N61331-20-R-0005-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate changes in response to questions received from industry.

See continuation page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6133120R0005

X 9B. DATED (SEE ITEM 11)

30-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Feb-2020

CODE

NSWC PCD (K. SHAW)

KRISTIN JACKS@NAVY.MIL

850-230-7342

110 VERNON AVENUE

PANAMA CITY FL 32407

N61331 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6133120R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 02

As a result of the questions received by 7 February 2020 and answers below, solicitation sections and attachments impacted have been updated accordingly. The proposal deadline is herein changed from 19 February to 26 February 2020 at 2:00pm central time. Please note: Industry Questions are in regular type (not bold) and Government Responses are in “bold”.

Industry Question:

1. The Amendment 1 J.2 Desired Qualification Attachment did not include the COMSEC Clerk quals. Please verify that the only Key Personnel category is the PM.

Government Response:

Correct. Amendment 0001 Section J - Attachment J.2 –

Desired Qualifications for Key Personnel hereby removed the COMSEC clerk.

2. All questions shall be submitted within 2 calendar days after issuance of this solicitation amendment 0001" – what is that actual due date and time for questions?

Per the solicitation Amendment 0001 - Section L –

Instructions to Offerors 1.2 – All questions will be submitted within 2 calendar days after issuance of the solicitation Amendment 0001. Amendment 0001 was posted on

5 Feb 2020, therefore the deadline for submission of questions was COB 7 February 2020.

3. In amendment 0001, J.7 still has a base year plus 4 option years; did the government intend J.6 to have the same?

No. J.6 Task Order – Corporate Operations Support has a

Period of Performance of a base year or twelve (12) months only. J.7 has a base year (12 months) and four (4) option years of twelve months each to equal a total of five (5) years.

4. Based upon the critical changes to the two Task Orders (specifically Factor 1, Technical Approach), Pricing instructions/evaluation, and IDIQ SOW changes, which were released with Amendment 0001 on February 5, as well as the Offeror’s questions below, we respectfully request an extension beyond February 19 to March 5, 2020 to allow

Offerors the proper time to submit a proposal. The changes and information released with this amendment and the government providing only 14 days in which to redo approximately 85% of an Offeror’s proposal is not a reasonable amount of time.

No, However the Government has extended the proposal deadline from 19 February to 26 February 2020 by 2:00pm central time. See Amendment 0002 SF30 Continuation page herein.

Industry Reference and Question:

Reference: Attachment_J.13(a)_PriceSummaryFormat_Task

Order(J.6)

5. Question: There are not separate tabs within the Excel file for 3.5 (Property Management (Materials and

Equipment) Support); 3.7 (American Sign Language (ASL)

Interpretation Support); and 3.9 (One-Call Help Desk

Support). Will the government reissue this form with those additional tabs?

Section J – Attachment J.13(a) Price Summary Format Tab is corrected and attached to Amendment 0002.

Industry Reference and Question:

Reference: Attachment_J.13(a)_PriceSummaryFormat_Task

Order(J.6)

6. Question: This is to confirm that offerors should link and sum the applicable tabs referenced in FFP Labor CLIN

0001 within that tab?

The Government did not require links in Volume III or

J.13(a) Price Summary Format or J.6 Task Order #1 of the proposal.

Industry Question:

7. Will the government update the Table L.3 (a) such that percentages add up to 100.0%? Currently adds up to

74.94%.

Table L.3(a) is herein revised in Amendment 0002

Industry Question:

8. Will the government reconsider the PWS references that are used to identify the task areas within Table L.2?

The revised table does not align with the PWS structure nor the revised task order structure; i.e., 3.1 through

3.9. Additionally, the same paragraph references are

repeated for different functional areas; e.g., 3.2.1 refers to Faciliites Project Management, Facilities

Engineering Technician Support and Facilities General

Maintenance Support. Reinstating the parenthetical paragraph references from the PWS would resolve this issue.

The Government is not updating Table L.2 as it is an estimate provided for the overall IDIQ.

