Enclosure_1_SOW.pdf

STATEMENT OF WORK

1.0 SCOPE

1.1 Performance Objective

Provide logistical support to the Southwest Regional Maintenance Center (SWRMC) Production Department Product Families/Divisions and SWRMC Facilities Division, by sourcing and ordering lowest-priced, technically acceptable ship and shop maintenance and repair materials, repair parts, equipment, and related services.

1.2 Background

SWRMC, as a Naval Sea Systems (NAVSEA) Regional Maintenance Center (RMC), has primary mission responsibilities to provide direct support to Type Commanders (TYCOMs) and their U.S. Navy Fleet assets.

SWRMC provides intermediate-level (I-level) maintenance and repair support; oversight for major depot-level (D-level) shipyard maintenance and repairs; and fleet technical assistance (FTA), assessments, and troubleshooting for all U.S. Navy ships and submarines homeported in or visiting the Southwest U.S. region. The SWRMC Production Department Product Family shops provide I-level (beyond ships’ force capabilities, but not requiring major shipyard capabilities) maintenance and repairs for U.S. Navy ships and submarines. The SWRMC Product Families/Divisions currently consist of: Corrosion Control, Engine, Machine, Combat Systems, Production Control, Planning, Process Improvement, and Dive, Graving Dock, but may expand or realign in the future. Work is performed in shops located on Naval Base San Diego (NBSD), as well as onboard ships and submarines in the Southwest region, with the shops currently performing over ten-thousand I-level ship maintenance and repair work packages per year, with that number anticipated to increase in the future as SWRMC Production Department increases capabilities and capacity/workload. SWRMC Production and Contracts Departments are in need of contracted assistance for logistical support to source and procure ship and shop maintenance and repair materials, repair parts, equipment, and related services. These efforts assist to ensure timely, technically-correct I-level ship maintenance and repair support is provided, ensuring SWRMC meets its mission, and the U.S. Navy fleet stands ready to fight and win.

1.3 Scope of Work

SWRMC requires the Contractor (hereinafter also referred to as the “Prime Vendor”) to provide U.S Navy ship-related and SWRMC shop-related maintenance and repair material and service logistical sourcing and ordering support for all of the SWRMC Product Family shops, as well as the SWRMC Facilities Division. Note that a list of the general, largest categories of materials and services that have been ordered under the preceding contract is contained herein, but is not all inclusive and does not limit the material and services that may be ordered under this contract, although no materials or services other than those which support U.S Navy ship or SWRMC shop maintenance, repairs, and equipment must be ordered under this contract. The Product Family shops include (but may expand/realign in the future): Corrosion Control Product Family: Corrosion Control, Antenna, Life Raft, Water Tight Door, Ready Service Locker (RSL), and Rapid Securing Device (RSD)/Recovery Assist Secure Traverse (RAST); Engine Product Family: Diesel, Gas Turbine, Flex Hose, Habitability, Weld, and Weight Test/Rigging;

Machine Product Family: Outside Machine, Inside Machine, Air Conditioning and Refrigeration (AC&R)/Air Compressor, Elevator/Conveyor Support Unit (ESU/CSU), Optical, Engraving, Locksmith, and Valve/Self- Contained Breathing Apparatus (SCBA); Combat Systems Product Family: Launcher, Ordnance, Electronic Warfare, Outside Electrical, Interior Communications, Exterior Communications Shop, Motor Rewind, 2M/Fiber Electronic Repair, Calibration/Test Equipment; Production Control Division: Maintenance Assist Teams (MATs), Maintenance Execution Teams (METs), Maintenance Management, and Material Management; Planning Division; Process Improvement Division; Dive Division; Graving Dock, and Off-Base (off-site) shops: Hoist, Rigid Inflatable Boat (RIB), and Antenna/Radome Preservation (note that the Off-Base shop facility, where some deliveries must need to be made, is currently located near NBSD in National City, and is required to be located within fifteen [15] miles of NBSD). Additionally, contract scope includes support for the SWRMC Facilities Division (in support of maintenance, repairs, and procurement/installation/replacement of Product Family shop equipment).

