VLS_Draft_SOW.docx

Section C - Descriptions and Specifications

STATEMENT OF WORK

C.1. SCOPE OF WORK

C.1.1. The Contractor shall furnish the necessary management, technical services, labor, material, support services, equipment, and facilities to accomplish repair and refurbishment of MK-41 Vertical Launch Systems (VLS) on board U.S. Navy and/or other military type vessels, and will be accomplished CONUS or OCONUS. MK 41 Vertical Launch Systems (VLS) repair and refurbishment will be accomplished in multiple locations such as a private shipyard and naval installation.

C.1.2. Work shall be accomplished by contractor personnel and facility meeting at least the minimum qualifications set forth elsewhere herein. Particular emphasis shall be put on quality workmanship in effecting rapid repairs, reinforcement of high standards in maintenance and enhancement of personnel safety.

C.1.3. A task will normally consist of a single requirement. A number of the task orders will be issued for emergent requirements. The contractor may be required to respond to more than one requirement (simultaneous task orders for more than one vessel).

C.1.4. Required reports and documentation must be compatible with Windows NT Server 4.0 as the standard Network Operating System and MS Office 2010 Professional as the standard Office Software. The use of Web Applications will also be required.

a. Definition of Repair Requirements - The contractor may be required to identify repair requirements. These efforts, when required, will include, but are not limited to the following: inspect equipment and/or systems to determine repair options and alternatives, and make recommendations to the Contracting Officer’s Representative (COR). In some cases, the on-site VLS SME will confirm the repair options and requirements with the contractor prior to report being submitted. The requirements shall be reported using Condition Found Reports (CFR).

b. Repair Implementations. The contractor will meet minimum qualifications necessary for MK-41 VLS system to implement repairs/refurbishment, maintenance, renewal and evaluation on naval ships and shore-based activities CONUS and/or OCONUS. This effort shall include, but is not limited to, the following:

(1) Conduct ship visits to coordinate schedules for VLS fleet technical support, inspections, repairs, equipment removal for repair, and refurbishment or replacement. Repair actions will include the removal and reinstallation of all interferences.

(2) Correct deficiencies identified during ship visits and/or surveys when authorized by the individual task order.

(3) Provide qualified and certified journeymen level mechanics, technicians, and when required in the task order, the In-Service Engineering Agent (ISEA) or Original Equipment Manufacturer (OEM) representatives to accomplish repairs. Repair efforts on short notice may be required and may require work efforts to continue around the clock, including weekends and holidays, until completed.

(4) Provide subcontracting capabilities, administration, and management to accomplish repairs that may require highly specialized skills beyond the contractor’s internal workforce.

(5) Submit completion inspection report to COR, after all repair and/or replacement actions have been accomplished.

(6) Provide Quality Assurance Inspections and Certifications for all repair actions accomplished in accordance with this contract and standard industry practices.

(7) Repair and refurbishment work efforts will be conducted at locations specified in each task order.

(8) A warehouse facility will be required to store, maintain, and support repair work on VLS and test equipment.

(9) During the ship visits, the contractor shall work closely with the on-site VLS SME to expeditiously fulfill planned or emergent work requirements and keep the Government fully informed of the status of work.

(10) Provide the necessary tools, rigs, and test equipment to perform repairs.

(11) Coordinate with on-site VLS SME when crane services are required.

(12) Provide written report of all work performed, delays of work and test documentation results, to the COR after confirmation from the on-site VLS SME.

C.1.5. Except as otherwise provided in this contract, or task orders issued thereunder, the contractor shall provide all material, labor, services, equipment, supplies, power, accessories, facilities and such other things and services as necessary for accomplishing assigned tasks.

C.1.6. The contractor shall notify the Contracting Officer Representative (COR) verbally and in writing when the completion date is in jeopardy.

C.1.7. The contractor shall perform the services ordered by the issuance of task orders from the Contracting Officer. When ordered, the services shall be in accordance with the requirements outlined in this contract. Services shall be performed shipboard or at contractor facilities located in the Hampton Roads area. Under normal conditions, work shall be accomplished at the contractor’s facilities. Additionally, performance of work may be required elsewhere. In the event work is required outside of the Hampton Roads area, travel and per diem will be paid in accordance with Joint Travel Regulations (JTR).

C.2. PERSONNEL

C.2.1. Contractor personnel shall meet all minimum qualifications, to include Systems Maintenance Technicians (SMT) or Certified VLS Test Directors (TD) for MK-41 VLS Systems Certification Testing and Corrosion Control (NACE or SSPC/NBPI trained), when executing MK 41 VLS repair and refurbishment requirements associated with this contract. The contractor shall be responsible for the employment of trained and technically qualified personnel to perform task orders. The contractor, upon request of the Government representative shall produce the qualifications of an individual to substantiate qualifications to perform the task assigned. In addition, the contractor is responsible for employing and maintaining the personnel, organizational and administrative controls necessary to ensure that performance meets or exceeds all contract specification requirements hereunder and as set forth in each individual task order.

