Att (1) Surface FF-DC COMS PWS_20 Nov 2019.DOCX

Naval Air Warfare Center Training Support Division

(NAWCTSD)

Performance Work Statement (PWS) 66410-A-0452

For

Surface Fire Fighter and Damage Control Trainers

Contractor Operation and Maintenance Services (Surf FF-DC COMS)

Orlando, FL 32826-3224

6643-A-0375 FTSS III, N61339-09-R-0016-0001 Version 01: 01 May 09

Attachment 1

Surface FF-DC COMS Changes:

Revision Changes 1:

Surf FF-DC COMS

Performance Work Statement (PWS) 66410-A-0452

SURFACE FIRE FIGHTER AND DAMAGE CONTROL

Contractor Operation and Maintenance Services

(SURF FF-DC COMS)

At

Surface Warfare Officers School (SWOS) Mayport, FL

Surface Warfare Officers School (SWOS) Norfolk, VA

Surface Warfare Officers School (SWOS) San Diego, CA

Officer’s Training Command (OTC-N) Newport, RI

Surface Warfare Officers School (SWOS) Pearl Harbor, HI

Recruit Training Center (RTC) Great Lakes, IL

Surface Warfare Officers School Unit (SWOSU) Great Lakes, IL

Prepared By:

NAVAL AIR WARFARE CENTER

TRAINING SYSTEMS DIVISION

Code GT43200 Orlando, FL 32826-3224

Contents

APPENDIX A

SWOS ENGINEERING LEARNING SITE MAYPORT, FL

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F1A

5. Attachment 2 19F4A

6. Attachment 3 Damage Control Wet Trainer

7. Attachment 4 Facilities

8. Attachment 5 Trainer Support Gear

APPENDIX B

SWOS ENGINEERING LEARNING SITE NORFOLK, VA

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F1B

5. Attachment 2 19F3B

6. Attachment 3 19F4A

7. Attachment 4 Damage Control Wet Trainer

8. Attachment 5 Facilities

9. Attachment 6 Trainer Support Gear

APPENDIX C

SWOS ENGINEERING LEARNING SITE SAN DIEGO, CA

MILITARY SEALIFT COMMAND (MSC) SAN DIEGO, CA

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F1B

5. Attachment 2 19F3B

6. Attachment 3 19F4A

7. Attachment 4 Damage Control Wet Trainer

8. Attachment 5 Facilities

9. Attachment 6 Trainer Support Gear

APPENDIX D

OFFICER TRAINING COMMAND (OTC-N) NEWPORT, RI

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F3A

5. Attachment 2 Damage Control Wet Trainer

6. Attachment 3 Facilities

7. Attachment 4 Trainer Support Gear

APPENDIX E

SWOS ENGINEERING LEARNING SITE PEARL HARBOR, HI

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F6 (Main Machinery Building)

5. Attachment 2 19F6 Aviation Building)

6. Attachment 3 20C28 Surface Damage Control Trainer

7. Attachment 4 Facilities

8. Attachment 5 Trainer Support Gear

APPENDIX F

RECRUIT TRAINING CENTER (RTC) GREAT LAKES, IL

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F5

5. Attachment 2 Facilities

6. Attachment 3 Trainer Support Gear

APPENDIX G

SWOS UNIT GREAT LAKES, IL

1. Training System or Equipment

2. Material Support Package (MSP)

3. Consumables

4. Attachment 1 19F3C

5. Attachment 2 Facilities

6. Attachment 3 Trainer Support Gear

7. Attachment 4 Damage Control Wet Trainer v

PART 1: GENERAL

1. Scope. This Performance Work Statement (PWS) is for Surface Fire Fighter and Damage Control (FF-DC) trainers Contractor Operation and Maintenance Services (Surf FF-DC COMS) and material support for the Training Systems, support equipment, trainer specific facilities, Tactical Equipment, Trainer Peculiar Equipment (TPE), Trainer Support Gear (TSG), and Trainer Unique Equipment identified in this PWS, Appendices, and Attachments. Naval Air Warfare Center Training Systems Division Orlando (NAWCTSD) supports the maintenance of Surface FF-DC trainers serving the Naval Training Systems Center (NTSC) and the Surface Warfare Officer School (SWOS). The Surface FF-DC COMS Government Integrated Product Team (IPT) consists of various Government stakeholders tasked with ensuring the successful execution of the Surface FF-DC COMS contract. The scope of work includes Preventive Maintenance (PM), Corrective Maintenance (CM), Depot Level Maintenance, and the painting and preservation of all training systems and equipment as required, to include Trainer Unique Equipment (TUE), TSG, Original Equipment Manufacturer (OEM) items, Technical Training Equipment (TTE), tactical equipment, and Commercial-Off-The-Shelf (COTS) equipment.

