N61331-14-T-5501_0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

PROPOSAL SUBMISSION:

Written technical and price proposals shall be submitted via email by the closing date/time contained in Box 8 of the SF 1449. Offerors shall e-mail proposals to the Contract Specialist, Linda Hawthorne at linda.hawthorne@navy.mil. Sampling Kit(s) shall be mailed to Linda Hawthorne at 110 Vernon Avenue, Panama City, Florida 32407 by the closing date/time contained in Box 8 of the SF 1449. The Sampling Kit mailing label shall include the solicitation number and the marking “Contractor’s Proposal - Do Not Open in Mail Room.” The Offeror shall ship the kit(s) to the Government and shall include prepaid return postage. It is the Offeror’s sole responsibility to verify receipt of proposals and Sampling Kit(s).

PROPOSAL PREPARATION, FORMAT, AND STRUCTURE

General. The Government is requesting proposals to support an indefinite delivery requirements contract to provide Defense Compressed Air Testing (DCAT) services. Proposals shall consist of three sections: ( 1) Cover Page, (2) Ttechnical Proposal, and (3) Price Proposal. The following factors shall be addressed in the technical proposal: Factor 1, Factor 2, and Factor 3. The price proposal shall consist of SF 1449 and all required completed representations and certifications. The technical proposal is limited to 25 pages. There is no page limitation for the price proposal.

The Technical Proposal and Price Proposal shall be submitted in separate volumes.

No price information shall be submitted in the technical volume or in the forwarding letter for the proposal. All price information shall be submitted in the price proposal only.

The Proposal shall consist of the sections as detailed below. The contractor must use the same numbering scheme for the sections as the ones used below.

A. Cover Page

B. Technical Proposal:

Factor 1:

Technical Capability

· Sampling Kit capable of testing within and outside a confined space

· Facilities

· Quality Assurance/Inspection System

· Website

Factor 2:

Key Personnel Resume

Factor 3:

Past Performance C. Price Proposal:

Factor 4 – Price

Offerors are advised that failure to adequately address specific proposal requirements that are set forth in this Addendum to FAR 52.212-1 for Factors 1, 2, and 3 may result in an unacceptable rating for the factor.

EVALUATION FACTORS

The offeror shall submit a written proposal as well as a Sampling Kit as described below. The proposal shall consist of the following:

A. Cover Page

1. The cover page shall include:

a. The solicitation number;

b. The company name, Cage Code, and DUNS Number of the offeror;

c. A statement that offers are valid through April 20, 2015; and

d. Signed by authorized representative B. Technical Proposal Factor 1: Technical Capability

Sampling Kit

a. The Offeror shall submit one (1) Sampling Kit capable of testing within and outside confined spaces and at a minimum: (1) have all kit parts labeled with part name, identification label, and serial number; (2) be packaged to ensure cleanliness of sampling equipment is maintained and that sampling equipment is not damaged during shipment to or from the field activity; (3) have a one page, wipe-off plastic, pictogram testing instruction sheet with easy-to-read, clear and precise instructions; (4) have an inventory list of all items in the Sampling Kit, and the equipment in the kit shall match the inventory list; and (5) be designed to incorporate a tamper proof method for positively indicating whether the Sampling Media has been used or not used. The Sampling Kit shall contain one sample and shall: (1) weigh no more than 30 lbs., (2) remain intact with no damage or breakage to the case or contents when dropped once on each side from a height of 36 inches onto a flat, concrete floor, (3) protect test equipment during shipping, (4) have a unique number for identification; and (5) contain all equipment necessary to successfully take one complete air sample (gas, oil mist and particulate, and moisture).

Facilities

a. The Offeror shall provide proof of lab accreditation in accordance with ISO/IEC 17025-International Standards Organization General Requirements for the Competence of Testing and Calibration Laboratories dated 15 May 2005.

b. The Offeror shall identify the equipment/instrumentation that the Offeror shall use on a contract resulting from this RFP.

