N4523A24Q5702 Solicitation.pdf

N4523A24Q5702RFQ

Section Supplies or Services and Price

REQUEST FOR QUOTE INSTRUCTIONS

REQUEST FOR QUOTE (RFQ): Firm Fixed Price Purchase Order N4523A24Q5702

X-Ray Maintenance Contract DEADLINE FOR QUOTE SUBMISSION: 2:00PM Pacific Standard Time (PST)

Wednesday, March 13th 2024

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 and Federal Acquisitions Regulation (FAR) part 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The North American Industry Classification System (NAICS) code for this work is 811210 with a Business Size Standard of $34,000,000.00. This NAICS is for Electronic and Precision Equipment Repair and Maintenance. The Product Service Code Class is J066 – Maintenance/Repair/Rebuild of Equipment – Instruments and Laboratory Equipment..

Any purchase order resulting from this RFQ will be made based on the evaluation criteria outlined below in FAR Provision 52.212-2 (Evaluation--Commercial Items (NOV 2021)).

Period of Performance: Base Year + Four Option Years, Base year expected to be 01 July 2024 through 31 June 2025.

Place of Performance: Bremerton, Washington

Please submit quote to: Katie Lauer, Code 433 Contracting Office, Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) via email at katherine.e.lauer.civ@us.navy.mil and Brooke Butcher at brooke.m.butcher.civ@us.navy.mil. All questions can be sent to the above emails.

Offerors shall complete the line item pricing structure below in addition to any provided quote material in company format. The contract price includes all applicable Federal, state, and local taxes and duties.

Special attention shall be paid to Provision FAR 52.212-2 by the Contractor; In order to be Considered Technically Acceptable for award the offeror must meet all criteria submittals!

This solicitation document and incorporated provisions and clauses are those in effect through federal acquisition circular (FAC) 2023-04.

Permits and Licenses: Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this requirement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

4 Each NTE

Year 1 Vault 1 Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Vault 1 Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N4523A24Q5702RFQ

PSC CD: J066

NET AMT

Year 1 Vault 3 Gulmay 450 Maintenance

FFP

Perform preventative maintenance services on Vault 3 Gulmay 450 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

Year 1 Cabinet Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Cabinet Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

Year 1 Preventative Maintenance Travel

FFP

Travel for preventative maintenance services on the Gulmay X-ray Systems in accordance with the Performance Work Statement.

FOB: Destination

Year 1 Troubleshoot Visit

FFP

Troubleshoot/repair services in accordance with the Performance Work Statement.

Total price includes travel.

FOB: Destination

OPTION Year 2 Vault 1 Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Vault 1 Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 2 Vault 3 Gulmay 450 Maintenance

FFP

Perform preventative maintenance services on Vault 3 Gulmay 450 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 2 Cabinet Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Cabinet Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 2 Preventative Maintenance Travel

FFP

Travel for preventative maintenance services on the Gulmay X-ray Systems in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 2 Troubleshoot Visit

FFP

Troubleshoot/repair services in accordance with the Performance Work Statement.

Total price includes travel.

FOB: Destination

OPTION Year 3 Vault 1 Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Vault 1 Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 3 Vault 3 Gulmay 450 Maintenance

FFP

Perform preventative maintenance services on Vault 3 Gulmay 450 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 3 Cabinet Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Cabinet Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 3 Preventative Maintenance Travel

FFP

Travel for preventative maintenance services on the Gulmay X-ray Systems in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 3 Troubleshoot Visit

FFP

Troubleshoot/repair services in accordance with the Performance Work Statement.

Total price includes travel.

FOB: Destination

OPTION Year 4 Vault 1 Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Vault 1 Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 4 Vault 3 Gulmay 450 Maintenance

FFP

Perform preventative maintenance services on Vault 3 Gulmay 450 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 4 Cabinet Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Cabinet Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 4 Preventative Maintenance Travel

FFP

Travel for preventative maintenance services on the Gulmay X-ray Systems in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 4 Troubleshoot Visit

FFP

Troubleshoot/repair services in accordance with the Performance Work Statement.

Total price includes travel.

FOB: Destination

OPTION Year 5 Vault 1 Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Vault 1 Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 5 Vault 3 Gulmay 450 Maintenance

FFP

Perform preventative maintenance services on Vault 3 Gulmay 450 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 5 Cabinet Gulmay 320 Maintenance

FFP

Perform preventative maintenance services on Cabinet Gulmay 320 X-ray System in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 5 Preventative Maintenance Travel

FFP

Travel for preventative maintenance services on the Gulmay X-ray Systems in accordance with the Performance Work Statement.

FOB: Destination

OPTION Year 5 Troubleshoot Visit

FFP

Troubleshoot/repair services in accordance with the Performance Work Statement.

Total price includes travel.

