RFQ_N62271-18-Q-1064.pdf

RFQ N62271-17-Q-1084

Audio-visual Upgrades – Security Operations Center

COMBINED SYNOPSIS/SOLICITATION

This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the information in FAR Part 13, Simplified Acquisition Procedures, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation N6227118Q1084 is issued as a request for quotation (RFQ).

NPS POINT OF CONTACT:

Matthew White 831-656-2870 mjwhite@nps.edu

The Naval Postgraduate School Information Technology and Communications Department has a requirement for audio-visual upgrades in the Security Operations Center.

The NAICS code is 238210 and the Small Business Standard is $15.0M. This requirement is set-aside 100% for small business.

While discussions are not anticipated, the Government reserves the right to do so. Award will be Firm-Fixed Price (FFP).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69, effective August 1, 2013 and DFARS Change Notice 20130909.

Proposal Submissions: Quotes are due 3/1/2018 , at 5:00 p.m. PST Quotes must be valid for 30 days. No facsimile quotes will be accepted. All quotes must be clearly marked with the RFQ Number. Contractors are responsible for verifying receipt of their proposals to this office before offer due date and time.

All questions regarding this requirement shall be submitted electronically to Mr. Matthew White, email:

mjwhite@nps.edu by 2/22/2018. Email is the required method of submission for questions and quotes. Quotes, together with the signed amendment(s), if applicable, must be submitted electronically to mjwhite@nps.edu.

Evaluation:

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors a combination of price and past performance will be evaluated. Award will be made to the lowest price technically acceptable quote.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

mailto:mjwhite@nps.edu mailto:mjwhite@nps.edu http://www.sam.gov/

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

A written notice of award or acceptance of a quote e-mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS – NOT TO EXCEED 20 PAGES TOTAL:

Contractor’s proposal shall be valid for thirty (30) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101 AND 3.104, preferably submitted combined in one PDF file, not to exceed 20 pages and 2MB).

Volume I - Technical Submission

• Volume 1 shall include the offeror’s name, CAGE code, DUNS number and business size

• Technical proposal to include product specifications, product lead / delivery time, installation plan to meet the specified timeline (completion within 45 days from award),

• Contractor personnel performing configuration/programming tasks shall be Extron Electronics-certified Extron

Control Professionals

• Past performance and references (provide contract numbers, amount, and points of contact for contracts similar in scope – see attached past performance sheet)

• Submitted in MS Word and / or Excel or PDF format. No more than 20 pages total.

• Each page labeled with Contractor’s name and pages numbered in the following format: page ___ of

Volume II – Price Submission - vendors shall provide a proposed schedule of services/supplies with associated prices at a firm-fixed price in accordance with the CLIN table provided below. Detailed price quote shall break out the cost of all equipment and services, the number of labor hours, and the labor categories and rates associated with the services.

CLIN Description QTY UOM Unit Price Total Cost 0001 De-install of existing equipment in accordance with the statement of work

1 LOT $ $

0002 Furnish equipment as specified in the statement of requirements below

1 LOT $ $

0003 Install new equipment in accordance with the statement of work

1 LOT $ $

0004 Configure and Program new equipment in accordance with the statement of work

1 LOT

Total: $

PERFORMANCE WORK STATEMENT

NAVAL HIGHER EDUCATION INFORMATION TECHNOLOGY (NHEITC) SECURITY OPERATIONS

CENTER (SOC) AUDIO/VISUAL REFRESH & INSTALLATION

ITACS//NAVAL POSTGRADUATE SCHOOL

1.0 INTRODUCTION

The Information Technology and Communications Services (ITACS) department at NPS is responsible for standing up and operating the NHEITC SOC which will monitor, detect, analyze, mitigate, and responds to cyber threats and adversarial activity on the NHEITC Enterprise, which includes NPS, the U.S. Naval Academy and the Navy War College.

As part of the transition from the current NPS SOC to the NHEITC SOC, NPS is conducting a refresh of audio/visual equipment to support the new SOC operations.