Quality Assurance / Inspection System

a. The Offeror shall provide a summary of their Quality System and how it complies with the requirements of ISO 9001:2008 Quality Management Systems-Requirements and ISO/IEC 17025- International Standards organization—General Requirements for the Competence of Testing and Calibration Laboratories 15 May 2005.

b. The Offeror shall submit a summary of their Quality Assurance Program Plan that will be used to document the quality system governing analysis methods, equipment, and standards used to execute the requirements of this contract.

c. The Offeror shall submit a a summary of their Configuration Management Plan to the Government documenting how the Offeror will maintain design and configuration control over the Sampling Kit and how it complies with the requirements of TECHAMERICA EIA -649-B-2011 Configuration Management Standard.

d. The Offeror shall submit a summary of their Equipment Calibration Plan detailing how the Offeror will keep all equipment calibrated and maintained as well as maintaining all support documentation and certifications and how it complies with the requirements of ISO/IEC 17025- International Standards organization—General Requirements for the Competence of Testing and Calibration Laboratories 15 May 2005.

DCAT Website

The Offeror shall describe their approach to establishing, maintaining, and updating an interactive website that as a minimum shall: (1) have the capability for field activities to log in securely, place Sampling Kit orders, maintain a current list of all testable equipment at the field activity, and maintain all analysis reports for their activity, (2) have the capability to allow group sponsors, as identified by the COR, to log in securely to view air sampling status of their group, and (3) have a dedicated page for the COR to log in securely to authorize shipment of Sampling Kit orders.

Factor 2: Key Personnel Resumes

a. Using the format at Figure 1, Offerors shall submit a resume for Required Key Personnel. Attachment 2 lists the Required Minimum Qualifications for the Required Key Personnel for this effort. The Offeror shall provide information and evidence that clearly demonstrates the ability of proposed personnel to satisfactorily fulfill the requirements of this solicitation. Do not provide any information that would violate the Privacy Act.

FIGURE 1 - STANDARD RESUME FORMAT

a. Name:

b. Current Position/Company Labor Category:

c. Minimum Company Qualifications to hold position (if not elsewhere stated)

d. Level of Security Clearance:

e. Contingent Employee: (YES OR NO) (If contingent hire- the Offeror must provide offering letter with Acceptance & Pay Rate)

f. Education: (include degree(s), major, name of university, and year degree attained)

g. Experience: (list in chronological order from present to past, list name of company or organization experience was obtained with, position title, duties and responsibilities, actual quantifiable accomplishments) - identify only that experience which is pertinent to the labor category in which proposed.

h. Professional Societies or Organizations: (if applicable)

i. Published Works: (if applicable)

Factor 3: Past Performance

The Offeror shall discuss, in detail, the Offeror’s past performance on Gas Analysis efforts of a level of complexity equal to or greater than the requirements included in this solicitation. The Offeror shall provide up to three past performance references that reflect recent and relevant experience. Recent is defined as occuring within the past three (3) years. Relevant is defined as a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance. Offeror(s) shall utilize Attachment 3 “Previous Contracting Efforts” in providing the Past Performance information for each contract/task order.

If the past performance reference is a commercial business customer, the Offeror shall provide company name, address, and POC information. Offerors are authorized to provide information on problems encountered on the identified contracts and the Offerors corrective actions. This information will be considered, as well as information obtained from any other sources, when evaluating the Offeror past performance. Offeror may submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

C. Price Proposal Factor 4: Price

1. General Guidance

No technical information shall be submitted as part of the Price Proposal. Offers submitted in response to this solicitation shall be in terms of U.S. Dollars. Offers received in other than U.S. Dollars shall be rejected. The price data shall be organized as follows. These instructions apply equally to the prime Contractor as well as proposed Subcontractors/consultants.

Exhibit: Exhibit A, Contract Data Requirements List (CDRL) DD Form 1423-1, is not separately priced. The Contractor price for CDRL preparation shall be included in the CLIN Unit Price of Standard Form 1449.