Industry Reference and Question:

Reference: Attachment_J.13(b)_PriceSummaryFormat_Task

Order(J.7)

9. Question: This is to confirm that offerors are only to provide a solution in response to PWS reference 3.3.2

Clerical Support? The Excel tab is entitled FFP 3.1

Clerical OfficeSupport and we wanted to be sure that the intent is only to address Clerical Support rather than the other office functions included under 3.3; i.e., 3.3.1; 3.3.3; and 3.3.4.

Yes. Section J – Attachment J.13(b) Price Summary Format tab aligns with the PWS of the Clerical Task Order and not the overall IDIQ. Offerors should refer to Section J

– Attachment J.7 and J.13(b) for proposal pricing format.

Industry Reference and Question:

Reference: Attachment_J_7_DD1155.pdf. Section C – 6.0

Period of Performance - Page 7 of the Task Order.

10. Question: Shouldn’t the referenced Period of Performance (POP) also reference the option periods?

Attachment J.7 is hereby revised in Amendment 0002 to reflect a Period of Performance of base year (12 months) and four (4) option years of twelve months each to equal a total of five (5) years.

Industry Reference and Question:

Reference: Page 65 of the solicitation and Wage

Determination.

11. Question: Will the government include the applicable wage determination for this effort as an attachment to the solicitation? It is referenced without the applicable revision number or date on Page 65.

The Government will not post the applicable revision to the SCA Wage Determination. It is the Offerors responsibility to verify updates as posted on the beta.

sam.gov webpage regarding Wage Determinations before finalizing proposal pricing information.

Industry Reference and Question:

Reference Section B of the IDIQ.

12. Question: Is the government going to issue an amendment with the revised Section B for the overall IDIQ based upon changes to CLIN 0002?

No. Per the question above Section B of the overall IDIQ is unchanged.

Industry Reference and Question:

Reference: N61331-20-R-0005-0001.pdf Page number: Page 71 of 80 Paragraph number: 3.3.2 Evaluation Factors, Factor

1-Technical Approach, states: “a. Describe your technical approach to Task Order # 1 (Attachment J.6) in the following areas: Facilities Support and Graphics and

Imaging Support.”

13.Question: Please confirm that bidders only need to address Attachment J.6 Sections 3.1 (a) through (d) and

Section 3.2 (a) through (d).

In regards to Volume II of the proposal the answer is

Yes. Offerors should refer to Section L – Instructions to Offerors - 3.2 Volume II NON PRICE PROPOSAL 3.2.2

Evaluation Factors Factor 1 – Technical Approach a.

states; “Describe your technical approach to Task Order

# 1 (Attachment J.6) in the following areas: Facilities

Support and Graphics and Imaging Support.”

Industry Reference and Question:

Reference: N61331-20-R-0005-0001 - Page number: Page 46 of 80 Paragraph number: SOW 3.2.6 Management and Program

Analyst Support states; “Performance of this effort will require a security clearance at the SECRET level for one of the analysts.” Table L.2 identifies estimated hours for one analyst.

14.Question: Will the Government clarify if one or two analysts are required for this task and verify if the

1920 hours projected in Table L-2 are accurate?

Government Response:

No. This is not a level of effort and the estimated hours in Section L - Table L-2 are provided as an estimate only.

Industry Reference and Question:

Reference: Document: N61331-20-R-0005-0001 Pages 75 of

80 Paragraph number: Table L.4-Estimated Unburdened

Ceiling Amounts for the Overall Base IDIQ

15.Question: The totals do not add up to the information in Table L.4 on page 75 of the RFP. It is off by $1 on

OY III and OY IV at the bottom. The total is different on the unburdened column for CLIN 0001 and the TOTAL.

We have highlight the differences. Would the Government please correct?

No. Table L.4 is estimated and remains unchanged.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Feb-2020 02:00 PM to 26-Feb-2020 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

C-215-H002 CONTRACTOR PROPOSAL (NAVSEA) (OCT 2018)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with the detailed obligations to which the Contractor committed itself in Proposal To Be Filled into the Awarded Contract dated To Be

Filled into the Awarded Contract in response to Solicitation No. N61331-20-R-0005 - 0002.