1.1 Overview of Sustainment Support Provided. The Contractor shall provide all required support and services including labor, supervision, administration, Contract Data Requirements List (CDRL) deliverables, corrosion control, materials, and material support, maintenance documentation, including the upkeep and management of consumables, equipment, tools and test equipment, tools and equipment inventories, and the transportation necessary to maintain all supported training systems, equipment, trainer specific facilities, and TSG in Fully Operational Condition (FOC). Support shall continue throughout the term of the contract whether the training systems, equipment, facilities, and TSG remain in the same configuration or are modified or upgraded. Trainers are at seven (7) Commands located in six (6) geographic locations.

1.2 Training Devices Locations. Surf FF-DC COMS and material supply support shall be provided at the following shore-based training facilities located in:

Surface Warfare Officers School (SWOS) Norfolk, Virginia Officer Training Command (OTC-N) Newport, Rhode Island Surface Warfare Officers School (SWOS) Mayport, Florida Surface Warfare Officers School (SWOS) Great Lakes, Illinois Recruit Training Command (RTC) Great Lakes, Illinois TSC Surface Warfare Officers School (SWOS) San Diego, California TSC Surface Warfare Officers School (SWOS) Pearl Harbor, Hawaii

1.3 Training Systems Supported. PWS Appendices and Attachments provide details of training systems supported at each site, including any known trainer deliveries or upgrades currently funded and planned for the following 19 training systems:

1.4 Future Deliveries. Addition of training devices or systems will expand the operation and maintenance requirements of this contract upon Government Acceptance. This information is for planning purposes only.

Surface FF/DC COMS

PART 2: DEFINITIONS

2. Definitions.

2.1. Acceptable Quality Level (AQL). The AQL is the maximum allowable leeway or variance from a standard before the Government will reject a service. The AQL can be expressed as a number, a percentage, or a quantity per number of units inspected.

2.2. Backup Support. Corporate technical assistance required to support on-site Contractor personnel.

2.3. Baseline Inventory. This is the inventory of Government Furnished Property (GFP), which identifies quantity and condition of the assets and their serviceability (Ready for Issue (RFI) condition)), for which Contractor assumes responsibility during the term of the contract, including extensions thereto. When 100% inspection of GFP for measuring its serviceability is impractical, statistical methods may be used to determine serviceability. The baseline inventory is normally determined during mobilization, but in any event, is determined prior to turning custody over to the Contractor, and is the standard against which the Contractor is measured when the GFP is returned to the Government.

2.4. Calibration. Checking, adjusting, or systematically standardizing the graduations of a quantitative measuring instrument.

2.5. Cannibalization. The removal of serviceable repairable or repair parts from other Training Systems/Equipment (TS/E) used in the repair of unserviceable TS/E.

2.6. Consumables. For the purpose of this contract, consumables are those materials identified in PWS Appendices A-G.

2.7. Chargeable Downtime (CDT). That portion of downtime, which is not, designated non-chargeable downtime, as determined by the Contracting Officer’s Representative (COR). CDT includes Degraded Capability Matrix (DCM). When completion of the scheduled training mission is precluded by trainer malfunction or lack of trainer operator performance, the entire period will be recorded as CDT unless the Instructor/COR elect to initiate training in a degraded mode.

2.8. Contractor Performance Factor (CPF). The CPF is a tangible measure of Contractor success in meeting Government training requirements.

2.9. Contracting Officer’s Representative (COR)/Assistant COR (ACOR). A COR/ACOR is a qualified Government technical person or agent, appointed by the Procuring Contracting Officer (PCO), who is responsible for the surveillance and measurement of Contractor’s performance. The COR is also the only on-site representative for this contract and all Contractor personnel communications with other command personnel must go through the COR.

2.10. Contractor Support Date (CSD). The date of commencement of Contractor performance responsibilities as specified herein. CSD shall coincide with the end of the mobilization phase for a given TS/E.

2.11. Corrective Maintenance (CM). All tasks required to return to FOC. CM shall include, but is not limited to, as necessary, fault isolation, trouble-shooting, adjusting, testing, aligning, calibrating, repairing, reverse engineering for such things as replacing obsolete parts, fabricating components, and developing and revising maintenance documentation. CM may include Organizational, Intermediate, and Depot-Level maintenance. The Government (COR) determines the appropriate level of maintenance required.