FOB: Destination

Section Inspection and Acceptance

INSPECTION AND ACCEPTANCE

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government

Section Deliveries and Performance

DELIVERIES AND PERFORMANCE

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUL-2024 TO

30-JUN-2025

N/A PUGET SOUND NAVAL SHIPYARD

DAVID OTERO

1400 FARRAGUT

BREMERTON WA 98314

360-627-2495 FOB: Destination

N4523A

0002 POP 01-JUL-2024 TO

30-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JUL-2025 TO

30-JUN-2026

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2026 TO

30-JUN-2027

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUL-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-JUL-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-JUL-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2027 TO

30-JUN-2028

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JUL-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JUL-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-JUL-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-JUL-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2028 TO

30-JUN-2029

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JUL-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JUL-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-JUL-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 01-JUL-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

Section Contract Administration Data

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

PSNS & IMF X-ray Systems Maintenance and Repair Services

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide maintenance and emergent repairs on existing Government owned X-ray systems utilized to perform radiography at PSNS. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and emergent repairs on existing Government owned X-ray systems utilized to perform radiography at PSNS as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Non-Destructive Testing Division, Code 135, of the Quality Assurance Department at PSNS performs Radiography Testing among other non-destructive inspection methods. Code 135 currently uses three (3) Gulmay X-ray systems to perform Radiography Testing. The X-ray systems require quarterly maintenance to maintain proper function and to ensure personnel safety during Radiography operations. Currently, Code 135 has a contract (N4523A19P1306) with Test Equipment Distributors to perform quarterly maintenance with two options for emergency standby services, which is due to expire June 30, 2024. Of the three X-ray systems that Code 135 utilizes, the Gulmay 450 is the most critical to the mission of the shipyard, because it is capable of inspecting thicker material due to its higher power.

1.3 Objectives:

- Perform quarterly maintenance on existing X-ray Radiography systems

- Perform troubleshoot/repair on X-ray Radiography systems

1.4 Scope: Quarterly maintenance and emergent troubleshoot/repairs services on three (3) X-ray systems at Puget Sound Naval Shipyard. Services requested from contractor on existing X-ray systems include maintenance, troubleshoot, and repair services.

1.5 Period of Performance: The ordering period is 5 years.

1.6 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be at the government facility, which is Puget Sound Naval Shipyard, Bldg 431, Door 27, NDT Lab Radiography Area.

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0720 – 1600, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.8 Security Requirements: Contractor Employees, in order to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, shall comply with the Badging and Access Requirements Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Special Qualifications: The Contractor shall be an authorized manufacturer representative certified by Gulmay to perform maintenance and repair services on Gulmay 320 and 450 X-ray Radiography Inspection Systems.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract.

If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

CORS:

PRIMARY

David Otero david.otero1.civ@us.navy.mil

(360) 476-8678

Government Technical Points of Contact (TPOC): The TPOC(s) monitor all technical aspects of the contract and assists in contract administration. The TPOC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel.

The TPOC(s) are NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract.

If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

TPOCS:

PRIMARY ALTERNATE

Ken Templeton Ian Exum kenneth.e.templeton2.civ@us.navy.mil ian.c.exum.civ@us.navy.mil

(360) 340-6697 (360) 340-4793

1.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

CHMI – Contractor Hazardous Material Inventory form PSNS – Puget Sound naval Shipyard NDT – Non-Destructive Testing OEM – Original Equipment Manufacturer

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide:

3.1.1 Personnel to pick up and transport contractor to C/135 NDT Lab as needed

3.1.2 Personnel to escort contractor within Radiography Area in the C/135 NDT Lab during maintenance and repair contractor visits

3.1.4. Purchase any repair parts needed by the contractor to perform repairs on X-ray systems.

3.2 Equipment: The Government will provide access to the following three (3) X-ray systems and associated components:

3.2.1 Vault 1 Gulmay 320 X-ray system consisting of:

1. Varian X-ray tube S/N 84803-W0, Model/Type No. NDI-320-26

2. MP1 Datalog Controller, Gulmay Inc., S/N 2712-0910, Model MP1/19, Asset No. 4523410128

3. Power Generators: S/N 1063-0910, Model No. CP160/1 and S/N 0541-1010, Model No. CP4160/1

4. Cooler: S/N 0145, Model No. 0145, Asset No.: 4523410129

3.2.2 Vault 3 Gulmay 450 X-ray system consisting of:

1. X-ray Tube: Comet, Model: MXR-451/26, S/N 1060470

2. Power Generators: Gulmay, Model No. CP 225/9 Ser. No.: 27561-0317 and CPA225/3, S/N 0231-

3. X-Ray Controller: Gulmay, Model No.: MP1, Asset ID: 4523A16108, Ser. No.: 3876-0117

4. Coolers: S/N 7111811L04

3.2.3 Cabinet Gulmay 320 X-ray System consisting of:

1. Cabinet: TSG Inc., Model No.: R320-13, Asset ID: 4523A16049

2. X-Ray Tube: Comet, Asset ID: 4523A18189, Ser. No.: 1102260

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: Not applicable.

