Final(1)_Pre-Solicitation Conference Slides_Dec2019.pptx

Technical Center of Excellence for Littoral Warfare and Coastal Defense Distribution Statement A:

Approved for Public Release

Distribution is Unlimited.

Naval Surface Warfare Center Panama City Division

Corporate Operations Support Services Pre-Solicitation Conference 10 December 2019

Overall takeaway for this presentation:

“The Naval Surface Warfare Center Panama City Division provides innovative, technical solutions to complex problems specifically in the areas of littoral and expeditionary warfare. Simply stated: We are the Technical Center of Excellence for Littoral Warfare and Coastal Defense.”

All of the photos on this cover slide are of our employees.

Welcome to the

CORPORATE OPERATIONS SUPPORT SERVICES

Pre-Solicitation Conference

Naval Surface Warfare Center – Panama City Division

AGENDA

NSWC PCD CONTRACTS

Introduction/Welcome Housekeeping Rules of Engagement Disclaimer Statement

Technical Requirement Overview (NSWC PCD Technical)

Solicitation Overview (Sections L & M) (NSWC PCD Contracts) Anticipated Procurement Dates Requirement Snapshot

Lessons Learned Questions & Answers Conclusion

Introduction of NSWC Panama City Participants Mrs. Kristin Shaw – Contract Specialist Mr. Vaughn Lasater – Procuring Contracting Officer Mrs. Charlene Buduo – Team Leader Mr. Kenneth Struve – NSWC PCD Technical POC

Intent of Pre-Solicitation Conference Encourage competition by:

Providing technical information for potential Offeror's to better understand the technical requirements Facilitate Prime and Subcontracting opportunities Ensure all potential Offeror's receive and have access to the same information Technical “Q&A” is encouraged Q&A will be answered today.

Note Cards will be passed around for questions.

RULES OF ENGAGEMENT

All attendees please sign-in.

Please silence cell phones, I-pads/tablets, electronic devices.

No recording.

No photos allowed.

Q&A will be at the end of the conference.

DO NOT directly contact NSWC PCD technical code after today.

Technical requirements contained in this briefing are presented as a summary.

Full/updated technical requirements will be provided in the Solicitation

Housekeeping/Ground Rules

Remarks today by Government officials involved in these procurements should not be considered a guarantee of the Government’s course of action in proceeding with the acquisition.

The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances.

This entire briefing is Distribution A – Authorized for Public release The formal solicitation, when issued, is the only document that should be relied upon in determining the Government’s requirements.

DISCLAIMER

Technical Requirement Overview

Naval Surface Warfare Center, Panama City Division Corporate Operations Department

E10 Executive Overview DTRA, Feb 2013

Scope Provide corporate operations support services to the Naval Surface Warfare Center Panama City Division (NSWC PCD). This encompasses business functions that support our command’s mission and technical programs.

Command functions to be supported include: facilities workspace reconfiguration and minor maintenance, graphics and imaging, secure communications, manager’s internal control program, material and equipment inventory, management and program analysis, travel accounting, office clerical support, help desk (non-technical), and quality management.

General Requirements Assume responsibility within 45 calendar days after task order award.

U.S. citizens communicating in English, with courteous and businesslike conduct.

Fully trained and certified (where required) to meet functional position requirements.

Workspaces identified with company name signs.

Develop, produce, and deliver all required documentation outlined in the applicable basic Contract and any Task Order Contract Data Requirements List (CDRL).

Provide management for administration and technical supervision of Contractor employees.

Technical Requirements

Supported Areas Facilities (workspace reconfiguration & minor maintenance) Graphics and Imaging (illustration & photography/videography) Security (communications, & automated access administration) Managers’ Internal Control Program (risk assessments, etc.)

Property Management (incl. material & equipment inventory) Management and Program Analysis (incl. research & data mgmt.)

Travel Accounting (incl. travel authorization & voucher reviews) Office Clerical Support (to offices across the command as needed) Help Desk (non-technical; receive, record, & route service requests) Quality Management Office (incl. project & process audits) American Sign Language (ASL) (part time, when requested)

Facilities Support Project Management Manage, schedule, track, and report status of facilities support. Implement a method for the support that satisfies NSWC PCD priorities and meets DoD and Navy requirements and constraints. Coordinate Facilities Support to meet requested delivery dates. Check completed work for quality and accuracy with respect to requirements and plans.

Engineering Technician Prepare AUTOCAD® drawings for workspace furniture layouts, and engineering sketches for Public Works requests. Maintain inventory tracker of furniture components.

