace Engineering, Naval Postgraduate School, Monterey, CA 93943.

EVALUATION CRITERIA:

A quote provided in response to this RFQ will be considered Technically Acceptable.

VOLUME I, TECHNICAL SUBMISSION:

A Technically Acceptable/Low Price source selection will be conducted. The Purchase Order resulting from this RFQ, if any, will be issued to the proposal conforming to the RFQ considering the evaluation criteria listed above. Ratings of Pass / Fail will be used as evaluation standards.

VOLUME II – PRICE SUBMISSION:

Cautionary Note Offerors are advised that a quote containing an unrealistically low price will be deemed indicative of a lack of technical understanding or a failure to comprehend the complexity and risks of the contract requirements and consequently may make the quote unacceptable.

Questions shall be submitted no later than 1:00 PM PT 23 August 2018.

Quotes shall be submitted no later than 1:00 PM PT 30 August 2018 and shall be valid for 60 days.

NPS POINT OF CONTACT:

Robert B Gallagher 831-656-7853 rbgallag@nps.edu

CLAUSES:

The following FAR / DFAR clauses are incorporated by reference:

FAR 52.204-7 – System for Award Management

(a) Definitions. As used in this provision— “System for Award Management (SAM) database” means the primary Government repository for contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, and Contractor and Government Entity (CAGE) code into the SAM database; and

(2) The contractor has completed the Core Data, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active.”

(b)

(1) By submission of an Offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov (End of Clause)

Authorized Changes Only by Contracting Officer The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is: tbd

Technical and Contractual Questions Concerning This Solicitation - All questions concerning this procurement, either technical or contractual must be submitted in writing via e mail to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following point of contact: Brett Gallagher, rbgallag@nps.edu , 831-656-7853

STATEMENT OF WORK:

Shaft Alignment for Allison T63 Gas Turbine Dept. of Mechanical and Aerospace Engineering Naval Postgraduate School

1.0 Background/Introduction: The output shaft of an existing T63 gas turbine requires proper shaft alignment in order to minimize/negate any vibration associated with shaft runout during operation. Proper alignment is also necessary to minimize wear associated with the coupling. This procedure is typical for all rotating machinery in order to properly operate at their designated load and speed.

2.0 Scope: The contractor will perform shaft alignment procedures including shaft runout measurements as well as vibration measurements to ensure proper output performance of machinery while running.

3.0 Tasks:

The contractor shall perform the following task(s) as follows:

3.1 Contractor shall align T-63/shaft/dynamometer configuration such that the alignment of the configuration shall not be more than 5 degrees of angularity relative to the centerline of the shaft.

3.2 Contractor shall shim the engine to meet the 5 degree maximum.

3.3 Contractor shall make vibration measurements to provide customer a baseline reference for comparison of future engine operation.

4.0 Deliverables:

The contractor shall be responsible for providing the following deliverables:

4.1 Contractor shall align T-63/shaft/dynamometer configuration such that the alignment of the configuration shall not be more than 5 degrees of angularity relative to the centerline of the shaft.

4.2 Contractor shall shim the engine to meet the 5 degree maximum.

4.3 Contractor shall make vibration measurements to provide customer a baseline reference for comparison of future engine operation.

Performance Measurement - Quality Assurance Plan

3.1

Contractor shall align T-63/shaft/dynamometer configuration such that the alignment of the configuration shall not be more than 5 degrees of angularity relative to the centerline of the shaft.

Measurements of the angularity our will be continuously made until the contractor meets the 5 degree maximum or less requirement.

3.2 Contractor shall make vibration measurements to provide customer a baseline reference for comparison of future engine operation.

Contractor shall record vibration measurements in the axial and radial directions at low, mid and high speed ranges and provide the readings to NPS for future comparison of engine operation.

NPS Staff personnel shall be present to oversee the measurements

Measurements of the vibrations will be observed through on at least two instances of engine operation at the low, mid and high speed ranges of engine operation.

If performance falls below the AQL defined above, the Contracting Officer’s Representative (COR) shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

5.0 Period of Performance: TBD. The work period is to include up to two, 8 hour work days if necessary. If the work is completed in one day and the second day is not required then the contractor shall bill for a single day only.

6.0 Place of Performance: The place of performance is Marine Propulsion Lab room WA-128C located in Watkins Hall, Dept. of Mechanical and Aerospace Engineering, Naval Postgraduate School, Monterey, CA 93943.

7.0 Government Furnished Property: The government shall provide access to the test rig.

8.0 Work Week and Hours of Operation:

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the COR upon request and at the COR’s discretion.

Following is a list of holidays observed by the Government.

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity

9.0 Travel:

Travel will be in accordance with the Joint Travel Regulations (JTR) and will be reimbursed by the government on an as-incurred basis.

10.0 Transition Activities:

It is essential to the Government that services required under this PWS are performed without interruption. At the conclusion of any performance period, including option periods or extensions, the services provided under this PWS may be awarded to another contractor. The contractor in place shall be required to assist in the transition activities.

11.0 Security Requirements:

Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DOD Directive 5205.02E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

12.0 Human Subject Research:

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

13.0 Privacy Act Statement:

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

14.0 Identification of Contractor Employees:

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

15.0 Non-Personal Services Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.