C9 26Q5741 Amendment 0001 Questions and Answers.pdf

N4523A26Q5741 100kW EDG Rental PSNS&IMF

Q&A 0001

PWS 1.4/5.1.1/5.2.1: Is a unit larger than 100 kW acceptable if it meets every requirement, including the minimum 200 A breaker and required enclosure?

No, the 100kW size is being requested due to the specific power demands and footprint size and location that this unit will be utilized in.

PWS 3.1/5.19/5.22: Apart from government forklift/rigging and contractor pre-delivery testing/familiarization, who supplies cables, final electrical connection/disconnection and ongoing fuel? Are periodic load tests required during the rental?

The Government will provide cables, final electrical connect/disconnect and ongoing fuel. No periodic load test will be required during this rental.

PWS 1.7: For this generator's actual location, is ordinary DBIDS/site badging sufficient, or are any security clearance, facility-clearance/FSO qualification, or licensed electrical-performer requirements mandatory?

The RFQ includes DFARS 252.204-7012/7019/7020. Will any covered defense information/CUI be provided or required, and is a current NIST SP 800-171 DoD assessment/SPRS record or any

CMMC certification required for this commercial rental? If so, please identify the applicable requirement.

No covered defense information/ CUI is applicable

What are the applicable payment terms? Specifically, how many days does the government generally have to pay after receiving a proper invoice and accepting the applicable services?

The Government is set for a net 30 payment system.

Is any advance payment permitted under this contract, or does payment occur only after the applicable services have been performed and accepted?

The Government does not pre-pay for services. Invoices should be submitted at the end of the period (month or other agreed upon period) for that period.

Are there any specific invoicing or acceptance requirements that could delay payment?

Invoices that do not include the correct period of performance, amount, CLIN structure, ACRN’s, WAWF table information, an attached invoice and other information will be rejected and will need to be resubmitted.

FAR 52.219-14 (Limitations on Subcontracting) is not listed in the solicitation. Please confirm whether it applies, and whether a small business offeror may provide a generator rented from a large business rental company.

FAR 52.219-14 (Limitations on Subcontracting) does not apply to this solicitation.

Will the government provide the diesel fuel required to operate the generator, or is the contractor responsible for supplying and paying for all fuel?

The government will provide the diesel fuel required to operate the Generator

Should the unit be delivered fueled, and who is responsible for fuel and refueling during the lease?

The unit should be supplied with a minimum amount of fuel to conduct operational checks on arrival, and low enough for transportation. Typically around ¼ tank or less is desirable.

If the contractor is responsible for fuel, does the government expect the contractor to maintain a particular fuel level or perform refueling during the rental period?

The contractor is not responsible for fuel.

Could you confirm the exact delivery location within Puget Sound Naval Shipyard, including the required gate, building, or delivery point?

The location will be within the Controlled Industrial Area (CIA), typical entry is through

Commercial Vehicle Inspection Gate (Missouri Gate), then through CIA Main Gate at Farragut

Street. The general location this will be utilized will be Warf B and Dry Dock 6.

Is the contractor responsible for installing, positioning, connecting, and commissioning the generator, or will government personnel perform any of these activities?

The government will install, position and connect the generator.

The PWS indicates that the government will provide forklift and rigging services for loading and unloading. Can you confirm the extent of the government's responsibility for these services?

The government will move the unit as needed. A trailered 100kW unit is expected to remain attached to it’s trailer chassis, and will be moved accordingly, and lifted with crane support to include the flight deck of an in port vessel.

When will the generator need to be delivered, given that the contract period runs from

December 7, 2026, through December 6, 2027, and the PWS indicates that the generator is to be provided upon request?

The generator would be expected on the start date of the contract period, with delivery arraigned through the Contacting Officer’s Representative (COR).

Can you confirm that the contractor must provide 24/7 emergency technical support, including weekends and holidays?

Yes, 24/7 technical support is requested. Paragraph 5.20 subparts 1, 2, and 3 provide a repair/replace determination sequence.

Are there any additional government requirements concerning preventive maintenance, service visits, or routine inspections beyond those specified in the PWS?

No.

