Follow_on_Hullboard_Insulation_C-Section_(02-26-2014).docx

2/26/2014 Follow on Hullboard Insulation Contract

SECTION C - DESCRIPTIONS AND SPECIFICATIONS:

SCOPE:

The primary purpose of the Southwest Regional Maintenance Center (SWRMC) Commercial Industrial Services (CIS) Hullboard Insulation Contract is to provide services, equipment, and materials for the removal, repair and installation of hullboard insulation onboard U.S. Navy ships and other US Government vessels within a 50-mile radius of San Diego, CA which may include Oceanside, CA.

C.1 REFERENCES:

C.1.1 The requirement of the following references and attachments shall be utilized in the execution of this contract unless otherwise stated herein. Whenever specifications, NAVSEA Standard Items (NSI), standards, drawings, publications or other documents undergo subsequent revisions the Contractor shall use the latest revised version during contract execution. If future revisions result in a change to the Contractor’s price, the Contractor shall promptly notify the contract administration office of the revision details and the expected impact. The Administrative Contracting Officer (ACO) will then negotiate and incorporate the necessary changes via bilateral modification to the contract. When future revisions result in no change to the Contractor’s price, the Contractor shall utilize the latest version as soon as the change becomes known without a need for a contract modification.

C.1.2 If the Contractor does not have copies of the referenced documents, military standards, procedures, regulations etc., the Shipbuilding Specialist/Contracting Officer’s Representative (SBS/COR) must be notified so that copies can be disseminated.

a. NAVSEA Standard Items

Category I, NAVSEA STANDARD ITEMS may be viewed on the internet at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/default.aspx and are invoked on all delivery orders.

The following Category II, NAVSEA STANDARD ITEMS may be viewed on the internet at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/default.aspx and are invoked in this contract as required:

009-09 Process Control Procedure (PCP); provide and accomplish 009-11 Insulation and Lagging Requirements; accomplish 009-26 Deck Covering Requirements; accomplish 009-32 Cleaning and Painting Requirements; accomplish

b. Occupational Safety and Health Act (OSHA) 29 CFR 1910 and 1915.

c. Commander Fleet Forces Command Instruction (COMFLTFORCOMINST) 4790.3, Work Authorization Form (WAF)

d. S9086-VH-STM-010/CH-CH635R2; Thermal, Fire and Acoustic Insulation

e. Naval Facilities (NAVFAC) P-307, Management of Weight Handling Equipment

f. Base Support Vehicle & Equipment Standard Operating Procedure (BSV & E SOP) #06-2, Naval Base Coronado Contractor Crane Oversight Plan

g. Base Support Vehicle & Equipment Standard Operating Procedure (BSV&E SOP) #06-3, Naval Base San Diego Contractor Crane Oversight Plan

h. Base Support Vehicle & Equipment Standard Operating Procedure (BSV&E SOP) #06-4, Naval Base Point Loma Contractor Crane Oversight Plan C.1.3 Other documents not listed above may also be invoked, as required, for individual delivery orders. Specific references shall be identified on each delivery order and associated referenced technical documentation.

C.2 GENERAL REQUIREMENTS:

C.2.1 The quality of all services rendered shall conform to the highest standard in the relevant profession, trade or field of endeavor. Without additional expense to the Government, the Contractor shall be responsible for obtaining any necessary insurance, licenses and permits, and for complying with all applicable laws, codes and regulations, in connection with the performance of the work. The Contractor shall be responsible for ensuring that proper safety and health precautions are taken to protect the workers and the property of others and the costs thereof. Accomplish the requirements in accordance with (IAW) reference C.1.2.a.

C.2.2 All work being performed in this contract shall be accomplished IAW reference C.1.2.a as invoked.

C.2.3 The Contractor shall provide all management, administrative services, materials, tools, equipment, labor, rigging, scaffolding, utilities (i.e. air, water and electricity, etc.) and required services/support to accomplish the work specified in this contract.

C.2.4 The Contractor shall provide all cranes necessary to accomplish the work under this contract, including floating cranes when required and cranes with a boom capacity great enough to reach ships berthed second ship out IAW reference C.1.2.a.