Note that On-Time Delivery is the NAVSEA/SWRMC Mission Priority #1. It is therefore imperative that the Prime Vendor be able to fulfill delivery of the materials, repair parts, equipment, and services under this contract on time and to the specifications required.

1.4 Period and Place of Performance

1.4.1 The period of performance for this contract must be for a period of one (1) year, commencing on the date set forth in the contract, with four (4) one-year option periods to be exercised at the discretion of the Government.

1.4.2 The normal place of performance under this contract must be at the Contractor’s facility, located within fifteen

(15) miles of NBSD, and aboard NBSD for the purposes of deliveries and meetings. Additionally, ship maintenance/repair crane services may infrequently be required aboard Naval Air Station North Island (NASNI), and Naval Base Point Loma (NBPL).

1.5 Security

1.5.1 The work to be performed under this contract does not require a Contract Security Classification Specification, DD Form 254, as there is no classified work to be performed under this contract. The Contractor is responsible for meeting all of the requirements to gain/maintain access to the Naval bases via either Common Access Card (CAC), Defense Biometric Identification Systems (DBIDS) or any other acceptable security requirement. For vendors that need access to NBSD for heavy/bulky or urgent deliveries, but do not have CACs or DBIDS, the Prime Vendor is responsible for coordinating with the General Supply Specialist (GSS)/Product Family shop, in order to sponsor the vendor for temporary access through NBSD (or other Naval base as required) Pass and ID. The contractor shall appoint a Facility Security Officer (FSO) who shall:

A. Be responsible for all security aspects of the work performed under this contract; and

B. Ensure compliance with all DoD and U.S. Navy regulations regarding security; and

C. Ensure compliance with all written instructions provided by the cognizant Government security officers.

1.5.2 The Contractor must ensure capability to send and receive encrypted emails to and from SWRMC personnel when needed. SWRMC currently uses the Microsoft Outlook email application.

1.5.3 The contractor shall work together with SWRMC Production Department for Ships access via the SWRMC Portal for imbedded contractors. All other contractors outside SWRMC Production Offices, will submit ship Access Requests via: http://www.navsea.navy.mil/Home/RMC/SWRMC/Visitors/.

1.5.4 The contractor shall ensure all contractor personnel shall be able to access Navy installations with a Common Access Card (CAC) within sixty (60) days of contract award or date of hire. Any exceptions shall require written concurrence by both the applicable Department management and the COR. Pier and Turnstile Access will be requested when Defense Biometric Identification System (DIBS) are applied for.

1.5.5 The contractor shall ensure contractor personnel have a CAC in-hand before providing direct support under this contract, dependent on the requirements of their specific area of support. A DBIDS pass shall not be used in the interim for contractor personnel requiring a CAC for computer system access who are not yet eligible, without prior written concurrence from both Production Department management personnel and the COR, and then for a duration not to exceed three (3) months.

1.5.6 The contractor shall ensure all contractor personnel are easily identifiable as contractors within the workspaces / while providing direct support (e.g. contractor personnel having their contractor CAC or company identification badge clearly visible at all times or having shirts with company identification clearly visible).

1.6 CACS, NMCI/IT SYSTEMS ACCESS/CONTRACTOR CHECK-IN/CHECK OUT

The Government will provide CACs, Navy/Marine Corps Intranet (NMCI) computer network, and information technology (IT) system/database access for contractor personnel/positions requiring for the performance of duties under this contract. An open Tier 3 investigation and “clean” fingerprint checks are the minimum requirements for CAC issuance and NMCI access, unless otherwise provided by SWRMC Security Division. Contractor program management and FSO are responsible for notifying the Government COR and the Trusted Agent (TA) when a contractor who has been issued a CAC leaves the company or transfers to another program/project. In the case of an employee no longer working for the company, the company shall ensure the CAC is turned in to the TA within two

(2) working days of the employee’s departure as part of the contractor check-out process. The contractor shall ensure all contractor personnel are checked-in and checked-out of the SWRMC Command by completing the Contractor Check-In/Check-Out Form provided by the COR. The contractor shall retain a copy, and provide the completed original to the COR within one (1) week of contractor check-in or check-out completion.

