Revised_SOW_Vacuum_Oven_Inspection.doc

PERFORMANCE OF WORK (PWS) - SERVICE CONTRACT

Inspection and Evaluation of the Vacuum Oven at Puget Sound Naval Shipyard, Bremerton, WA

JML #: 7346-6436

DD2276 #: N4523A18RC24681

Ship/Activity: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) BLDG 427 Title: Inspection Place of Performance: PSNS & IMF Building 427, 1 Floor. Vacuum Oven Period of Performance: 4/1/18- 9/30/18

1. Background

1.1. Background. The Vacuum Oven (WSF Serial # / NAT Board No: 14099) requires inspection and evaluation. Limited drawings, documentation, or knowledgeable operators are available for reference. The manufacturer has no detailed records on the system. The custom build Oven was manufactured in 1981 and is located in Building 427. The equipment is needed because of its ability to quickly dry motor test equipment, while preserving the integrity of the heated apparatus. The equipment has not been used for several years, the Government AND manufacturer possess insufficient supporting documentation, and the oven is unable to function properly. It is the Government’s intent that a single (primary) Contractor be awarded this contract.

1.2. Attachments.

A) Limited Drawings: Electrical and Door Drawings.

B) Photos: Photographs of the Vacuum Oven system.

2. Work Requirements

2.1. Inspection.

2.1.1. The Contractor shall open, inspect, and assess the Vacuum Oven (WSF Serial # / NAT Board No: 14099) and provide a written Condition Assessment and Recommendations Report (see Section 3). The Contractor is not required to upgrade or repair the machine at this time. Repairs will be done on a follow-on contract outside the scope of this effort.

2.1.2. Open & Inspect effort, documented findings, and required/recommended repairs identified in the report shall be based on the following desired Vacuum Oven conditions upon completion of the repair:

2.1.2.1. Trouble shoot, repair, and validate the Vacuum Oven is satisfactorily operational.

2.1.2.2. Training Shipyard personnel on the operation and maintenance of the Vacuum Oven following repairs and upgrades.

2.1.3. Main Chamber. The main chamber of the pressure vessel of the Vacuum Oven shall undergo inspection and evaluation. Non-destructive testing of components and sub-systems shall be done as necessary.

2.1.3.1. Closure of the main pressure vessels and door, including door seals and liners, shall be inspected with dye penetrant or magnetic particle examination. This inspection shall include a measurement of the baseline concentricity.

2.1.3.1.1. Door support and functionality, such as the hinges, limit switch, and safety lock, shall undergo visual inspection and evaluation for structural integrity, wear, alignment, and operation.

2.1.3.2. Welds shall be inspected and evaluated for cracks and degradation.

2.1.3.3. Visible penetration nozzles and stiffeners shall be inspected as applicable.

2.1.3.4. An ultrasonic inspection of the vessel shall be conducted.

2.1.4. Valves, Vacuum/Pressurization, and Hydraulics. All valves, pressure switches, relief device paths, piping, lines, hoses, and pumps shall be visually inspected, calibrated (as applicable), and evaluated. Non-destructive testing of components and sub-systems shall be done as necessary. Any valves requiring re-certification shall be quoted for replacement with a certified equivalent.

2.1.5. Electrical and Internal Systems. Heater, heating coils, heater supports, cooling coils, liners, nozzles, connections, wires, jack panels, thermocouples, the over-temperature safeguard, and shall be inspected and evaluated. Grounding, conduit support and electrical connections shall be checked for safety and re-torqued as necessary. Non-destructive testing of components and sub-systems shall be done as necessary.

2.1.6. Fan System. The fan system shall be visually inspected and evaluated for basic function, abnormal vibrations, and sufficient airflow. Non-destructive testing of components and sub-systems shall be done as necessary.

2.1.7. Control Systems. Control devices, wire connections, and closure interlocks shall be visually inspected and evaluated, including the actual operation of the Vacuum Oven. Non-destructive testing of components and sub-systems shall be done as necessary.

2.1.8. Vacuum and Cooling System (at Oven). Pumps, vacuum lines, transducers, gauges, and connections to cooling supply/return shall be visually inspected, leak checked, and evaluated. Non-destructive testing of components and sub-systems shall be done as necessary. Any components requiring re-certification shall be quoted for replacement with a certified equivalent.