C.2.5 The Contractor may utilize government utilities available at the pier. It is the Contractor’s responsibility to arrange for, coordinate with, meet the requirements of, and pay Naval Facilities-Southwest (NAVFAC-SW) for use of government utilities.

C.2.6 The Contractor shall comply with the Occupational Safety and Health Standard for Shipyard Employment (CFR, Title 29, Part 1915) promulgated under Public Law A85-742, Amended Section 41 of the Longshoremen’s and Harbor Workers Compensation Act (33 U.S.C.842) and adopted by the Department of Labor as Occupational Safety and Regulations, for all work being performed under this contract on the navigable waters of the United States including any dry-dock or marine railway. Nothing contained in this contract or any delivery order there under shall be construed as relieving the Contractor from any obligation, which it may have for compliance with the aforesaid regulations IAW reference C.1.2.b.

C.2.7 The Contractor shall notify the ACO and SBS/COR verbally and in writing of difficulties that may jeopardize the completion of specified work.

C.2.8 The Government will not be responsible for work delays or stoppages caused by the Contractor’s failure to comply with registration and access requirements. Similarly, the Government shall monitor and take appropriate action against Contractor’s who repeatedly or egregiously violate access control requirements.

C.2.9 Work may be required outside normal working hours and on weekends. Normal working days are defined as Sunday through Saturday.

C.2.10 The Contractor shall notify the Ship’s Authorized Representative (SAR) prior to start of work noting equipment and systems that require isolation so that tag outs can be accomplished as required.

C.2.11 The Contractor shall follow procedures for system tag-out IAW NSI, reference C.1.2.a. 009-24.

C.2.12 The Contractor shall notify the SAR immediately when all work required by the delivery order is completed and the system is ready for activation and removal of tags.

C.2.13 Nothing in this contract shall relieve the Contractor from complying with applicable federal, state and local laws, codes, ordinances and regulations in the performance of this contract.

C.2.14 The Contractor awarded a delivery order is required to submit a Test and Inspection Plan (TIP) and Production Schedule specific to the delivery order within 24 hours of receipt of award. The TIP and Production Schedule shall be submitted to the SBS/COR and Quality Assurance Specialist (QAS) prior to start of work for all delivery orders under this contract.

C.2.15 The Contractor shall submit (when required) electronics copies of the Process Control Procedure (PCP) to the SBS/COR for submission to SWRMC Engineering Department as soon as the delivery order is issued for review and approval.

C.2.16 When required, the Contractor shall attend ship checks as specified by the SBS/COR to identify the initial scope of work and to determine the preliminary repair requirements. In the event the Contractor shall be delayed, the Contractor must contact the SBS/COR immediately.

C.2.17 The Contractor shall be responsible for the removal of all interferences. The Contractor shall reinstall and perform necessary tests to all previously removed interferences/equipment upon completion of repairs IAW reference C.1.2.a, 009-23.

C.3 STATEMENT OF WORK:

C.3.1 Prior to the start of work, the Contractor shall submit an initial Conditions Found Report (CFR) to the COR identifying discrepancies associated with the equipment/area specified in each delivery order. The contractor shall be responsible for any damages or discrepancies not noted in the initial CFR.

C.3.2 Submit one legible electronic copy of subsequent CFR’s identifying discrepancies or damages associated with the description of work to the SBS/COR within 4 hours of conditions found.

C.3.3 Prior to start of insulation repair work, the Contractor shall ensure that the required WAF is properly filled out and authorized in accordance with the ships WAF Program and reference C.1.1.c. The authorized WAF shall be posted at the primary and secondary entrances to the location of work. In the event the ship does not have an established WAF program, the Contractor will provide the necessary documents.

C.3.4. For work on Aircraft Carriers, the Contractor shall submit WAFs in sufficient detail so that the Ship can provide proper work area isolation. The Contractor shall initiate WAFs in the Information Management System (IMS). Computer terminals will be made available by Newport News Shipbuilding (NNS) for maintenance providers to enter WAFs directly into this system. Once the WAF is entered in IMS, the Contractor shall print the WAF, sign the WAF and submit the WAF to the Work Test Control/Maintenance Support Center (WTC/MSC) on the ship for processing and authorization. The Contractor shall be responsible for updating status of the WAF in IMS as work is authorized and completed.