2.12. Degraded Capability Matrix (DCM). If the training system or equipment is not-operationally ready at the beginning of a scheduled use period, or, if the completion of a scheduled use period in progress is precluded by either equipment malfunction or degradation and a corrective maintenance request is made, DCM deductions shall be applied to that training system or equipment OPF of that scheduled use and the OPF for any subsequent scheduled use period until corrective maintenance has been performed.

2.13. Downtime. When completion of a scheduled use period is precluded by TS/E malfunction or degradation, or when it is unusable for its intended use, the entire period shall be considered downtime. Downtime is reflected in the Operational Performance Factor (OPF) measurement unless such downtime is due to one or more of the following conditions:

2.13.1. Facility power outage.

2.13.2. Acts of God, or facility problems, when not caused by Contractor negligence.

2.13.3. Negligence on the part of Government personnel.

2.13.4. Criminal acts by persons not employed by Contractor.

2.13.5. Action that requires a Government response in furnishing equipment or materials.

2.13.6. Failure of equipment or software, which is solely the responsibility of the Government, as determined by the COR.

2.14. Emergency Service Calls. Requests for work in response to emergency conditions (i.e., severe power outages, storms, water damage, fire), necessitating a change in Contractor work priorities if within Normal Operating Window, or otherwise requiring Contractor to respond out of the Normal Operating Window.

2.15. Government Furnished Property (GFP). Government assets, including those in the Material Support Package (MSP), furnished to the Contractor for the performance of the contract. GFP includes, but is not limited to, spare parts, consumable materials, tools and test equipment, major hardware, technical data support package, software support package, office furnishings, equipment. The Government reserves the right to withdraw any GFP.

2.16. Government Scheduled Use (GSU). A block of time designated by the Government, depending on course curriculum, to utilize a training system or equipment identified in each appendix. The Government may schedule GSU for any purpose to include but not limited to: instructor preparation, curriculum or scenario development, scheduled training time, make-up training time, additional training time, demonstrations, inspections, modifications and upgrades.

2.17. Key Personnel. Key personnel are those personnel whose aggregate technical and professional experience is essential to successfully support the device. Key personnel are fully qualified both managerially and technically, who by virtue of meeting indicated qualifications and rate, can reasonably assume the most intricate and difficult jobs associated with maintaining TS/E in a FOC and managing their assigned workforce. The on-site key personnel are the Site Manager, Shift Supervisors, and Electronic Technicians.

2.18. Lowest Repairable Unit (LRU). Replaceable or repairable units, items or parts that are essential support items removed and replaced or repaired at field level to restore the training system or equipment to a FOC.

2.19. Maintenance Action Form (MAF). Form used for tracking maintenance actions.

2.20. Makeup Usage. That scheduled use that is lost due to failure of the TS/E that forces the user to reject its use, or to continue using it in a severely degraded mode. A Makeup Usage will be scheduled as soon as a TS/E is ready for training (RFT). A Makeup Usage is counted as another GSU for OPF purposes and will be so designated.

2.21. Material Support Package (MSP). The Government-provided supporting assets either for an individual TS/E, or a group of TS/E’s. The MSP will contain TS/E’s, unique tools and test equipment, repairables and repair parts, publication and technical data, consumables and software media, placed under the custody of the Contractor for the duration of the contract.

2.22. Normal Training Hours. The period of time, as specifically identified in each TS/E attachment, within which the Government expects to schedule training. (See Government Scheduled Utilization).

2.23. Operational Performance Factor (OPF). An OPF is determined for each training system or equipment's GSU. The factor is a reflection of the performance capability of the training system or equipment in accordance with the DCM, when applicable, and may also include degradations for Contractor response time.

2.24. Quality Assurance and Revalidation (QA&R). A Government performed test of the operational and material condition of a training device, its systems, subsystems and associated elements.

2.25. Ready for Training. The Ready for Training status refers to the training systems being fully capable to enable individuals to conduct training and complete the prescribed training objectives for the scope and duration of the training event.

2.26. Replenish. To return the MSP to its original stock level after using a spare.

2.27. Supply Support. Consists of provisioning the assigned TS/Es, facilities and trainer support gear with the specific spares, both repairable parts and repair parts other than consumables as identified in PWS Appendices A-G.