2.0 SCOPE

NPS requires contractor support for the purchase, installation and configuration of the new audio/visual equipment for the

NHEITC SOC.

3.0 TASKS

3.1 Equipment

The Contractor shall provide new audio/visual equipment as listed below.

Panasonic-brand name or equal monitors:

Item # MFG Part No. Description Qty

1 Panasonic TH-84LQ70U 84" 4K LED/LCD Video Display 2

Specifications:

Specifications: Panasonic TH-84LQ70 Professional LCD Video Display

A. Display Size 84" diagonal

B. Native Resolution 3840 x 2160 pixels.

C. Panel Type IPS/Edge-LED

D. Aspect Ratio 16:9

E. Native Resolution 3840 x 2160 pixels

F. Brightness 500 cd/m

G. Contrast Ratio Contrast Ratio 1400:1

H. Dynamic Contrast Ratio Dynamic Contrast Ratio 50000:1

I. Response Time Panel response time: 12 ms (G to G)

J.

Viewing Angle 178 degrees horizontal and vertical

K. Panel Life Approx 50k hour to 50% of original brightness

L.

HDMI Four HDMI type A input connections with support for embedded audio

M

DisplayPort One DisplayPort 1.2a with support for embedded audio

N.

HDCP Supported on HDMI and DisplayPort inputs

O

Audio Analog stereo audio input on stereo mini jack

P.

DigitalLink HDbaseT input compatible with Extron XTP twisted pair transmitters and supporting embedded audio

Q

LAN Ethernet LAN inteface (RJ45)

R.

Multi Display Mode Able to simultaneously display 2K AV signals from up to four of any of the display's input connectors in equally sized quadrants (aka: windows) at 1920 x 1080 pixels, with including scaling ability for other supported resolutions less than 1920x1080.

S.

Resolution Native support for 3840x2160@60p resolutions. Support for 4096/60p resolutions via internal scaling engine.

T.

EDID Factory preset EDID settings for common resolutions including but not limited to 1920x1080, 1920x1200, 3840x2160, and 4096x2160

U.

Video Scaling Embedded video scaling engine adapting incoming signals to the native resolution of the display or of the quadrant in multi-display mode.

V.

Audio Built-in stereo 10W/ch audio amplifier and left/right loudspeakers. De-embedded audio available on analog stereo mini jack.

W

Panel Life 50k operational hours to 50% of original brightness.

X.

Viewing Angle Minimum 178 degrees horizontal and vertical

Y.

Control Comprehensive instruction sets for control of all operating functions by third-party external controllers using RS232 serial control (via DB-sub 9pin connector or Digital Link) and Ethernet LAN. Embedded web server providing comprehensive control over LAN via web browsers. Remote lockout to prevent control via the handheld IR remote.

Z.

Accessories Included Handheld IR Remote included.

AA

Mounting Structural reinforcement integral to chassis and designed to prevent twisting of the display during transport and mounting.

BB

Warranty Minimum 3-year warranty including on-site repair at customer facility.

Extron-brand only hardware as follows:

Item

MFG Part No. Description Qty

2 Extron Electronics

26-663-03 Ultra Flexible Premium High Speed HDMI Cable, 3ft

3 Extron Electronics

26-663-06 Ultra Flexible Premium High Speed HDMI Cable, 6ft

4 Extron Electronics

26-663-15 Ultra Flexible Premium High Speed HDMI Cable, 15ft

5 Extron Electronics

26-702-25 XTP DTP 24 Series Precision-terminated Shielded Twisted Pair Cables for XTP &

DTP Systems, 25ft

6 Extron Electronics

26-702-35 XTP DTP 24 Series Precision-terminated Shielded Twisted Pair Cables for XTP &

DTP Systems, 35ft

7 Extron Electronics

26-702-50 XTP DTP 24 Series Precision-terminated Shielded Twisted Pair Cables for XTP &

