Performance_Work_Statment_Data_Configuration.pdf

PERFORMANCE WORK STATEMENT (PWS)

Configuration Data Management Support / PSNS/IMF C/280.3

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Configuration Data Management Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This contract shall require one contractor to perform Configuration Data Manager (CDM) support services using Ship Configuration and Logistics Support Information System (SCLSIS). The purpose is to assist the CDM to provide quality and timely ship configuration and logistics support.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Configuration Data Management Support as defined in this Performance Work Statement except for those items specified as government furnished property and services (paragraph 3). The contractor shall perform to the standards in this contract.

1.2 Background: Configuration Data Management Support for the Planning Yard (C/280) has a need for contractor support due to the constant increase in configuration management workload directed from NAVSEA 06L1. This requirement has been satisfied for the last few decades but most recently under N4523A-18-P-1371 (currently active). Previously under N00406-11-D-1175 and N00406-11-D-1176 MAC

IDIQ.

1.3 Objectives: The purpose of this contract is to provide Configuration Management support through offsite contractor CDMD-OA support with the following components:

1.3.1 Preparing work files (shipalts, configuration changes, 2Kfiles) sent to CDMD-OA from various ships in the CDMD-OA SCLSIS software suite.

1.3.2 Use existing ships installation drawings to determine potential missing configuration items listed on current configuration drawings as needed.

1.3.3 Add supporting logistics documentation records if needed to correct records missing technical manuals, Technical Specifications, Maintenance Requirement Cards (MRC’s), to ensure ship’s force personnel know the correct technical information for repairs and parts requirements

1.3.4 Approve, after screening CDMD-OA work files, sent by ship’s force personnel including files submitted to the CDM by outside activities such as required by OPNAV 4790/CK’s, In Service Engineering Agents (ISEA), Program Management Report (PMR), and NAVSEA-21 validation teams.

1.3.5 Review incoming work files for technical specification compliance in accordance with included document (XX.XX) prior to processing.

1.3.6 Contact ship’s force personnel and/or work file originator to resolve discrepancies as necessary.

1.3.7 Create an Excel Spreadsheet as a record of work completed detailing numbers of work files processed and for which originating activity for work metrics as required.

1.3.8 Review existing records for completeness and augment with additional data as needed. Break out ‘multiple quantities’ records and create Hierarchy Structural Codes (HSC’s) to reflect single records.

1.4 Scope: This contract shall require one contractor to perform Configuration Data Manager (CDM) support services using Ship Configuration and Logistics Support Information System (SCLSIS). The purpose is to assist the CDM to provide quality and timely ship configuration and logistics support. This contract is projected to require one (1) contractor to work approximately 16 hours per week on incoming Configuration Data Management Database, Open Architecture (CDMD-OA) work files. No travel or overtime is authorized for this contract. Work for this contract is entirely UNCLASSIFIED.

1.5 Period of Performance:

1.6 General Information

1.6.1 Quality Control: The contractor shall provide an Excel Spreadsheet detailing work files processed to the Technical Lead via the COR weekly. The Technical Lead (c/280.32) is able to review work files online for accuracy at any time.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business at their facilities designated normal hours of operation.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facilities.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Work for this contract is UNLASSIFIED in its entirety.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: Contractor employees will be required to log into a Navy Network for access to CDMD-OA. Therefore, shall be required to have completed the latest version of required Cyber Awareness training. This training is available outside of Navy Networks for contractors to access.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1530 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6 Five Years’ Experience with similar work as outlined in the Performance Work Statement.

1.7 Experience with Configuration Database Management, Open Architecture (CDMD-OA) Dispatch

Access.

1.8 Proficient in MS Office Products.

1.9 Capability to hold Integrated Logistics Support (ILS) certification and viewing/printing.

Credentials will need to be listed.

1.10 Employee shall be required to have the background eligibility to hold a Common Access Card

(CAC) for access into Navy Networks.

1.6.13 Contractor Travel: No travel is required or authorized in this contract.

1.6.14 Other Direct Costs: No other Direct Costs are anticipated.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: The government shall furnish the contractor with the following references:

3.1.1 NAVSEA Technical Specifications 9090-700 (latest): Ship Configuration and Logistics Support Information System (SCLSIS)

3.1.2 Puget Sound Naval Shipyard SCLSIS Desk Guide.

3.1.3 Processing Matrix Template.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for:

5.1.1 Preparing work files (shipalts, configuration changes, 2Kfiles) sent to CDMD-OA from various ships in the CDMD-OA SCLSIS software suite.

5.1.2 Use existing ships installation drawings to determine potential missing configuration items listed on current configuration drawings as needed.

5.1.3 Add supporting logistics documentation records if needed to correct records missing technical manuals, Technical Specifications, Maintenance Requirement Cards (MRC’s), to ensure ship’s force personnel know the correct technical information for repairs and parts requirements

5.1.4 Approve, after screening CDMD-OA work files, sent by ship’s force personnel including files submitted to the CDM by outside activities such as required by OPNAV 4790/CK’s, In Service Engineering Agents (ISEA), Program Management Report (PMR), and NAVSEA-21 validation teams.

5.1.5 Review incoming work files for technical specification compliance in accordance with included document (4.1.1) prior to processing.

5.1.6 Contact ship’s force personnel and/or work file originator to resolve discrepancies as necessary.

5.1.7 Create an Excel Spreadsheet as a record of work completed detailing numbers of work files processed and for which originating activity for work metrics as required.

5.1.8 Review existing records for completeness and augment with additional data as needed. Break out ‘multiple quantities’ records and create Hierarchy Structural Codes (HSC’s) to reflect single records.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard NAVSEA Technical Specifications 9090- 700 (latest): Ship Configuration and Logistics Support Information System

(SCLSIS)

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Contractor shall provide assessment of the accuracy and completeness of technical specification compliance.

100% 100% Review of submitted work files in CDMD-

OA.

PRS # 2

Contractor shall assess accuracy and completeness of contractor use of Shipalt Drawings to determine configuration worthy items.

100%

90% Review of submitted work files in CDMD-

OA.

PRS # 3

Contractor shall maintain close liaison and good communications with the Government.

N/A

PRS # 4

Contractor was able to perform with minimal Government technical direction/guidance.

95% Review of submitted work files in CDMD-

OA.

PRS #5

All SCLSIS configuration and logistics records processed without rejection via CDMD-OA edit filters.

95%

Review of submitted work files in CDMD-

OA.

PRS #6

Hierarchical structuring of configuration records conforms to the established practices of Puget Sound

NSY.

97%

Review of submitted work files in CDMD-

OA.

a. Excel Workbooks of work file accurately show required metrics.

100% 90% Review of submitted Workbooks

b. Contractor’s ability to add all relevant supporting logistics documentation.

100% 90% Review of submitted work files in CDMD-

OA.