2.28. Tagout/Lockout. The control of hazardous energy (Tagout / Lockout Program) is in effect to protect personnel and prevent damage to equipment and facilities during casualties, corrective, and preventive maintenance evolutions. Operational hazards are covered by regulations and local procedures. It is the intent of this program to minimize the possibility of injury or property damage from the unexpected energizing, movement, or operation of equipment that may release energy during the maintaining or servicing of such equipment. Contractor shall be responsible for providing Tagout / Lockout tags, and devices. The Contractor shall be responsible for complying with OSHA, Navy or local command instructions and standards.

2.29. Trainer Unique Equipment (TUE). Modified operational equipment, modified or unmodified commercial equipment and/or equipment manufactured for a specific training device. TUE normally consists of electronic and/or electromechanical subsystems, equipment, and/or parts, including all associated software and firmware.

2.30. Trainer Support Gear (TSG). Consists of such things as fire extinguishers, emergency air breathing masks, fire hoses and nozzles, Y gates, hose reels, firefighting ensembles (coveralls, gloves, helmets and flash/proximity suits/hoods), rain gear, Naval Firefighters Thermal Imager, air packs, Self-Contained Breathing Apparatus, portable exothermic cutting unit (PECU), etc. These items are typically Government furnished.

2.31. Training System/Equipment (TS/E). For the purpose of this contract, TS/E is a term used to collectively describe all COMS and Fire Fighter/Damage Control components (assemblies, subassemblies, system subsystems, major hardware equipment, TUE, Operational Equipment (OE), COTS, etc.) of a given training system that are necessary for that training system’s proper performance.

2.32. Transition. A designated period just prior to the end of the performance period by the incumbent Contractor, during which time the Successor COMS Contractor (SCC) is mobilizing to assume performance responsibilities.

2.33. Two-Person Safety Requirement. Personnel should not reach within or enter energized electronic equipment enclosures for the purpose of servicing or adjusting except when such servicing or adjusting is prescribed by official applicable technical manuals and then ONLY with the IMMEDIATE ASSISTANCE OF ANOTHER PERSON (safety observer) capable of rendering adequate aid in the event of any emergency. (Ref: Occupational Safety and Health Administration (OHSA) 29 Code of Federal Regulations (CFR) 1910.269(I)(1)).

PART 3: MOBILIZATION

3. Mobilization. The Mobilization period shall afford the Contractor the opportunity to complete all tasks necessary to assume full contract performance responsibilities when the current incumbent’s Period of Performance (PoP) is complete. The Mobilization period is 60 calendar days. During the Mobilization Period, the incoming Contractor shall complete all activities necessary to complete and document inventories and operational checks of all systems, equipment, and devices.

During the Mobilization period, the incoming Contractor employees shall conduct themselves professionally in interactions with incumbent Contractor employees. The incoming Contractor shall immediately notify the COR if there are issues in dialogue, conduct, or lack of professionalism that cannot be resolved with the incumbent Contractor.

3.1. Responsibilities. During the mobilization phase, the incoming Contractor shall acquire personnel (appropriate security clearances if required and access badging), personal protective equipment, tools and test equipment, safety equipment, conduct training operations for Contractor personnel, inventory tools and equipment and sign inventories attesting to quantities and condition, and perform other mobilization tasks in preparation for full performance responsibility on the anticipated CSD. During this period, the Contractor may observe the performance of all operation and maintenance tasks being performed by the transitioning Contractor as On-The-Job Training (OJT), provided it does not interfere with training and maintenance support. Training of Contractor personnel is the responsibility of the mobilization Contractor.

3.1.1. Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site listed in this PWS. All on-site Contractor personnel having access to controlled areas (i.e., Surface FF-DC training systems and facilities) and/or classified material shall hold an appropriate security clearance in accordance with DOD Contract Security Classification Specifications.

3.1.2. Within fifteen (15) days after contract award, the Contractor shall submit letters of intent to hire, signed by a Contractor’s representative and the individual, to the PCO with supporting clarification of what specific qualifications each employee possesses to support each training system under the contract. The Government reserves the right to validate certifications and qualifications anytime during the performance of this contract.