1.7 MANDATORY TRAINING AND CERTIFICATIONS/QUALIFICATIONS/LICENSES

The contractor shall accomplish/verify accomplishment and track all training requirements as mandated by DoD, DoN, and SWRMC by the due dates provided by SWRMC. Many of these mandatory training requirements are required to be accomplished by all contractor personnel, whether or not they possess a CAC and have access to the NMCI network/Navy computer-based training modules. The contractor shall comply with changes and updates to training requirements when provided. The contractor shall accomplish/verify accomplishment of SWRMC Technical Authority Training (currently required every two years) for all contractor personnel, coordinating training and testing with SWRMC Production Department. The contractor shall track completion of all mandatory and required training for all contractor personnel. The contractor shall track and ensure all contractor personnel possess current, valid certifications, qualifications, and licenses as required by the specific area of support.

Contractor employees must accomplish all training requirements as mandated by DOD, Navy, and SWRMC within the timeframe promulgated at the time of the training requirement. These requirements must be accomplished by all contractor employees, whether or not they possess a CAC or have access to NMCI/Navy computer-based training modules. The contractor must comply with changes and updates to training requirements by keeping contractor personnel in compliance with the most current instructions. Current training requirements include the following (subject to change):

Initial Orientation (Required once contractor checks in to SWRMC, One-Time Requirement) DON Records Management (DOR-RM-010-1.2) (Yearly Requirement) DOD Cyber Awareness Challenge (DOD-IAA-V16.0) (Yearly Requirement) DON Annual Privacy Training (DOD-PRIV-1.0) SWRMC Annual Security Refresher (Yearly Requirement) NCIS Counter-Intelligence Awareness Briefing (Yearly Requirement) Operation Security (Yearly Requirement) DoD Mandatory Controlled Unclassified Information (CUI) (Yearly Requirement) DON Derivative Classification (If SIPR is Required, Yearly Requirement)

The contractor shall comply with the security directives used regarding the protection of Controlled Unclassified Information (CUI), DoDI 5200.48 CUI. The contractor may receive unclassified informational materials from the Government that are marked as Controlled Unclassified Information (CUI). This information is not authorized for release to the general public. Pertinent information is to be released only to contractor personnel who have a need to know for the purpose of contract execution or as directed by associated document markings or distribution statements. The contractor shall take proper safeguards to ensure that any such material received will be properly protected from unauthorized or inadvertent disclosure. If there are any questions regarding the requirements for protection or the release of CUI, the contractor shall refer those questions to the ACO.”

OPERATIONS SECURITY

“Critical Information (CI) is an adversary’s target of choice. Seemingly harmless UNCLASSIFIED data combined with other conversations, presentations, e-mails or documents could reveal classified information. Personnel will employ proper Operations Security (OPSEC) and protect Critical Information.” DO NOT DISCUSS CRITICAL

INFORMATION WITH PERSONS WHO DO NOT HAVE AN OFFICIAL “NEED TO KNOW”

All contractor personnel assigned to this contract must adhere to and comply with applicable Operations Security (OPSEC) measures in accordance with DoD Directive 5205.02 Operations Security Program. The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. For a full list of SWRMC’s Critical Information, see SWRMC Critical Information List, SWRMCNOTE 5510 of August 29, 2022.

1.8 Government Furnished Facilities/Vehicles/Equipment/Tools

The Government must not provide any facilities, vehicles, equipment (including IT), or tools to the Contractor. The Prime Vendor must be responsible to provide these, as required during the performance of this contract, at no additional cost to the Government. Note, however, that the Government must assist in the off-loading of heavy/bulky materials by forklift during shop deliveries.

2.0 APPLICABLE REFERENCES/DOCUMENTS/MATERIAL SAMPLES

Various U.S. Navy, military, and industrial technical documents, to include specifications, standards, handbooks, manuals, drawings, and material samples, may be required during the accomplishment of this statement of work (SOW), and must be listed in individual requests for proposals (RFPs) / Delivery Orders (DOs). All technical documents/specifications, including any material samples, must be provided by the Government at time of RFP/DO issuance. Additionally, as needed, the Contractor must coordinate with the GSS/Product Family shop/COR, in order to gain access to other required technical documents/specifications/material samples determined required. The Contractor must ensure that any/all proprietary rights are observed for Original Equipment Manufacturer (OEM) drawings/documentation and may be required to sign a Non-Disclosure Agreement (NDA) form.