Breakage and Loss: The Contractor shall complete Attachment 1 Contractor’s List of Components for DCAT Breakage and Loss Charges Price Sheet, and include the completed Attachment 1 in its submitted Price Proposal. The completed attachment shall indicate the amount the Contractor expects to be reimbursed for the replacement of broken or lost equipment/components. The Governments estimates the total amount for Breakage and Loss for this effort shall not exceed $10,620. An amount up to the estimated $10,620 shall be included in the SF 1449 and Price Proposal for all applicable CLINs.

Transportation: The Governments estimates the total amount for tramsportation for this effort shall not exceed $575,000. An amount up to the estimated $575,000 shall be included in the SF 1449 and Price Proposal for all applicable CLINs.

Offeror shall submit a completed Standard Form 1449, Exhibit A Contract Data Requirements List (CDRL), DD Form 1423-1, Attachment 1 Contractor’s List of Components for DCAT Breakage and Loss Charges Price Sheet, and completed representations and certifications as required by the solicitation.

Offerors shall have all Subcontractors submit proposal information in a uniform format consistent with the above instructions.

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) The following individual will be the Contractor’s authorized CPARS representative for this contract:

NAME: (Offeror shall fill in) PHONE: (Offeror shall fill in) E-MAIL ADDRESS: (Offeror shall fill in)

(b) The Government’s CPARS Focal Point will assign a User ID and Password to the above individual upon contract award, or when the first CPARS report is initiated. It will be the responsibility of the Contractor to notify the Focal Point whenever its CPARS representative needs to be changed.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1:

Technical Capability

· Sampling Kit

· Facilities

· Quality Assurance/Inspection System

· Website

Factor 2:

Key Personnel Resume

Factor 3:

Past Performance

Factor 4:

Price Factors 1, 2, and 3, and 4 are equal in importance.

1. The Government intends to make award using the Lowest Price Technically Acceptable Source Selection Process.

2. The Government intends to make award on the basis of initial proposals without conducting discussions, but reserves the right to conduct discussions if determined necessary (See FAR 52.215-1 ALT I). Offerors are advised to offer their most favorable terms and conditions in their initial proposal submission. Therefore, each initial offer should contain the Offerors best terms from a price and technical standpoint.

3. Offerors are advised that with the exception of the Sampling Kit(s) submitted with the proposal, the Government will not evaluate any information not contained within the body of the proposal. Letters of transmittal and/or cover letters that forward the proposal to the Government are not considered part of the body of the proposal.

4. The Government may reject an offer as non-responsive if it is materially unbalanced as to prices for basic and option items. An unbalanced offer is one, which is based on costs significantly less than cost for some work and/or significantly overstated for other work. Offerors are advised that a proposal containing unrealistic technical or schedule assertions or unrealistically low prices will be deemed indicative of a lack of technical understanding or a failure to comprehend the complexity and risks of the contract requirements and consequently may make the proposal unacceptable.

5. Offers submitted on a basis other than F.O.B. Destination shall be rejected as unacceptable.

6. Award will be made to the offeror who is deemed responsible in accordance with FAR 9.104; whose proposal conforms to the solicitation's requirements and is judged to be technically acceptable to the Government, and whose prices are deemed fair and reasonable.

7. The Government may contact government and commercial references submitted by Offerors and may use information in its files to verify information provided within the Offerors proposal.

EVALUATION OF TECHNICAL PROPOSALS

The Government has determined that the technical factors are equal in importance. The Technical Evaluator(s) will evaluate the proposals as specified in this clause for whether or not they have met the requirements specified in the Addendum to FAR 52.212-1, Instructions to Offerors and the Addendum to FAR 52.212-4, Performance Work Statement (PWS). The Offeror will be evaluated on an “ACCEPTABLE or UNACCEPTABLE” basis. Any proposal that is found to be “UNACCEPTABLE” in any factor of the Technical proposal may result in the entire Proposal being deemed unacceptable.

In order to be considered awardable, there must be an “acceptable” rating in every non-price factor.

The Government reserves the right to conduct a pre-award survey on any offeror found to be technically acceptable.

The following adjectival ratings/definitions shall be used for the evaluation of Factors 1 and 2.

Table 1: TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

The following adjectival ratings/definitions shall be used for the evaluation of Factor 3.

