Pre-Proposal_Conference_Slides-SeaFighter.pdf

FOR OFFICIAL USE ONLY

Technical Center of Excellence for Littoral Warfare and Coastal Defense

Naval Surface Warfare Center Panama City Division

SEA FIGHTER

Pre-Solicitation Conference

29 JULY 2019

Technical Center of Excellence for Littoral Warfare and Coastal Defense

Welcome to the

SEA FIGHTER

Pre-Proposal/Pre-Solicitation Conference

Naval Surface Warfare Center – Panama City Division

Technical Center of Excellence for Littoral Warfare and Coastal Defense

AGENDA

• NSWC PCD CONTRACTS

• Introduction/Welcome

• Housekeeping/Rules of Engagement

• Disclaimer Statement

• Technical Requirement Overview (NSWC PCD Technical)

• Solicitation Overview (Sections L & M) (NSWC PCD Contracts)

– Anticipated Procurement Dates

– Requirement Snapshot

• Lessons Learned

• Questions & Answers

• SeaFighter Tour

• Conclusion

Introduction of NSWC Panama City Participants

– Ms. Courtney Henslee– Contract Specialist

– Ms. Xenia Lira– Procuring Contracting Officer

– Jenetta Langston-Team Leader

– Joe Renella– NSWC PCD Technical POC

Intent of Pre-Proposal Conference

– Encourage competition by:

– Providing technical information for potential Offeror's to better understand the technical requirements

– Facilitate Prime and Subcontracting opportunities

– Ensure all potential Offeror's receive and have access to the same information

Technical “Q&A” is encouraged

– Q&A will be answered today.

– Note cards will be passed around for questions to be asked.

RULES OF ENGAGEMENT

All attendees please sign-in.

Please silence cell phones, I-pads/tablets, electronic devices.

No recording.

No photos allowed.

Q&A will be at the end of the conference.

DO NOT directly contact NSWC PCD technical code after today.

Technical requirements contained in this briefing are presented as a summary.

Full/updated technical requirements will be provided in the Request for Proposal (RFP).

Housekeeping/Ground Rules

• Remarks today by Government officials involved in these procurements should not be considered a guarantee of the Government’s course of action in proceeding with the acquisition.

• The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances.

• Portions of this briefing will be subject to DISTRIBUTION STATEMENT D – Distribution authorized to DoD and US DoD contractors only.

The formal solicitation, when issued, is the only document that should be relied upon in determining the

Government’s requirements.

DISCLAIMER

Naval Surface Warfare Center, Panama City Division

SEA FIGHTER

Code E40

Technical Requirement Overview

E10 Executive Overview DTRA, Feb 2013

Overview

• Ship Characteristics

• Sea Fighter Objectives

• Crew Billets and Qualification Requirements

• Statement of Work

• Ship Yard Periods

SEA FIGHTER CHARACTERISTICS

OVERVIEW

DIMENSIONS

Length (overall): 285.1’/86.9m Length (at waterline): 240’/73m Beam: 72’/22m Draft (scantling): 15’/4.5m Full Load Displacement: 1150 T Light Ship Displacement: 820 T

PERFORMANCE

Maximum Speed (Combat Load*): 50+ kts Maximum Speed (S/S 4): 40+ kts Maximum Speed (Diesels only):20+ kts Shaft Power (ISO): 2x 33.6KHP Range: 4000 NM Service Life: 5-10 years

AVIATION FACILITIES

1x SH-60R/MH-60S capable; Day VFR, Refueling capability; no hangar/maintenance facilities

BOATS

2x 50 person life rafts 1x 11m RHIB

MACHINERY SYSTEMS

2 x Gas Turbine Engines 2 x Propulsion Diesel Engines 4 x Waterjet Propulsors (steerable/reversing) 4 x 300kW Diesel Generators

AUXILIARY SYSTEMS

A/C Plant Distilling Plant Refrigeration Unit Low Pressure Air System

COMMUNICATIONS

HF, VHF, Sat Phone Underwater Telephone Internal PCS System

ACCOMODATIONS 32

Future Growth 18

MATERIAL HANDLING EQUIPMENT

Overhead X-Y Crane: capable of transporting one fully-loaded TEU container from elevator to storage location in Mission Bay.

Elevator: capable of transporting one fully-loaded TEU container from Flight Deck to Mission Bay.

