N4523A23Q5727 DRAFT PWS 03-27-2023.pdf

PERFORMANCE WORK STATEMENT (PWS)

Laboratory Accreditation Renewal

PSNS & IMF Laboratory Division, Code 134

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide ISO/IEC 17025:2017 laboratory assessment and accreditation. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ISO/IEC 17025:2017 laboratory assessment and accreditation as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The American Association for Laboratory Accreditation (A2LA) granted ISO/IEC 17025 accreditation to the PSNS & IMF laboratory for its environmental testing services in 2002 and has renewed that accreditation on a biennial basis. A2LA operates a laboratory accreditation program that is compliant with ISO/IEC 17011, which specifies requirements for the competence, consistent operation and impartiality of accreditation bodies assessing and accrediting conformity assessment bodies (e.g., the Code 134 Laboratory Division).

1.3 Objectives: Renew Code 134 Laboratory Division accreditation to ISO/IEC 17025.

1.4 Scope: Renewal assessment of the Code 134 Laboratory Division for ISO/IEC 17025 accreditation.

Services include on-site and off-site assessment(s), compliance evaluation, performance feedback, and renewal of certification.

1.5 Ordering Period: The ordering period of performance shall be from date of contract award through 5 years.

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Additionally, the contractor shall maintain signatory status on the ILAC MRA and competence to ISO/IEC 17011 for accrediting conformity assessment bodies to ISO/IEC 17025.

1.7 Location:

1.7.1 Place of Performance: The on-site assessment work to be performed under this contract will be performed at PSNS & IMF Building 59, 1400 Farragut Ave, Bremerton, WA 98314 (located within the Controlled Industrial Area of PSNS &IMF).

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 to 1600, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

1.8 Security Requirements: Contractor Employees, in order to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, shall comply with the Badging and Access Requirements Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

COR:

TBD

Technical Point of Contact (TPOCs):

PRIMARY ALTERNATE

TBD TBD

1.11 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.11.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

1.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide the necessary workspace for the contractor staff to support on-site assessment to include desk space, telephones, and other items necessary to maintain an office environment.

3.2 Materials: The Government will provide all relevant laboratory test records, Standard Operating Procedures, Management System Documents, and Policies required for assessment/accreditation purposes.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for ISO/IEC 17025 Assessment and Accreditation Renewal for environmental testing.

5.2. On-site Assessment: The contractor shall perform a biennial on-site renewal assessment to determine the Laboratory’s compliance with ISO/IEC 17025, to include compliance with 2016 TNI Standard.

Note: Document and record review may be accomplished, in part or whole, at the contractor’s facility prior to on-site assessment.

Perform an assessment introductory briefing.

Review quality management documents, including technical work documents.

Review records related to environmental sample measurements including sample data, QC, QA, training, equipment, and sample handling records.

Interview technicians and observe test and measurement demonstrations as necessary.

Facilitate an assessment exit briefing with laboratory personnel.

5.2.1 Report of Deficiencies. Following the on-site assessment, the contractor shall provide a list of deficiencies identified.

5.2.2 Review of Corrective Actions. Following the Laboratory’s submission of corrective actions for each deficiency identified, the contractor shall notify the Laboratory of corrective action acceptance. If the contractor determines any corrective actions to be inadequate, they will provide feedback and allow the Laboratory to and resolve the issue and resubmit for final corrective action acceptance.

5.2.3 Accreditation Renewal. Following acceptance of the Laboratory’s corrective actions, the contractor shall provide an accreditation certificate with scope of accreditation.

5.3 Biennial Review. The contractor shall perform a biennial review to confirm the Laboratory’s on-going compliance with ISO/IEC 17025, to include compliance with 2016 TNI Standard.

Note: Biennial reviews include document and record reviews and are performed off-site at the contractor’s facility. Biennial reviews are conducted during opposite years from the on-site assessments for accreditation renewal.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

ISO/IEC 17025:2017, General requirements for the competence of testing and calibration laboratories.

TNI Standard, EL-V1-2016, Management and Technical Requirements for Laboratories

Performing Environmental Analysis.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide on-site laboratory assessment (PWS Para 5.2)

The contractor provides assessment capable of determining compliance with ISO/IEC 17025 and 2016 TNI Standard.

Zero deviation from standard. COR will perform daily inspection during on-site assessment.

PRS # 2

The contractor shall provide the laboratory with a list of deficiencies (PWS Para 5.2.1)

The contractor provides specific deficiencies that cite deviations from the requirements of ISO/IEC 17025 and 2016 TNI Standard.

Zero deviation from standard. COR will provide 100% inspection.

PRS # 3

The contractor shall provide acceptance of the Laboratory’s submitted corrective actions (PWS Para 5.2.2)

The contractor provides notification to the Laboratory following successful resolution of all cited deviations from the requirements of ISO/IEC 17025 and 2016 TNI Standard.

Zero deviation from standard. COR will provide 100% inspection.

PRS # 4

The contractor shall provide a certificate with scope of accreditation (PWS Para 5.2.3)

The contractor provides accreditation to ISO/IEC 17025, including assessment of compliance to 2016 TNI Standard, for environmental testing.

Zero deviation from standard. COR will provide 100% inspection.

PRS # 5

The contractor shall provide a biennial review to confirm on-going compliance.

(PWS Para 5.3)

The contractor provides notification to the Laboratory following acceptable biennial review.

Zero deviation from standard. COR will provide 100% inspection.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Itemized listing of deficiencies (PWS Para 5.2.1)

Once (Biennially following each on-site assessment)

1 Electronic COR via A2LA portal

Written feedback and/or acceptance regarding Laboratory’s corrective actions (PWS Para 5.2.2)

As necessary (Biennially following each on-site assessment)

1 Electronic COR via A2LA portal

Certificate with Scope of Accreditation (PWS Para 5.2.3)

Once (Biennially following each on-site assessment)

1 Electronic COR via A2LA portal

Written acceptance of biennial review (PWS Para 5.3)

Once (Biennially following each off-site review)

1 Electronic COR via A2LA portal