Attachment 1 - Statement of Work (SOW) - Errata 1.pdf

ERRATA ONE (ER-1)

STATEMENT OF WORK (SOW)

FOR

Emergency Diesel Generator Engine Lube Oil Flush onboard

USS OHIO (SSGN-726)

1.0 GENERAL INFORMATION:

Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF) requires Emergency

Diesel Engine flushing to reestablish system cleanliness.

1.1 SCOPE: Complete a lube oil flush of the emergency diesel engine to restore system cleanliness.

2.0 REFERENCES:

2.1 Vol. IV, CH-10 of COMUSFLTFORCOMINST 4790.3 C Rev. D

2.2 S0400-AD-URM-010/TUM, Tag-Out User’s Manual

2.3 Northwest Regional Maintenance Center (NWRMC) Local Standard Items.

2.4 NAVSEA Standard Items FY22

ER-1 2.5 Tech manual S9312-AH-MMA-020 Emergency Diesel Submarine.

2.5 Maintenance Standard S9233-DM-HBK-010-003 Flush SSBN/SSGN 726 Class

Fairbanks Morse 38ND 8-1/8 Diesel Generator Engine Lubricating Oil System And Engine.

2.6 UIPI 5050-908 Level II/III Cleanliness for Piping Systems/Equipment

ER-1 2.7 33 CFR 156.170-Equipment Tests and Inspections

ER-1 2.8 Tech Manual S9086-HB-STM-010, CH-233 Diesel Engines

3.0 REQUIREMENTS:

3.1 LOCATION OF WORK: Puget Sound Naval Shipyard (PSNS) Bremerton, Washington. Onboard vessel in dry dock.

3.2 PERIOD OF PERFORMANCE: See contract

3.3 RADIOLOGICAL REQUIREMENTS:

3.3.1 Contractor shall not accomplish work in areas that require personal monitoring of radiation, i.e. wearing a Thermoluminescent-Dosimeter (TLD).

3.4 WORK CONTROLS:

3.4.1 Planning, supervising, or performing nuclear work is NOT authorized without the express approval of Code 300N, Code 1200N, Code 2300, AND Code 105.

3.4.2 Comply with the work authorization and tag-out requirements of paragraph 2.1 and 2.2 to ensure all work is authorized and controlled with the government Navy Supervising Activity (NSA) acting as the Repair Activity designated representative as detailed

3.4.2.1 Coordinate with C/246 to verify boundaries and ensuring entire site is isolated and ready for work.

3.4.2.2 Ensure all work on ship’s systems and components is properly authorized and controlled in order to ensure personnel and ship safety standards are met. C/246 will act as the Repair Activity designated representative(s) for the tag out of isolation.

3.4.2.3 Review Work Authorization Form (WAF) with C/246 to ensure understanding authorized work areas prior to starting work and maintain a copy of the WAF onsite during production work.

3.4.2.4 Make request at least five (5) days prior to needing changes to isolation or work boundary to C/246.

3.4.2.5 Ensure the isolation, de-energizing, drainage of the isolated and depressurization of mechanical, electrical, electronics and pressure system is accomplished.

3.4.2.6 Submit changes to isolation or work boundaries to C/246 upon completion of production work. Sign Block 16 of WAF.

3.5 CONTRACTOR FURNISHED MATERIAL:

3.5.1 Provide all parts/components, tools, test equipment, consumables (hazardous materials, are subject to approval before being brought on to government installation), personnel, labor, technical expertise, and Personnel Protection Equipment (PPE) to accomplish requirements.

3.6 SECURITY REQUIREMENTS:

3.6.1 Coordinate all contractor badging and security issues via the Government representative:

Christina Tobin, Christina.m.tobin.civ@us.navy.mil, 360-627-3358 and the contracting officer’s representative (COR).

3.6.2 Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites. Access to

Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the

VCC on a continual basis.

3.6.3 The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval

Station Everett to be used by visitors 12 years old or greater, while being escorted by a Civil

Servant or Military member holding a current CAC Card, effective 2 February 2016:

Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New

Mexico (unless WA, IL, MN, MO and NM licenses are the “Enhanced” version)

U.S. passport

U.S. passport card

DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

Permanent resident card

DHS-designated enhanced driver’s license

Federally recognized, tribal-issued photo ID

HSPD-12 PIV card

Foreign government-issued passport

Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

Transportation Worker Identification Credential (TWIC)

3.6.4 Contractor employees are required to have an individual identification badge as well as one (1) of the following four (4) credentials listed below in their possession to gain access to job sites:

3.6.4.1 Common Access Card (CAC): Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or

Contracting Officer’s Security Officer for assistance as needed.