NAVIGATION

GPS Satellite Navigation Electronic Charts Commercial Radar System (Surface Search) Fathometer Heading & Waterjet Angle Indicators Wind Speed and Direction Indicators

RAMPS

Stern Ramp: capable of launch/recovery of vehicles up to size & weight of 11 m

RHIB

MISSION BAY

Approx 10,000 ft2 of cargo area capable of supporting containerized mission packages, HMMWV storage, 11 m RHIB operations, UUV/USV operations, etc.

Electrical, & chill water provided for each container in Mission Bay

C4I Automated Engineering Controls

DESIGN

High-Speed Aluminum Catamaran ABS Certified – High Speed Naval Craft

SEA FIGHTER Profile

Safe Operating Envelope

Operational Envelope 1400mt and Below Head/Bow Seas

0.00

10.00

20.00

30.00

40.00

50.00

60.00

0 2 4 6 8 10 12 14 16 18 20

Significant Wave Height (ft)

M ax im um

S pe ed (k ts

Slamming Possible

Slamming Unlikely

Slamming Probable

Survival Condition - Best Heading

Operational Envelope •Defined by ABS and NAVSEA •Included in ABS Appendix to Class

Systems

Propulsion

– Combined Diesel or Gas Turbine (CODOG)

– 2 x MTU 16V595 (Main Diesel)

– 2 x GE LM 2500 Gas Turbine

– 2 Renk Gearbox (SEA FIGHTER unique)

– 4 x KaMeWa 125SII Waterjets

– MTU MCS-5 Machinery Control

Ride Control System

– 2 x T-Foils forward (Vertical motions)

– 2 x Interceptor Aft (Vertical motions)

– 2 X Active Skeg Aft (Directional Stability)

– Hydraulic Actuation

– Unique to SEA FIGHTER

Electrical Plant

– 4 x 300 kW generators (Detroit Diesel)

– Controlled through MCS-5 system

– No defined emergency generator

Auxiliary Systems

– Primarily commercial standard

– Potable Water

– CHT

– Salt Water & Fire pumps

– LP Air

– HVAC (designed for Persian Gulf temps)

– Anchor Handling – Cable

Fire Fighting

• Commercial Approach

– Sensors and alarms throughout ship

– AFFF in Mission Bay and Flight Deck

– Sprinkler system in Mission Bay and

Accommodation Spaces

– CO2 in Main Machinery Spaces

Accommodation Spaces

• 10 x 3 person berthing rooms

• 1 x 2 person berthing room

• 1 x 1 person berthing room

• Heads

– 1 x (3 toilet, 2 urinal, 3 shower, 4 sink)

– 4 x (1 toilet, 1 shower, 1 sink)

– 2 x (1 toilet, 1 sink)

• Galley

– Walk in Freezer

– Designed to support 25 crew for 21 days

• Single Ship’s Mess

• Laundry (washer, dryer, sink)

• Small Medical Space

SEA FIGHTER Objectives

• Safely Operate and Maintain SEA FIGHTER :

– As an Advanced Technology Demonstrator Test Platform

– As an LCS Development Surrogate

– For S&T Development

– To provide RDT&E support IAW NSWC PCD Policies and Procedures to include:

• Support of T & E Personnel

• Procure project specific test equipment as required

• Develop project specific test documentation as required project customers

Billets and Licensing *Ship’s Master:

Possession of a U.S. Merchant Mariner Master 1600 Tons Upon Oceans License.

*Ship’s Mate/2nd Mate/Navigator:

Possession of a U.S. Merchant Mariner Master 1600 Tons Upon Oceans or Near Coastal License.

*Chief Engineer/1st Engineer:

Possession of a license as U.S. Merchant Mariner Chief Engineer, of Any Horsepower Upon Oceans license with a USCG Gas Turbine Endorsement and 10 years experience or be qualified as Engineering Officer of the Watch (EOOW) on commissioned gas turbine powered U.S. Warships with five years experience and 10 years documented supervisory experience in the operation, maintenance, and repair of gas turbine and diesel engines.

Billets and Licensing

Billets and Licensing (cont.)

*Program Manager:

– Systems engineering and program management experience.

– Experience in coordinating efforts amongst the vessel's government program manager, its

Users and the ship's crew.

– Recent at-sea experience and be capable of planning, coordinating and managing diverse teams in the installation, repair, maintenance and operations of Navy equipment and systems and those installed on the vessel.