(b) The technical volume(s) of the Contractor's proposal is(are) hereby incorporated by reference and made subject to the "Order of Precedence" (FAR 52.215-8) clause of this contract. Under the "Order of Precedence" clause, the technical volume(s) of the Contractor's proposal referenced herein is (are) hereby designated as item (f) of the clause, following

"the specifications" in the order of precedence.

(End of text)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

Section J - List of Documents, Exhibits and Other Attachments

HQ J-2-0002 STANDARD LANGUAGE FOR CONTRACTS

Basic IDIQ Attachments

Exhibit/

Attachment NO.

Title

Pages

Date

Exhibit A

IDIQ - Contract Data Requirements List (CDRL’s)

DD Form 1423-1

A001, A002 and A004 dated Sept and A003 dated

13 Jan 2020

J.1

Contract Security Classification Specification, DD Form 254

Revised Date

15 Jan 2020

J.2 Desired Qualifications for Key Personnel 1 Not Dated

J.3 See Table below N/A N/A

J.4 Past Performance Reference Questionnaire 3 Not Dated

J.5

NSWCPCDINST 4440, Operating Materials and

Supplies Policy

03 Feb 2017

J.6

DD1155 Task Order – Corporate Operations

Department Support

Not Dated

J.7 DD1155 Task Order - Office Support Services 17 Not Dated

J.8 NSA PC Fire Extinguisher Inspection and Training Plan 3 Not Dated

J.9

NSAPCFLINST 5560.2D, NSA PC Motor Vehicle Traffic

Regulations

14 Aug 2013

J.10

NSAPCFLINST 5560.3C, Parking Policy, Control, and

Enforcement on Naval Support Activity Panama City

16 May 2018

J.11

NSWCPCDINST 5296.2, Management of Forklift

Safety Program

03 Feb 2009

J.12

NSWCPCDINST 2300.1B, Operating Policy for Naval Surface

Warfare Center, Panama City Division Communications Office

05 Sep 2013

Task Order (1155’s) Attachments

Exhibit/

Attachment NO.

Title

Pages

Date

Task Order # 1 - Contract Data Requirements List

(CDRL’s) DD Form 1423-1 – NSWC PCD Corporate

Operations Support

21 Jan 2020

Task Order # 2 - Contract Data Requirements List (CDRL’s)

DD Form 1423-1, NSWC PCD Office Support

19 Nov 2019

J.3 Staffing Plan Without Price 1 Not Dated

J.13(a) Price Summary Format (Task Order Attachment J.6) 1 Not Dated

J.13(b) Price Summary Format (Task Order Attachment J.7) 1 Not Dated

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

ADDITIONAL INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS.

1.0 GENERAL

To maximize efficiency and minimize the time for proposal evaluation, Offerors and their subcontractors shall submit their proposals in accordance with Section L. This competitive solicitation and resulting contract is reserved for 8(a) small business contractors only. Proposals from other contractors will not be considered.

1.1 It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts within the solicitation documents attached hereto or incorporated by reference.

1.2 No questions will be answered for Amendment 0002. All questions shall be submitted within

2 calendar days after issuance of this solicitation amendment 0001 to the cognizant Contract

Specialist Kristin Shaw at kristin.shaw@navy.mil. Questions submitted after 2 calendar days may or may not be answered prior to the closing date. Further, responses to late questions provided may not result in an extension of the solicitation closing date and time. Offeror’s questions that are answered will be addressed in subsequent amendments to the solicitation and will be posted to Contract Opportunities at the beta SAM website. Although every effort will be made, the Government makes no guarantee that all questions received within the allotted timeframe will be answered.