DTP Systems, 50ft

8 Extron Electronics

60-1431- 01A

IPCP 255 Pro controller with Link License 1

9 Extron Electronics

60-1491-52 DTP T HD2 4K 330 Long Distance DTP Transmitter for HDMI with Input Loop

Through

10 Extron Electronics

60-1497-01 16x16 4K HDMI Matrix Switcher with Audio De-embedding

11 Extron Electronics

60-1558-01 Sharepoint 250 Media Gateway 1

12 Extron Electronics

60-1602-02 TLP Pro 1022M 10" Wall Mount TouchLink Pro Touch panel

13 Extron Electronics

70-950-02 EWB 1000 External Wall Box for the TLP 1000MV and TLP Pro 1020M

14 Extron Electronics

60-1022-01 PS 124 Multiple Output 12 Volt DC Power Supply

15 Extron Electronics

60-604-21 RSB 123 Basic Rack Shelf for 3” Deep Products

16 Extron Electronics

60-604-11 RSB 126 Basic Rack Shelf for 6” Deep Products

17 Extron Electronics

60-604-02 RSB 129 Basic Rack Shelf for 9” Deep Products

18 Extron Electronics

101-001-01 Zipclip 200, pack of 10 2

Additional brand name or equal hardware as follows:

Item

MFG Part No. Description Qty

19 Chief Mfg PSMH2685 Wall mount for Panasonic TH-84LQ70U display, rated to support up to 300lb displays.

20 Gefen EXT-WHD-

1080P-SR

Wireless extender system for HDMI; USB powered HDMI transmitter

21 TrendNet TPE-TG44g 8-port POE+ Ethernet switch 2 22 Moshi 99MO023208 Mini DisplayPort to HDMI Adapter 6 23 StarTech DP2HDMI2 DisplayPort to HDMI Video Adapter

Converter

24 Middle Atlantic

PD-1815R-

RN

Multi-Mount Rackmount Power, 20 Outlet, 15A, Switch/Combo Breaker

3.2 De-Installation of Existing Equipment

The Contractor shall breakdown the existing Planar Clarity Matrix video wall system into its component parts including individual displays, mounts and cables and transport all equipment to the NPS warehouse (located on the NPS main campus) and surrender it to the warehouse manager.

The work includes removing the video displays from their mounts, disassembling the mounts, and removing power, signal and data cables which are run above the drop ceiling and through one wall to an equipment rack in the adjacent Data Center. The Contractor shall take appropriate steps to protect and prevent damage to the equipment during disassembly and transport.

The equipment to be de-installed and transported includes:

• Qty 12, 46” Clarity Matrix LCD displays

• Qty 4, Planar column stands (interconnected into one assembly)

• Qty 36, 100ft Planar power & data cables

• Qty 6, 75ft Extron DVI cables.

3.3 Installation of New Equipment

Contractor shall install all audio/visual equipment listed in Section 4.2 in accordance with Attachments 1-3 and the provisions of this section.

The system will consist of two 84” 4K LCD video displays, wall mounted, side-by-side. Each display is equipped with four HDMI inputs. All four inputs on each display shall be utilized. The inputs will be fed by an 16x16 HDMI matrix switcher. The A/V sources will include six desktop computers (a mix of Mac and Windows computers), one HDMI wireless receiver, and one Extron Sharepoint Media Gateway. A/V signals from the desktop computers shall be routed to the matrix switcher via Extron DTP transmitters and receivers. Audio signals from the A/V sources shall be de-embedded and routed via the analog output of the matrix switcher to an existing audio amplifier and ceiling speakers.

The system shall allow routing any A/V source to any of the four inputs of each video display. The video displays are equipped with a built-in windowing processor for displaying up to four sources simultaneously in four quadrants and are also capable of displaying any individual input in full-screen mode. Both the multi-display and full-screen modes shall be utilized. Two of the HDMI inputs on the displays 4K resolutions. When full-screen mode is employed, the selected source shall be routed to one of those two inputs. An Extron touch panel and IPCP controller will provide operational control via a graphical user interface (GUI). The GUI will be available via iOS devices via the Extron mobile control app.