2.1 Physical material samples, with documentation of custody transfer, must be provided by the Government at time of issuance of RFP/DO (in cases where technical documents do not provide sufficient information for the vendor to manufacture or procure materials and/or repair parts. Material samples must be returned to and signed for by the requesting SWRMC shop with documentation of custody transfer provided.

3.0 REQUIREMENTS

3.1 General Requirements - The Contractor must provide logistical sourcing and ordering support for all of the SWRMC Product Families/Divisions/Shops, and SWRMC Facilities Division, as follows:

When provided with a request for proposal (RFP) by SWRMC Contracts Department, the Prime Vendor must in turn request quotes from a minimum of three (3) qualified (and certified, when required) vendors capable of providing the materials, repair parts, equipment, and/or services that exactly match the description, part numbers, and specifications provided. If materials to be provided are any other condition than new (e.g. refurbished, government surplus, previously used, etc.), the Prime Vendor must clearly identify this in their quote. If there is only one source for the materials, repair parts, equipment, and/or services (e.g. OEM repair parts), the Prime Vendor must provide a sole-source justification letter with their quote, detailing why only one vendor can supply the materials, repair parts, equipment, and/or services. If a vendor informs the Prime Vendor that they must only sell directly to the Government, the Prime Vendor must request and SWRMC may provide a letter explaining that the Prime Vendor is ordering in direct support of the Government. The Prime Vendor must provide electronic copies of all vendor quotes received, and must ensure that each vendor quote specifies, at a minimum, the following materials, repair parts, equipment, and/or services details: quantity, nomenclature, part number, price, lead time, any exceptions to the RFP, and any other information that is relevant to the quote. The Prime Vendor must refrain from including additional unjustified lead time to RFPs/DOs. If there are specific circumstances warranting the inclusion of additional lead time to RFPs/DOs, the Prime Vendor must provide substantially-justified detailed rationale in writing for why additional lead time is required. For services which require multiple steps during the performance of the service process (e.g. equipment/component stripping and galvanizing services), the quote must include a timeline for the individual steps of the process, in order to allow the Prime Vendor and Government to verify the service is tracking schedule to meet the required delivery date (RDD) during execution. The Prime Vendor must provide a price breakdown to the Government, to include any price markup from the vendor’s quoted price. The Prime Vendor’s price must be all-inclusive, and must include all delivery and installation costs, as applicable. The Prime Vendor must ensure all quotes are provided as soon as possible, but no later than five (5) full business days after receipt of the RFP. For urgent materials, repair parts, equipment, and/or services, quotes may be required to be provided in as little as 24 hours after receipt, when specified with the RFP. Although there is no guarantee based on the RFPs received and the quotes submitted, the Prime Vendor may be issued a delivery order (DO), to proceed with providing the quoted materials, repair parts, and/or services, as specified therein. The Prime Vendor must ensure their resultant purchase order (PO) is issued to the vendor within two (2) full business days of receipt from the Government (within four [4] business hours for urgent DOs).