1.3 Electronic Submission:

a. Each Offeror shall submit its proposals in its electronically to kristin.shaw@navy.mil and copy to: charlene.a.buduo@navy.mil by the solicitation closing date and time specified on the cover page of this solicitation, block (9). In the rare event the contract specialist’s email malfunctions, Offerors shall make arrangements with the Contracting Officer prior to the solicitation closing date and time to submit a proposal electronically. Failure to submit a complete proposal prior to the solicitation closing date and time will render the proposal late and unacceptable. No hard copies will be accepted.

b. The Subject Line of the e-mail shall state the following: Corporate Operations Support

Services, VOL#, CONTRACTOR NAME.

c. E-mails cannot exceed 5 MB. Each individual volume of the proposal may be sent separately in an individual email. Each individual volume of the Proposal shall stand on its own as complete and inclusive and shall contain all pertinent information in sufficient detail to permit evaluation of the particular area of interest. All Volumes shall be unclassified.

d. It is recommended that if any sensitive or controlled unclassified information is submitted, the information should be encrypted. Microsoft Office 2010 compatible files are required. All filenames shall include the Offeror's company name and title/subject of file content;

all files shall be named with the file extension .doc, .xls, .ppt, or .pdf.

e. Each proposal must be sufficiently complete to demonstrate the manner in which it is proposed to comply with the applicable requirements of the solicitation. Brochuremanship is not desired; clarity and completeness are essential. Elaborate art work or expensive visual aids are neither necessary nor wanted and may be construed as an indication of the offeror’s lack of price consciousness.

f. All proposals shall be based on a Contract effective date of 1 October 2020. Contract award date is anticipated for July 2020. These dates are approximate and will be used for mailto:charlene.a.buduo@navy.mil evaluation purposes only. A definitive Contract effective date will be incorporated into the

Contract award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

2.1 Proposal Format: Failure to comply with the detailed instructions of Section L may render the proposal non-responsive and ineligible for award.

2.1.1 Page Limits: Table 2.1.1 identifies page limitations for each volume of the proposal. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count.

TABLE 2.1.1 - PAGE LIMITATIONS –

Table L.1 Total Page Limitations

Volume Contents Page Limit

I Legal Offer No page limit

II Non-Price Proposal

Limited to 40 pages overall.

III Price Proposal

No page limit

The following are not included in the page limitations above:

a. Cover pages

b. Tables of contents

c. Glossaries of abbreviations and acronyms

d. Subcontracting/Teaming/Consulting Agreements, letters of intent for key personnel

e. Proposal Cross-Reference Tables

f. Past Performance Reference - limited to five pages each

g. Resumes - limited to three pages each

h. Summary Quality Assurance Plan

i. Section J - Attachments-

j. Section K – Representations, Certifications and other Statements of Offerors

2.1.2 Electronic Proposal Requirements:

The electronic proposal shall meet the following format requirements:

a. Instructions regarding use of certain electronic products (i.e., Microsoft Office Products, Adobe) listed herein shall not be construed as Government endorsement of specified products.

b. All file names shall include the Offeror's company name and title/subject of file content;

all files shall be named with the file extension .doc, .xls, .ppt, or .pdf.

c. Compression tools are limited to PKZip or WinZip.

d. The electronic proposal, Volumes I, II and III, shall be prepared so that if printed, the proposal meets the following format requirements: 8.5 x 11 inch paper, 12 point Times New

Roman font, single-spaced typed with 1 inch margins. Attachments J.13 (a) and (b) (One shall be submitted per Task Order) can be in Arial or Times New Roman, no smaller than 8 point font.

The cost narrative, Volume III, shall be in 12-point Times New Roman.

e. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8 point Times New Roman font.

f. Volumes I, II and III shall be submitted utilizing Microsoft Office 2010 compatible software.

2.1.3 Cover Page, Table of Contents, and Proposal Cross-Reference Table:

a. Each proposal volume (I, II and III) must include a Cover Page and a Table of

Contents.

b. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference

Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal.

c. Each Cover Page shall identify the solicitation number, proposal volume and title, the

Offeror’s name, address, phone number and electronic address.