3.2. Key Personnel. Key Personnel resumes shall be forwarded to the COR and PCO not later than 20 working days prior CSD for determination of acceptability. Key Personnel for this requirement are identified below:

a. Site Manager

b. Shift Supervisors

c. Electronic Technicians

The cover letter, and attached resume, for each proposed Key Personnel should as a minimum specify:

a. Employee Name

b. Proposed site

c. The position (e.g., Site Manager and Shift Supervisor)

d. Department of Labor (DOL) Occupation Code and Title Service Contract Act (SCA) Directory of Occupations (where applicable)

e. Specific PWS qualifications the employee fulfills

f. Planned employment status (Full Time or Part Time)

g. Anticipated on-site reporting date of the employee

h. Any qualification waivers requested, with the basis for making the request

i. Military experience should annotate rank / rate, and fulfilled positions of leadership (e.g., leading division maintenance chief, supervised 20 personnel).

j. Resumes with cover letters are required for any Key Personnel replacements or substitutions during PoP for this contract.

NOTE: The PCO shall have the right to obtain, from the Contractor, documentation to support information in any resume.

The Contractor shall have all proposed personnel, to include Key Personnel and non-Key Personnel, on-board at the training site no later than ten (10) working days prior to each training system and equipment CSD unless otherwise specified in the PWS.

3.3. Department of Labor (DOL) Wage Determination and/or applicable Collective Bargaining Agreements (CBA).

3.3.1. Contractor Personnel. On-site Contractor personnel shall meet, as a minimum, the DOL labor category qualifications to support routine PM and CM requirements and possess the technical knowledge and skills to support effective troubleshooting and repairs associated with the maintenance requirements of the training systems supported herein. The categories of labor as defined by the applicable DOL Wage Determination and/or applicable CBAs incorporated into Section J of the contract are representative of the workforce that may be required to support the training systems described in this PWS and associated appendices and attachments. The Government may request at any time the resumes for each employee to review qualifications and or certifications to meet contract requirements.

3.4. Equipment Assessment. The Contractor shall perform a joint Government/Contractor detailed assessment and equipment mobilization inspection of the trainers, which shall be operated and maintained for this requirement. The Contractor shall deliver a written detailed assessment report of their (trainer) status to the program IPT via the PCO and as the initial delivery of the Daily Status Report 10 days prior to the Contractor assuming maintenance responsibility at CSD. The joint meeting will include the site OIC or designated staff representative, COR, ACOR, In-Service Engineer (ISE), and may include members of the NAWCTSD IPT for the program. The detailed assessment must execute the, Daily Operational Readiness Test (DORT). The Contractor shall present the Contractor's Mobilization Plan to the respective site representatives 10 days prior to the mobilization inspection. Mobilization inspections may coincide with mobilization site visits.

3.5. Inventory Control. At CSD, the Contractor shall assume responsibility of the Government-owned spare and repair parts, and consumable parts inventory for the training devices covered under this PWS. The Contractor shall maintain this inventory on behalf of the Government by repairing repairable parts and assemblies, and ordering replacement and repair parts and consumable parts to ensure adequate stock levels are on-hand as approved by the Government. The Contractor shall maintain material inventories to ensure that training is not delayed, degraded, or canceled due to lack of RFI repairables, spares, and/or consumables. Inventory lists shall be kept up to date, for ease of inventory, updating, and accountability in each storage location (Locker/shelf, etc).

3.5.1. Failure to complete mobilization requirements or be fully prepared to accept full performance responsibility at CSD will be documented in detail and may be cause for Consideration. The Contractor’s mobilization performance will be documented in the Contractor Performance Assessment Reporting System (CPARS).

3.6. Post-Award Conference and Meetings.

3.6.1. Post-Award Conference (PAC)

The Post-Award Conference will be held five calendar days post contract award date for the base contract award. For planning purposes, the base contract initial PAC will be conducted in one day.

At a minimum, the specific PAC agenda will include:

· Introduction of Surf FF-DC COMS Teams (Government and Contractor);

· Review of PWS and overall requirements;

· Overview and significant milestones of Contractor’s Mobilization Plan;

· Mobilization actions;

· Identification of Contractor Point of Contact (POC) per location;

· Overview of Contractor’s post Mobilization Milestones;

· Warranty Maintenance; and

· Questions and Answers.

The base contract award PAC location will be in Orlando, FL or at a location mutually agreed upon by the Government and Contractor (this alternate location may be chosen if an incumbent Contractor is also the successor Contractor; the PAC may concurrently serve as the In-Process Conference and be held at a supported site). The specific location, time, and date of the PAC will be provided by the PCO, contracts specialist, or COR upon notification of award. The Contractor shall compile and submit Conference Minutes (CDRL A002).