NOTE: Typical routing for Ship’s Force concurrence requires 3 days.

The Contractor shall establish an account in Electronic-Systems Operations Management System (E-SOMS) in order to produce an Electronic Work Authorization Form (E-WAF) to obtain ship departmental concurrences via routing on the vessel.

C.3.5 The Contractor shall be responsible for clean-up of any spills or mitigation of hazards associated with the work being performed in accordance with all applicable regulations.

C.3.6 The Contractor shall be responsible for the cleanliness of the working area. All waste created by the Contractor as a result of the repair work specified herein, shall be removed from the ship at the end of each shift.

C.3.7 All insulation material and mastic shall be considered Asbestos Containing Material (ACM) unless it can be established by laboratory analysis, visual inspection of marking (red adhesive, red dyed cloth, stenciling or affixed metal tag on lagging) or other reliable method(s) that the material does not contain asbestos. This includes all reusable covers.

C.3.8 The Contractor shall comply with the San Diego County Air Pollution Control District (APCD) Rules 361.145 and 361.146. Provide one copy of each written notification submitted to the APCD to the SUPERVISOR; Code 106 Safety Officer, prior to the start of work.

C.3.9 Use of elastomeric foam conforming to MIL-P-15280 and polyphosphazene conforming to MIL-I-24703 is not permitted.

C.3.10 MIL-PRF-22344 insulation shall not be installed on hot piping above one-inch nominal pipe size (nps) and shall be installed only on piping with a vertical orientation or in low traffic areas.

C.4 INSPECTION PROCEDURES:

C.4.1 (I) Inspections require verification and documentation by a separate individual, other than the person who has accomplished the work, who is qualified as an inspector and currently certified where required by the technical documents (e.g., NAVSEA Basic Paint Inspector{NBPI}, National Association of Corrosion Engineers {NACE}, nondestructive testing, electrical cable way inspections, etc.).

C.4.2 (V) Inspections require verification and documentation by the qualified tradesperson, trade supervisor, or inspector.

C.4.3 (G) A symbol inserted in a Work Item to establish a point in the sequence of accomplishment of work at which time the SUPERVISOR shall be notified by the prime contractor in all cases to permit observation of a specific test or inspection (I)(V) by the government.

C.4.4 For (G) checkpoints scheduled during normal working hours, the Contractor shall notify the SBS/COR of checkpoints via electronic method. Notification shall be at least four hours, but not more than one working day, prior to commencing the specific requirements in the paragraph annotated with the symbol (G). Notify the SBS/COR not later than four hours before the end of the last preceding day shift when tests or inspections following a (G) checkpoint is scheduled after normal day shift working hours, on a weekend, or on a federal holiday. Notify the SBS/COR at least 48 hours, but not more than 72 hours, prior to commencing (G) checkpoints at the Contractor's/Sub-Contractor’s plants located in excess of 50 miles by the most direct roadway nearest to the place of performance of the contract. Document the date, time, and identification of the SBS/COR notified.

C.4.5 For (G) checkpoints scheduled during normal working hours, the Contractor shall notify the SBS/COR for cancellation of the scheduled test or inspection as soon as known, but no later than one hour prior to the scheduled check point.

C.4.6 For (G) checkpoints scheduled after normal working hours, on a weekend, or a federal holiday, notify the SBS/COR to cancel a scheduled test or inspection as soon as known, but no later than two hours prior to the scheduled check point.

C.5 INSTALLATION REQUIREMENTS:

C.5.1 Delivery orders that include removal of existing insulating materials shall be accomplished IAW reference C.1.2.a, 009-10 and 009-23.

C.5.2 Remove and dispose of existing insulation materials including anti-sweat and vermiculate compounds.

