N6134019R0037_E2_COMS_CIS_PreSol_v5.PPTX

E2 COMS-CIS Pre-Solicitation Conference

NS NORFOLK

19 JUNE 2019

N6134019R0037

6/20/2019 11:37 AM

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Agenda Sign-In Welcome/Admin Program Brief Technical Discussion Items Q&A

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Welcome/Admin Please silence all cell phones No recordings No photos Introductions

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Government Team

NAWCTSD:

Deborah Barnes – Program Manager Jana McEntegart– Procuring Contracting Officer Fernando Cerpa– Contract Specialist Michael Byrne– Task Order Manager

Fleet Representatives:

Ed Jasion/Tom Varallo – AIRPAC Mitch Heskett – CNATT Dave Mullen – AIRLANT

Program Brief Purpose Procurement Integrity Rules Contractual Items RFP Format Contemplated Evaluation Criteria Technical Requirements

Purpose Exchange information between the Government and Contractors regarding the E2 COMS/CIS solicitation for all labor, supervision, and other services necessary for support at NBVC Pt. Mugu, CA. and NS Norfolk, VA.

Promote a full understanding of the Government’s requirements and the draft RFP that was provided to Interested Offerors.

Procurement Integrity Rules Remarks and explanations at this conference shall not affect the terms of the solicitation. The terms of the solicitation and specifications discussed today are in a draft status until the final RFP is otherwise posted in NECO.

Internal source selection plans and procedures will not be discussed. Evaluation criteria are stated in Section M.

Industry attendees shall not attempt to engage individual Government personnel in private discussions/side bars.

Any changes to the RFP will be done formally by the PCO through issuance of the final RFP.

Any questions or comments shall be submitted to the Contracting Officer in writing.

Submit consolidated question set in Attachment L-1 & email to Fernando Cerpa at NAWCTSD Orlando by 1:00 pm Eastern Time on 03 July 2019.

Contractual Items The resultant Award will be 60 months:

Mobilization – 1 Jan 2020 – 29 Feb 2020, 2 months Base Period – 1 Mar 2020 - 31 Oct 2020, 8 months FY21 Option – 1 Nov 2020 - 31 Oct 2021, 12 months FY22 Option – 1 Nov 2021 - 31 Oct 2022, 12 months FY23 Option – 1 Nov 2022 - 31 Oct 2023, 12 months FY24 Option – 1 Nov 2023 - 31 Oct 2024, 12 months FY25 Option – 1 Nov 2024 - 31 Dec 2024, 2 months

6 month Extension Lot 52.217-8- 1 Jan 2025 – 1 Jun 2025, 6 months

RFP Format Standard Form 33 Section B- Supplies and Services (See PBW/PEW) Body of Contract - Sections C-M Section C Descriptions and Specifications Section D Packaging and Marking Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits and Other Attachments Section K Representations, Certifications, and Other Statements of Offerors Section L Instructions, Conditions, and Notices to Offerors Section M Evaluation Factors for Award

Tentative Instructions to Offerors SF 33 Block 9- Offerors shall submit proposals by date in Block 9, (anticipated date) is 01 August 2019, 2:00 pm (EST).

Proposal Volume Requirements:

Volume 1 – Technical Paper - 1 Original, 4 Copies; CD-ROM - 1 Copy Page Limit – 20 (excluding L-2 staffing chart) Volume 2 – Price Paper – 1 Original; CD-ROM Page Limit – None.

Volume 3 – Small Business Paper – 1 Original; CD-ROM No page limit. Please provide Small Business (Volume 3) at the end of the Administrative section of Volume 2 (in the same binder, separated with a tab) and as a separate file in the CD-ROM copy.

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Tentative Instructions to Offerors Proposal Submission:

Offeror shall submit proposal via United States Postal Service or through a commercial carrier to the address below:

Hand carried proposals may be delivered to the above address, contact Fernando Cerpa at (407)380-8475 or Email Fernando.cerpa@navy.mil (Visit Request must be submitted NLT 2 days prior.)

Alternate POC is Jana McEntegart at (407) 380-4997, jana.mcentegart@navy.mil Offeror shall not submit proposals by facsimile or electronically via Email All Changes at NECO and FEDBIZOPPS.

Tentative Instructions to Offerors Technical Volume:

Shall not contain any pricing information Completed Attachment L-2 Staffing Charts In this volume, the Offeror shall provide a narrative discussion of its technical approach, including, but not limited to, the Offeror’s understanding of Performance Work Statement (PWS) requirements cited.

Tentative Instructions to Offerors Price Volume Contents (the below list is not all inclusive) Completed Attachment L-3 PEW (Price Evaluation Worksheet) in whole dollars (unit prices) Completed and signed SF33 that acknowledges all RFP amendments (or the signed SF33 plus the signed SF30(s) for all amendments) Completed certifications listed in Section K A statement identifying the proposal expiration period. The proposal expiration period shall be no less than 180 days after proposal submission An assertion that it possesses a Secret Facility Clearance An assertion that all Service Contract Act covered employee rates are, at a minimum, in compliance with the FY20 hourly rates set forth in the applicable CBA or WD An explanation of the intent and the extent to which the rate applies for any CLINs proposed at a rate of $0 (as applicable) Disclosure and identification of any intended or proposed subcontractor that exceeds 10% of the TEP, including CAGE code and socio-economic status

Tentative Instructions to Offerors Small Business Volume:

An 8% Small Business participation goal for this Task Order is established.

