A04.01_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

[For Document 9007-3925 (PSNS NBPI Contract)]

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide a contract (FY19, FY20 & FY21) with SSPC to provide Navy Basic Paint Inspector (NBPI) training and recertification of select shipyard employees. SSPC shall also supply any training related literature (I, e, Visual standards, etc.) to the shipyard as needed. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform initial training and recertification of 24 Shipyard employees with the NBPI qualification and requalify 34 employees as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Shop 71 for many years has performed sandblasting and subsequent painting work in both shipboard and non-shipboard work areas. For those areas, shipboard defined by NAVSEA, as "Critically Coated Work Areas" Shop 71 must adhere to NAVSEA specified Quality Assurance procedures and maintain qualified employees as a means to ensure first time quality to the end use customer (Navy).

Part of the mandatory QA process, as defined in the SMS (Submarine Maintenance Standard), IPI 0631- 905, 0630-901 and other NAVSEA documents states that Sandblasting and Painting personnel will have the NBPI qualification prior to and during work performed in critical coated work areas. Additionally, the employees must carry on their person a certification card to be presented on demand to any qualified QA inspector.

Therefore Shop 71 seeks a 3-year contract for membership, training and recertification of select employees with the Navsea mandated NBPI qualification.

a. FY2019- FY2020 (Membership, Initial NBPI Qualification and Recertification’s).

b. FY2020-FY2021 (Membership, Initial NBPI Qualification and Recertification’s).

c. FY2021-FY2022 (Membership, Initial NBPI Qualification and Recertification’s).

1.3 Objectives:

Prospective contractor shall provide the following service deliverables to the Puget Sound Naval Shipyard for a year base period and two option-year periods.

***Shop 71 requests the right for additional items to be supplied by contractor such as additional training, recertification or visual standards as determined by Shop 71 management***

1.4 Scope: Initial train and re-qualify existing shipyard employees with the NBPI qualification. Services include training employees with the initial NBPI class and re-qualifying existing employees with the NBPI qualification. The contractor shall accomplish training of shipyard employees. Additionally the contractor shall provide a yearly CFO membership to the shipyard and establish for 4 shipyard personnel to attend the yearly megarust conference.

1.5 General Information

1.5.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Offeror shall evaluate each students test score at the conclusion of each class and notify both the student and the shipyard coordinator if a select student passes or fails the course. Offeror shall issue wallet cards identifying the shipyard employee who passed and also list the expiration date of the NBPI qualification on the card within 14 days of employee testing. Offeror shall maintain a list of shipyard employees who passed and failed for a minimum of 5 years and report this via an excel program sent to the shipyard coordinator on demand. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The contractor is expected to observe the following federal holidays and consider them a non-work day for Shipyard employees:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0720-1602 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval Shipyard.

1.5.6 Type of Contract: The government will award a Firm Fixed Price, Multiple year contract (Base Year plus two option years).

1.5.7 Security Requirements: Contractor personnel performing work under this contract must have a Contractor Green Badge (Access to unclassified areas) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254, vendor will contact Roger Maggert (roger.maggert@navy.mil) for Visitor badge submission to security 14 working days in advance of the first class.

1.5.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

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1.5.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.8 Special Qualifications:

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The follow personnel are considered key personnel by the government: Michael.

T. Riedel (Shop 71 Superintendent), Jeremy. M. Daniels (Shop 71 General Foreman), Roger. F. Maggert (Shop 71 Plannerman) and Karen. L. Ferguson (Travel Training Coordinator). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0720-1602 Hrs. PST Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall wear the visitor green badge as a means of identification within the CIA (Controlled Industrial Area) of their contractor status.

1.5.13 Contractor Travel The contractor will be required to travel to Puget Sound Naval Shipyard at pre-arranged dates for training as required. The contractor will identify any travel related costs via a formal quote process. The contractor will be expected ti conduct the class within the CIA (Controlled Industrial Area) of Puget Sound Naval Shipyard.

1.5.14 Other Direct Costs NA.

1.5.15 Data Rights. The contractor will maintain the test results of all students and provide those test results to any of the key personnel listed in section 1.6.11

1.5.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.17 PHASE IN /PHASE OUT PERIOD NA.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. NBPI. Navy Basic Paint Inspector qualification required by Navsea by those employees performing sandblasting and painting work in Navsea defined “Critically coated work areas shipboard.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NBPI Navy Basic Paint Inspector OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities The Government will provide the contractor with the appropriate classroom(s) as needed to instruct, certify and re-certify Shipyard employees with the NBPI qualification.