2.1.4 GLOSSARY OF ABBREVIATIONS AND ACRONYMS:

Each volume shall contain a glossary including all abbreviations, acronyms and corresponding definitions.

2.1.5 No cost or pricing information shall be included in Volume II, Non-Price Proposal.

3.0 PROPOSAL CONTENT AND DETAILED INSTRUCTIONS FOR EACH PROPOSAL

SECTION

3.1 VOLUME I, LEGAL OFFER

The Legal Offer must include the following:

3.1.1 COVER PAGE

a. Identify: (1) the solicitation number, (2) all enclosures being transmitted as part of the proposal, and; (3) acknowledgement that it transmits an offer in response to the solicitation.

b. State that the proposal is valid for 180 days after the proposal due date.

c. Include a statement specifying the Offeror’s unconditional agreement to the terms and conditions of the solicitation and agreement to furnish any and all items upon which prices are offered at the price set for each item.

d. Include names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

e. Include names, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

f. Per 3.1.5, Organizational Conflict of Interest, if no conflicts of interest exist, then the

Offeror shall clearly state this in its Cover Letter.

3.1.2 Signed SF33 and acknowledgement of all amendment(s) by either submitting a signed copy of each amendment or acknowledging each amendment in Block 14 on the SF33.

3.1.3 SECTION B – For the overall Base IDIQ, complete all CLIN pricing in Section B of the

SF33 form.

3.1.4 SECTION B –Complete all CLIN pricing. (Attachments J.6 and J.7)

a. DD1155 Task Orders (TO)– Complete Section B CLIN Pricing in the DD1155 form for each Task Order and Section J. Attachments J.13(a) and J.13 (b) (Price Summary

Format) for each Task Order.

3.1.5 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) – If no conflicts of interest exist, Offerors shall clearly state this in the Cover Letter of Volume I of the Overall IDIQ Proposal.

Offerors shall note; this requirement is in accordance with HQ L-209-H009 NOTIFICATION

OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST (NAVSEA) (DEC

2018).

3.1.6 SECTION K – Complete Section K – Representations, Certifications, and Other Statements of Offerors.

a. The Offeror shall complete and provide Section K.

b. Please ensure all the information for your company is current within the System For

Award Management (SAM).

c. 8(a) Small Business Program Representation: The Offeror shall represent its size status in accordance with the size standard that corresponds to the North Atlantic Industry Classification

System (NAICS) code assigned to this solicitation. The North American Industry Classification

System (NAICS) code for this acquisition is 541611 Administrative Management and General

Management Consulting Services. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards.

http://www.sba.gov/content/table-small-business-size-standards

3.2 VOLUME II, NON-PRICE PROPOSAL

3.2.1 GENERAL GUIDANCE

a. The Non-Price Proposal shall not contain any reference to cost or price.

b. The Non-Price Proposal should be written so that management and engineering oriented personnel can evaluate the proposal and arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation.

Statements such as "the Offeror understands", "will comply with the Statement of Work,"

"standard procedures will be employed"; "well known techniques will be used" and general paraphrasing of the Statement of Work are considered inadequate.

c. In the event any portion of the Non-Price Proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished. It must be signed by a responsible officer of the Offeror and shall show the author's name, employment capacity, the name of the person's firm, the relationship of that firm to the Offeror's, and the portion of the Non-Price Proposal he/she wrote.

d. Technical information previously submitted, if any, may not be considered by the

Government; hence, any such information should not be relied upon or incorporated in the Non-

Price Proposal by reference.

e. The following estimate is provided:

