PWS 92903927 -DRAFT_Redacted.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Ship/Activity/Code:

Title: Heat Induction Repair Contract Place of Performance:

Period of Performance:

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide an IDIQ contract (FY20, FY21 &

FY22) , to provide repair services for Keizer manufactured heat induction coating removal equipment purchased by Naval Sea Systems Command (NAVSEA) and owned by Puget Sound Naval Shipyard (PSNS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, parts, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to repair Keizer Technologies Inc, manufactured heat induction (RPR-1650) coating removal machines, transformers, cable packages and induction heads owned by PSNS to a ready service condition;

and return ship to PSNS in a safe and ready service condition . The contractor shall perform to the standards in this contract.

1.2 Background: Shop currently uses heat induction coating removal equipment approved by

NAVSEA to remove select shipboard or non-shipboard coatings by way of electromagnetic and high frequency heat induction imparted on the metal substrate. This specific work makes for both a fast and environmentally friendly coating removal process necessary for preparing a metal surface for either subsequent re-application of NAVSEA approved coatings or metal recycle . PSNS originally acquired two complete systems from NAVSEA and later obtained 3 additional systems from other shipyards thereby increasing their total systems to six each. The tooling to perform this specialized work was developed by Keizer (RPR) Technologies Inc, which prevents PSNS employees or any other known business entity from repairing and warranting the equipment repairs. Over time the increased use and frequency of repairs (due to the additionally acquired equipment) has resulted in the need for a yearly contract with the contractor to streamline repairs.

1.3 Objective: This Performance Work Statement is to support a yearly maintenance agreement with the

Contractor for the repairs and maintenance described in Section 5 of the PWS.

1.4 Scope: Repair PSNS owned heat induction equipment as needed to a ready service condition and ship the repaired equipment back to PSN. The equipment will then be uses by specially trained and qualified employees in both shipboard and non-shipboard locations for coating removal.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months (FY20 and two (2) 12-month option years (FY21 and FY22). The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program

(QCP) to ensure the repair and test services are performed in accordance with the established QCP to return the equipment to a safe operable condition for PSNS employees to utilize upon return of the equipment to

PSNS. The contractor shall develop a structured QCP and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he or she assures the work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: NA

1.6.4 Hours of Operation: In the event on-site work is need at PSNS the contractor is responsible for conducting business between the hours of 0720-1602 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s repair facility.

1.6.6 Type of Contract: The government will award an indefinite delivery indefinite quantity (IDIQ) contract.

1.6.7 Security Requirements: In the event it becomes necessary for the contractor to visit PSNS related to this contract, the contractor shall contact to provide the necessary information needed to obtain a visitor badge for entrance into the Controlled Industrial Area

(CIA. The Contractor will allow a minimum of 14 business days prior to the scheduled visit subject to additional time needed by security.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment at the contractors facility while under repair. At the close of each work period, government equipment, and materials shall be reasonably secured to prevent damage and theft.

1.6.7.2 NA

1.6.7.2.1. NA

1.6.7.2.2. NA

1.6.7.3 NA

1.6.8 Special Qualifications:

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend telephonically any post award conference(s) convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR

monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: NA

.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall wear the visitor green badge as a means of identification within the CIA (Controlled

Industrial Area) of their contractor status.

1.6.13 Contractor Travel The contractor may be required to travel to Puget Sound Naval Shipyard at pre-arranged dates related to the equipment repair or operation. The contractor will identify any travel related costs via a formal quote process. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR). The contractor may be required to conduct periodic meetings within the CIA (Controlled Industrial Area) of Puget Sound Naval Shipyard.

1.6.14 Other Direct Costs NA.

1.6.15 Data Rights. NA

1.6.16 Organizational Conflict of Interest: NA

1.6.17 PHASE IN /PHASE OUT PERIOD NA.

PART 2

DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 NA

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

NBPI Navy Basic Paint Inspector

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will provide the contractor with heat induction machines, transformers, cable packages and inductor heads to be repaired as they become damaged in use at PSNS. The equipment will ship to provided address via (Government form DD-1149) and will identified by one or more of the following: PSNS asset number, manufacturer serial number or

PSNS installed identification numbers. The numbers will be itemized on the DD-1149 form.