3.3 Utilities NA

3.4 Equipment The Government will provide a copy machine, fax machine and lighting/heating and cooling as needed for the classroom instructors.

3.5 Materials NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, training materials, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Security Clearance: The contractor instructors shall possess and maintain a facility security clearance via a green visitors badge issued from Puget Sound Naval Shipyard Pass & ID office. The Contractor’s employees, performing work in support of this contract shall have a Shipyard Green Visitors badge submitted on behalf of the contractor by Roger Maggert (roger.maggert@navy.mil) a minimum of 14 days in advance of the class listed in section 2.1.6. The contractor personnel designated to instruct the class shall be a U.S. citizen with a valid birth certificate and passport as a means of establishing both identity and employment status.

4.3. Materials. The Contractor shall provide all training and subsequent test materials needed to instruct PSNS students with the NBPI qualification and provide on-line training as a means of NBP re-qualification for those shipyard employees already qualified.

4.4. Equipment. The Contractor shall provide the necessary test equipment (Dry film thickness gauges, temperature humidity dew point meters, sling psychrometers etc.) needed to instruct PSNS students with the NBPI qualification.

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PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services to train and recertify select PSNS students with the NBPI (Navy Basic Paint Inspector) qualification.

5.2. Task Heading. NA

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary NAVSEA IPI (Industrial

Process Instruction) 0630-901 (Abrasive sandblasting)

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule NAVSEA IPI (Industrial Process Instruction) 0631-905 (Painting Requirements)

7.3 Attachment 3/Technical Exhibit 3 NAVSEA SMS (Submarine Maintenance Standard) 009-32

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide training of 24 select shipyard employees with the NBPI (Navy Basic Paint Inspector) qualification.

The contractor provided training literature necessary to qualify or re-qualify Shipyard employees with NBPI.

100% All the training literature necessary to qualify or requalify with NBPI have been provided.

PRS # 2 The contractor shall provide re-qualification of 34 select shipyard employees with the NBPI (Navy Basic Paint Inspector).

The contractor provided necessary training literature via on line training/testing to re-qualify current shipyard employees with

NBPI.

100% Necessary training literature via online training/testing to re-qualify current Shipyard employee has been provided and completed

PRS # 3 The contractor shall provide a yearly CFO (Council Facility Owner) membership to PSNS for the purpose of discounted on going publications (Visual Standards).

The contractor shall issue a CFO (Council Facility Owner) membership to PSNS and designate the shipyard POC (Point Of Contact) as Michael Riedel (michael.t.riedel@navy.mil)

100% CFO membership to PSNS and designated POC has been provided

PRS # 4 The contractor shall provide conference registration for 4 each PSNS employees to attend yearly.

The contractor will provide for the attendance of 4 shipyard employees to attend the yearly SSPC “Megarust” conference

100% Annual conference registration and attendance for PSNS employees is done.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Student test scores 1 report following the contractor administered NBPI test at the conclusion of the class

1 copy Email

Key Personnel identified in section

1.6.11 or sent via email to karen.ferguson@nav y.mil

Employee Wallet Card

1 to each class student upon successful completion of the NBPI or NBPI recertification class within 14 days of successful class completion

1 copy Laminated wallet card

Mailed to address:

Puget Sound Naval Shipyard 1400 Farragut avenue Building 457 Door 2 Attn: 9007-3925 Bremerton, WA 98314.

Corporate CFO membership

1 per fiscal year NA NA Shipyard point of contact: Michael Riedel (michael.t.riedel @navy.mil)

Conference Registration

1 per fiscal year For 4 shipyard employees.

Via Contractor registration

(michael.t.riedel @navy.mil)

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 NBPI initial training (8 hrs per day for 5 days) 24 Students 960 Manhours

2 NBPI Requalification (8 hrs per day for 2 days) 34 Students 544 Manhours

3 Conference attendance (For 5 days per year) 4 Employees

160 Manhours

4 NA NA NA

5 NA NA NA