– Capable of planning and executing multiple projects and tasks required for ensuring the accomplishment of SEA FIGHTER'S operational mission.

*Electronics Technician:

Must be proficient in the use of all electrical and electronic test and monitoring equipment during the performance of repairs and maintenance on electrical and electronic equipment aboard ship. This may include, but is not limited to, the main propulsion engines, diesel and gas turbine, engine monitoring and alarm systems, fire detection systems, bridge control systems and Global Maritime Distress & Safety System (GMDSS) equipment. The Electronics Technician must have experience in using electronic repair and monitoring tools, such as oscilloscopes, multi-meters and possess good communication skills to interface with a variety of equipment technical representatives. The technician will install, service, and repair electronic equipment on board ships. The technician will test, adjust, and troubleshoot components, PCBs, sub-assemblies, and antennas. They will load, update, and modify software. Technicians will use their knowledge of electronic theory and circuitry to address a variety of technical problems. They will make intelligent use of complex schematics, blueprints, and manuals to accurately achieve assignments.

* Denotes Key Personnel

Billets and Licensing (cont.)

• Additional crew, such as Boatswain, Able Seaman, Ordinary Seaman/Wiper, Engineering Assistant(s) and QMED may/will be required.

• All billets must also meet basic STCW requirements, First Aid, CPR/AED and posses a valid TWIC card.

• Security Clearance:

– TOP SECRET eligible will be required for all crew members.

Billets and Licensing (cont.)

Statement of Work

Introduction

Contractor shall provide:

• Operations, maintenance, including shipyard / dry-dock planning and execution, engineering, programmatic and administrative support required to operate and maintain the SEA FIGHTER in support of advanced technology demonstrations and Research Development, Test, and Evaluation (RDT&E) efforts.

• Project-specific engineering, technical services, fabrication, and material procurement support as required.

Place of Performance & PoP

• Place of Performance

– Primarily Naval Support Activity Panama City (NSA

PC) Panama City, Florida

– Other Areas of Operation:

• Gulf Coast

• Western Caribbean Operating Areas

• Other Operating Areas as required (i.e. Norfolk, VA)

• Period of Performance (PoP)

– Base Year

• 12 months from award

– Option Years

• 4 x 12 month periods

Scope of Work

– Provide engineering, maritime, and technical services to support the installation, test, inspection, checkout, maintenance, and repair of propulsion, navigation, communication, and auxiliary equipment for SEA FIGHTER.

– Operate the ship pier-side, at-anchor, and at-sea under its own power.

– Provide crew services for RHIB and life boat. Haul the RHIB, life boat and/other craft in and out of the water as required to support operations and maintenance.

– Install, checkout, test, maintain and un-install equipment/components for ship operations.

http://www.fas.org/man/dod-101/sys/ship/rhib-990527-N-4790M-006.jpg

Scope of Work (cont.)

– Prepare, document, and conduct shipboard operations and safety training for engineering, planning, and installation.

– Maintain American Bureau of Shipping (ABS) classification standards

– Coordinate and document SEA FIGHTER specific, NSWC PCD operations processes, such as, Hurricane Evacuation Plans. Maintain configuration management plans for required SEA FIGHTER documentation.

– Provide food and beverage service functions for at-sea operations and special requirements as required.

– Provide laundry and galley services for at-sea operations as required.

Standards/Spec’s to Live By

• Maintained and operated IAW the ABS rules for High Speed Naval Craft and the IMO HSC 2000 Code.

• The ABS class certificate will be maintained with all current notations and will be operated within the guidance included in the ABS Appendix to Class for the SEA

FIGHTER.

• All other regulatory statements called out in the performance specification, such as MARPOL or International Tonnage Certificate, must be adhered to.

http://www.eagle.org/news/pubs/pdfs/MARPOLAnnexVI.pdf

Program Management

• Provide a Program Manager to serve as a single point-of-contact between the Government Program Manager and the contractor for all services and tasks associated with this contract.

• The contractor will plan, schedule and attend meetings as required.

• The contractor will plan for, coordinate and abide by all requirements mandated by NSA PC and NSWC PCD to include all laws, regulations and procedures. These requirements include, but are not limited to the following:

– Coordination of port operations for embarkation and debarkation

– Maintain cleanliness around designated ship berthing area

– Environmental compliance

– Participate in and comply with all pollution prevention, hazardous waste management and material recycling instructions

– NSA PC spill response and emergency notification procedures and policies

– NSWC PCD operations policies and procedures

• The contractor program manager will serve as, or designate, a person to serve as a liaison between the Government and the contractor to fulfill all of the above liaison responsibilities.

