RFQ_N6227118Q1188.docx

06 August 2018 N6227118Q1188

REQUEST FOR QUOTE N62271-18-Q-1188

This Request for Quote (RFQ), N62271-18-Q-1182, from the Naval Postgraduate School (NPS), is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This acquisition is a brand name sole source for Terahertz Technologies Inc products. The NAICS associated with this purchase is 334515, with a small business size standard of 750 employees. This is set-aside 100% for small business. Evaluation and award will be based on the Lowest Price Technically Acceptable quote. Payment method will be via Wide Area Workflow (WAWF).

Sole Source Requirement: The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under FAR Part 6.303-2. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

While discussions are not anticipated, the Government reserves the right to do so. AWARD WILL BE FIRM-FIXED PRICE (FFP).

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS:

The technical quote shall be submitted no later than 12:00 PM PST 8/22/2018 and shall be valid for 30 days.

Questions must be submitted no later than August 14, 2018.

Quote Submission: Shall include all line items, warranty information, terms and conditions, and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

Contractors are encouraged to include any Federal and/or Educational discounts.

Payment Method shall be WAWF.

Shipping:

Include any applicable customs and shipping fees. Vendor must take the responsibility for all customs clearances in order for the required units to arrive at the delivery location(s) and not be held due to customs issues. FOB Destination shipping is required unless the Government agrees to accept the terms of FOB Origin shipping.

Schedule of Supplies

Option for Increased Quantity (Mar 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 12 months from the date of award day. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) Shipping Address: 52.247-34 -- F.o.b. – Destination (Nov 1991)

Naval Postgraduate School KFS 76947 – Andres Larraza Warehouse Building 1988 Lake Del Monte Drive Monterey, CA 93943

NPS POINT OF CONTACT:

Jennifer Lee 831-656-2034 jllee@nps.edu

Statement of Requirements Department of Physics Naval Postgraduate School

1.0 Background/Introduction:

The Naval Postgraduate School (NPS) Physics Department has been furnished with a quantity of eight (8) 1 MJ capacitor modules to deliver the energy required to launch a projectile off a railgun, reaching speeds up to 2 km/s. The Electromagnetic Launcher has also been provided. The modules are used as a pulse forming network (PFN) that shape the pulse current flowing in the railgun during a few milliseconds. The Electromagnetic Launcher is instrumented with high speed, high resolution current and voltage sensors. These sensors will capture data before, during, and after a projectile is launched. As the projectile leaves the gun, a super-high speed camera captures a video.

Any copper wire into the pulse power system, the electromagnetic launcher, its instrumentation, and the imaging system requires being fiber isolated to prevent electrical shock to the operator and/or other building occupants. In particular, the control room should be electrically isolated from the pulse-forming network and the railgun instrumentation through fiber cables. Furthermore, fast data rates acquisition, in the MHz range, is required in order to capture all the events of undergoing in the launcher of a 2 km/s projectile. To accomplish this, seventeen (17) 14 Bit Analog/Digital Fiber Link Receiver, a 14 Bit Analog/Digital Converter, and specialized fiber optic cable links, are required.

We have integrated several National Instruments (NI) Data Acquisition units and designed the architecture to integrate several NI PXI’s systems that require fast high resolution acquisition fiber link systems (of the order of 50 mega-samples/second with 14 bit resolution) which can be operated by standalone 12 V batteries, in order maintain electrical isolation integrity. The expected data measured will also be on the order of +/- 5V.

2.0 Minimal Technical Requirements/Salient Characteristics:

*Analog/Digital Fiber Link receiver – (Receiver unit in the Fiber Link Pair) *Analog/Digital 850 nm Converter with universal Power Supply – (Transmitter unit in the Fiber Link Pair) *The Fiber Link Pair needs to be purchased together to function Purchasing a Transmitter/Receiver Pair is essential for the function of Fiber Optic Systems 50 Mega Samples/s 14 bit Resolution +/- 5V Analog Transmission DC-12.5 MHz - Signal Transmission 12 VDC operation

Patchcord 20 m ST/ST Simplex 62.5/125m Patchcord/Fiber Cable must match the connectors on the Fiber Link Pair Units

· The Terahertz Technologies Inc. units suggested use ST/ST connection.

Cable Length should be approximately 20 meters Fiber must match the mode type of the Fiber Link Pair Units

· The Terahertz Technologies Inc. units suggested are 850 nm multimode units.

CLAUSES:

The following FAR / DFAR clauses are incorporated by reference:

FAR 52.204-7 – System for Award Management

(a) Definitions. As used in this provision— “System for Award Management (SAM) database” means the primary Government repository for contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, and Contractor and Government Entity (CAGE) code into the SAM database; and

(2) The contractor has completed the Core Data, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active.”

(b)

(1) By submission of an Offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov (End of Clause) 52.247-34 -- F.o.b. – Destination (Nov 1991)

(a) The term “f.o.b. destination,” as used in this clause, means --

(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee’s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or “constructive placement” as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including “piggyback”) is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for “heavy or bulky freight.” When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall -- (1)

(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of Clause) Authorized Changes Only by Contracting Officer The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is: tbd

Technical and Contractual Questions Concerning This Solicitation - All questions concerning this procurement, either technical or contractual must be submitted in writing via e mail to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following point of contact: Jennifer Lee, jllee@nps.edu , 831-656-2034.