3.6.2. In-Progress Meetings

During the term of the contract, in-process meetings may be held. These meetings will discuss Contractor’s performance and any upcoming milestones or significant events. These meetings will be held at a location mutually agreeable to the Government and Contractor.

The Contractor shall be responsible for compiling and delivering all meeting minutes in accordance with (IAW) Conference and Meeting Minutes (CDRL A002).

3.7. Contract Data Requirements List (CDRL). The Contractor shall submit data listed on DD Form 1423, CDRLs, as follows:

PART 4: CONTRACTOR OPERATION AND MAINTENANCE SERVICES (COMS)

4. Trainer Facility. Contractor responsibilities include recurring work such as corrosion prevention and removal, painting and preservation, including touch-up painting and lettering, sign replacement, repairs and physical protection (safety chains, access ladders, railings, anti-slip surfaces, etc.) of the training systems and equipment including Facility Operations and Maintenance (FOM) not otherwise performed by and the responsibility of the local Naval Facilities Engineering Command (NAVFAC) organization for the Surface Damage Control Trainer (SDCT), and Fire Fighter Trainer (FFT). The various services shall include support for training systems including the associated system administration, network administration, system diagnostics and troubleshooting, configuration management, electronics maintenance, electromechanical maintenance, computer systems maintenance, software maintenance, preventive maintenance, corrective maintenance, logistics, documentation, and supply support.

Training is site specific and is identified in each of the site-specific appendices.

4.1. Training Systems Supported.

4.1.1. The training systems supported for this requirement are electro-mechanically based and computer operated; some have specific and quite rigid maintenance procedural steps to be adhered to and documented, and are categorized as High Risk Training devices due to the nature of instruction, fidelity of training, and require utmost concern for safety in operation and maintenance.

4.1.2. The Contractor management team must be adept at successfully maintaining and employing a highly proficient, trained and capable workforce at each site listed herein; in consideration of the combined technical diversity, certification and proficiency requirements and specialized experience required to support safe operations and maintenance of the various training systems to include high risk training devices. The Contractor’s team requires recent and relevant experience that, when combined, meets or exceeds all requirements of this PWS and ensures all requirements will be successfully met and maintained throughout the period of performance.

4.2. Office Equipment/Furniture. The Contractor is responsible for providing any required office supplies, equipment or furniture not furnished by the Government. Contractor introduced office equipment shall be Energy Star rated and subject to approval by the COR. Contractor owned material, equipment and furniture shall be inventoried and tagged as Contractor owned.

4.3. Government Furnished Property (GFP) Storage. The Contractor shall manage the storage for all GFP provided for this requirement; if shelving / bin is not provided, the Contractor shall supply them with prior approval from the COR. All GFP shall be maintained and returned to the Government in like condition.

4.4. Utilities Conservation. In the performance of services included in this contract, Contractor employees shall ensure the most effective and efficient use of utilities to conserve energy and financial resources. Programs on the prudent consumption of utilities shall be initiated by the Contractor (subject to COR approval) and continued throughout the period of performance to ensure utilities usage by Contractor personnel does not exceed actual requirements or imposed limits. The Contractor’s efforts on behalf of this requirement shall be reported in the Annual Site Inspection Brief.

The Contractor shall actively participate in and comply with the Base Energy Conservation Program. Specifically, the Contractor shall:

4.4.1. Ensure lights are used only in areas where and when work is being performed.

4.4.2. Not adjust mechanical equipment controls for heating, ventilation and air conditioning.

4.4.3. Turn off water faucets and valves after use.

4.4.4. Use Government telephones only for official Government business and emergencies.

4.4.5. Ensure all copiers, fax machines, typewriters, shredders and computer equipment being used by the Contractor are turned off at the close of business each day unless such equipment goes into a standby mode.

Contractor shall take such additional actions as are prudent to conserve energy in its day-to-day activities at the work sites. The Government may limit the use of air conditioning and power on base. Normally, these facilities and utilities are secured at the close of the week and restarted with enough time to ensure readiness testing is accomplished prior to the first GSU the next week. Arrangements for any necessary corrective maintenance over weekends or holidays must be justified and identified to the COR as early as possible, but no later than 1200 on the last working day of the week. The Government has the final decision on use of the base facilities and utilities.