• The Program Manager (or designee) and the vessel’s Master must be available to 24/7 to respond to emergency situations.

Support of Operations

• Provide a crew, qualified to ABS and USCG certification requirements, to plan and conduct/support movement and operation of the SEA FIGHTER IAW the 2000 HSC Code, in-port & at-sea.

• Conduct initial crew type rating and equipment qualification training within 60 days of contract award.

• Conduct day-time Helicopter operations as required.

• Maintain operations logs, navigate, moor, and anchor the ship, and shall maintain the capability in an emergency to rig the ship to be towed.

• Ensure the SEA FIGHTER is clean and presentable at ALL times.

Operations

• The contractor will be responsible for operating and navigating the ship in a safe manner IAW applicable U.S.

Coast Guard Navigation Rules (USCG CG 169), ABS requirements, IMO HSC Code 2000, and local, state, and federal regulations.

– Pier-side

– At-anchor

– Underway, making way

Pier-Side & At-Anchor

• Pier-side testing will require coordination between the Contracting Officer’s Representative (COR) and the ship’s crew, with the crew operating the ship's engineering plant to provide electrical power and cooling water.

– A typical pier-side day is a standard 8 hour day.

– After hours security and roving patrol watches are required 24/7 during periods in port.

• At-anchor testing requires an at-sea environment and wants to reduce fuel costs or requires close proximity to land-mass background. The crew will be required to perform normal underway duties associated with operating and maintaining a vessel at anchor.

Underway Operations

• Three most common underway operational scenarios are:

– Underway (day or night) in the local operating area for up to 12 hours and return to port.

– Underway (day or night) for over (>) 12 hours and up to (<) 24 hours and return to port.

– Underway (day or night) from port for more than (>) 24 hours.

Underway Operations (con’t)

• The Contractor shall plan for various underway periods based on events listed below per year and provide a breakdown of costs associated with each of the following three scenarios (~ 102 underway days):

– 1) Underway for 30 days consisting of 12 hours per day

– 2) Underway for 30 days consisting of 12 to 24 hours a day

– 3) Underway for 42 days consisting of 5 days up to 21 days of continuous (24 hour) operations

NSA PC Berthing

Helicopter Support Operations

• The Contractor may also be required to provide a qualified helicopter flight deck operations crew for both civilian and military helicopter daytime operations during the course of this contract.

Firefighting, Damage Control, Personnel Safety & Vessel Security

• Perform shipboard firefighting and damage control duties.

– All damage control/firefighting personnel shall have satisfactorily completed U. S.

Navy or U. S. Coast Guard certified shipboard firefighting and damage control course.

• Provide training for all embarked personnel for emergency procedures at sea.

• Conduct man overboard, and abandon ship drills the first day of each voyage with each User complement.

• Provide full time vessel security 24 hour/7 day per week basis while the vessel is away from home port.

Food Service

• The contractor will provide management and administration of all food and beverage service functions; preparation of all meals; staffing service lines during meals; housekeeping services consisting of the general care and cleaning of the galley and dining area, food preparation and storage areas, equipment's, pots, pans and utensils;

operation of scullery equipment; disposal of all galley garbage and trash IAW federal, state, and local regulations.

• Quantity of services to be furnished during the annual performance period shall be determined by the number of days at sea. Food service hours and the number and type of meal served, including box lunches and special events may fluctuate on different days.

• All services shall be IAW the U.S. Department of Health and Human Services Public Health Service Food and Drug Administration 1997 Food Code (or most recent edition in effect on the date of contract award).

• Contractor shall be responsible for planning, conduct and documentation of all planned and corrective SEA FIGHTER equipment maintenance IAW applicable documents or manufacturers specifications whether at sea or in port.

– Berthing, pier security, shore power, Marine Sanitation Device

(MSD) pump-out, and oily water waste pump-out facilities are provided by the Government at no charge to the Contractor (or will be fully reimbursed to the contractor if Government services are not available) while SEA FIGHTER is in its homeport.

– Fuel will typically be provided by the Government. Contractor may be required to purchase fuel when away from homeport and will be fully reimbursed if Government services are not available.