C.3. ORGANIZATION

C.3.1. The contractor must have a management organization with the experience and comprehensive understanding to apply management techniques, methods and procedures required to efficiently complete the requirements of the solicitation.

C.4. REFERENCES

C.4.1. In performing the requirements of this contract, the contractor shall comply with all the following references and attachments (Section J) to this solicitation:

C.4.1.1. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/ and will be invoked on all task and individual delivery orders:

CATEGORY

DATE

Cable Procedure; accomplish

Vice Specified Component; report

d. The following STANDARD WORK TEMPLATES (SWTs) will be invoked on individual task orders as required:

e. Planning Memorandum Number 601-005 (Attachment JX)

C.5. POST-AWARD SUBMISSION

After receipt of a Delivery Order Award and prior to starting work onboard the vessel, the contractor must submit a Visit Authorization Letter (VAL) in accordance with SECNAV M-5510.30 (Dept. of the Navy, Personnel Security Program), and/or DOD 5220.22M (National Industrial Security Program Operating Manual), to the Commanding Officer of the ship via the Mid-Atlantic Regional Maintenance Center (MARMC) Security Officer.

NOTE: The contractor shall comply with the latest revision of these documents in effect at solicitation closing and when each option year is invoked.

C.6. MINIMUM CAPABILITIES AND FACILITY REQUIREMENTS

a. Minimum Capabilities. Offerors must provide evidence of personnel with Vertical Launch System certification or, if not the intent for VLS certification and must demonstrate equivalency by completing and submitting an application, with all required documentation, for a VLS Certification as defined by NAVSEA Instruction 8394.2G, and must be proved from IWS 3L and NSWC Port Hueneme (A50). Additionally, for work to be accomplished at a remote site, offerors must address personnel to be utilized.

b. Facilities. The successful offeror shall have sufficient facilities in appropriate locations to fully support the work intended by this contract. The offeror’s facilities shall be located within a 50-mile radius of MARMC, Norfolk, VA.

C.7. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments.

Any cost to comply with these requirements shall be included in the price of the CLINs listed in Section B.

C.7.1. The Contractor Shall:

a. Exercise own judgment and expertise to assure the successful completion of all tasks placed hereunder.

b. Designate those persons authorized to accept/reject verbal orders.

c. As applicable, coordinate schedules in the work affected areas with the ship’s force representative, MARMC Maintenance Team (MT), the on-site VLS Subject Matter Expert (SME) as defined in the Delivery Order, and the Contracting Officer’s Representative (COR) during the performance period of the delivery order. Obtain a copy of the ship's operation drills, etc. (prior to start of work) from the ships force, thus avoiding unnecessary delays. The work effort on delivery orders shall be coordinated on a daily basis with the ships force representative to allow for changing situations aboard ships to minimize delays and disruptions.

d. Forward all requests for changes in delivery schedules, funding requirements and scope of work in writing to the COR. These requests shall include specific details as to what changes are required and circumstances requiring such and shall be submitted to the COR prior to 85% of delivery availability being exceeded.

e. Not respond to new performance requirements until a delivery order or a modification has been signed or verbal authorization has been given by the Contracting Officer.

f. Not respond to any requests requiring deviations in technical performance as specified in the delivery order without obtaining a signed modification or prior approval prior approval of the Contracting Officer.

g. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day work schedule.

h. Comply with NSI 009-24 and ships or shipyard directives in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping and valves. All work performed will utilized Work Authorization Form (WAF) in conjunction with NSI 009-24. The web site for the WAF is: http://www.submepp.navy.mil/.

i. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of task performance. This will be required of all tasks performed on this contract whether at a Government facility or at a privately owned facility.

j. Except as otherwise provided in this contract, or delivery orders issued hereunder, the Contractor shall provide all material, labor services, equipment, supplies, power, accessories, facilities and such other supplies and services as necessary for accomplishing assigned tasks. The Contractor may request on a case-by-case basis to use ship's services that are available. A request for use of ship's services must be made to the ship force representative of Port Engineer. Written permission will be obtained from the CO of the ship before actual use of any ship services. A request for ship's services may be turned own whether or not the requested service is available. Denial of a request for use of ship's services will not be a valid basis for any claim or request for compensation. Regardless of any request for ship's services, ship's services shall not be used for contractor life support systems (compressors for breathing air), lifting equipment or any other equipment wherein an unexpected disruption of services has a high potential for loss of life, injury or damage to the ship's equipment.

k. Accomplish the requirements of NSI 009-40 for the use of contractor cranes at naval facilities. For work at other than naval facilities, contact the facility manager to determine the requirements and restrictions for crane operations prior to mobilization on-load, final determination of production sequencing and production zone layout, and demobilization off-load. Crane placement restrictions may affect production sequencing and zoning.

l. Ensure that persons assigned to render services hereunder are at all times under the direction and control of the contractor and are not employees of the Government.

m. Remove and dispose of all debris or trash resulting from cleaning, removal, installation or any other aspects of task performance will be accomplished daily or as required to maintain the work area. This will be required of all tasks performed on this contract whether at a Government facility or at a privately owned facility.

n. Follow all applicable federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

o. Contact the MARMC Duty Officer at (757) 400-0000 when problems are encountered after normal working hours.

p. Submit a written weekly report detailing the daily events and the progress made during the course of each day to the on-site SME and COR, as required. Time and location for submission of the weekly report shall be agreed upon at the beginning of each delivery order and prior to the start of the work.

q. The contractor shall be responsible for tag out of systems to be repaired and the removal of all interferences.