(V) (G) “SURFACE PREPARATION”

C.5.3 Power tool clean each metal surface exposed by the removal of insulation materials, anti-sweat and vermiculate compounds, free of all loose mil scale, rust, loose paint and other loose foreign matter IAW reference C.1.2.a, 009-32.

C.5.3.1 For delivery orders that involve removal of elastomeric foamed plastic insulation. The Contractor shall remove all glue and tightly adhered remnants of insulation materials prior to SSPC-SP-3 requirements.

(V) (G) “COATING APPLICATION”

C.5.4 Apply primer to each surface prepared in C.5.3 to produce a dry film thickness as applicable to each coating IAW reference C.1.2.a, 009-32.

C.5.4.1 Accomplish the requirements of 009-32 of reference C.1.2.a, as applicable for each coating.

C.5.5 Apply galvanizing repair paint, MIL-P-21035 to each existing zinc coated surface IAW the manufacturer instructions in C.5.4.

C.5.6 All paint applied shall be Volatile Organic Compounds (VOC) compliant.

C.5.7 Installation of new acoustic and thermal type insulation materials within compartments shall be IAW references C.1.2.a and C.1.2.d.

C.5.8 Installation of new acoustic and thermal type insulation materials on ducting shall be in accordance with references C.1.2.a, 009-11.

C.5.9 Secure reusable covers using snap fasteners or laced with copper, brass or soft steel galvanized wire through hooks or rings in accordance with reference C.1.2.a, 009-11.

C.5.10 Accomplish the requirements of 009-32 of reference C.1.2.a for new insulation, lagging and reusable covers to match surrounding areas.

(V) (G) “FINAL”

C.5.11 Verify completion of each work order in full and satisfactory condition IAW references C.1.2.a through C.1.2.e.

C.6 DELAYS AND DISRUPTIONS:

C.6.1 The Contractor shall coordinate his work efforts on a daily basis with the SAR to schedule his work to avoid delays and disruptions. More than one contractor working in the same area is a normal condition encountered during ship repair periods. Delays caused by these events will be at no cost to the government.

C.6.2 Drills, shifting berths, inspections, serving of meals, ceremonies, additional security requirements, operation of equipment and scheduled meetings are to be considered normal evolutions to be encountered when working on board Naval installations and vessels rather than unusual occurrences. Delays caused by these events will be at no cost to the government.

C.6.3 The Contractor shall be responsible for the relocation of own equipment in the event of berth shifts, repositioning of the ship and moored outboard another vessel.

C.6.4 The Contractor shall be responsible for coordinating work efforts with other Contractors working in the same or adjacent areas on board naval vessel to ensure no delays.

C.7 PROGRESS MEETINGS/REPORTS:

C.7.1 The Contractor shall participate in daily or weekly progress meeting(s) as required. The Contractor shall be prepared to address all facets of the work including but not limited to schedule and/or problems with the ongoing work and the proposed actions to be taken to resolve these problems.

C.7.2 The Contractor will provide a progress report of all active jobs to the SBS/COR on Monday or the first business day of each week no later than 8:00 am.

C.7.2.1 For work on Aircraft Carriers, the Contractor shall also submit all initial production schedules to Newport News Shipbuilding (NNS) via SWRMC Code 350, Randy Sopicki at randolph.sopicki@navy.mil, Oscar Ocampo at oscar.ocampo1@navy.mil and Dannie Rios at dannie.rios@navy.mil, for integration into the topside schedule. Initial schedules shall be submitted 3-5 business days prior to the planned start dates. Production schedules shall be developed in Microsoft Project 2000 (minimum), utilizing the Work Breakdown Guidelines (Attachment A). The production schedules shall be revised/updated on a weekly basis. Weekly updates shall be submitted to NNS no later than 1200 Thursday. On the occasion that a Federal Holiday lands on a Thursday, the weekly updates shall be submitted to NNS no later than the Wednesday preceding the Thursday Holiday.

C.8 DELIVERY OF SERVICE:

C.8.1 The Contractor shall commence work on each delivery order within 24 hours of the start of the Period of Performance (POP). The Contractor must also be capable of performing multiple delivery orders at the same time.