– The contractor will be required to procure all SEA FIGHTER operation and maintenance-related consumables not set forth as Government furnished property.

Planned and Corrective Maintenance

• Contractor shall conduct start-up, securing, layup, planned, corrective, and inactive equipment maintenance IAW technical documentation, the engineering operation sequencing system, the ship’s maintenance system, or as requested by the COR.

• Inspect the corrected maintenance areas & affected equipments for deficiencies, provide recommendations for design, training, or maintenance changes to avoid reoccurrences.

• Maintain equipment operating logs that monitor and document equipment performance, taking action IAW operational casualty control procedures to ensure equipment is not damaged when operating parameters are not met.

• Perform corrosion control and preservation on interior and exterior hull, piping, and equipment.

Planned and Corrective Maintenance (con’t)

Planned and Corrective Maintenance (cont.)

• Fabricate to OEM specifications repair components for use in corrective maintenance of equipment when repair components are not available.

• Develop a comprehensive maintenance schedule and provide an annual budget for the maintenance actions, upgrades, and/or configuration changes suggested for executing the requirements necessary to maintain the vessel within ABS class and for the most effective and efficient support of its mission.

• Provide logistics, technical, and engineering services required to maintain the life boat and RHIB for required operations.

Maintenance will consist of planned maintenance actions performed on engines IAW manufacturers’ specifications, and corrosion control on the boats hull, structures, and electrical components

• BOTTOM LINE: Ship’s Force will exhaust all means necessary to correct a deficiency before requesting outside services or technical assistance

Emergency Maintenance

• Contractor shall perform emergency repairs at sea or in port. These repairs differ from corrective maintenance in that they are the result of catastrophic damage or failures to equipment or structures caused by unusual conditions such as fire, flooding, severe weather or major system failure that prevents mission completion or ship operation.

– Response time to have a team on-site for emergency repairs at sea or in-port will vary with mission requirements.

• In the event of unplanned maintenance, the contractor will provide on-site production/fabrication support, to include, equipment removal and installation, replacement part fabrication or procurement, and support of dry docking at a shipyard facility, as required.

• Procure services to tow the ship, if necessary.

Logistics Support (Spare Parts)

• Develop and maintain inventory of:

– Required supplies,

– Consumables and replacement parts necessary to support the operational requirements and operational tempo described in SOW

• Provide a monthly summary of the inventory status to the COR as part the Monthly Status Report.

• A limited supply of previously procured consumables and spare parts will be furnished by the Government upon vessel turnover. A listing of those items will be provided upon contract award.

• The Contractor will supply all consumables, parts and materials not initially furnished by the government.

• As practical and appropriate, the Government will provide storage space onboard the SEA FIGHTER for standard spares and consumables.

• The contractor will supply sufficient off board, climate-controlled warehouse space in the immediate vicinity of NSA PC to store other spares and consumables that cannot be accommodated onboard the ship. The estimated volume for this storage is approximately 4500 cubic feet.

Engineering & Technical Support

• The Contractor shall operate all main, auxiliary, and emergency shipboard equipment and systems while in port, at sea, and during maneuvering, to provide main propulsion and power to support hotel services, Sponsor mission requirements, and deck operations. The Contractor shall operate equipment and machinery in accordance with the manufacturer's technical manuals, United States Coast Guard (USCG) regulations, ABS regulations, and any applicable local or jurisdictional requirements.

• Regardless of the length of time a ship is in port, the vessel is considered in Full Operational Status and the Contractor shall ensure the ship has the capability to get underway within 6 hours of sailing notification and shall have full crew.

Engineering & Technical Support (cont.)

• The Contractor shall provide, as required, services to support the Ship Design Manager and User requirements for ship alterations, maintaining ship stability and other engineering tasks as requested to support the mission.

– Update ship drawings and maintenance manuals

– Assess repair and document minor mechanical and/or structural deficiencies noted during routine inspections

– Propose modifications

– Assess ship impacts that may be necessary to support the installation or removal of equipment to support User tests and experiments.

Documentation/Configuration Support

• The Contractor shall:

– Organize, catalog, update, distribute, and control technical manuals, drawings, and all electronic data.

– Furnish the Contractor the complete inventory of unclassified technical manuals, drawings, and plans relevant to the ship's Hull, mechanical and electrical systems and equipment, as "technical documentation" or "technical data", which will be regarded as Government Property.