4.5. Facility Maintenance and Repair. The Contractor shall notify the COR or designated office of all facility conditions requiring attention. Facility maintenance and repairs for those areas that are a NAVFAC responsibility and will be provided at no expense to the Contractor provided the cause of the maintenance or repair is not Contractor induced through neglect or misuse. Refurbishment or alteration of Government furnished spaces may be performed by the Government to accommodate equipment installation or service improvement. Specific lines of demarcation are listed in the Appendices. However, the Contractor shall ensure that all pipe lagging is in good working condition and is not separating from the piping. The Contractor shall ensure that all piping has directional flow markings and other identification of pipe content in accordance with all local, state, federal and military regulations.

4.6. Facility Inspections. The Contractor shall perform the following functions at the identified intervals and report all discrepancies to the COR:

4.6.1. Monthly: Perform general inspection and repair of simulator enclosure (interior and exterior) to include: water leaks; structure damage; foundation issues; and electrical wiring. Where the inspection identifies issues that are NAVFAC related (e.g. building structural issues, foundation issues, electrical issues, propane tank certifications), report findings to the COR for final disposition.

4.6.2. Quarterly: Ensure that the heat ventilation and air-conditioning (HVAC) units are secure and show no evidence of water intrusion.

4.7. Administrative. The Contractor shall provide all services and supplies required for the administration of Contractor personnel.

4.7.1. At the Government’s discretion, the Contractor (Site Lead or representative) shall support the COR or duly appointed representative in the attendance of various meetings, which may include, but are not limited to; Trainer System Working Group (TSWG) IPT meetings, tours and site visits or inspections, Training System upgrades, In-Briefs and Out-Briefs, and other informational meetings in support of Surface FF-DC training systems that may affect training system performance. The Contractor shall also respond to inquiries from the Government on the status of training systems and other requests for information relevant to execution of the contract and administration.

4.8. Custodial. Contractor shall be responsible for cleaning all assigned spaces, training device / training systems and equipment in its custody in accordance to the Table 4.9.1. All safety and fire requirements shall be complied with to avoid any unsafe conditions or fire hazards. All other areas the Contractor temporarily occupies shall be left in the same physical and orderly condition as before the Contractor occupied or used the area. Contractor shall provide all cleaning materials and supplies required. The Contractor shall provide the COR with a monthly schedule of services / planned cleaning evolutions to be accomplished. Responsibilities include cleanliness of assigned trainers, trainer areas, offices, and other assigned spaces including passageways, heads, stairways, etc., which are located entirely within, or used for sole access and support of assigned trainers or spaces. Where the Contractor occupies an entire trainer facility or major section of a trainer facility, Contractor responsibilities shall include all common areas unless otherwise specified herein. For safety reasons, all wet mopping shall be completed either before or after normal operating hours.

4.9.1 The Contractor shall be responsible for the following cleaning schedule:

CUSTODIAL SCHEDULES

Dusting Wet Mop Floors Wax Floors Under deck Twice Weekly Weekly Weekly Monthly (If Applicable) Semi-Annually

Notes:

(1) Trash cans shall be emptied when full and, as a minimum, daily.

(2) The Contractor shall dispose of all debris, trash, litter and rubbish into Government-designated containers or dumpsters located on-site.

4.9. Training Systems/Equipment. Training systems, equipment to include spaces in the Contractor’s custody, will be checked out and in by Government users. Government users will clean the space after each utilization. Any cleaning deficiencies shall be noted by the Contractor and provided to the COR to determine the responsibility for cleaning space.

4.10. Assigned Spaces, Offices, Maintenance Shops, Training Support Areas, and Storerooms. Cleaning of assigned offices, maintenance shops, training support areas and storerooms, to include the equipment and furnishings shall be the Contractor’s responsibility. Cleaning includes: entry doors, hardware, painted surfaces, walls, windows, curtains, and floors.

4.11. Telephone/Internet Access. The Contractor shall be responsible for all costs associated with installation and usage charges for telephone and internet access services and equipment not provided by the Government. The Contractor shall inventory all Government and Contractor provided communication services and report the results at the Pre-CSD meeting for each facility. Any changes to the communications elements within the report shall be documented in the Annual Site Inspection Brief for each site. Contractor requests for relocation of Government provided phones or Internet access will be subject to Government approval and expenses shall be borne by the Contractor. Government provided telephone / email access is for Official Use Only.

4.12. Transportation. The Contractor shall furnish all transportation for personnel and material between the Trainer Facility and other points of business required in the execution of this contract.