Table 2: PAST PERFORMANCE EVALUATION RATINGS

*Note* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

Factor 1 Technical Capability:

BASIS FOR EVALUATION: Factor 1 will be evaluated as an overall factor with no subfactors. Factor 1 will be determined technically acceptable if:

1. The offeror’s submitted Sampling Kit is capable of testing inside and outside confined spaces and:

- is correctly labeled and and packaged to ensure cleanliness of sampling equipment is maintained and that sampling equipment is not damaged during shipment to or from the field activity,

- remains intact with no damage or breakage when dropped once on each side from a height of 36 inches onto a flat, concrete floor,

- has a unit number for identification,

- contains pictogram testing instructions that are easy to read, one page, wipe off plastic, and clear and precise,

- contains an inventory list of all items in the air sample kit and the equipment in the kit matches the inventory list, and

- incorporates a tamper proof method for indicating whether the sample containers were used or not used.

The Government will evaluate the Sampling Kit(s) in accordance with the evaluation factors. The Sampling Kit will be utilized by Navy personnel simulating typical air sampling operations. The Government will exercise due diligence when using the sample kit. However, the Sampling Kit may be damaged during normal use.

2. The offeror’s Facilities proof of lab accreditation in accordance with ISO/IEC 17025-International Standards Organization General Requirements for the Competence of Testing and Calibration Laboratories dated 15 May 2005 and the equipment/instrumentation that the offeror identifies for use on a contract resulting from this RFP in accordance with the specifications of this solicitation;

3. The offeror’s summary of its:

- Quality System and Quality Assurance Program Plan meet the requirements of ISO 9001:2008 and ISO/IEC 17025-International Standards organization—General Requirements for the Competence of Testing and Calibration Laboratories 15 May 2005 and include sufficient quality controls to perform the tasks of this solicitation.

- Configuration Management Plan meets the requirements of the TECHAMERICA EIA-649-B-2011 Configuration Management Standard.

- Equipment Calibration Plan meets the requirements of ISO/IEC 17025 – International Standards organization—General Requirements for the Competence of Testing and Calibration Laboratories 15 May 2005.

4. The offeror’s description of its approach for the website as a minimum indicates the website:

- will have the capability for field activities to log in securely, place sampling kit orders, maintain a current list of all testable equipment at the field activity, and maintain all analysis reports for their activity,

- will have the capability to allow group sponsors, as identified by the COR, to log in securely to view air sampling status of their group, and

- will have a dedicated page for the COR to log in securely to authorize shipment of Sampling Kit orders.

Factor 2 Key Personnel Resumes BASIS FOR EVALUATION: Factor 2 will be evaluated as an overall factor with no subfactors. Factor 2 will be determined technically acceptable if the Offeror proposed the required key personnel and the Key Personnel Resume meets the minimum requirements.

Factor 3 Past Performance

BASIS FOR EVALUATION: Factor 3 will be evaluated as an overall factor with no subfactors. The past performance evaluation results in an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements; and, is based on the offeror’s record of recent and relevant past performance information that pertain to the solicitation requirements. There are two (2) aspects to the past performance evaluation. The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The second is to determine how well the contractor performed on the contracts.

Recent past performance is defined as occuring within the past three (3) years. Relevant is defined as a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

To determine how well the contractor performed on the contracts, the Government will verify no negative reports are found in data from other customers, the DoD Past Performance Information Retrieval System (PPIRS), NAVSEA Product Deficiency Reporting (PDREP) system, other Government contractors, the Environmental Protection Agency, the Department of Labor, consumer protection organizations, etc.

EVALUATION OF PRICE PROPOSALS

Factor 4 Price

1. The Price Proposal will be evaluated to determine that the total evaluated price is fair and reasonable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

AWARD DETERMINATION

Award will be made on the basis of the lowest total evaluated price among the proposals having “acceptable” ratings for every non-price factor.

AWARD BY FULL QUANTITY

An offeror must quote on all items in this solicitation to be eligible for award. Proposals shall be valid through April 20, 2015, unless an extension is requested by the Contracting Officer.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)