– Be responsible for maintaining the accuracy of shipboard technical documentation and shall maintain a current technical data index. The Contractor will enter official changes to technical documentation in technical manuals and ship's plans as required.

– Develop and maintain an official configuration management (CM) plan detailing the specifics for how this process will be carried out and maintained in accordance with best business practices which shall be available for Government inspection.

– Compile, organize, and process forms required for technical publications/electronic data to be reproduced/ printed.

– Compile, maintain, and update configuration management information for ship's equipment as required.

– Submit the technical documentation for any configuration change that causes a change in a ship's plan, drawing, and/or technical manual, or will necessitate the development of an additional plan, drawing, or technical manual.

Deliverables

• Ship’s Engineering and Bridge logs

• Annual Summary Report

• Monthly Progress and Management Reports

• Monthly Financials

• CM Plan

• Pre- and Post Shipyard Reports as required

• Destructive Weather Plan

• Maintenance Plan

• Qualifications and Certifications

• Proof of Insurance (Protection & Indemnity, Longshoreman, Environmental)

• Safety

• Quality Assurance (QA)

Other Considerations

• Travel

• Insurance

• Environmental compliance

• Safety

• Security

– Performance of tasks or services related to the fulfillment of this contract effort requires Top Secret eligibility for the Program Manager and the ships crew. The Contractor shall not generate or be required to store classified material.

http://www.nsc.org/

Scheduled Shipyard/Dry-Docking

• The Government estimates two Shipyard periods:

– Option Year 2 @ 45 days

– Option Year 4 @ 75 days

• Always subject to change, but the government will provide as much advance notice as possible.

Scheduled Shipyard/Dry-Docking (con’t)

• The Contractor shall develop a Plan of Action and Milestones (POA&M) as well as procedures for use in the preparation for and procurement of availabilities. The Contractor shall develop procedures for work package preparation for Government review of each work item, and allow for revisions. The POA&M and procedures shall be submitted to the Contracting Officer for approval with a copy provided to the COR.

Items in the POA&M shall include:

-Assembly of Work Items into a Draft Work Package using data gathered from the Pre-Availability Inspection.

-Government review of the Draft Work Package. The Contractor shall permit a minimum of sixty (60) calendar days for Government review and comment on the Draft Work Package.

-Face to face reading session or teleconference with the Government technical staff to discuss the Draft Work Package.

-Government review of the revised Draft Work Package incorporating changes as a result of the reading session. These changes will be identified in the resubmission.

-Government review of the Final Work Package What’s sufficient time? 60 days.

SOLICITATION

OVERVIEW

Preliminary Level of Effort

YEAR LEVEL OF EFFORT

Base Year-Crew 4,375 DAYS (Paid Daily Rate) Base Year-Support/Security 39,640 HOURS Option Year 01-Crew 4,375 DAYS (Paid Daily Rate) Option Year 01 -Support/Security 39,640 HOURS Option Year 02-Crew 4,375 DAYS (Paid Daily Rate) Option Year 02 -Support/Security 41,080 HOURS Option Year 03-Crew 4,375 DAYS (Paid Daily Rate) Option Year 03 -Support/Security 39,640 HOURS Option Year 04-Crew 4,375 DAYS (Paid Daily Rate) Option Year 04 -Support/Security 39,704 HOURS Dry Dock # 01-Est Opt Yr 02 1 LOT Dry Dock # 02-Est Opt Yr 04 1 LOT

Section L-Technical Factors

PRELIMINARY EVALUATION FACTORS

• Factor 1 Technical Approach

– Describe how the offeror will provide maintenance for all shipboard systems aboard the Seafighter.

– Describe how the offeror will provide day to day operations to include how testing, inspection, repairs, and troubleshooting will be conducted.

• Factor 2 – Organizational/Management Approach Management plan, Transition plan Quality Assurance Process

• Factor 3 - Staffing Key personnel Resumes, Staffing plan, Labor mix. This area also allows the contractors to provide information in regards to their subcontracting/teaming/Consulting agreements, if applicable).