2.1.9. Vacuum System (Equipment Room). Pumps, vacuum lines, transducers, gauges, grounding, conduit support, motors, and electrical connections shall be visually inspected, leak checked (as applicable), calibrated (as applicable), safety checked, re-torqued (as applicable), and evaluated. Non-destructive testing of components and sub-systems shall be done as necessary. Any components requiring re-certification shall be quoted for replacement with a certified equivalent.

2.1.10. Water System (Equipment Room). Pumps, tanks, tank lines, transducers, thermocouples, gauges, motors, and electrical connections shall be visually inspected, leak checked, investigated for corrosion, leak checked (as applicable), calibrated (as applicable), safety checked, re-torqued (as applicable), and evaluated. Non-destructive testing of components and sub-systems shall be done as necessary. Any components requiring re-certification shall be quoted for replacement with a certified equivalent.

2.1.11. Cooling System (Roof). Cooling towers, piping, motors, pumps, sensors, level control, thermocouples, and electrical connections shall be visually inspected, leak checked (as applicable), safety checked, re-torqued (as applicable) and evaluated. Non-destructive testing of components and sub-systems shall be done as necessary.

2.2. Contractor Furnished Material. The Contractor shall be responsible for all tools and/or equipment necessary to perform a thorough open, inspection, and assessment.

2.3. Costs. The entire cost for providing the services described in this statement of work (including travel, per diem, etc.) shall be covered by this contract.

3. Contractor DELIVERABLES

3.1. Condition Assessment and Recommendations Report. Upon completion of the open, inspection, and evaluation, and prior to final payment, the Contractor shall provide a Condition Assessment and Recommendations Report. The report shall be composed of no less than:

3.1.1. Material lists of all components, assemblies, subassemblies, attachments, and accessories. Part and component identification shall include manufacturer part numbers and descriptions with sufficient detail to support part ordering and installation by a journeyman level machinery mechanic.

3.1.2. Operating instructions including programming requirements, pre-operational checks, start up, shut down and emergency shutdown procedures.

3.1.3. Trouble-shooting guides.

3.1.4. Assessment of the functionality and remaining useful life all major systems of the machine.

3.1.5. Summary of recommended actions to repair the machine to a functioning status. Functioning status is defined as operating at the designed manufacturer specifications. The summary shall include a list of parts and components requiring removal/replacement and recommended repairs/reinstallations.

3.1.6. A budgetary quotation to implement the recommendations described in the report. All vendor budgetary quotations shall identify individual part and component material costs, and labor costs to perform part/component removals, repairs, reinstallations, replacements, and other related costs such as overhead, profit, equipment rentals, travel and per diem, etc.

4. GOVERNMENT-FURNISHED ITEMS – PROPERTY, MATERIAL, EQUIPMENT, SERVICES

4.1. Vacuum Oven. One Vacuum Oven at Puget Sound Naval Shipyard and Intermediate Maintenance Facility, 1400 Farragut Avenue, Bremerton, WA 98314-5001 in Building 427. The Oven was manufactured in 1981 and is 27 feet long by 22 feet wide by 14 feet high.

4.1.1. Original Acquisition Cost. Original acquisition value of the machine is $318,731.

4.1.2. Manufacturer Information.

a) Manufacturer: WSF Industries located in Buffalo, NY

b) Model Name: N/A, Custom Build

c) Serial Number: 14099

4.2. Government Provided. All work shall be performed within Building 427 at the machine. The machine is a permanent installation and cannot be removed to complete this work.

4.3. Utility Requirements. Reasonable amounts of compressed air (100 psi) and electricity (120 Volt) will be made available adjacent to the work site. The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work.

4.4. Receiving Activity POC. The receiving activity point of contact will be the Government Representative as listed in Section 8 and will serve as the Contractor’s primary contact for all interaction with other Shipyard and Government activities.

4.5. Storage. Lay-down area will be provided within the vicinity of installation site for storage of contractor materials and tools. The Government does not accept responsibility for security of contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. However, the Contractor shall be responsible to restore the storage area to original condition after use.