Does the government require the contractor to maintain a replacement generator in the local area to meet the specified repair and replacement deadlines?

Paragraph 5.20.2 requests a repair or replacement of the unit within 48 hours of determination of repair or replace status from paragraph 5.20.1

Should the proposed firm-fixed price include all transportation, pickup, testing, training, maintenance, and emergency support costs?

Yes

Are there any additional attachments, pricing forms, or supporting documents required beyond those identified in the solicitation

A document covering badging and access requirements will be posted to the SAM.gov solicitation

Connection: Will the Government provide the Type W cables and perform the electrical hookup, or is that the contractor's responsibility?

The government will provide cable and electrical hookup.

Maintenance: PWS 5.16–5.19 list maintenance tasks and a load test. How often should these be performed during the 12-month lease?

All maintenance items shall be completed prior to delivery of the unit. No maintenance is requested during the lease. The government will conduct bi-weekly operational checks, and notify the vendor of any faults or failure conditions.

Are routine exercise runs and periodic generator preventive maintenance the contractor’s responsibility during the 12-month term? If so, is a minimum service/testing frequency prescribed?

The government will conduct routine exercise runs.

Regarding PWS paragraph 5.2.1, please confirm that a main output circuit breaker rated at least

200 amperes at 480VAC is required even where the offered 100kW generator has a lower rated continuous output current.

The main output breaker should be sized to prevent nuisance tripping with variable volage and end of line power factor. Downstream circuit protection will be provided by the government sized appropriately for the expected loads.

Electrical scope — PWS pages 7–8, sections 3.1, 5.3, and 5.4–5.7: Who supplies and installs power cables, grounding, transfer equipment, and final electrical connections, and who provides the external 120 VAC feeds for the battery charger and jacket heater? Is only local electric start required, or is remote/automatic start also required?

The government will supply and install power cables, grounding, transfer equipment, final connections and external power for battery charger and jacket heater. Local electrical start is the only requirement. Remote star may be a function available, but not required for this PWS.

Testing and maintenance — PWS page 9, sections 5.16–5.22: May the one-hour 80% load test be performed before shipment with test records supplied, or must it be performed on site? If on site, who provides the test load/load bank? Are scheduled preventive-maintenance visits or periodic load tests required during the rental period?

The one hour 80 load test should be performed prior to delivery with record supplied. The government will not provide a load bank or test area for an onsite test.

Deadline time zone — RFQ pages 1–2, sections 14–15: Please confirm the deadlines are October

16 at 5:00 p.m. and October 23 at 1:00 p.m. local Pacific time. The RFQ also uses "PST," although these dates fall during Pacific daylight time.

Questions are due by 16 Oct 2026 at 5:00 p.m. (PT), Quotes are due by 23 Oct 2026 at 1:00 p.m.

(PT).

Reference PWS paragraph 5.15: Will the Government consider an equivalent weatherproof, skid-mounted enclosure in lieu of a NEMA 3R ISO container?

Yes. The government will consider equivalents for this sized unit.

Reference PWS paragraph 5.15: Are forklift tine guides required if the unit has crane lift points that meet the stated weight requirement?

No, forklift tine guides are not required if crane lift points are available that meet the stated weight requirements.

Reference PWS paragraph 5.15: Does "removed from any towing chassis" mean the unit must be skid-mounted, or is a unit with a secured, non-towable base acceptable?

This would be in regards to an ISO containerized chassis. An alternate enclosure that meets

NEMA 3R standards may be left connected to its trailer.

Cables and connection: Will the Government supply the 4 AWG Type W output cables and perform the electrical connection to the facility, or should the contractor provide cables and connection?

The government will supply the 4 AWG Type W output cables and perform electrical connections.

External power: Will the Government provide the 120VAC single phase source for the battery charger and water jacket heater (PWS 5.6 and 5.7)?

Yes, the government will provide the 120 single phase source for the batter charger and water jacket heater

Load test (PWS 5.19): May the one hour load test at 80% of full load be performed at the contractor's facility prior to delivery, with a written test report provided at delivery?

Yes, The one hour 80 load test should be performed prior to delivery with record supplied. The government will not provide a load bank or test area for an onsite test.