3.1.1 When the Prime Vendor receives a DO as a result of an RFP, the Prime Vendor has sole responsibility to ensure the materials, repair parts, equipment, and/or services provided are exactly as specified in the DO and vendor quote, and are delivered on or before the RDD, to the location specified (deliver to the respective Product Family shop onboard NBSD, if not specified otherwise). The Prime Vendor must notify the Government as soon as possible, but no later than three (3) business days prior to the RDD, for DO material/repair part/equipment/service delays, and must provide written request for RDD extension, explaining why the RDD must be extended to include specifically whether the delay was caused by the Contractor (which includes vendors) or by the Government, along with details for the cause of delay and a new proposed RDD. The Prime Vendor is solely responsible for all late DOs not caused by the Government, and must make every effort to deliver as soon as possible, to include paying production and/or shipping expediting fees at no additional cost to the Government. The Prime Vendor must ensure the materials, repair parts, equipment, and/or services are received and accepted by a Government representative (preferably the GSS involved with the order, but otherwise another Government civilian or military member within the same shop or Product Family; no contractors). The Prime Vendor must ensure that there is a Government representative and any required equipment (e.g., shop forklift and operator for heavy/bulky materials) available before attempting to deliver the materials, repair parts, equipment, and/or services, and must perform all deliveries during the following Product Family shop hours: 0700-1100 and 1230-1500, unless exceptions are made by the shop in writing. The Prime Vendor must ensure that the Government representative receiving the materials, repair parts, equipment, and/or services provides the following clearly legible information on the packing slip: printed first and last name, signature, date, and any exceptions to the order (e.g., partial delivery). The Prime Vendor must ensure the clearly legible, signed packing slip is submitted with the invoice as proof of delivery/acceptance. Materials, repair parts, equipment, and/or services must be delivered in entirety, to the exact specifications required, on or before the specified RDD.

For bulky and/or urgent materials, it is acceptable for a vendor to deliver the materials directly to the shop, but the Prime Vendor is recommended to accompany the vendor, and remains fully responsible for the delivery. If the vendor is unable to access the base for any reason, the Prime Vendor must make other arrangements to deliver, at no additional cost to the Government. For delays beyond the Contractor’s (to include subcontractor’s) control, such as Acts of God, the Contractor may request a DO not be considered late for quarterly incentive fee calculation purposes. The Contractor must submit rationale with complete documentation detailing why the delay was beyond the Contractor’s (to include subcontractor’s) control.

The COR will review provided documentation and forward it to the Contracting Officer, whom will make the final determination.

3.1.2 For informational purposes, historically, an average of one to two hundred (100-200) RFPs have been issued per year under the preceding contract, with the majority resulting in delivery orders (DOs). Although SWRMC Production Department anticipates increasing capabilities and capacities with a resultant increase in Prime Vendor Contract usage, there is no guarantee of future contract usage, and usage may vary significantly (decrease or increase) dependent on SWRMC Production Department workload, materials, repair parts, equipment, and services availability through mandatory sources (e.g. National Stock System [NSN] items), NAVFAC crane availability, and ship repair funding availability. Note that there is no guarantee that a DO must be issued when an RFP is received and a quote is submitted.

3.1.3 The following is a general list of the largest categories of materials and services ordered under the preceding contract (note that this list is not specific, not all-inclusive, and not a guarantee or predictor of future materials, repair parts, equipment, and services to be ordered under this contract): ship stern tube seal parts; ship compressor parts; ship life raft materials and supplies; ship diesel engine parts; ship tank level indicator (TLI) parts and services; ship accommodation (accomm) ladder materials; ship flight deck safety net and frame materials; ship pump and motor parts and services; raw metal and plastic stock for shop machining; ship equipment/component blasting and preservation services; ship material and ordinance handling equipment (MHE/OHE) parts, battery services, and blasting and preservation services; various ship equipment, parts, and components; and shop equipment parts, maintenance, repair, and installation/replacement services. Prime Vendor must have access to an internet subscription-based parts and logistics research tool, such as Haystack or LogiQuest, to assist in the identification of manufacturers/vendors/sources who have previously-fulfilled Government contracts for National Stock Number (NSN)-supported material. This access will not be provided by the Government.

3.1.4 Additionally, the Prime Vendor must provide land (truck-mounted) and floating crane services in support of the onload/offload of shipboard equipment and components, and for the accomplishment of shipboard weight test evolutions, in support of SWRMC Product Family work. The Contractor must be responsible for providing crane with operator and support personnel, weights, and rigging gear required for the evolution, as specified in the RFP/DO. RFPs/DOs must provide the specific taskings, weights, ship location (which Naval base and pier, with the vast majority being aboard NBSD), dates, and number of hours of crane service required. The contractor must ensure the cranes provided meet the requirements of NAVFAC P-307 (latest revision), are in good condition, maintained, and capable of accomplishing the specified taskings, taking into account the pier and ship locations, shipboard equipment weights and locations, and test weights to be utilized, as applicable. The following size-categories of cranes may be needed, dependent on the specific evolution/tasking as specified in the RFP/DO: land cranes – 51-110 ton, 200-ton, and 275-ton; and floating crane – 112-ton. The cranes must typically be provided for four (4) or eight (8) hours per day for land cranes, and for eight (8) hours per day for floating cranes, as specified in the individual RFP/DO. The Government must provide a minimum of 24-hour notice for changes in schedule, which the Contractor must accommodate. The following is a list of the most common equipment/components requiring shipboard onload/offload, but is not all inclusive: life rafts; accomm ladders;

