SOW_SAN_DIEGO_MCM_Diesel_Engine_IDIQ_-_SOW_APRIL_2016.docx

STATEMENT OF WORK

DIESEL ENGINE AND GAS TURBINE TECHNICAL, ENGINEERING, AND FIELD SERVICE SUPPORT FOR MCM-1 CLASS SHIPS

1.0 BACKGROUND

Southwest Regional Maintenance Center is issuing this contract to provide for the performance of preventive, corrective, and emergent maintenance on MCM-1 class ships of the U.S. Navy. Southwest Regional Maintenance Center shall have overall control and responsibility for all projects for which written work assignment is issued under this contract.

2.0 SCOPE OF WORK

This section defines the scope of work applicable toward engineering service and support for the following platforms and systems.

Platforms: The following ships of the MCM-1 Class will be homeported in SAN DIEGO, CA during all or part of the duration of this contract: MCM-4, MCM-8, & MCM-12 Certain ships in this contract may be decommissioned during the term of this contract.

Locations: Naval Base San Diego, CA

Diesel Engine Auxiliary Support Systems to include but not limited to:

Jacket Water Cooler Lube Oil Cooler Governor Actuator Air Intake Filters Fuel Filters Lube Oil Filters Engine Rail

3.0 TECHNICAL REQUIREMENTS

3.1 PROGRAM SUPPORT

3.1.1 The Contractor shall provide repair planning support at homeport location to include coordination with the ships Maintenance Team and Port Engineer to fully integrate all preventive maintenance and planned corrective maintenance into scheduled maintenance availabilities in accordance with the repair planning milestones set forth in the Joint Fleet Maintenance Manual.

3.1.2 The Contractor shall track and report metrics for equipment covered under the preventive maintenance portion of this tasking to include Operational Availability and Mean Time between Failures. In addition, for items covered under the Preventive Maintenance Program the Contractor shall track and report any corrective maintenance requirements discovered as a consequence of performing the preventive maintenance check.

3.1.3 The Contractor shall provide feedback to the cognizant technical agency of the U.S. Navy regarding corrections or recommendations for changes to technical documentation including PMS cards, technical manuals, technical bulletins, drawings, allowance parts listings (APL) and repair work specification.

3.1.4 The Contractor shall develop repair work specifications and provide them to the on-site Government agent for approval.

3.1.5 The Contractor shall report costs to the Government using an earned value management system once per month.

3.1.6 The Contractor shall maintain a single point of contact for this program.

3.1.7 The Contractor shall maintain a facility within 20 miles of the homeport location.

3.1.8 The Contractor shall retain title and control of the full inventory of wholesale system assets as well as provision, stock, warehouse, manage, and deliver inventory from the Contractor’s facility to support installation and repair requirements.

3.1.9 The Contractor shall maintain a Configuration Control Program to assure that all detail level work being performed under this contract is in compliance with appropriate baseline documentation. Incorporate design changes required to prevent obsolescence and/or improve Ao/MBTF. In the event the Contractor recommends a change in organizational level maintenance that necessitates new consumable piece parts, the Contractor shall act as the Government supplier. The Contractor shall maintain configuration control for all diesel engine installations applicable under this contract. The Government is the approval authority for all changes that require changes in ship’s systems. The Contractor is the approval authority for all Class II design changes and those Class I design changes that do not require the modification of ship’s systems outside of the engine. In all cases the Contractor shall inform the Government of such changes within 30 days of their approval. A Class I design change affects an item’s form, fit, function, cost or production schedule. A Class II design change is defined as technology insertion, module replacement or minor form or fit modifications within the system, which does not require ship alteration. Advance notice of overhaul and/or upgrade action to equipment that presents the prospect of a change to Diesel Engine configuration will be provided to the Government program manager and Navy ISEA prior to proceeding with the change in order that an accurate record of configuration may be maintained. The U.S. Navy retains the right to rule by negation in this matter within 96 hours of notification by the Contractor.

3.1.10 The Contractor shall provide at time of award, 24 hour/7 days per week point of contact and cell phone number for Government personnel to communicate CASREPs or other emergent work requirements being transmitted during non-working hours that need to be filled on an emergent basis.