Incumbent: Is this a new requirement or a follow on to an existing contract? If a follow on, could you share the prior contract number?

This is a new, stand-alone requirement.

Containerized unit: is a containerized 100kW, 480V, 3-phase unit required as specified, or would an equivalent sound-attenuated enclosure be acceptable if a containerized unit is not available for the full term?

An equivalent sound-attenuated enclosure will be acceptable if a containerized unit is not available.

Base access: what DBIDS badging / escort requirements apply to the delivery crew and to the

24/7 on-call mechanic for service visits during the term?

A document covering badging and access requirements will be posted to the SAM.gov solicitation

Load test: is the load test at setup only, or are periodic load tests required during the 12 months, and who bears that cost?

The one hour 80 load test should be performed prior to delivery with record supplied. No periodic testing will be required.

Load test: Will the one-hour load test at 80% minimum be conducted at the Contractor's facility prior to delivery, or on-site at PSNS&IMF? Will the Government furnish the load bank?

The one hour 80 load test should be performed prior to delivery with record supplied. The government will not provide a load bank or test area for an onsite test.

Loading/unloading: Please confirm the Government will provide forklift and rigging support at both delivery and pickup.

The government will provide forklift and rigging support at both delivery and pickup.

PWS, Paragraph 5.21 (EPA Certification): Will a generator with an EPA certified nonroad Tier 4

Final engine using DEF (diesel exhaust fluid) aftertreatment satisfy the EPA off road certification requirement?

Yes, a Tier 4 Final is acceptable.

PWS, Paragraph 5.9 (Fuel Tank): Will an integral double wall UL 142 base (sub base) fuel tank of

150 gallons, providing approximately 18 hours of full load run time, satisfy this requirement?

Yes, the minimum required runtime at full load is 16 hours.

PWS, Paragraph 5.1.1 (Equipment Condition): Is there any requirement regarding the age or prior engine hours of the generator, provided it passes the load test in Paragraph 5.19?

No, there is no requirement for the age of the unit so long as it passes all tests certifications and maintenance requirements.

Facility Security Officer. The work statement calls for the visit request to be signed by the prime contractor's FSO. For a small business without a facility clearance, may the company principal sign in that capacity?

Yes.

Insurance. Are there minimum insurance requirements for this requirement?

No additional insurance requirements are specified in the PWS or solicitation.

Estimated usage. Is the expected run time of under 20 hours a year the basis for pricing, or should offerors price additional run hours separately?

The intended use is as an emergency power source, and not expected to exceed a 30 minute operational check once per week.

4. Pre-award site visit. Is an optional pre-award site visit available for prospective offerors or their equipment suppliers? If so, please provide scheduling instructions and any access requirements.

The Government will not be holding a site-visit/walkthrough for this solicitation.

Preventive maintenance. What minimum preventive-maintenance frequency and on-site service visits are required during the lease, including periods when the generator is not operated?

There is no on-site maintenance requested for this requirement. The government will conduct periodic run test and notify the vendor or any faults or errors, For PWS 5.20.2, does the 48-hour repair window begin when the contractor determines to repair or replace the unit, or when the Government reports the problem?

The 48 hour repair/replace window begins upon the determination of the repair/replace method which should be complete within 4 hours of notification from the government.

Please confirm whether the Government will perform and pay for connection/disconnection of the 480V power conductors and 120V heater/charger feeds, or whether the rental contractor must supply electricians and cabling.

The government will perform all connections and provide cable.

Please confirm whether PWS 5.19’s 80%-load one-hour test may be completed and documented by the supplier prior to delivery, rather than requiring a separate witnessed load test on the shipyard.

The one hour 80 load test should be performed prior to delivery with record supplied. The government will not provide a load bank or test area for an onsite test.

Does the Government provide diesel fuel for the 16-hour integral tank, or must our firm include initial fueling / fuel replenishment?

The government will provide the diesel fuel required to operate the Generator. However, the unit should be supplied with a minimum amount of fuel to conduct operational checks on arrival, and low enough for transportation. Typically, around ¼ tank or less is desirable.