For Large Business Offerors:

Shall consist of both a Small Business Participation Plan and separate Small Business Subcontracting Plan Goals (Attachment L-4 Goals sheet) – consistent with each other For Small Business Offerors:

Shall consist only of the SB Participation Plan

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Contemplated Evaluation Criteria Note, that for this solicitation, formal source selection procedures do not apply This evaluation and award is a streamlined evaluation and award conducted pursuant to FAR Subpart 16.505 The evaluation will utilize the concepts of “positive” and “negative” proposal attributes in order to communicate the Government’s assessments of Offerors’ submissions The Government will evaluate proposals using the factors of Technical, Price and Small Business The Small Business Factor will be evaluated on an “acceptable/unacceptable” basis The Technical Factor is significantly more important than the Price Factor The Government expects to select one offeror whose proposal offers the best value to the Government, using the trade-off method (between Technical and Price)

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Contemplated Evaluation Criteria Technical

1.1 COMS Personnel Recruitment and Staffing Approach

1.2 CI Recruitment, Staffing and Retention Approach

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Contemplated Evaluation Criteria Price Utilize Attachment L-3 Price Evaluation Worksheet The Total Evaluated Price (TEP) includes the option available to the Government to extend services by 6 months, in accordance with FAR 52.217-8.

Each offeror’s price proposal shall be evaluated to determine if it is complete, reasonable, and contains no unbalanced pricing In its evaluation, the Government may use commercial published data; same or similar DoD contracts; Government estimates; industry standards; DCAA audit information; or, other information as deemed appropriate by the Government. The evaluation will not bind the Government to purchase any of the options.

Contemplated Evaluation Criteria Small Business Describe the extent of participation of SB Concerns on this Task Order and the details of each work scope to be performed by SB Concerns For LB Offerors only, develop the SB Participation strategy consistent with its SB Subcontracting Plan Goals The LB Offeror shall provide its SB Subcontracting Plan Goals on Attachment L-4 Goals sheet If a SDB goal is below 5% Offerors shall provide a rationale in accordance with NAVAIR Clause 5252.219-9501

Technical Discussion Items

Security Classification Secret DD 254 Secret Facility Clearance Required

Addendum A 4.8.4.2 and Addendum B 4.5.5 - All Contractor personnel (including Sub-Contractors) working on-site in the trainer complex shall possess, at a minimum, a SECRET security clearance.

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Site Manager/ASM Requirement:

The Contractor shall designate a Site Manager (SM) and alternate(s), in writing, with the responsibility for contract performance, and ensuring proper communication between the Contractor and the Government.

At Pt. Mugu site the Contractor shall designate a SM(s). The Contractor may designate either maintenance or instruction personnel as the SM or one from each category, or an independently qualified SM at the Contractor’s discretion so long as the relevant criterion for a SM is met and the organizational relationship is clearly defined for Government POC activity.

Per Appendix CIS BA 4.5.1 and Appendix COMS AA Page ‹#›

Cybersecurity/Security The System Administrator qualifications shall be at the Journeyman Proficiency Level SA shall possess current certifications in CompTIA Network+ and CompTIA Security+ with continuing education credits All Contractor personnel performing maintenance on training device computers shall be appropriately trained and certified at a level corresponding to their maintenance responsibilities. The minimum certification shall meet the Apprentice Proficiency Level requirements

Trainer Operations & Support Ensure training devices are fully operational and ready at start of day( per mission scheduled) Initial conditions shall be set and ready for scheduled utilization Network test all trainers daily prior to the start of training in order to verify that they are capable of networking trainer-to-trainer and building-to-building (Coupling) Accomplish the conversion to/from linked, flight and tactics stations within 30 minutes from user completion of prior training

Material Support Package The Government does not warrant the condition of the MSP supplied in the contract.

Contractor shall provide all other support materials necessary to successfully perform Be responsible from CSD through the end of this TO for maintaining spare parts at the Government provided inventory level Government has provided the historical maintenance data on the LCOS 2015 HC PROJECTORS Total LCOS Projectors on site at Pt. Mugu, 21(10 Installed and 11 Spares) Total LCOS Projectors on site at Norfolk, 50 (30 installed and 20 Spares) Refer to A004, A005 and GFI for RFI and NON-RFI quantities.

Material Support Package Per GFI provided Titled (PROJ & M7) the 2015 HC/LCOS Projectors have not met the specified refurbishment schedule There are currently five (5) Field Service Bulletins (FSB) provided by the Original Equipment Manufacturer (OEM) on these projectors.

The onus is on the offeror to perform research and propose Supply Support accordingly.

Government has provided the historical maintenance data on these projectors that indicates the refurbishment is typically required prior to the published refurbishment schedule provided in the OEM Technical Manual.

Supply Support Pricing The Offeror is expected to adequately model and price Supply/Support for all devices, to include projection systems, as supported by actual maintenance data, industry best practices, and actual manufacturer data (vice advertising materials) Device descriptions were provided with the Draft RFP The Government does not warrant any componentry lifecycle, e.g. projectors/projection systems If the offeror makes assumptions, it should make the government aware of said assumptions in its proposal Acceptance of the proposal does not indicate the Government’s agreement with Offeror assumptions

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UPS Battery Replacement Contractor is responsible for ALL UPS Battery Replacements A listing of UPSs and the date of their last battery change is included in the PWS tables Info in PWS is to the best of the Governments knowledge and may not be all inclusive There will be a minimum of one battery change-out for each UPS during the period of performance of this Task Order Reporting requirements are now incorporated in CDRL A004

Questions?

NOTE: Remarks and explanations at this conference shall not qualify the terms of the solicitation. The terms of the solicitation and specifications remain unchanged unless the solicitation is officially amended in writing.

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