3.1.11 The Contractor shall be responsible for “repair/replace/overhaul or upgrade” decision supporting the equipment as necessary to ensure the equipment meets operational requirements. All repair, recommended upgrade or recommended overhaul work shall be to the Original Equipment Manufacturers (OEM’s) published standards and/or Navy equipment data as applicable.

3.2 PREVENTIVE MAINTENANCE (CLIN’s 0001, 1001, 2001, 3001, 4001)

3.2.1 The Contractor shall be responsible to schedule and perform all preventive maintenance checks as defined in the attached listing of preventive maintenance requirements, Attachment (L).

3.2.2 The Contractor shall be provided Routine consumables by the serviced ship required to perform the specified preventive maintenance. This will not include rags or tools and meters but will include such items as greases, gaskets, and similar consumable items.

3.2.3 The Contractor shall schedule all PMS requirements one quarter in advance and provide the ship a listing of all proposed maintenance checks. The Contractor shall verify with the ship that all required material is available to support the maintenance as scheduled.

3.2.4 The Contractor shall have access to the PMS SKED system on each ship and shall record completion of all PMS in the SKED system.

3.2.5 The Contractor shall enter a maintenance ready 4790-2K for any corrective maintenance that is discovered as a result of performing scheduled PMS.

3.3 CORRECTIVE MAINTENANCE AND PLANNED MAINTENANCE (CLIN’s 0003, 1003, 2003, 3003, 4003)

3.3.1 The Contractor shall provide corrective maintenance to include repairs that are of a non-emergent nature and shall be scheduled effectively for a CNO or Continuous Maintenance Availability. The Contractor shall receive the source data for corrective maintenance from the ship’s Current Ship Maintenance Project (CSMP) and shall be assigned to a scheduled availability by the Port Engineer for contract assignment action by the RMC.

3.3.2 Planned maintenance is the completion of scheduled maintenance tasks that are part of the ships life cycle maintenance requirements as applicable to the systems listed in paragraph 2.0 above. These tasks will normally be pushed ICMP tasks which are automatically pushed to the ships CSMP at a specific time. These jobs shall be screened to the Contractor for accomplishment by the Port Engineer.

3.3.3 The Contractor shall provide all required material and services to complete the work required under section 3.3 as specified in the applicable task order.

3.3.4 The Contractor shall be responsible for services to maintain an inventory to support the maintenance and repair work required under section 3.3. Sufficient storage facilities shall be maintained in port to support an expected 15 days demand rate associated with the work specified herein.

3.3.5 The contractor shall produce a work package in conjunction with the Port Engineer for planned and corrective maintenance under section 3.3 that complies with all availability planning milestones as set forth in the Joint Fleet Maintenance Manual.

3.4 ENGINEERING SERVICES (CLIN’s 0002, 1002, 2002, 3002, 4002)

3.4.1 Provide failure analysis of specified components on a task basis as directed by the government to determine root cause of equipment failure and submit report to the government citing causes and any corrective recommendation to include any immediate remediation recommendations to prevent similar failures.

3.4.2 Provide equipment component improvement recommendations on a task basis as directed by the government.

3.4.3 Attend, twice a year, a conference to analyze engine performance and failure information and make recommendations regarding components or systems that may be candidates for the improvement effort specified in paragraph 3.4.2 above.

3.5 EMERGENT REPAIRS (CLIN’s 0004, 1004, 2004, 3004, 4004)

3.5.1 Emergent repairs shall be defined as those repairs that meet the requirements of critical for operations as defined by the Joint Fleet Maintenance Manual or 10 U.S.C. 7310 as applicable.

3.5.2 Emergent repairs shall be tasked by the Port Engineer via the Program Manager or a designated port representative on a case by case basis using a dedicated task instruction and will be billed against an emergent work CLIN.

3.6 OPERATIONAL CONSIDERATIONS

3.6.1 All MCM-1 Class ships shall be subject to the direction of the National Command Authority and the direction of regional commanders. The Government reserves the right to make emergency repair and perform maintenance where operations and national interests dictate or failure of equipment occurs while at sea and repairs are essential to completing the mission. If at all possible the Contractor shall make all at-sea repairs. If Contractor personnel are not onboard and Government decides that repair is necessary, the Government shall provide transport for the Contractor to the vessel at sea from the closest port of embarkation by appropriate means (small boat or helicopter).