5. QUALITY ASSURANCE SURVEILLANCE PLAN

PSNS&IMF – or – Contractor is responsible for quality assurance.

To be considered acceptable, the Contractor is responsible for all quality assurances regarding the Vacuum Oven (Asset #: 4523AC0227 / NAT Board No: 14099) at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) located in Building 427 during normal operation.

Services

6. SECURITY REQUIREMENTS

6.1. Access badges (Naval Base Kitsap) Navy Commercial Access Control System (NCACS). Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment registration, backing vetting, screening, issuance of credentials at the vendor’s own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed/renewed on an annual basis. The cost incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at: http://www.cnic.navy.mil/CNIC_HQ_Site/WhatWeDo/AdministrativeServices/CommonAccessCardProgram/ContractorVerificationSystemCVS/CNICP_A230767.

6.2. Access badges (Controlled Industrial Area). Upon contract award, employees or representatives of the Contractor will require access to the Puget Sound Naval Shipyard (PSNS) Controlled Industrial Area (CIA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge. NOTE: Persons who are currently on probation or parole from a felony conviction cannot qualify for a Security Pass/ID Badge and will be denied access to the Shipyard.

6.2.1.1. Contractor personnel requiring access badges for unescorted entry into the CIA will be required to provide personal background information to the extent necessary to obtain a Security Pass/ID Badge.

6.2.1.2. The Government will issue CIA access badges without charge.

6.2.1.3. A request for Visitor Badge, PSNS Form 5512/127, completed by the Contractor, and submitted by the Government POC to the Pass and I.D. Office, at least seven (7) business days before the badges are needed.

6.2.1.4. Contractors, their sub-contractors and vendors requesting access to the CIA will be required to view an orientation videotape lasting approximately 30 minutes prior to receiving a badge.

6.2.1.5. Each employee shall visibly display/wear the Government issued badge chest high over the front of their outermost clothing.

6.2.1.6. It shall be the Contractor’s responsibility to collect and account for all Security Pass/I.D. Badges issued to their personnel upon termination of any employee, expiration of the badge, completion of the contract, or when access is no longer required. Badges, passes and permits shall be returned to the Pass and I.D. Office immediately.

6.2.1.7. Contractors working within the CIA are required to be United States citizens and must show proof of citizenship prior to receiving a badge. Proof of U.S. citizenship shall be hand carried by the contract employee to the Pass and I. D. Office located at Bldg. 981, when picking up the badge. Acceptable forms of proof are:

a) Original Birth Certificate (with raised state seal)

b) Original Department of State Birth Certificate

c) Certificate of Person Born Abroad

d) Original Naturalization Certificate

e) Valid United States Passport NOTE: Proof of U.S. citizenship shall be hand carried by the contract employee to the Pass and I. D. Office when picking up the badge.

6.2.1.8. Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign, or foreign owned company will not be granted access to Puget Sound Naval Shipyard CIA without prior written approval from Commander, Naval Sea Systems Command (NAVSEA).

6.2.1.9. The Government will provide a standard background information data form for obtaining NAVSEA approval of foreign nationals. This form can be obtained from the Contracting Officer or the Receiving Activity POC.

6.2.2. Vehicle Passes.

6.2.2.1. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity POC. Contractors will be allowed to bring company vehicles into the CIA based upon the nature of their work as determined by the Commanding Officer in conjunction with the Industrial Security Officer. The Contractor shall provide current vehicle registration and insurance information in electronic format to the Receiving Activity POC a minimum of ten (10) business days before the vehicle pass is needed. Each contractor, sub-contractor and vendor vehicle shall be registered with the Pass and I.D. Office located in Bldg. 981. The Contractor shall provide the vehicle registration or a photocopy and proof of insurance documents of each approved vehicle to the Pass and I.D. Office to obtain a Service Permit. Contractors shall clearly display an authorized company sign or logo on their vehicle. Privately owned vehicles are not authorized.

