A05.0 PERFORMANCE WORK STATEMENT - AMADA 26 Draft_Redacted.pdf

PERFORMANCE WORK STATEMENT

Maintenance Service Agreement, AMADA Fiber Laser and Laser/Turret Punch Systems

Puget Sound Naval Shipyard & Intermediate Maintenance Facility

Bremerton, WA 98314

PART 1

GENERAL INFORMATION

1. GENERAL: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Shop 17 requires the original equipment manufacturer (OEM: AMADA) of our Fiber Laser Cutting and Laser/Turret Punch

Systems to perform upkeep, maintenance and repair of these critical assets. This is a non-personal services contract to provide preventive maintenance (PM), repair and equipment support for our AMADA Laser/Turret Punch System as well as our AMADA Fiber Laser System, including the primary machines, nitrogen generators, MARS material handling systems, loading and unloading systems and all ancillary equipment for machine function at Puget Sound

Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF) in Bremerton, WA.

It is the Government’s intent that a single (primary) contractor be awarded this contract. The Government shall not exercise direct supervision or control over any Contractor employees. Notwithstanding, Contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all AMADA Technical Specialist personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, non-personal services and other items necessary to perform the evaluations, maintenance and repairs as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Shop 17 procured an Amada Laser/Turret Punch system (EMLK3610NT) in 2009 as well as our newly acquired AMADA

Fiber Laser system (EN3015AJ) which was recently installed in 2025. Shop 17 desires to have the Original

Equipment Manufacturer (OEM), AMADA, perform annual maintenance services, on the existing AMADA

Laser/Turret Punch system as well as the new AMADA Fiber Laser system, to maintain the warranty and integrity of the operating systems and software. The Laser/Turret Punch machine is in the 16th year of operation since installation and this will be the 13th annual maintenance cycle on this machine. Additionally, in year two of this contract our new Fiber Laser System will no longer be under full warranty and will require the same level of care to maintain operational capacity.

1.3 Objectives: To always maintain full operational capacity of both our new AMADA Fiber Laser and AMADA

Laser/Turret Punch Systems and ancillary systems to the maximum extent possible. The contractor shall conduct all prescribed preventative maintenance to ensure optimum performance of all Laser Systems and ancillary components. The contractor shall also correct any minor discrepancies noted in the course of this routine maintenance.

1.4 Scope: This Performance Work Statement (PWS) supports yearly maintenance on the AMADA laser/turret punch system (Asset #: 4523AC0651/ EMLK3610NT) and the Fiber Laser (EN3015AJ) at PSNS & IMF which includes parts/tooling and services as needed in accordance with the AMADA Maintenance

Plan (AMP). AMADA performs services including, but not limited to, laser optical alignments, critical fiber laser engine maintenance, changing laser lens and turbo blowers, 24 – hour phone technical services and comprehensive machine inspections. AMADA Technical Specialists of the Original Equipment Manufacturer (OEM) must accomplish the work, due to the complexity of the controllers and OEM’s proprietary machine components.

1.4.1 Cost of Services Provided: The entire Contractor’s cost to accomplish the full scope of this PWS shall be covered by this contract, including travel, per diem, etc. No Contractor overtime charges will be included in this contracting action. This work shall be performed in strict compliance with applicable publications in Part 6 of this

PWS.

1.5 Period of Performance (PoP): The ordering period shall be four (4) years from the date of 9/18/2025. The onsite dates and visits shall be agreed upon by the Government and the Contractor within the PoP window.

1.6 Place of Performance: The work to be performed under this contract will be performed at:

Puget Sound Naval Shipyard

1400 Farragut Avenue

Bremerton, WA 98314

1.7 Special Qualifications: The Contractor shall supply AMADA Technical Specialists certified by the Original

Equipment Manufacturer (OEM) to perform all services within this contract except as described in Part 4 of this

PWS.

1.8 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The

Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted

Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract.

If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

CORS:

1.11 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to execution of this contract.

1.11.1 Identification of Contractor Employees: All Contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All Contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

1.12 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 07:20 –

16:02, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.12.1 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, PSNS & IMF is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the

Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.13 Security Requirements: Contractor Employees, in order to gain access to the government facility identified in paragraph 1.6 to perform work under this contract, shall comply with the Badging and Access Requirements

Attachment to the solicitation/contract.

1.13.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Common Definitions: Per Federal Acquisition Regulation (FAR) clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSUR4NCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. 7:20 am to 4:02 pm.

2.1.12. WORK WEEK. Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.2 Special Definitions: NA

2.3 Acronyms:

AMP AMADA Maintenance Plan

CLIN Contract Line Item Number

COR Contracting Officer Representative

FAR Federal Acquisition Regulation

KO Contracting Officer

OEM Original Equipment Manufacturer

PM Preventive Maintenance

PSNS&IMF Puget Sound Naval Shipyard & Intermediate Maintenance Facility

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

REF Reference

PART 3

SPECIFIC TASKS

3. SPECIFIC TASKS:

3.1 The Contractor shall perform all required maintenance and repairs, per Original Equipment Manufacturer

(OEM) recommended instruction and the AMP. The Contractor shall submit a service report identifying all maintenance tasks and calibration tests performed, including the results of all tests.