3.3.1 Ancillary Items. The Contractor shall furnish and install any and all ancillary items as needed to meet the requirements including but not necessarily limited to fasteners, custom cables, adapters and other miscellaneous hardware.

3.3.2 Cabling. The Contractor shall interconnect the system components as illustrated in the Attachment

2. Cables shall be dressed and bundled using releasable hook-and-loop wraps so that no cutting tools are needed to trace or re-route cables during maintenance or system modification. Service loops shall be provided where practical to facilitate troubleshooting and minor repositioning of equipment. All cables shall be labeled at each end using printed wrap-style labels indicating the termination point of each end of the cable, so that a technician can identify the components the cable is connected to without the need to trace the cable or refer to system diagrams. Flag style and/or hand-written labels are not acceptable.

3.3.3 DTP Receivers. The receivers shall be mounted on Extron RSB 126 rack shelves in the equipment rack.

3.3.4 DTP Transmitters. The transmitters shall be installed on Extron ZipClip mounts under the work surface of the six workstations as illustrated in the floorplan diagram. The exact location shall be determined at time of installation and shall be selected to prevent any interference with or damage caused by operation of the adjustable desk height mechanism, provide clearance for the user’s legs when seated at the workstation, and to ensure that signal and power cables and connectors do not protrude outside the perimeter of the work surface.

3.3.5 DTP Power. All DTP transmitters and receivers shall be powered by the Extron PS124 power supply, which shall be mounted on an RSB 129 rack shelf in the equipment rack.

3.3.6 EDID Configuration. The Contractor shall configure the EDID settings of the Extron signal chain to optimize display on the local workstation monitors and the Panasonic TH-84LQ70. The AV sources will be Government-owned Windows and/or Macintosh computers, each using at least two local monitors. One of the local monitors for each workstation will be identified by EDUSOC personnel as the local “presentation” monitor. The computer video output shall be looped through the DTP transmitter to the local presentation monitor. The EDID settings of the Extron signal chain shall be configured so that the user of each computer is able to set the resolution for the local monitor to the native resolution of the local monitor and those resolutions supported by both the local monitor and the Panasonic TH-84LQ70 displays as needed.

3.3.7 Equipment Rack. Mount all equipment within the existing Government-owned equipment rack except any equipment which must be located outside the rack in order to operate properly and/or meet system functional requirements. Position the equipment within the rack in a manner that ensures accessibility to and visibility of the connector interfaces on the rear of the equipment in order to facilitate troubleshooting and maintenance.

3.3.8 Firmware. The Contractor shall update all updatable system components to the most current version of firmware available from the OEM at the time of installation.

3.3.9 Global Viewer Enterprise Import. The Extron IPCP 255 and TLP 1022 shall be configured in accordance with Extron guidelines for remote management and control via the Government’s Extron Global Viewer Enterprise (GVE) server. The Contractor shall include any necessary elements in the control configuration in order to enable GVE management. Because access to GVE is restricted to Government personnel the Government will import and test the project after installation and prior to acceptance.

3.3.10 Touch Panel. The Extron TLP 1022M touch panel shall be wall mounted in the Extron EWB wall box as illustrated in Attachment 3. The exact mounting position shall be determined at the time of installation after consultation with the COR.

3.3.11 Video Display Mounting Location. The Panasonic TH-84LQ70U Video Displays shall be mounted on the concrete wall as illustrated in Attachments 1/3. The Contractor shall visit the worksite and verify the exact mounting position for the displays with the COR prior to the start of installation.

3.3.12 Video Display Mounting Method. The mounting method and all fasteners, anchors and other hardware used to mount video displays on the wall shall be in accordance with OEM specifications of the mounts and the displays. All load-bearing fasteners and anchors must be specifically designed for use in the material into which they will be set and rated for the supported loads.