PART 4

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Security Clearance: If required, the contractor shall possess and maintain a facility security clearance (Green visitors badge) issued from Puget Sound Naval Shipyard Pass & ID office. The

Contractor’s designated employee(s), performing work in support of this contract shall maintain a Shipyard

Green Visitors badge for access to the controlled industrial area (CIA). The Contractor will contact shipyard POC a minimum of 14 business days in advance of the need date as listed in section 2.1.6. The personnel designated by the Contractor shall be a U.S.

citizen(s) with a valid birth certificate and a valid passport as a means of establishing both identity and employment status needed for the visitor badge. The Contractor understands that PSNS security may deny or revoke a visitor badge or a pending and submitted application for a visitor badge at any time.

Additionally PSNS security may require additional time beyond 14 business days to approve a Visitor

Badge Request submitted by the shipyard POC.

4.3. Materials. The Contractor shall provide all material and parts necessary to repair the equipment.

4.4. Equipment. The Contractor shall provide the necessary test equipment to ensure the repaired equipment will perform as designed and in a safe manner.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services to repair heat induction machines, capacitors, transformers, cable packages and inductor heads.

5.1.1. The contractor shall provide repair and/or maintenance of RPR 1650 Heat Induction Stripping

Systems as shipped from PSNS to Keizer (RPR) Technologies to include: RPR Induction Main Generator:

Test and evaluate frequency ranges, insulation, water-cooling system, all breakers and fuses and LED's on main Induction unit and any other repairs needed. The contractor shall perform repairs to the equipment and test for both satisfactory and safe operation as manufactured before return shipping to PSNS.

5.1.2. The contractor shall test and evaluate cable packages with water cooling and mil-spec couplings.

Perform repairs, allow for sealants to dry, retest under load to include insulation tests.

5.1.3. The contractor shall test and evaluate induction heads (both 10cm and 20cm size) for water leakage, earth/ground leakage, inspect ceramic wear plates, R and R as necessary, apply new bake lite and retest under load.

5.1.4. NA

5.3. CONTRACTOR MANPOWER REPORTING (CMR) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract to the Department of the Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary NAVSEA IPI (Industrial

Process Instruction) 0630-901 (Abrasive sandblasting)

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule NAVSEA IPI (Industrial Process

Instruction) 0631-905 (Painting Requirements)

7.3 Attachment 3/Technical Exhibit 3 NAVSEA SMS (Submarine Maintenance Standard) 009-32

7.4

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

(The Service required—usually a shall statement)

Standard

Manufacturers design specifications Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall repair any delivered RPR-1650 heat induction machines.

The contractor will repair the machines to fully operational and safe status as originally manufactured.

NA Visual and operational test upon return to

PSNS.

PRS # 2 The contractor shall repair any delivered heat induction transformers or cable packages.

The contractor will repair the transformers and cable packages to fully operational and safe status as originally manufactured.

upon return to

PSNS.

PRS # 3 The contractor shall repair any delivered inductor heads (Both 10 and

20 centimeter).

The contractor will repair the inductor heads to fully operational and safe status as upon return to

PSNS.

PRS # 4 The contractor shall repair any delivered capacitors.

The contractor will repair the capacitors to fully operational and safe status as upon return to

PSNS.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Repaired heat induction machines

(RPR-1650).

As damaged in service up to the contract limit.

NA NA

COR

induction transformers/cable packages.

As damaged in

NA NA COR

induction 10 cm and

20cm inductor heads.

As damaged in induction capacitors

As damaged in

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Heat induction machines 5 NA

2 Heat induction transformers/cable packages 13 NA

3 Heat induction inductor heads (10 & 20cm) 9 NA

4 Heat induction capacitors (part of inductor heads) 9 NA