6.2.2.2. Each contractor, sub-contractor and vendor shall provide the state registration or a photocopy and proof of insurance documents of each approved vehicle to the Pass and I.D. Office where one of the following Vehicle Permits will be issued identifying the purpose for each type of permit:

6.2.2.2.1. Lay-down Permit - A permit that authorizes the vehicle to be brought in to transport tools, parts, or materials to/from the site or function as a work platform. Vehicles with Lay-down permits are kept at the negotiated job site when not traveling to/from the gate.

6.2.2.2.2. Load/Unload Permit - A permit that authorizes the vehicle to be brought in to drop off tools, equipment and machinery (which cannot be hand carried) then is taken out of the CIA. Vehicles with Load/Unload Permits shall not be left unattended at the job site for more than 30 minutes.

6.2.2.2.3. Service Permit - A permit that authorizes the vehicle to be brought in and used as a mobile work platform because it contains tools, parts, materials, supplies and/or fabrication equipment. Vehicles with Service Permits allow the vehicle to be used at job sites throughout the CIA where no negotiated lay-down area exists.

6.3. Restrictions.

6.3.1. Regular Working Hours. All work is to be performed during Puget Sound Naval Shipyard & Intermediate Maintenance Facility regular work hours from 8:00 a.m. to 4:00 p.m., Monday through Friday, except for Federal Holidays.

6.3.1.1. If the Contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the receiving activity POC for approval a minimum of two (2) working days prior to the anticipated work date.

6.3.1.2. In no event shall a contractor carry on work outside the hours and days specified in the contract without prior approval.

6.3.2. Radio Restrictions. Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of Puget Sound Naval Shipyard is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering any gate to the Government Activity.

6.3.3. Restricted Colors. This Shipyard uses the colors magenta, yellow, red and blue to identify specially controlled materials. The Contractor is specifically prohibited from using magenta, yellow, red or blue colored plastic wrapping materials or bags, tape, or other covering materials.

6.3.4. Privately Owned Personal Computers And Cellular Telephones. The use of privately owned personal computers and cellular telephones by contractor personnel is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable form(s) from the Contracting Officer. The completed applicable form(s) shall be returned and routed for Government approval. The use of cell phones are not permitted at any time while driving anywhere within the Government Activity.

6.3.5. Photography/Recording. Contractor personnel are prohibited from having photographic equipment (including cell phones and watches capable of taking pictures), tape recorders, zip drives, personal electronic management devices, or other recording devices in their possession while inside the Government Controlled Industrial Area (CIA).

7. Travel Requirements

7.1. Travel to PSNS Building 427 will be required to complete the work outlined in the statement of work.

7.2. The Contractor is responsible for arranging all travel and lodging requirements.

8. government representative

Ramon Edquilang, Building Manager

PSNS & IMF, Shop 51 Motor Section General Foreman 1400 Farragut Avenue Bremerton, WA 98314-5000

Phone: (360) 340-2938 Fax: (360) 476-6066 ramon.edquilang@navy.mil

9. WAWF Acceptor

Donald Elder

Puget Sound Naval Shipyard & IMF

1400 Farragut Avenue Bremerton, WA 98314-5000

S/52, Calibration

Office: (360) 476-3134

Fax: (360) 476-4641

Email: donald.r.elder@navy.mil

10. environmental and safety

10.1. Contractors working at the receiving activity are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment. Contractors shall ensure all their personnel working on this installation and their supervisors, including their sub-contractors, are familiar with the contents of “Contractor’s Guide to Environmental Compliance” PSNS & IMF P5090 (4).

10.2. Personal Health and Safety.

10.2.1.1. The proposed work described herein will be performed in and industrial manufacturing area under the guideline of OSHA and the receiving activity’s Environmental, Safety and Health Office.

10.2.1.2. The Contractor shall conduct all work in a safe manner and shall provide all necessary safety equipment.

10.2.1.3. The Contractor shall make the maximum use of low-noise emission equipment as certified by the Environmental Protection Agency (EPA). Applicable regulatory requirements for maximum environmental noise levels are WAC 173-60. The Contractor shall provide hazardous noise signs and label equipment, wherever work procedures and equipment produce sound-pressure levels greater than 84 dB(A) stead state and/or 140 dB peak sound pressure level for impact or impulse noise, regardless of the duration of the exposure.