3.3.13 Wireless HDMI. The Gefen HDMI Wireless Receiver shall be positioned in the equipment rack on one of the rack shelves as space permits.

3.4 Configuration/Programming

Contractor shall configure/program all installed equipment for proper function and operation as follows.

3.4.1 Graphical User Interface. The Contractor shall create and furnish a graphical user interface (GUI) enabling a non-technical end user to operate the system. As a guide to the Government’s requirements, the Government has prepared an example using Extron GUI Designer software and will furnish the GUI Designer (.GDL) file to the Contractor after contract award. The Government shall provide the file as guidance regarding work-flow, look and feel, but does not represent it as complete or containing all of the GUI elements necessary for system control. The Contractor shall make adjustments and/or additions as needed to meet the functional requirements. In creating the GUI and control configuration the Contractor shall use the most current versions available of Extron’s GUI Designer and Global Configurator software.

3.4.2 Admin Page. The GUI shall include a password protected page to allow authorized users to make changes to the “Home” layout preset.

3.4.3 Audio Source Routing. Enable routing of audio from any connected source to the loudspeakers, independent of video routing. Audio source routing and audio mute shall be available through the GUI at all times regardless of whether or not the video displays are turned on to enable playback of audio sources when the video displays are not needed. The GUI shall provide a visual indication, by way of text display on the GUI, of which audio source is currently routed to the loudspeakers.

3.4.4 Audio Mute. An audio mute button shall be provided to silence any audio source routed to the loudspeakers by breaking all audio ties to the analog output of the matrix switcher.

3.4.5 Display: Power On/Off. Turn the Panasonic video displays on and off. The on/off control shall include a delay timer.

3.4.6 Display: Mute. Mute the Panasonic video displays both simultaneously or individually.

3.4.7 Display: Mode. Provide a method to manually cycle through the display modes of the Panasonic displays in order to optimize viewing of A/V sources.

3.4.8 Display: Automatic Shutdown. Configure the control system with a scheduled automatic daily shutdown of the displays at a time to be determined at time of installation. The shutdown routine shall present a visual, flashing warning on the touch panel via a modal pop-up page requiring a response from the user before executing other commands. The modal pop-up page shall alert the user that automatic shutdown will take place in 5 minutes.

3.4.9 Display: Multi Mode. Activate and de-activate the video displays’ multi-display mode as needed.

Route any video source to any quadrant, or any combination of quadrants, on either of the video displays.

3.4.10 Display: Toggle Through Inputs. Enable the user to manually cycle through all of the available video inputs one at a time, displaying each input signal in full-screen mode on the selected display.

This function shall be provided for each display independently. The toggle button shall include a brief built-in time delay to allow the last selected source to stabilize on the video display before responding to the next touch. The duration of the time delay shall be adjusted to the minimal required delay, to be determined at time of installation based on the displays response to changing input signals from the Government’s desktop computers, the wireless HDMI receiver, and the Extron SharePoint.

3.4.11 Display: Full-Screen Mode. Activate and de-activate the full-screen mode on each video display independently. Route any connected video source to one or both video displays in full-screen mode.

When full-screen mode is engaged, the selected source shall be routed to either input 1 or input 2 of the video display to ensure support of 4K resolutions.

3.4.12 Display: Layout Presets. Enable recall of two stored presets: One “user” preset shall include a method for a user to store the current state of A/V routing and full-screen/multi-display mode of the displays; and one “Home” preset that can only be modified by accessing a password protected GUI page.

3.4.13 Video Source Routing. Select and route any individual video source to any or all of the four inputs on both of the video displays. The GUI shall provide a visual indication, by way of text display, of which video source is currently routed to any given quadrant on either video display, or is currently being displayed in full-screen mode on either display.

3.4.14 Startup Routine. The control configuration shall include a routine to recall the “Home” preset when the displays are turned on. The initial Home preset configuration shall be established at the time of installation by consultation with the Government’s on-site representative.