General Maintenance Workers Install and reconfigure office furniture. Stow, inventory, and retrieve furniture components. Investigate facilities trouble calls. Perform minor facilities maintenance. Fill and place sandbags where needed for hurricanes. Transport printer paper orders from NSA PC receiving area to NSWC PCD buildings. Set-up, take down, and store chairs, tables, podiums, etc. in support of official events. Transport materials in Government vehicles. Inspect fire extinguishers, AEDs, and emergency lighting in NSWC PCD buildings.

Mail Orderly Retrieve mail from the NSA PC mail room and deliver to NSWC PCD department offices.

Graphics and Imaging Workflow and Scheduling Schedule and track work requests. Maintain multimedia archives and database. Control classified graphics, photos, and videos. Maintain historical information on work and cost. Research and prepare information for purchase requests for equipment or supplies. Format briefs or documents to ensure compliance with policies and grammatical accuracy.

Graphic Arts and Illustration Conceive, plan, and create concept renderings, illustrations, logos, diagrams, and other graphical objects. Produce complex computer- and hand-created illustrations. Select, edit, and format visual material for print and other media. Make artistic decisions for color schemes, lighting, size and placement of material. Produce visual products using graphics, video editing, publication, and animation software. Frame images and posters.

Photography and Video Produce and edit still photos and video of NSWC PCD project testing activities, using government-provided equipment and software. Perform photo lab duties such as image processing, manipulation, printing, and production. Consult with project engineers to configure photo or video equipment for unusual conditions, including at sea or at other test sites. Photograph ceremonies and visitors. Perform studio portrait photography.

Property Management (Materials & Equipment)

Operating Materials and Supply (OM&S) Program Support

Extract data from Navy database to create reports and to monitor trends. Assist OM&S users across the command. Prepare presentations and spreadsheet to convey OM&S status. Help research and identify the ownership of frustrated material.

Inventory Support

Conduct or audit material and equipment inventories as required. Add asset records to the Navy database. Prepare fair market values. Update asset records to reflect property transfers, or changes to custodian information. Maintain a filing system to retain copies of all transactions over an asset’s life. Create barcode labels for assets newly received or located. Research items, run reports, and help customers to transfer or turn-in assets.

Security Special Programs Support Operate telecommunications center to transmit, receive, route, and log Navy messages. Administer an automated entry system for access to buildings by authorized personnel. One individual needs a Top Secret clearance to support Communications Security (COMSEC) materials and Key Management Operating Account Managers (KOAMs).

Managers’ Internal Control (MIC) Program Support Support the MIC program manager in functions such as Assessable Unit inventory, risk assessments, webpage updating, training sessions, compliance assessments, internal review assessments, corrective action tracking, and statements of assurance.

Management and Program Analysis Collect and organize information from databases. Perform other special studies and analysis as required. Help draft informational “white” papers, draft position papers. Research inquiries on matters of financial, personnel or administrative procedures.

Travel Office Support Review travel authorizations and vouchers for completeness, accuracy, and documentation to ensure compliance with DoD travel regulations and other requirements. Make administrative corrections where needed. Help users with Defense Travel System (DTS). And provide information on travel requirements and resources.

Office Clerical Support Provide telephone and receptionist services. Manage office electronic calendars. Maintain official records, files, and data in provided systems. Help prepare procurement requests for equipment and supplies. Prepare office monthly reports. Prepare travel orders, visit request forms, using required systems. Edit correspondence and reports for format, grammar, and punctuation Draft non-technical correspondence.

“One-Call” Help Desk Receive, record, log, and route service request tickets. They will initially be for facilities, safety, information technology, and telecommunications. Other areas may be incorporated later. Service requests may be received from customers in-person, by telephone, by email, or by online submission. Service tickets shall be entered or logged into provided software.

Quality Management Office Support Review project processes, procedures, and documentation vs. requirements of the NSWC PCD Quality Management System. Document audit findings and recommendations. Assist project managers in the closure of those findings. Generate audit metrics and analyze trends. Support and document continuous process improvement and High Velocity Learning (HVL) events, and Reduced Total Ownership Cost (rTOC) initiatives.

American Sign Language Interpretation Provide sign language interpreters when requested for training events or other assemblies, face-to-face for individual Government personnel, or to a large audience.

SOLICITATION

OVERVIEW

Naval Surface Warfare Center Contracts Division

Section L-Technical Factors

PRELIMINARY EVALUATION FACTORS

Factor 1 - Technical Approach

Factor 2 - Management Approach

Factor 3 – Resource Management

Factor 4 – Past Performance

Factor 5 – Price

Section M-Evaluation Criteria

This requirement is reserved for 8 (a) Contractors only. Proposals from other Contractors will not be considered. It is the intention of the Navy to competitively award one FIRM FIXED PRICE (FFP) Indefinite Delivery Indefinite Quantity for this requirement.