3.6.4.2 Single Day Pass: Visiting vendors/contractors requiring infrequent access may obtain day passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Naval Base Kitsap (NBK) issues passes.

mailto:Christina.m.tobin.civ@us.navy.mil

The Federal Bureau of Investigation’s (FBI) National Crime Information Center

(NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement

Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

3.6.4.3 Defense Biometric Identification System (DBIDS) Program: Commander, Navy

Installations Command (CNIC) has established the Defense Biometric Identification

System (DBIDS) for access control to CNIC Installations via Entry Control Points

(ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

3.6.4.3.1 The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

3.6.4.3.2 Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric

Identification System (DBIDS). The Contractor shall provide the

Contracting Officer with the name of their designated Service Contractor

Administrator (SCA) for enrollment in DBIDS. Contact the Contracting

Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the

DBIDS Register with an approved employee list and then direct their employees to register into DBIDS.

3.6.4.3.3 DBIDS Credentials. Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html. (NOTE: All requests must be received 15 to 30 business days prior to desired access date).

3.6.4.3.4 The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the

Contractor employees do not agree with the reason for disqualification. The

Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding

Officer will be the final waiver determination authority.

3.6.4.3.5 Accomplish the following immediately collect employee DBIDS credentials and notify the Contracting Officer in writing.

3.6.4.3.5.1 That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

https://www.cnic.navy.mil/om/dbids.html

3.6.4.3.5.2 That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

3.6.4.3.6 DBIDS Paper Passes. In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued

DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and

CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

3.6.5 Accomplish the following: Prepare a Visit Request List Form with Cover Letter on Company

Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security

Officer at christina.tobin@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance), (3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the Prime

Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s

Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE

REQUESTED START DATE (8-10 calendar days prior is recommended). The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List. Note:

Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the

Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis. The

C400 security office may be contacted at (360) 979-3825 for questions regarding visit request processing.

3.6.6 The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

NAME (LAST, FIRST, MI)

DOB (Date of Birth)

POB (City & State)

SSN (Social Security Number)

CITIZENSHIP (Country)

PROFESSION/TRADE

3.6.7 Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort required" white badges only. Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or

Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by

U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit

Request documents and in communications with the Contracting Officer's Security Officer.

Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer’s Security Officer.

3.6.8 Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building 981.

Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification

(not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the

CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S.

citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or

Current U.S. Passport.

3.6.9 Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 3.6.3 above.

3.6.10 Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

3.6.11 Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting

Officer’s Security Officer and return all badges.

3.6.12 Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security

Officer and COR. If after hours, report lost or misplaced badges immediately to the Navy

Emergency Services Command (NESCOM) at 360-476-3393.

3.6.13 Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

3.6.14 Contractors shall be accessing Machinery Spaces that contain UNNPI/NOFORN and National

Security Information (NSI). SECURITY CLEARANCE REQUIRED: SECRET. Confidential.

Workers must also be U.S. Citizens by birth or naturalization. Foreign Nationals, even those with limited security clearances, do not meet the requirements for this work. Additional security requirements are contained in the DD254 for this contract.

3.6.15 Computers in the PSNS & IMF CIA:

3.6.15.1 Contractor owned computers must be inspected by Code 109 prior to bringing them into the

CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form

PSNS&IMF 5239/49 (Rev. 8-07), approved by Code 109, on site at all times.

3.6.16 Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC

DEVICE (PED) GUIDANCE.

3.6.16.1 Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO

Enclaves, etc.) and are subject to seizure by Installation Police and Shipyard Security

Personnel.

3.6.16.2 ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

3.7 RESTRICTED DATA

3.7.1 Contractor employees may be exposed to RESTRICTED DATA (RD), regarding Naval Nuclear

Propulsion Information (NNPI), to accomplish the requirements of this contract. RD access is limited to those with FINAL security clearances. If workers assigned have Interim clearances, RD must be covered to avoid disclosure.

3.7.2 Safeguard NNPI and U-NNPI per the requirements of OPNAVINST N9210.3 (current revision).

3.7.3 Contractor employees require access to the emergency diesel generator (EDG) compartment; to conduct flushing procedures on the EDG.

3.8 Safety

3.8.1 Safety-Mishap Notification and Investigation: Notify (via telephone) the cognizant COR, and project within four hours of all contractor mishaps or incidents. If requested by the cognizant COR, and/or

Project Accomplish the following immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. Cooperate, if the Government investigates the mishap, and assist the Government personnel until the investigation is completed.

3.8.2 Ensure employees understand fire safety requirements and actions taken when a fire or emergency occurs during work onboard the ship.

3.8.3 Ensure that personnel mark their areas shipboard for hazards created, using the local Hazardous

Area/Personal Protective Equipment (PPE) required signs. Signs are to be placed, at all entrances to the industrial work areas. Typical hazards are overhead work, rigging lifts, grinding, and welding, banding and electrical hazard.