4.13. Handling/Temporary Storage of Hazardous Materials (HAZMAT )/Wastes. The Contractor shall be responsible for the proper handling, storage, disposal, transport and turn-in of hazardous material and regulated waste, according to applicable federal, state, and local requirements (Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP), Base Safety, etc.) and maintain relevant Safety Data Sheets (SDS) at each site. Site-specific HAZMAT Program requirements are in effect. The Government may consolidate all HAZMAT into one central issue center with limited operating hours and Contractor shall pre-plan HAZMAT needs. All unused HAZMAT and HAZMAT waste shall be turned over to the Government for disposal in accordance with local HAZMAT procedures. The Contractor shall ensure all sites maintain hazmat programs uniformly.

4.13.1. The Contractor shall handle, containerize, store, and provide intra-station transportation of regulated hazardous and non-hazardous waste generated as a result of trainer maintenance. The Contractor shall provide Department of Transportation (DOT) approved containers and prepare regulated waste for disposal to include marking, labeling and preparation, and shall utilize an internal tracking system IAW with local and Navy instructions at each site. The Contractor shall comply with all applicable federal, state and local laws and regulations addressing handling, storage, and disposal procedures for regulated wastes and hazardous materials and maintain relevant SDS at each site.

4.13.2. The Contractor shall be responsible for the management and maintenance of temporary and satellite storage areas for regulated wastes generated as a result of trainer operation and maintenance at each site, as required.

4.13.3. The Contractor shall be responsible for complying with each sites' HAZMAT program procedures, directives and addressing the management and control of regulated wastes and hazardous materials as outlined in local instructions. The Contractor shall also comply with each site’s Public Works Department Standard Operating Procedures (SOP) or requirements imposed on all generators of hazardous waste. The Public Works SOPs will be provided as necessary by the COR to implement administrative controls addressing the management and/or disposal practices for hazardous materials/waste required to ensure compliance with current governing regulations.

4.13.4. The Contractor shall be responsible for determining the chemical and physical characteristics of generated waste, and to testify as to its chemical composition as required by federal, state and local Governments (Public Works Department) and requirements by the host station. The determination may be derived from chemical analysis or from historical data with resulting calculations.

4.13.5. The Contractor shall be responsible for providing employee certification training IAW all site specific safety practices, including with applicable OSHA, Navy Occupational Safety & Health (NAVOSH) safety programs, OPNAVINST 5100 as applicable safety program and Environmental Protection Agency (EPA). The Contractor shall accomplish all tasks requiring periodic certification, inspection, or testing in accordance with local, state, and federal regulations, directives, instructions and, procedures. The Contractor shall coordinate scheduling of all periodic certifications, inspections, or testing with the COR to take maximum advantage of other scheduled and unscheduled maintenance actions to minimize trainer down time. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of the fine, and all related costs.

4.13.6. The Contractor shall be responsible for any additional expenses incurred due to their management of regulated waste or hazardous materials including, but not limited to, noncompliance with or violation of federal, state, or local laws and regulations, maintaining inappropriate records, spills, failure to source separate wastes, or failure to provide chemical composition of wastes.

4.13.7. The Contractor shall document all above actions and activities and provide a comprehensive report, in the Contractor’s format, that shall be presented in the Annual Site Inspection Brief at each site.

4.13.8. The Contractor shall coordinate with the site HAZMAT representative for for disposal of all hazardous material.

4.14. General Security. The Contractor shall ensure all Contractor personnel are familiar with and comply with all station security directives and policies or as directed by the COR. The Contractor shall immediately inform the Government of any suspected breach of security or access policies. Government inspectors and personnel may enter areas assigned to the Contractor for the purpose of inspections or as emergencies arise. The Contractor shall comply with the host station key control program. Site-specific facility security and access requirements will be provided by the COR as applicable. Actual duties per site may vary, as defined by local policies or directives, and/or COR direction.

4.15. Trainer Unique Facility Upgrades. During the life of this requirement, the Contractor may be tasked from time-to-time, and on an over-and-above basis to provide facility upgrades associated with installation of a new training device(s), or modification of existing training device(s). These modifications will typically include such things as security system upgrades, installation of raised computer flooring, movement or installation of interior non-load-bearing walls and doors (to include re-routing as necessary of HVAC and fire-suppression equipment), modifying trainer pad and cabling/hose trenches, electrical service panel changes, and other modifications necessary to prepare the existing facility to receive the new, or newly configured training device(s). Contracting Officer’s Representative (COR) coordination of such modifications with the local Command Public Works Department (PWD) may be required; the Contractor may be required to provide the local PWD with updated as-built drawings.