SECTION M – Provides the Basis for Evaluation of each Factor and describes the Evaluation Process. Award will be based on a best value source selection process

The relative importance of each factor Factor 1 is more important than factors 2, 3 and 4. Factors 2,3 and 4 are equal in importance and when combined are more important than Factor 5 Factor 5 increases in importance as proposals approach technical equality It is the Government’s intent to award on initial offers; therefore Offerors should submit your best terms of meeting all solicitation requirements Basis for AWARD – Best Value – the Government may or may not pay premium if cost is 10% higher

Prime Incumbent Information:

Executive Protection Systems and Lynxnet Estimated Schedule:

Release Solicitation: Estimated December 2019 – Keep watching www.beta.sam.gov Close Solicitation: Estimated as end of January 2020.

Award: July 2020 with Estimated Effective Date - October 2020 Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with Firm Fixed Price (FFP) Task orders (5 year IDIQ = Base year (12 months) + 4 Option Years of twelve months each)

Requirement Snap-shot

Proposal Requirements You will see this information three times: 1)Today, 2) In the solicitation, and 3) At the Successful or Unsuccessful Offer briefing.

All Offerors shall submit their proposals in the format and content specified No hyperlinks in the proposals Pricing Spreadsheet Information:

4. The total cost spreadsheet file size shall not exceed 5MB.

Price Summary Format No Yes

Proposal Requirements cont.

5. Spreadsheets shall not contain hidden cells, hidden formulas or hidden tabs

6. All requirements flow-down to the subcontractors.

7. All proposals shall remain valid for the timeframe specified in the Solicitation.

8. Technical Proposal shall NOT contain any reference to price.

9. Statements such as, “The Offeror Understands”, “Will comply with the PWS” or general paraphrasing of the PWS etc., ARE ALL CONSIDERED INADEQUATE.

10. Offerors are responsible for providing a detailed discussion on how the proposed labor mix will successfully fulfill the contract requirements.

Proposal Requirements cont.

11. The Prime shall clearly identify the PWS functions that will be subcontracted and describe how the subcontractors will be selected and managed.

12. Provide a signed copy (by both parties) of all Subcontracting Agreements.

13. Offerors shall provide signed letters of intent for Key Personnel to include projected start date and annual salary in Volume III of the proposal.

14. Offerors shall provide rationale that coincides with their proposed labor mix (IDIQ) and profit.

Proposal Requirements cont.

15. The Prime and Subcontractors must address the following three questions:

What is the estimate based on?

How was the estimate derived?

Why is it reasonable?

16. Transition Plans – If the Offeror intends to hire a large quantity of incumbent employees the Offeror should provide a back-up plan or mitigation plan in case incumbent’s employees decline after award.

LESSONS LEARNED

Comply with the page limitations Submit all required data Be sure your price is traceable and is fully supported (i.e. Fill Section B out of the RFP in it’s entirety and make sure formulas in spreadsheets are visible for the task orders) Government will evaluate the proposed price for reasonableness Offerors are reminded that the Department of Labor (DOL) SCA wage determination rates are applicable. It is the Offeror’s responsibility to check beta.sam.gov for the latest updates on the labor rates.

LESSONS LEARNED

Offerors shall provide the Government a breakout of proposed price for the task orders per solicitation instructions. The FFP submitted for the task orders shall be utilized for award determination of those orders. At the time of award, the Government reserves the right to determine which task orders will be awarded.

The Government may reject an initial offer if it is determined to be materially unbalanced.

Initial proposals should be your best offer, do not count on Discussions.

LESSONS LEARNED

Don’t wait until last minute to submit a proposal.

Award will be made based on reasonableness and best value.

READ THE SOLICITATION IN ITS ENTIRETY!

NSWC Contracting POCs

Procuring Contracting Officer: Mr. Vaughn Lasater vaughn.lasater@navy.mil

Team Lead: Charlene Buduo charlene.a.buduo@navy.mil

Contract Specialist: Mrs. Kristin Shaw,

(850) 230-7342 kristin.jacks@navy.mil image10.jpeg image11.jpeg image12.jpeg image13.jpeg image14.jpeg image15.jpeg image16.jpeg image17.jpeg image18.jpeg image19.jpeg image20.jpeg image21.jpeg image22.jpeg image23.jpeg image24.jpeg image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image9.jpeg image25.jpg image1.png image2.jpeg