3.9 GOVERNMENT REPRESENTATIVES:

3.9.1 Contracting Officer’s Representative (COR): Located within the contract.

3.10 TECHNICAL REQUIREMENTS:

3.10.1 Submit a Contractor’s Hazardous Material Inventory (CHMI) in accordance with 099-12NW of 2.3

3.10.1.1 Submit requirements of 099-12NW, paragraph 3.11.1 of 2.3 to the Contracting Officer’s

Representative (COR) prior to bringing materials onto the Government facility. (CDRL A001, DI-ENVR-820).

3.10.2 Accomplish the requirements of 009-09 of 2.4 for the hot oil flush of the diesel engine using 2.5 through 2.8 for guidance.

ER-1 3.10.2 Accomplish the requirements of 009-09 of 2.4 for the hot oil flush of the diesel engine using 2.5 and 2.6 for guidance

3.10.2.1 Submit one legible copy, in electronic media, of the Process Control Procedure (PCP) to the COR within 5 working days of contract award for Government review and approval. (CDRL A002, DI-MGMT-82131).

3.10.3 Schedule and accomplish a Readiness Assessment Brief (RAB) with the PSNS

Project Team, via the COR, to detail the Contractor’s PCP procedures and processes for this high risk operation.

3.10.4 Comply with the requirements of 2.1 and 2.2 for isolation of work boundaries

3.10.5 Review Work Authorization Form (WAF) with PSNS & IMF C/246 prior to starting work.

3.10.6 Maintain a copy of the authorized WAF at the worksite during production work.

Notify COR at work completion.

3.10.7 Provide all labor, materials and equipment to mobilize, accomplish oil system flush, and demobilize Contractor equipment and materials on the emergency diesel generator engine per the approved PCP of 3.7.2.

3.10.8 Provide one legible copy to the COR, in electronic media, of a report of documentation of flush in 2.6 to the COR within 24 hours of completion of system oil flush. (CDRL A003, DI-

MGMT-82050).

3.10.9 Submit one legible copy, in electronic media, of a Condition Found Report (CFR) for identification of conditions differing from the requirements of this Statement of

Work. (CDRL A004, DI-MGMT-81648).

4 GOVERNMENT WILL PROVIDE:

4.2 Material as listed below:

4.2.1 Contractor lay-down area - 60’ x 20’ on pier next to submarine

4.2.2 Electrical power and connection for contractor equipment, one (1) 440v, 400 amp 3-phase electrical service to pier lay-down area.

4.2.3 Electrical power and connection for contractor equipment, one (1) 440v, 60 amp 3-phase electrical service to pier lay-down area.

4.2.4 Electrical power to EDG machinery space, 0ne (1) 120v, 20 amp single phase service, breakered.

4.2.5 Exterior lighting for flushing oil hoses rigged over the dry dock.

4.2.6 Two each, 55 gallon drums closed top for liquid waste disposal

4.2.7 Two each, 55 gallon drums with lids for solid waste disposal.

4.2.8 Low pressure air quick-disconnect connections for Contractor air hoses within 100 feet of pier laydown work site.

4.2.9 Low Pressure air quick-disconnect connections for Contractor air hoses within 50 feet of EDG machinery space.

4.2.10 New lubricating oil filters for engine.

4.2.11 Spray shield materials as required for hose connections.

4.2.12 Replacement engine oil for diesel (600 gallons of Shell Gadinia, 40 weight or Navy 9250 Symbol oil).

4.2.13 Pier watches for flushing operations.

4.3 Services provided as listed below:

4.3.1 Provide rigging/crane support.

4.3.2 Temporary ventilation, air, and electrical services to the space.

4.3.3 Ships Force to remove and clean Emergency Diesel Generator lube oil strainers, filters and strainer/filter vessels before and after the flush.

4.3.4 Removal of any existing oil from the ships system’s sump and piping prior to flush.

4.3.5 Drain/disposal/replenishment of antifreeze.

4.3.6 Work control processes.

5 QUALITY:

5.1 Quality Assurance Surveillance Plan (QASP): The Quality Assurance Surveillance Plan (QASP) is a tool the Government utilizes to verify the contractor is performing all services and delivery/installation of replacement parts required by the above requirements in a timely, accurate and complete fashion.

6 DELIVERABLE ITEMS:

Number Name Frequency Quantity

A001 Contractor's Hazardous Material

Inventory (CHMI)

10 days prior to bringing

HAZMAT to the ship 1 (ea.)

A002 Process Control Procedure Within 5 working days of contract award 1 (ea.)

A003 Completion Report As Required 1 (ea.)

A004 Condition Found Report As Required 1 (ea)