Section L-Technical Factors

PRELIMINARY EVALUATION FACTORS

4) Past Performance

5) Cost

a) Cost Proposal shall not exceed 5MB.

b) Cost proposal shall be submitted in the cost summary format that will be attached to the solicitation.

d) Subcontractors cost breakout shall be in the same format as prime. They may submit the cost breakout directly to the Contract Specialist.

e) Failure to follow any instructions in Section L may render your proposal unresponsive

Section M-Evaluation Criteria

• SECTION M – Provides the Basis for Evaluation of each Factor

• Describes the Evaluation Process

– Award will be based on a best value source selection process

• Provides the relative importance of each factor

– Factors 1, 2, 3, and 4 are equal in importance and when combined are more important than Factor 5

– Factor 5 increases in importance as proposals approach technical equality

• It is the Government’s intent to award on initial offers;

submit your best terms of meeting all solicitation requirements

• Basis for AWARD – Best Value – the Government may or may not pay premium if cost is 10% higher

Estimated Schedule for the requirements:

Pre-Proposal Conference: July 29, 2019

Release Solicitation: Estimated to be on or around August 15

Close Solicitation: TBD (31-45 Days)

Award: Estimated APRIL 2016

– Cost Plus Fixed Fee type Contract award (5 year Task

Order, Base year plus 4 Option Years)

– Intend to award without discussions.

• Only hold discussions if necessary.

Requirement Snap-shot

Proposal Requirements

You will see this information three times: 1)Today, 2) In the solicitation, and 3) At the Successful or Unsuccessful Offer briefing.

1. All Offerors shall submit their proposals in the format and content specified

2. No hyperlinks in the proposals

3. Cost Summary sheet shall be submitted using

Microsoft Excel 2003 or later

4. Offerors shall submit Cost Summary Format with functioning formula.

5. Provide paystubs for current employees.

6. The total cost spreadsheet file size shall not exceed

5MB.

Proposal Requirements cont.

8. Spreadsheets shall not contain hidden cells, hidden formulas or hidden tabs

9. All requirements flow-down to the subcontractors.

10. All proposals shall remain valid for the timeframe specified in the

Solicitation.

11. Technical Proposal shall NOT contain any reference to cost.

12. Statements such as, “The Offeror Understands”, “Will comply with the PWS” or general paraphrasing of the PWS etc., ARE ALL

CONSIDERED INADEQUATE.

13. Offerors are responsible for providing a detailed discussion on how the proposed labor mix will successfully fulfill the contract requirements.

14. The Prime shall clearly identify the PWS functions that will be subcontracted.

15. The Prime shall clearly describe how they will select and manage subcontractors.

Proposal Requirements cont.

15. Provide a signed copy (by both parties) of all

Subcontracting/Teaming/Consulting Agreements.

16. Offerors shall provide signed letters of intent for Key Personnel to include projected start date and annual salary in the Cost Volume

ONLY.

17. Offerors shall propose realistic rates that match their proposed labor mix.

18. The Prime and Subcontractors must address the following three questions:

a) What is the estimate based on?

b) How was the estimate derived?

c) Why is it reasonable?

19. IAW FAR 52.244-2 “Subcontracts” - the Prime contractor is required to provide their detailed analysis and price reasonableness determination.

20. If Uncompensated Overtime (UO) is proposed the Offeror must identify the UO hours and must provide a copy of the Corporate Policy on the use of UO.

Proposal Requirements cont.

21. Transition Plans – If the Offeror intends to hire a large quantity of incumbent employees the Offeror should provide a back-up plan or mitigation plan in case incumbent’s employees decline after award.

LESSONS LEARNED

• Comply with the page limitations

• Submit all required data

• Be sure your cost is traceable and is fully supported (i.e.

formulas in spreadsheet cells, provide current paystubs)

• Government will do a cost realism analysis

• Incumbents are proposing the lowest SCA Rates or TBD when current employees are doing the job. Offeror should propose realistic rates!

LESSONS LEARNED

• Fringe – must be proposed IAW with your approved accounting system (separate or combined cost element). Explain it in your cost proposal.

• Provide SIGNED subcontractor agreements

• Initial offer should be your best offer, do not count on Discussions

LESSONS LEARNED

• Don’t wait until last minute to submit proposal

• Award will be made based on a Best Value Tradeoff Analysis.

• READ THE SOLICITATION IN ITS ENTIRETY!

Questions?

Contracting POCs

NSWC PCD

Contracting Officer

– Ms. Xenia Lira, (850) 636-6258

– Xenia.lira@navy.mil Contract Specialist

– Ms. Courtney Henslee, (850) 235-5354

– Courtney.henslee@navy.mil mailto:Xenia.lira@navy.mil mailto:courtney.henslee@navy.mil