4.3. Equipment: Equipment necessary to provide maintenance, troubleshoot and repair services for C/135 X-ray systems listed under 3.2.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for Maintenance and Troubleshoot/Repair of X-ray systems in accordance with OEM standards. The contractor shall perform the following tasks related to these services:

5.2. Maintenance: Perform quarterly preventative maintenance services on the three (3) radiography x-ray systems located at PSNS and listed under paragraph 3.2.

5.2.1. Each maintenance visit shall not exceed one (1) business day, not to include travel time to PSNS

5.2.2. The maintenance cost for each of the three (3) X-ray machines listed under paragraph 3.2 shall be invoiced separately each maintenance visit.

5.2.3. Submit Lock Out/Tag Out plan one month prior to performing first quarterly maintenance visit and every time there is a revision to this plan.

5.2.3.1 Contractor shall not perform any servicing or maintenance on the x-ray machines and associated systems where the unexpected energizing, start up or release of stored energy could occur and cause injury or damage. The equipment shall be isolated in accordance with the contractor’s lockout/tagout procedures.

Coordinate lockout/tagout with PSNS Shop 06 Maintenance if necessary. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

5.2.4. Submit completed PSNS&IMF 5090/132 CHMI form and Safety Data Sheets as requested by COR for all chemicals to be used during maintenance a minimum of one month prior to site visit. CHMI and Safety Data Sheets are needed for Contractor to get authorization from PSNS Code 106 HazMat for chemicals to be brought to PSNS.

5.2.5. The maintenance service shall include the following tasks as applicable to each X-ray system:

X-ray System

Run up and test for proper Operation Verify large/small focus operation Verify watts limiting circuits is operating Check the tube head assembly, transformer(s) for leaks and security Check shorting bar operation, if applicable Check radius of high tension cables Clean and inspect each high tension cable and socket, re-grease, adjust clamps as required.

Inspect circuit boards, relays, variance and control panel for looseness, cleanliness, and tampering, service as required

Safety System

Functional test of disconnect switches Functional test of pre-warning system and X-Ray OFF controls Inspect door safety switches

Wiring and Electrical

Check wiring for breaks, pinch points and fray conditions Check flexure and mounting points on high tension cables Enclosure or Cabinet

Visual inspection for damage Verify operation of signs and beacons Test E-Stops Radiation Leakage below .5mR/hr

Mechanical

Check and lubricate as required: tube mounts, manipulators, motorized accessories Check and adjust safety stops and limit switches Inspect for wear and abrasion

Cooling System

Check cooling lines for dry rot Inspect oil/water flow, temperature and level safety circuits for proper operation Check hoses and connections for leaks and security Change oil filter (As Needed)

5.2.6. Submit field report upon completion of quarterly maintenance on X-ray systems, which shall include a detailed description of any discrepancies identified and recommendations to correct discrepancies

5.2.7. Submit completed PSNS Receipt and Monthly Usage Form to COR for each quarterly visit to indicate the amounts of chemicals originally identified on CHMI that were used to perform quarterly maintenance. This form will be provided by COR to Contractor upon completion of maintenance.

5.3. Troubleshoot/Repair: The contractor shall perform Troubleshoot/Repair services as needed by the Government on any of the three (3) X-ray systems listed in paragraph 3.2 that fail to operate according to the manufacturer specifications, including any malfunction that will not allow the X-ray system to be powered up to max kV and max mA without any error codes.

5.3.1. Troubleshoot/Repair at PSNS

5.3.1.1. Perform troubleshoot/repair visits upon request from the Government. The contractor shall respond to a trouble call within 24 hours and be onsite within 5 business days once the trouble report is received. Each troubleshoot and/or repair visit shall not exceed two (2) business days, not to include travel time to PSNS.

5.3.1.2 Submit a field report with quote to COR for all parts needed to accomplish repairs on failed X-ray system.

Note: The Government will purchase repair parts via the Government purchase card program.

5.3.1.4. Accomplish repairs within 2 weeks after repair parts arrive at PSNS.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Not applicable.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. TECHNICAL EXHIBIT LIST:

7.1 Technical Exhibit 1 – Performance Requirements Summary:

7.2. Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 1/Technical Exhibit 3 - PSNS&IMF 5090/132 CHMI Form

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide quarterly maintenance service on existing X-ray systems per PWS para 5.2.

X-ray system is operating according to the manufacturer specifications and no error codes present when running each X-ray machine to max kV and max amps.