3.1.1 The contractor shall maintain the following components per AMP on Year 1 POP 9/18/2025 to 9/17/2026:

EMLK3610NT 43612044, MARSHP 02282188, RMP510M 51005027, EZCUT 00EZ0180 and all other associated ancillary components for contract year one.

3.1.2 The contractor shall maintain the following components per AMP on all option years after initial contract year, POP dates 9/18/2026-9/17/2029: EMLK3610NT 43612044, MARSHP 02282188, RMP510M 51005027, EZCUT

00EZ0180, EN3015AJ AEN30584, MPL3015C 30519029, EZPD6000 NG25A3-A and all other associated ancillary components for the remainder of the option years.

3.2 General Maintenance & Inspection: The Contractor shall perform preventative maintenance of equipment mechanical, electrical, electronic, safety and ancillary systems. The Contractor shall inspect each system for worn or damaged components, grease bearings, tension belts, perform alignments/calibrations, perform verification testing and any other items required per OEM instructions and AMP.

3.3 Teleservice Support: Provide PSNS & IMF personnel with technical assistance and troubleshooting services through phone, email, or online communication during the working hours of 0720-1602 PST.

3.4 Firmware & Software: The Contractor shall install or make available to the Government any software updates that pertain to the equipment serviced in this contract.

3.5 Equipment & Parts Support: For covered equipment the Contractor shall provide parts, labor, and travel at no additional cost to the Government per the AMP. Subsequent equipment and parts provided by the Contractor under this contract shall also be covered under this support agreement.

3.6 On-site Support: When remote support for a technical issue is determined to be inadequate, the Contractor shall coordinate with the COR to execute an on-site service visit to perform maintenance of the equipment directly. The

Contractor shall submit a service report identifying all maintenance actions performed, including the results of all tests, and the operational status of the system.

3.7 Repair Not Covered: For equipment and parts not covered under the support agreement (AMP), the Contractor shall provide all parts, labor, and travel for repair. Prior to provision of any parts, labor, and travel for repair not covered under the support agreement, the Contractor shall provide a priced quotation for repair and all associated costs, and the Government must issue a Task Order for the repair. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract, including issue of a

Task Order against this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the

Contracting Officer in writing. The Contractor shall submit a service report identifying all maintenance actions performed, including the results of all tests, and the operational status of the system. Task Orders against this CLIN shall not exceed $40,000.00 over the ordering period of the contract.

PART 4

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1 The equipment to be serviced includes the following and the Contractor shall be granted access to the

Government Owned Property as follows: EMLK3610NT 43612044, MARSHP 02282188, RMP510M 51005027, EZCUT 00EZ0180 and all other associated ancillary components for contract year one POP 9/18/2025 to 9/17/2026.

In years two through four POP 9/18/2026 to 9/17/2029, the following equipment will be serviced as well as the aforementioned: EN3015AJ AEN30584, MPL3015C 30519029, EZPD6000 NG25A3-A and all other associated ancillary components located in of Puget Sound Naval Shipyard, 1400 Farragut Avenue, Bremerton, WA 98314.

4.2 Storage: Lay-down area will be provided within the vicinity of installation site for storage of Contractor materials and tools. The Government does not accept responsibility for security of Contractor’s materials or tools.

The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use.

4.3 PSNS & IMF will provide personnel to operate machinery and provide access for internal inspections of machines as necessary for the contractor to provide satisfactory maintenance

4.4 PSNS & IMF personnel shall be available for the contractor to consult with and discuss specific issues relating to the execution of this contract.

4.5 The receiving activity point of contact will be the COR and will serve as the contractor’s primary contact for all interaction with other Shipyard and Government activities.

4.6 PSNS & IMF will supply replacement parts as required which fall outside the coverage of the AMP.

PART 5

CONTRACTOR FURNISHED ITEMS AND SERVICES

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1 General: The Contractor shall furnish all supplies, equipment/tools, facilities and services required to perform work under this contract that are not listed under Part 4 of this PWS.

5.2 All work shall be performed in accordance with applicable safety codes and requirements.

5.3 The contractor shall provide a full report of all work performed no later than 10 business days after the completion of the onsite work to the COR.

5.4 Free Fanuc Parts: Fanuc select parts such as servo motors, circuit boards, power supplies and servo drives are repaired or replaced FREE OF CHARGE. In the event that Fanuc service is required, Fanuc labor and travel charges are covered by the plan. Additionally, Fanuc 24-hour Hot Line (CS24) shall provide access to technical support 24 hours a day.

5.5 A 20% discount on AMADA parts (used for the repair of equipment covered by the plan) allows you to maintain your equipment and competitive edge.

5.6 Critical Fiber Laser Engine Maintenance: Health checks on fiber engine critical to maintaining the power and alignment of each module. By checking water cooling temperature and flow through the engine, proper values can be maintained to ensure laser operates at peak performance.

5.7 Tooling/Retrofit Accessories Discounts: Discounts on tooling and AMADA’s complete line of retrofit accessories providing additional ways to enhance the performance of machines covered by the plan.

5.8 The contractor shall provide AMADA Technical Specialists for all services.

5.8.1 AMADA Teleservice support with technical assistance and troubleshooting services through phone, email, or online communication.