C.8.2 The services to be furnished for the removal, repair, installation of hullboard insulation in the delivery order shall be completed within 12 calendar days after the date of each order placed, except that when the need of the Government permits, the delivery order may provide a longer time of delivery.

C.9 SECURITY REQUIREMENTS:

C.9.1 The Contractor shall submit a list providing security information to the SWRMC Security Division no later than five days after the contract award date. The data is to include the list of all Contractor personnel supporting the contract effort, social security numbers, addresses, citizenship, level of clearance and radiological controls indoctrination training documents (for CVN contracted work only). The Contractor shall submit a new list whenever there is any change in the security information listing.

C.9.2 The Contractor shall issue each employee an identification card containing the employee's picture, which shall be utilized for positive identification. The card shall be worn in a visible location when employee is on Government property.

C.10 HAZARDOUS WASTE:

C.10.1 All waste generated deemed non-hazardous shall be removed from the pier daily and will not be allowed to accumulate. Waste generated deemed as hazardous shall be removed from the pier no later than the last day of the assigned performance period.

C.10.2 The Contractor shall submit a copy of all reports of chemical analysis or other documents evidencing identification of the hazardous waste to SWRMC Environmental Department Code 106B upon completion of each delivery order.

C.10.3 The analysis of any waste requiring the services of a testing laboratory (e.g., liquids, used cleaning solvent material) shall be performed by a laboratory certified by the California Department of Public Health (CDPH) to be competent and equipped to conduct the specific type of analysis to be performed.

C.10.4 Control of all ACM shall be IAW reference C.1.2.a, 009-10.

C.10.5 Hazardous waste generated in the performance of this contract shall be disposed of in accordance with Federal, State and Local regulations.

C.10.6 The Contractor shall comply with the requirements of 40 CFR Part 262-264, Title 22 California Code of Regulations Div 4.5, Resource Conservation and Recovery Act (RCRA), and other applicable Federal, State and local regulations.

C.10.7 Remove, handle, store, transport and dispose of all hazardous waste in accordance with RCRA.

C.10.8 Ensure that only haulers registered to perform such transportation by cognizant Federal and State agencies accomplish the transportation of hazardous waste.

C.11 STANDARDS OF WORKMANSHIP:

C.11.1 Unless otherwise specifically provided in this contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered by or supervised directly by individuals fully qualified in the relevant profession, trade, or field, and holding any licenses required by law.

C.11.2 None of the services required by this contract shall be subcontracted to or performed by persons other than the Contractor or the Contractor’s employees without the prior notification of the Contracting Officer

C.12 BILLING/INVOICING:

12.1 At the time of billing/invoicing, the Contractor shall provide to the SBS/COR, two hard copies of all information, (i.e., CFR, Inspection Discrepancy Reports {IDR}, TIP, WAF, check points, inspection reports, and operational test results) compiled during the performance of the work for each delivery order.

C.13 GOVERNMENT FURNISHED MATERIAL (GFM):

13.1 None

C.14 CONTRACTOR FURNISHED EQUIPMENT (CFE):

C.14.1 The Contractor shall furnish all necessary materials and equipment to perform work required by this contract.

C.14.2 The Contractor shall be responsible for maintaining all CFE. CFE shall be properly calibrated, tested and in state of repair that is ready for use, to the extent necessary to avoid impacting the performance requirements of this contract.

C.14.3 The Contractor shall ensure all CFE be located neatly out of walk ways and not be a trip hazard.

C.15 NON-NAVY OWNED CRANES:

C.15.1 The Contractor shall adhere and follow the requirements of reference C.1.2.a, C.1.2.e, C.1.2.f, C.1.2.g and C.1.2.h.

C.16 ADDITIONAL PROVISIONS:

C.16.1 The Contractor awarded a contract as a result of this solicitation will be required to have in place, no later than the contract award date, a SWRMC approved Quality Management System IAW reference C.1.2.a and the most current International Organization for Standardization (ISO).

C.16.2 The Contractor shall be required to only use products for preservation authorized on the Qualified Products Database (QPD) in compliance with reference C.1.2.a.