No more than one customer complaint

Validated customer report received by

COR

PRS # 2

The contractor shall provide troubleshoot/repair services per para. 5.3.

X-ray system is operating according to the manufacturer specifications and no error codes present when running each X-ray machine to max kV and max amps.

No more than one customer complaint

Validated customer report received by

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

PSNS&IMF

5090/132 CHMI

Form per para. 5.2.2.

One month prior to first quarterly maintenance visit and every time there is a change to the chemicals that will be used for maintenance

(1) Electronic copy each time there is a change to the chemicals

PDF or WORD

COR

david.otero1.civ@us .navy.mil

Deliverable Frequency # of Copies Medium/Format Submit To Safety Data Sheets One month prior to first quarterly maintenance visit and every time there is a change to the chemicals that will be used for maintenance

(1) Electronic copy of each chemical each time there is a change to the chemicals

PDF or WORD Same as above

PSNS Receipt and Monthly Usage Form per para. 5.2.5.

Upon completion of each quarterly maintenance visit

(1) Electronic copy each maintenance visit

PDF or WORD Same as above

Lock Out/Tag Out Plan

One month prior to first quarterly maintenance visit and if there are any revisions

(1) Electronic copy each time there is a change to the Lock/Out Tag Out Plan

PDF or WORD Same as above

Section Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-2 Security Requirements MAR 2021 52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-3 Alt I (Dev) Offeror Representations and Certifications - Commercial Products and Commercial Services (Deviation 2023-O0002) Alternate I

OCT 2014

52.217-5 Evaluation Of Options JUL 1990 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.252-5 Authorized Deviations In Provisions NOV 2020 52.252-6 Authorized Deviations In Clauses NOV 2020 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.204-7022 Expediting Contract Closeout MAY 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023

252.225-7007 Prohibition on Acquisition of Certain Items from Communist Chinese Military Companies

DEC 2018

252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems - Representation (DEVIATION 2020- O0015)

MAY 2020

252.225-7975 (Dev) Additional Access to Contractor and Subcontractor Records

(DEVIATION 2020-O0022)

AUG 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7011 Payments in Support of Emergencies and Contingency

Operations

MAY 2013

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JAN 2023

252.243-7002 Requests for Equitable Adjustment DEC 2022 252.243-7999 (Dev) Section 3610 Reimbursement. (DEVIATION 2020-O0021) AUG 2020 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.246-7003 Notification of Potential Safety Issues JAN 2023 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for

Military Operations

OCT 2010

252.246-7008 Sources of Electronic Parts JAN 2023 252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government intends to award a single purchase order on the basis of the lowest priced, technically acceptable quote meeting or exceeding the acceptability standards for all the below listed technical and past performance factors. Each technical factor below has a submission requirement that must be included with the quote.

Technical Evaluation Factors Evaluation Criteria Submission Requirement Technical Factor 1- The prospective offeror must demonstrate specific experience providing X-ray systems maintenance and repair of the complexity similar to or exceeding the scope identified in the performance work statement

Offerors are required to provide a completed Corporate Experience Data Sheets (see attachment) on one (1) of the firm’s recently completed contracts (not to exceed two years older than date of solicitation) that demonstrate experience providing X-ray systems repair. The narrative portion of the data sheet must be

(PWS) through a narrative of one (1) contracts within the last two (2) years.

The narrative portion of the Corporate Experience Data Sheet has sufficient explanation how the referenced contract relates to the X-ray systems repair identified in the attached PWS.

clear, coherent, and prepared in sufficient detail for effective evaluation.

Altered or substituted data sheets may not be evaluated.

Technical Factor 2- The prospective offeror has provided current certificates identifying at least one (1) person certified in the following, as required for accomplishing the requirements of the PWS:

1) Certification by Gulmay to perform maintenance and repair services on Gulmay 320 and Gulmay 450 X-ray Radiography Inspection Systems.

The offeror shall provide copies of current certifications for one or more people that satisfies the certifications listed in this technical factor:

1) Certification by Gulmay to perform maintenance and repair services on Gulmay 320 and Gulmay 450 X-ray Radiography Inspection Systems.

Past Performance Evaluation Factor Evaluation criteria Submission Requirements Evidence of successful past performance that demonstrates performance relevant to X-ray systems repair projects similar to or exceeding the work required in the PWS.

Past performance information shall be obtained from established systems such as the Contractor Performance Assessment Reporting System (CPARs), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. Past performance information may also be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee Determining Officials.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Offeror’s are not required to submit any additional documentation in support of this evaluation criterion.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of the price evaluation, the Government will evaluate its option to extend services (see FAR clause 52.217-8) by adding six (6) months of the offeror’s final contract price to the offeror’s total price. Offerors are required only to price the five-year base period. Offerors shall not submit a price for the potential six (6) month extension of services period.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in…