The contractor shall coordinate with the on-site SME to verify that systems have been properly tagged-out and secured prior to any production effort. The contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all installations specified herein. NSI 009-23 shall apply.

r. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed, or new hangers are being installed.

s. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with NSI 009-32, “Cleaning and Painting Requirements; accomplish.”

t. As required by 40 Code of Federal Regulations Part 63, painting operations shall be reported in accordance with NSIs 009-01 and 009-02 and LWTs 042-11 and 042-37. The contractor, when awarded work within another contractor’s facility, is required to contact the facility owner’s environmental staff to determine requirements and report accordingly using federal requirements as standard.

u. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

v. Develop and implement test and quality assurance techniques in the performance of maintenance actions. Conduct operational tests and provide written, legible copies of all test results to the COR.

w. Accomplish the requirements of NSI 009-84 when using any temporary fasteners and NSI 009-95 when using any mechanically attached fittings.

x. Ensure personnel are familiar with the requirements of NSIs 009-08 and 009-94 when working within a privately owned ship repair facility.

y. Prior to the delivery order start date, the contractor’s On-Site Supervisor will meet with the SME and the COR to review the task plans, drawings and schedules. The contractor will immediately submit an itemized estimate for performing in accordance with the delivery order statement of work.

z. Accomplish the requirements of NSI 009-12 when any welding or brazing services are required.

C.7.2. Environmental and Safety Requirements. The contractor shall:

a. Consider all insulation, lagging, deck tile, underlayment, gasket shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable methods, that the material does not contain asbestos, in accordance with 29 CFR 1915.1001. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b. Accomplish confined space entry, certification, fire prevention and housekeeping requirements of NSI 009-07, 009-35 and 009-70. Maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained for the duration of the task in the work areas specified on each delivery order.

c. Consider all waste to be removed from a ship under repair to be potentially hazardous waste. This includes liquids generated as a result of hydro blasting operations and includes wastes not identified under SWT 077-01. The contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11.

d. All waste with the known potential to be hazardous, including, but not limited to, non-skid debris, paint chip debris, flooring/debris, missile blast residue and all liquid waste water removed from the ship shall be tested by a certified laboratory for metals IAW 40 CFR 261.24 using the Toxicity Characteristic Leaching Procedure (TCLP), Method 1311 in EPA Publication SW-846. Contractor shall submit all laboratory analysis reports to the COR as soon as possible upon receipt from the laboratory. No solid waste removed from the ship shall be transported off the facility until authorized by the COR.

e. Contractor shall prepare, provide and affix labels/placards for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information:

- Contractor Name

- Contractor POC: (name, cell phone number, phone number)

- Vessel

- MARMC Contract Number

- MARMC Delivery Order Number

- COR Point of Contact (name, cell phone number, phone number)

- Ship’s QTR Deck/OOD phone number

- Description of waste

- Analysis Pending/Sample date (if applicable)

- MARMC Maintenance Team Project Manager (name, cell phone number, phone number) if applicable

- MARMC Port Engineer (name, cell phone number, phone number) if applicable

f. For operations at Naval Station Norfolk, Joint Expeditionary Base Little Creek-Fort Story, and all private contractor shipyards in the Commonwealth of Virginia, all solid waste determined to be hazardous waste shall be turned over to the ship/vessel from which the waste was produced for processing and disposal through NAVFAC MIDLANT (formerly PWC) hazardous waste operations. For operations at Naval Facilities or private contractor’s facilities outside the Commonwealth of Virginia, the contractor shall comply with all state and local regulations and local work items applicable in those areas.

g. In the event that a solid waste is determined to be non-hazardous, the contractor shall dispose of the waste in accordance with federal, state, and local regulations.

h. Provide a clean/empty vessel or tank truck for off-loading and transport grit blast or paint waste generated from the accomplish of the requirements of the delivery order. The contractor shall coordinate the vessel or tank truck placement with the SAR. The contractor is responsible for the all plumbing and piping as required. Accomplish continuous clean-up of all debris and fluids incidental to installation or removal of piping system components during performance of work in individual delivery orders.

i. The contractor shall submit to the COR, upon completion of each delivery order, one legible copy, in hard copy or electronic media, a report of the types and amounts of wastewater generated as a result of accomplishment of the delivery order. The report shall include description of wastewater, volume of wastewater, name/address of transporter, and the name/address of the disposal facility. If work is performed in a private contractor’s facility, the contractor shall submit this report to the COR and to the facility’s environmental manager.