10.2.1.4. Prior to Commencing Work. The Contractor representative(s) shall meet in conference with the Shipyard Point of Contact, shop supervision, and/or other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management and any other subject necessary for a smooth and successful operation.

10.2.2. Energy Control.

10.2.2.1. The Government will provide the Contractor with a copy of the lockout and tag out controls used by the Government facility where the equipment is to be installed. After contract award and prior to commencement of work, the Contractor and/or their subcontractor(s) shall submit and exchange lockout/tag out program procedures with the Government’s representative. The contractor is required to meet with the Government representative to discuss lockout/tag out interface. The Contractor shall use their lockout/tag out procedures in accordance with (IAW) 29 CFR 1910.147.

NOTE: Lockout/Tags-plus procedures IAW 29 CFR 1915.89 shall be followed, where applicable, when it becomes law. When 29 CFR 1915 is implemented, Contractors shall train their employees to Vol. II Chapter 9 of the Government Occupational Safety and Health (OSH) manual.

Audits, Surveillances and Incident Investigations – Audits, surveillances and incident investigations shall be performed per Vol. II Chapter 9 requirements when 29 CFR 1915.89 is invoked.

10.2.3. Compliance with OSHA. Contracting personnel shall perform all work in accordance with the latest OSHA rules and regulations issued by the Department of Labor, 29 CFR Parts 1910, 1915, and 1926 as applicable.

10.2.4. Safety Equipment. The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract.

10.2.4.1. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses, hearing protection and fall protection, as required).

10.2.4.2. The contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

10.2.4.3. Safety Inspections. The Contractor’s work space may be inspected periodically for OSHA violations.

10.2.4.4. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer.

10.2.4.5. The Contractor shall provide assistance to the Safety Office escort and the federal OSHA inspector if a complaint is filed. Fines levied on the Contractor by federal OSHA offices due to safety/health violations shall be paid promptly.

10.2.4.6. Failure to comply with or repeated violations of OSHA safety requirements can result in the violator(s) losing their access to the Government facility or the operation being suspended until the Contractor can provide properly trained personnel. Certification of training shall be presented upon request by the Contracting Officer.

10.2.4.7. The Contractor shall ensure that any additional measures that the Contracting Officer or the Government Representative determines to be reasonably necessary for safety are taken.

10.2.4.8. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

10.2.4.9. Safety Signs and Labels – Safety signs and labels in accordance with ANSI Z535.4 shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs, as applicable.

10.2.5. Safety Data Sheets (SDS). In accordance with 29 CFR 1910.1200, contractors are required to submit Safety Data Sheets (SDS) whenever the supplies being acquired or supplies used during performance are identified as hazardous materials. Hazardous Materials shall include any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires controls in its use, packaging, handling, storage, or stowage, to assure adequate safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations, or compounds of gases, liquids, and solids intended for use at the job site. Any other material that has been designated by a Government technical representative as potentially hazardous and requiring safety controls shall also be supplied with a SDS. SDSs are to be available at work sites where materials are being used.

10.2.6. Fire Protection. The Contractor and their employees shall know where the fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. contractor employees operating critical equipment shall be trained to properly respond to a fire alarm or fire.

10.2.7. Accident Reporting. The Contractor shall submit to the Contracting Officer or Government Representative in the manner and on the prescribed forms exposure data and all accidents resulting in death, trauma, or occupational disease.

10.2.7.1. Accident reports shall be submitted within 24 hours of their occurrence.

10.2.7.2. The Contractor shall submit to the Contracting Officer or Contracting Officer’s Representative a full report of damage to Government property or equipment by employees. Damage reports shall be submitted within 24 hours of the occurrence.

10.2.8. Emergency Medical Care. Only emergency medical care is available in Government facilities to contractor employees who suffer on-the-job injury or disease. Care will be rendered at the rates in effect at the time of treatment. Reimbursement shall be made by the Contractor to the Naval Regional Medical Center Collection Agent upon receipt of statement.

11. additional considerations

11.1. Clarifications. All technical clarifications/deviations will be coordinated through the Government Representative. – COR or GSO