4.0 DELIVERABLES

The Contractor shall provide the following deliverables within the timeframe specified:

PERFORMANCE

ELEMENT

PERFORMANCE

REQUIREMENT

SURVEILLANCE

METHOD

ACCEPTABLE

QUALITY

LEVEL

INCENTIVES/

DISINCENTIVES

Equipment Delivery

All required equipment delivered within 30 days of task order award.

Visual verification and inspection by the COR.

100% of equipment delivered is fully operational with no damage or defects.

Past performance will be considered in determining best value for future task order awards

Equipment Installation

All Government furnished equipment installed in the locations specified in the PWS and as verified by the

COR.

Visual verification by the COR.

100% of equipment installed in accordance with OEM specifications and the requirements of the

PWS.

Past performance will be considered in determining best value for future task order awards.

Equipment Configuration

All installed equipment configured for proper function and operation.

Verification and operational assessment by the

COR.

100% of equipment and system functions operational in accordance with the requirements of the

PWS.

Past performance will be considered in determining best value for future task order awards.

System Function

All functional requirements enabled by the Graphical User Interface.

Operational testing by the COR.

100% of functional requirements identified in the PWS are enabled.

Past performance will be considered in determining best value for future task order awards.

Invoices

Invoices in accordance with contract procedures are timely and accurate.

COR review and acceptance.

100% of the invoices are timely and accurate.

Past performance will be considered in determining best value for future task order awards.

5.0 MINIMUM TECHNICAL REQUIREMENTS

Contractor personnel performing configuration/programming tasks shall be Extron Electronics-certified Extron Control Professionals.

6.0 PERIOD OF PERFORMANCE

All equipment in Section 3.1 shall be delivered no later than 30 days from the date of task order award.

All work under Sections 3.2-3.4 shall be completed no later than 45 days from the date of award.

7.0 PLACE OF PERFORMANCE

All work shall be performed at the following location: Building 330, Ingersoll Hall, Naval Postgraduate School, Monterey, CA 93940

NOTE: COR will coordinate specific room location with contractor after award.

8.0 GOVERNMENT FURNISHED MATERIAL

The following attachments are included herein:

• EDUSOC A/V Floorplan

• EDUSOC A/V System Plan

• EDUSOC Display Wall Elevation

The Government shall also provide a GUI Designer (.GDL) file sample (see Task 3.4.1).

9.0 CONTRACTOR FURNISHED MATERIAL/EQUIPMENT

The Contractor shall furnish all additional equipment and materials required to de-install the equipment IAW Section 3.2, install new equipment IAW Section 3.3 and configure the equipment IAW Section 3.4.

10.0 DATA RIGHTS

The contractor shall furnish the Government with copies of the final installed and tested versions of any and all Extron GUI Designer and Global Configurator software files and any other software files generated by the Contractor and required to restore the system to full operational status following modification, repair or replacement of any system hardware.

The files shall be furnished in un-compiled, editable format, where applicable, to enable the Government to make future modifications to the GUI and/or control configuration. Upon delivery, the GUI Designer and Global Configurator files shall become the property of the Government together with unrestricted rights to duplicate, modify, reverse engineer, and re-utilize to meet the needs of the Government.

Note: Flash-drives are not to be used to delivery any software or software files due to DOD cyber security restrictions. Software and/or files may be delivered via email or cloud storage tools such as Dropbox.

11.0 WORK WEEK AND HOURS OF OPERATION

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the COR upon request and at the COR’s discretion. The following is a list of holidays observed by the Government.

Name of Holiday Time of Observance New Year’s Day 1 January Martin Luther King Jr. Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

12.0 TRAVEL

No travel is required in support of this requirement.

13.0 SECURITY REQUIREMENTS

Contractor Key Personnel must be U.S. Citizens.