ready service lockers (RSLs); antennas and radomes; combat systems components and equipment; flight deck-related components and equipment; mechanical equipment including gas turbines, pumps, valves, air compressors, stern tube seal kits, various shipboard components and equipment, and shop work equipment including conex boxes, tool boxes, welding gas bottles, and welding supplies. The following is a list of the most common shipboard weight tests required, but is not all inclusive: J-bar davits; boat davits; stanchions and handrails; and flight deck nets, frames and components. The following is a list of the most common weights required for the accomplishment of shipboard weight tests, but is not all-inclusive. Note that any quantity/combination of these may be required for a specific weight test evolution. Additionally, some weights may be provided by SWRMC Production Department and/or NAVFAC, for use during the weight test, as specified in the individual RFP / DO. Weights required: five (5) one-ton, three (3) 4,000-pound, three (3) 3,000-pound, two (2) 1,000-pound, five (5) 500-pound, one-hundred (100) 100-pound, and ten (10) 50-pound. The Prime Vendor must be present at the start and also at the end of each day of crane service provided (including each day for the duration of evolutions that take more than one day) in order to ensure the specific tasking requirements for the day are being met. For informational purposes only, and not a guarantee or predictor of future crane service needs, recent SWRMC Production Department annual crane service usage has been as follows: (81) 8-hour floating crane service days, (64) 4-hour land crane service days, and (24) 8-hour land crane service days.

3.1.5 The Prime Vendor must provide a weekly status report on Tuesday of each week. If Tuesday is a Federal holiday, the report may be provided on the next calendar day (Wednesday) (see CDRL No. A001). Additionally, the Contractor must provide a bi-weekly chart depicting cumulative yearly contract ceiling usage, to include values for expended and remaining ceiling (see CDRL No. A002). The Prime Vendor must meet bi-weekly (every other week) with SWRMC personnel, within one (1) to two (2) business days of submitting the weekly status report, in order to review the report and address any related issues or concerns presented. The Contractor must provide answers to any questions asked within two (2) business days. The Contractor must also include a personnel roster (see CDRL No. A003) and weekly timesheets (see CDRL No. A004) of contractor personnel to verify hours expended to support the Prime Vendor IDIQ.

4.0 ADDITIONAL REQUIREMENTS

4.1 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) STATEMENT AND NON-

DISCLOSURE AGREEMENTS

The Contractor must provide an Organizational Conflict of Interest (OCI) Statement, stating that the Contractor (including any subsidiaries and subcontractors proposed under this contract) have no interests/business relationships with any vendors that might be expected to be sourced to provide materials, repair parts, equipment and/or services under this contract. If such relationship does exist, the Contractor must provide an OCI mitigation plan, explaining how execution of the contract must not be affected/influenced by this business relationship. The Government must determine if the OCI mitigation plan is acceptable in order to reduce or eliminate the concern. Additionally, the Contractor must provide signed Non-Disclosure Agreements (NDAs) for all Prime Vendor personnel providing support under this contract, due to potential exposure to third-party vendor proprietary technical drawings and documentation, and information regarding specific U.S. Navy ship locations, schedules, and equipment/components being repaired/replaced with lead times.

4.2 SAFETY

The SWRMC Product Family shops are an industrial environment, and OSHA safety requirements for personnel protective equipment (PPE) and material handling equipment apply. The Contractor is responsible for ensuring compliance with these requirements, to include vendors.

4.3 CONTRACT DATA REQUIREMENTS

See Contract Data Requirements List (CDRLs), Exhibit A.