Table L.2 Estimated IDIQ Task Area Breakout

Task Area and Breakout

Base

Year

Hours

Opt I

Hours

Opt II

Hours

Opt III

Hours

Opt IV

Hours Total

3.0 Overall Support 1,920 1,920 1,920 1,920 1,920 9,600

3.2.1 Facilities Project Management 1,920 1,920 1,920 1,920 1,920 9,600

3.2.1 Facilities Engineering Technician Support 1,920 1,920 3,840 3,840 3,840 15,360

3.2.1 Facilities General Maintenance Support 26,880 26,880 30,720 30,720 30,720 145,920

3.2.1 Mail Orderly Support 3,840 3,840 3,840 3,840 3,840 19,200

3.2.2 Graphics and Imaging Workflow and Scheduling 1,920 1,920 1,920 1,920 1,920 9,600

3.2.2 Graphics and Arts Illustration Support 1,920 1,920 1,920 1,920 1,920 9,600

3.2.2 Photographic and Video Support 1,920 1,920 1,920 3,840 3,840 13,440

3.2.2 Graphics and Imaging Surge Requirement 200 200 200 200 200 1,000

3.2.3 Security Special Programs Support 3,840 3,840 3,840 3,840 3,840 19,200

3.2.4 Manager’s Internal Control Support 1,920 1,920 1,920 1,920 1,920 9,600

3.2.5 Property Management (Materials and Equipment)

OM&S Support 1,920 1,920 1,920 1,920 1,920 9,600

3.2.5 Property Inventory Support 7,680 7,680 7,680 7,680 7,680 38,400

3.2.6 Management and Program Analysis Support 1,920 1,920 1,920 1,920 1,920 9,600

3.2.7 American Sign Language (ASL) Interpretation

Support

120 120

120 600

3.3.1 Travel Office Support 3,840 3,840 5,760 7,680 7,680 28,800

3.3.1 Travel Office Support Surge 200 200 200 200 200 1,000

3.3.2 Clerical Support 23,040 23,040 23,040 24,960 24,960 119,040

3.3.3 One Call Help Desk Support 3,840 3,840 5,760 7,680 7,680 28,800

3.3.4 Quality Office Support 0 1,920 1,920 1,920 1,920 7,680

Total Estimated 90,760 92,680 102,280 109,960 109,960 505,640

3.2.2 EVALUATION FACTORS

FACTOR 1 – TECHNICAL APPROACH

a. Describe your technical approach to Task Order # 1 (Attachment J.6) in the following areas:

Facilities Support and Graphics and Imaging Support

b. Describe your technical approach to Task Order # 2 (Attachment J.7) in the following area:

Clerical Support

FACTOR 2 – MANAGEMENT APPROACH

Offeror shall provide the following:

1. Management Plan:

a. A Project Organizational Structure that shows how the Project Organizational Structure will be integrated into the corporate structure. The Project Organizational Structure shall identify key personnel and clear lines of authority.

b. Detail the Program Manager’s responsibilities and authority under this contract.

2. Transition Plan

a. Provide a schedule indicating key milestones to successfully commence performance of the two TOs, Attachments J.6 and J.7, within 45 calendar days after award. This includes the incumbent contractor. Of particular interest is how the Offeror will hire personnel.

3. Summary Quality Assurance Plan:

a. Include: Quality control chart with lines of authority, inspection methodology, assessment methodology, corrective procedures, and follow-up procedures.

b. Explain how the quality assurance process will ensure consistent, full compliance with this contract with minimal Government oversight.

FACTOR 3 – RESOURCE MANAGEMENT

Offeror shall provide the following:

1. Staffing Plan

a. Complete Attachments J.3 Staffing Plan WITHOUT Price for both Task Orders

(Attachments J.6 and J.7). Do not include "Cost/Price" information or provide information violating the Privacy Act in Attachment J.3.

b. Describe the recruitment and retention methodologies to fulfill the requirements of both

Task Orders (Attachments J.6 and J.7).

c. Describe how you will train personnel and maintain qualifications and certifications.

2. Estimated Labor Mix

a. Provide the proposed labor mix and rationale for the proposed labor mix. The proposed labor mix shall include the percentage of total senior, mid-level, and junior personnel proposed.

The burden lies with the Offeror to balance staffing with their proposed labor mix and remain competitive at the same time. The Offeror shall explain deviations from the estimated labor mix provided in the table below. The estimated labor mix shown in the table below is provided for information purposes only.