4.0 DELIVERABLES

4.1 FINANCIAL REPORTS

4.1.1 Financial reports shall be submitted monthly using earned value management methodology to the Task Order Manager (TOM) with a copy to the Contracting Officers Representative (COR). The report shall include cost projections through the end of the tasking period.

4.1.2 Financial reports for work performed under the emergent repair CLIN shall be submitted monthly in conjunction with the report in paragraph 4.1.1 except that a future spending projection is not required for the emergent CLIN report.

4.1.3 All financial reports shall be broken down to indicate labor, material, and travel costs for the period and shall include a statement as to the percent of labor that was overtime.

4.2 TECHNICAL REPORTS

4.2.1 The Contractor shall provide a summary of all work performed under the contact once per month to TOM and COR that include the system worked, finding of condition or assessment of failure, work performed, and any recommendations. Individual TI’s may require a weekly report or other periodicity to PE/PMs. The format of the report shall be mutually agreed upon by the TOM and the Contractor.

4.2.2 The Contractor shall provide metrics documenting the Mean Time between Failure (MTBF) and Operational Availability (Ao) of the equipment listed in Paragraph 2.0. In addition, the Contractor shall demonstrate financial cost trends for the same designated pieces of equipment in regards to emergent repairs. Equipment metrics shall be calculated monthly and provided to the Government every six months.

4.2.3 QA-12 Documentation of Deviations and Departures. The contractor shall submit a QA-12 form documenting all technical deviations and departures from specification to the local Regional Maintenance Center Technical Warrant Holder and to the COMNAVSURFPAC Force Engineer.

4.2.4 Technical Documentation Feedback Reports. The contractor shall submit the appropriate feedback report documenting any discrepancies with technical procedures or documentation in accordance with the OPNAVINST 4790.4 (3-M Manual).

4.2.5 Preventive Maintenance System Completion Reports. The contractor shall submit all required PMS completion documentation in accordance with the 3-M Manual to the ships 3-M coordinator.

4.2.6 The contractor shall submit a record of Requests for Contractual Change (RCC) for work conducted under the planned and corrective maintenance and emergent maintenance CLIN’s.

5.0 PERSONNEL QUALIFICATIONS

5.1 PROJECT LEAD – A project lead shall be assigned in San Diego. The project lead shall be a senior level technician with at least 15 years of experience in the field of in-situ marine diesel engine troubleshooting and repair and at least five years as a repair project superintendent or equivalent. Previous troubleshooting and repair experience with the Isotta-Franchini engines on the MCM-3AF ships is required.

5.2 SENIOR DIESEL TECHNICIAN – One senior diesel technician shall be assigned in San Diego. This person shall have a minimum of ten years of in-situ repair experience specifically related to the Isotta-Franchini engines on the MCM-3AF ships.

6.0 OTHER

6.1 SECURITY

6.1.1 The Contractor shall maintain a quality assurance plan compliant with current ISO standards. The Contractor’s quality assurance plan shall interface with, and respond to Government generated reports of quality deficiencies known as Quality Deficiency Reports (QDR) and Reports of Discrepancy (ROD). The government shall be notified within thirty (30) days of the QRD/ROD resolutions. The Contractor’s Quality Assurance Plans shall enable it to trace the delivery of individual lowest repairable unit supplied in the event the location and retrieval of the asset becomes necessary.

6.1.2 The Contractor shall comply with the Department of Defense National Industrial Security Program (DOD 5220.22) and any revision to that operating manual, for verification of all US Citizens. The Contractor shall comply with NAVSEA Instruction 5500.3A, Control of Access to Vessels by Non-US Citizens. The Contractor shall comply with DD Form 254, Contract Security Classification Specification.

6.1.3 The Contractor shall furnish security identification/certification, as required, for personnel engaged in work for support of this contract.

6.2 TRAVEL

6.2.1 The Project Lead and Technicians may be expected to travel in support of emergent maintenance to the following locations: Ports on the West Coast, including Canada, Mexico and Hawaii.

6.3 PLACE OF PERFORMANCE

6.3.1 Work shall be performed at the Contractor’s facilities, located within 20 miles of San Diego, CA, travel locations and Naval Base San Diego.