RFQ_N62271-18-Q-_1034.docx

REQUEST FOR QUOTE N62271-18-Q-1034

This Request for Quote (RFQ), N62271-18-Q-1034, is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

The Naval Postgraduate School has a requirement, to be provided by one vendor, for a Xenics brand SWIR Camera. The award will be evaluated on a technically-acceptable-lowest-price basis. The NAICS associated with this purchase is 334516 standard size 1000. This is a Brand Name Sole Source Justified requirement, is set aside for a small business.

Schedule of Supplies

Total Price

Statement of Requirements

Fine Tracker Sensor for High Energy Laser Beam Control Research Testbed Mechanical and Aerospace Engineering Naval Postgraduate School

1.0 Background/Introduction:

The Adaptive optics center of Excellence (AOCoE), Department of Mechanical and Aerospace Engineering (MAE) at the Naval Postgraduate School (NPS), Monterey, CA is currently performing research on the high energy laser beam control system.

As an effort to develop and test high energy laser beam control, NPS has developed the High Energy Laser Beam Control Research Testbed (HBCRT) to test and evaluate laser beam control methods that are effective for relevant Navy platform environments. The HBCRT, whose development cost exceeds over 3 million dollars, include state-of-the-art beam control functions including acquisition, tracking, pointing, and adaptive optics necessary to achieve improved performance much needed for Navy’s future directed energy systems.

2.0 Minimal Technical Requirements/Salient Characteristics:

The purpose of the contract is to acquire a replacement fine tracker sensor for the HBCRT. The current fine tracker sensor of the HBCRT is a Short-Wave InfraRed (SWIR) camera. The replacement SWIR camera need to work with the current HBCRT fine tracker system, which is a critical component to achieve full beam control functions of the testbed. The following is the necessary specification of the SWIR camera.

· Array Size: 640 x 512

· Spectral band: SWIR (0.9-1.7 µm)

· Camera Interface: CameraLink with bit stream compatible with the HBCRT fine tracker

· Quantum Efficiency: 80% or higher

· Lens mount: C-mount

· Noise level: better than 400 e- (lowest gain setting)

· Frame Rate: 100 Hz

· Cooling: Thermo-electric stabilized

· Pixel defect: < 1%

· Resolution: 14 bit or higher

· Dimension: width < 60mm, height < 60 mm, depth < 100 mm

Delivery Location Naval Postgraduate School Attn: Rips/KFS 72651 1988 Lake Del Monte Dr.

Monterey, CA 93940

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

The technical quote shall be submitted no later than 12:00 PM PST 11/27/2017 and shall be valid for 30 days.

Quote Submission: Shall include all line items, power sources operating accessories, and anticipated shipping date.

Contractors are encouraged to include any Federal and/or Educational discounts

Include all warranty information, terms and conditions and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

Shipping Include any applicable customs and shipping fees Vendor must take the responsibility for all customs clearances in order for the required units to arrive at the delivery locations and not be held due to customs issues.

FBO shipping required

Submit Quotes via E Mail to the below:

Julie Rips Contract Specialist 831-656-3580 jrrips@nps.edu

PAPERLESS CONTRACTING:

All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.

CLAUSES INCORPORATED BY REFERENCE

The following FAR / DFAR clauses are incorporated by reference:

All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/comp/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfars/ (End of clause)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (Mar 2012) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(iii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities

(ix) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

For EIT requirements include the following language unless an exception applies:

This procurement is for Electronic and Information Technology (EIT). Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. S 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. Therefore, to the extent supplies and services are available in the commercial marketplace, the contractor is required to meet the relevant accessibility standards contained in 36 C.F.R. Part 1194 (Subpart B). For further information see http://www.section508.gov.

AVAILABILITY OF FUNDS – Funds are not presently available for this contract. This action is subject to the enactment of the FY18 DOD Appropriation Act or Continuing Resolution Authority.

Funding cited in this contract/modification is subject to passage of the upcoming fiscal year 2018 Department of Defense Appropriations Act or Continuing Resolution Authority. In accordance with contract clause FAR 52.232-18, Availability of Funds, the Contracting Officer will provide the contractor written notice via email or other method determined to be acceptable by the Contracting Officer when funds are made available.

52.232-18 -- Availability of Funds.

Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under any resulting contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)