Table L.3 (a) is revised herein Amendment 0002:

Table L.3 (a) Estimated Labor Mix for J.6 (Corporate Operations Task Order)

Level Years of Experience % of Work

Senior More than 9 years of relevant experience 17.30%

Mid-level More than 3 Years of relevant experience 51.51%

Junior Less than 3 years relevant experience 31.19%

Table L.3 (b) Estimated Labor Mix for J.7 (Clerical Task Order)

Level Years of Experience % of Work

Senior More than 9 years of relevant experience 0.0%

Mid-level More than 3 Years of relevant experience 100.0%

Junior Less than 3 years relevant experience 0.0%

3. Subcontracting

a. Discuss the SOW functions you intend to subcontract.

b. Describe how you will select and manage subcontractors.

c. Provide a copy of any subcontracting/teaming/consulting agreements, signed by both parties, proposed to fulfill any part of the SOW. The agreement should show the specific technical work areas to be contracted and the projected labor categories (key/non-key support).

4. Key Personnel Resumes

a. Submit resumes for Key Personnel. Attachment J.2 lists the desired qualifications for Key

Personnel. It is provided as a guide to notify Offerors of the types of experience and training that the Government considers important to successfully execute the Contract. Offerors are responsible for providing information and evidence that clearly demonstrates the ability of proposed personnel to satisfactorily fulfill the Contract requirements. Do not provide information that will violate the Privacy Act.

b. If the proposed key personnel are not current employees of the Offeror or proposed

Subcontractor, a signed copy of the acceptance letter shall be provided. An additional copy of this letter shall be provided in the Price Proposal which identifies a projected start date and agreed to annual salary.

c. Key Personnel Resumes shall contain the following information:

1. Years of Experience

2. New/Current Position/Title/Company

3. Education and work development history

4. Chronology of work experience with emphasis on SOW related experience

5. Current Security Clearance Level

FACTOR 4 – PAST PERFORMANCE

a. Provide up to three past performance references, Attachment J.4, that reflect recent, relevant experience within the last five years, as of the solicitation release date, that demonstrate the Offeror’s ability to handle the scope and breadth of the SOW. Three of the Prime's relevant past performances are desired, however, the Government will accept two Prime past performance references and one past performance reference from a teamed subcontractor. Example contracts may have been performed for Federal, State, and/or local Governments, as well as private industry.

b. Include the following information for each past performance reference:

1. Contract/Task Order number

2. Contract type

3. Program name

4. Total contract price

5. Short description of work performed

6. Description of how the work performed is relevant to the requirements in the SOW

7. Names and valid phone number, e-mail address, and mailing address for the Government

Procuring Contracting Officer (PCO)

8. Government Contracting Officer’s Representative (COR) and Government Program

Manager (PM)

c. Provide Attachment J.4 - Past Performance Questionnaire, to the Government Point of

Contact for each provided past performance reference for completion and submission directly to the Contract Specialist identified in Section G. It is the Offeror's responsibility to ensure that the

Government POCs for the past performance references submit the completed attachment prior to proposal due date.

d. Offerors are responsible for providing contract descriptions and applicable experience in sufficient detail to permit evaluation of the example contract’s relevancy. If the Offeror does not provide up to three past performance references during the last five years, the Offeror shall address this and provide a written narrative detailing the reasons for not providing three references.

e. The relevancy of Offerors’ past work and how this experience will assist in performing under this contract shall be explained in detail. Offerors are advised that: (1) the Government may contact any or all references in the proposal and third parties (such as other customers, the

DoD Contract Performance Assessment Reporting System (CPARS), other Government contractors, the Environmental Protection Agency, the Department of Labor, consumer protection organizations, etc.) for performance information; (2) the Government reserves the right to use any such information received as part of its evaluation of the Offeror’s past performance; (3) the Government reserves the right to directly solicit input on the Offeror’s past performance from any other sources and the Government may use any other data available to its evaluators, including the personal knowledge of those individuals; and (4) if the Offeror omits projects of which the Government evaluation team is aware or becomes aware, customer assessments may be sought from the relevant organization.