Contractors performing on this contract are required to familiarize themselves with, and participate in, the Naval Postgraduate School’s OPSEC program. Must be familiar with and comply with NPSINST 3432.1B, the NPS Critical Information List, DOD Directive 5205.02E and their applicable references. The contractor will be required to complete OPSEC and counter-intelligence training within 30 days of beginning the work, or provide proof of OPSEC and counterintelligence training completed within the previous 12 months. The contractor may not publicly release any information about developmental work or curriculum at NPS without prior written approval from the Principal Investigator (PI).

14.0 HUMAN SUBJECT RESEARCH

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD 3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

15.0 PRIVACY ACT

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

16.0 IDENTICIATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

17.0 NON-PERSONAL SERVICES

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor.

The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The

Government will control access to the facility and will perform the inspection and acceptance of the completed work.

18.0 SUPTXT 204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive

Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive- Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below.

Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical

Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS

FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING

SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation.

Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS

FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase order.

52.202-1 Definitions (NOV 2013) 52.204-7 System for Award Management (OCT 2016) 52.212-1 Instructions to Offerors-Commercial Items (OCT 2016) 52.212-3 Offeror Representations and Certifications Commercial Items Alt I (DEC 2016)

52.212-4 Contract Terms and Conditions - Commercial Items (JUN 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items

(MAY 2015)

52.252-1 Solicitation Provisions Incorporated by Reference), http://farsite.hill.af.mil/ and www.acq.osd.mil

(FEB 1998)

52.252-2 Clauses Incorporated by Reference http://farsite.hill.af.mil/ and www.acq.osd.mil (FEB 1998)

ADDENDUM TO 52.212-1 Instructions to Offerors Commercial Items

The following clauses, incorporated in 52.212-5 or otherwise listed, are also applicable:

52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards (OCT 2016)

52.209-6 Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.219-28 Post-Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (OCT 2016) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-35 Equal Opportunity for Veterans (>$150K) (OCT 2015) 52.222-37 Employment Reports on Veterans (>$150K) (FEB 2016) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-3 Hazardous Materials Identification and Material Safety Data (JAN 1997) 52.225-1 Buy American – Supplies (MAY 2014) 52.225-3 Buy American – Free Trade Agreements – Israeli Trade Act – Alternate II (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (JUL 2013) 52.246-23 Limitation of Liability (FEB 1997)

The following DFARS provisions and clauses apply to this acquisition and are incorporated by reference. If the offeror has completed any of the following provisions listed in this paragraph electronically as part of its annual representations and certifications at https://www.acquisition.gov, the offeror they are to indicated in the submitted quote, there is no need to complete these provisions again for a this solicitation.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009) 252.204-7003 Control Of Government Personnel Work Product (APR 1992) 252.204-7004 Alternate A, System For Award Management (MAY 2013) 252.215-7007 Notice of Intent to Resolicit (JUN 2012) 252.215-7008 Only One Offer (JUN 2012) http://www.acq.osd.mil/ http://www.acq.osd.mil/ https://www.acquisition.gov/

252.225-7000 Buy American—Balance of Payments Program Certificate (JUN 2012) 252.225-7001 Buy American and Balance of Payments Program (DEC 2012 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (JUN 2012) 252.232-7006 Wide Area Workflow Payment Instructions (JUN 2012) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) 252.244-7000 Subcontracts for Commercial Items (JUN 2013) 252.247-7023 Transportation of Supplies by Sea (MAY 2002)

Authorized Changes Only by Contracting Officer - The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The address and telephone number of the Contracting Officer is: tbd

252.204-7000 Disclosure of Information (DEC 1991)

(a) The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless—

(1) The Contracting Officer has given prior written approval; or

(2) The information is otherwise in the public domain before the date of release.

(b) Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 45 days before the proposed date for release.

(c) The Contractor agrees to include a similar requirement in each subcontract under this contract.

Subcontractors shall submit requests for authorization to release through the prime contractor to the Contracting Officer.

PAPERLESS CONTRACTING All contractual documents (I.E. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be “issued” by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by…