f. The Government reserves the right to limit or expand the number of references it contacts and to contact references other than those provided by the Offeror. If subcontracting is proposed for subject Contract, past performance references where the Offeror has served as a prime

Contractor with Subcontractors would be of interest.

g. If past performance is supplied for a firm whose CAGE CODE and DUNS Number does not match the CAGE CODE and DUNS NUMBER for the offeror, the offeror MUST provide a

DETAILED written explanation of how the past performance information is relevant. For example, if the offeror provides past performance data from a different firm with a different

CAGE CODE and DUNS NUMBER, the offeror’s proposal MUST clearly demonstrate how

Offerors will employ into this Contract the same policies, procedures, processes, management, and similar systems and delineate how the offeror will achieve the same high quality of past performance in performance of this Contract. The proposal must clearly show how experience from any other entity other than the offeror is relevant to the offeror’s ability to perform. The relevant considerations are whether the resources of a different firm will be provided or relied upon for contract performance such that the other firms(s) will have meaningful involvement in contract performance. Failure to provide an adequate connection and link between the offeror and the submitted past performance from a different firm(s) may result in a lower relevancy rating.

3.3 VOLUME III - FACTOR 5 - PRICE PROPOSAL

3.3.1 GENERAL GUIDANCE

a. For the Overall IDIQ (SF Form 33), total burdened pricing information shall be submitted by completing Section B (Supplies or Services) of the solicitation. Profit rate is built in the burdened cost and not separated out. Offeror’s shall address the profit rate for each CLIN in

Volume III. For each Task Order Pricing information shall be submitted by completing Section

B of the DD1155’s (Attachments J.6 and J.7) and Section J - Attachments J.13(a) and J.13(b).

i. Offerors shall apply their indirect rates/prices (e.g. overhead, general and administration, and profit, fringe, etc.) to the unburdened ceiling amounts identified in

Table L.4 below.

ii. Offerors shall insert/type these fully burdened amounts under the corresponding

CLIN in Section B of the overall Base IDIQ (SF33) under the amount column. This will become the ceiling amount for each IDIQ CLIN.

iii. Offerors shall provide the profit rate for each CLIN for the overall IDIQ in

Section B (Underneath the fully burdened amounts). The IDIQ proposed profit rates shall flow down to the Task Orders.

Table L.4 is provided as follows:

Table L.4 Estimated Unburdened Ceiling Amounts for the Overall Base IDIQ

Performance Period

Contract Line Item Number

(CLIN) Base Year

Opt I

Year 2

Opt II

Year 3

Opt III

Year 4

Opt IV

Year 5

Total

Unburdened

Amounts

0001 Direct Labor $2,662,663 $2,798,573 $3,153,095 $3,483,897 $3,570,994 $15,669,222

0002 Other Direct Costs – Travel $30,000 $30,750 $31,519 $32,307 $33,114 $157,690

0003 Other Direct Costs – Materials $30,000 $30,750 $31,519 $32,307 $33,114 $157,690

0004 Contract Data Requirements List

(CDRL’s) NSP* NSP* NSP* NSP* NSP* NSP*

Total $2,722,663 $2,860,073 $3,216,133 $3,548,510 $3,637,223 $15,984,602

Note: * CDRLs are Not Separately Priced (NSP)

b. Additional Guidance for Task Orders, Attachments J.6 and J.7:

i. Offerors shall fully complete and submit the Price Summary Format Excel Spreadsheet

(all Tabs at the bottom) Attachments J.13(a) and J.13(b) for each Task Order (DD1155).

Offerors shall breakout the profit dollar amount for each Task Order in the Attachments

J.13(a) and J.13(b). Proposed profit rates shall be utilized on all future Task Orders to be issued under the resulting IDIQ contract.

ii. One or more of the proposed TOs may be awarded at contract award.

(End of Summary of Changes)