N4523A18R0822_Sections_L&M_(14Jun2018).pdf

N4523A18R0822

Section L - Instructions, Conditions and Notices to Bidders

CLAUSES INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors--Commercial Items (DEVIATION

2018-O0013)

INSTRUCTIONS TO OFFERORS

A. Introduction

Under 100% small business set-aside, this request for proposal (RFP) will result in the award of a firm fixed price purchase order to a single vendor. Proposals will be evaluated through a lowest price technically acceptable (LPTA) process.

B. Instructions, conditions, and notices to offerors or respondents

1. Date and Time for receipt of proposal: See Solicitation page in FBO. Late proposals will not be considered. Partial proposals or attachments submitted late will not be considered.

2. Requests for clarifications, aka “bidder’s questions” are due 21 June 2018 at 11:59 AM PDT. The Navy reserves the right to not answer any requests received after the due date and time. Questions should reference this solicitation, N4523A-18-R-0822, and specification page and paragraph number. No site visit is intended to be held prior to award.

3. Please submit proposals and copies electronically (e-mail) only to the POCs listed immediately below.

4. Points of contact for this request for proposal (RFP) are David Mirano david.mirano@navy.mil , (360)

476-4091 and Gary Whitehead, gary.whitehead@navy.mil , (360) 476-4318.

5. Amendments: The Government may revise the solicitation at any time by means of an amendment. It is the offeror’s responsibility to ensure it is accessing the Federal

Business Opportunities (FBO) website to view potential amendments and procurement notifications for this solicitation.

C. INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

1. General Instructions –First page of proposal

The first page of the contractor’s proposal must contain the following:

a) Solicitation: N4523A-17-R-0822

b) Contractor name and address:

c) Point of Contract (POC) information, phone number & email address:

d) Type of contract action: Firm fixed price stand-alone purchase order

e) Proposed cost; profit; and total price: $

f) Date of Submission: _____________________

g) Name, title, and signature of contractor authorized representative:

mailto:david.mirano@navy.mil mailto:gary.whitehead@navy.mil

D. PROPOSAL CONTENT

1. FACTOR ONE: TECHNICAL CAPABILITY

Offerors must provide a proposal that demonstrates the following minimum requirements:

a) Offer must make an affirmative statement that the contractor has successfully performed same or like requirements equivalent or similar to that listed in attachment J1, the Statement of Work (SOW);

b) that such has been verified by at least two but no more than three recent and relevant contracts.

“Recent” and “Relevant” is defined in Factor Two. It is anticipated that these recent and relevant contracts provided in Factor One, Technical Capability, will be the same contracts provided in Factor Two, Past

Performance;

c) Personnel list with names, qualifications and position. Each resume should only refer to applicable personnel capabilities.

2. FACTOR TWO: PAST PERFORMANCE

The offeror shall provide a completed copy of the Previous Contracting Efforts Narrative Form found in

Attachment J2.

Offerors shall complete Previous Contracting Efforts Narrative Form (Attachment J2) for at least two but not more than three (3) of their most recently completed contracts (not to exceed three years since completion) for supplies/services that are similar in scope, magnitude and complexity to this procurement.

Offerors are encouraged to submit brief and concise responses but may expand the form to provide sufficient explanation. Data submitted other than that requested on the Contractor Performance Data

Sheets will not be considered. Failure to submit Contractor Performance Data Sheets shall be considered certification that the contractor has no past performance for the Government to evaluate.

The offeror shall provide information for at least two (2) but no more than three (3) previous contracts (to include task orders or delivery orders) completed with a Contractor Performance Assessment Reporting

System (CPARS) record (if accomplished) where work was performed by the offeror as either the prime or a significant subcontractor whose effort was relevant. To be considered a significant subcontractor, the offeror’s submitted previous contract documentation must demonstrate evidence of exceeding $12,000 or more per year, or 10% of the total contract price. To be considered recent, the contract(s) provided should be performed within the three (3) years from issuance date of this solicitation.

To be considered relevant, the offeror’s submitted contracts shall provide documented experience demonstrating the ability to accomplish the requirement presented in the SOW and this request for proposal

(RFP).

Offerors may submit contracts currently being performed as long as a minimum of two (2) months of performance has been completed as of the closing date of this RFP. Summary lists of contracts or incomplete data will not be considered.

If your firm has no past performance, affirmatively state this fact in your proposal.

The Government may verify past performance information from any source, to include past performance for contracts not submitted by the offeror. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, information on hand, and existing data sources to include but not limited to CPARS.

Note:

It is incumbent upon Offerors to ensure they are providing valid names, phone numbers and e-mail addresses. References that cannot be contacted may result in a neutral rating;

The references must be customer personnel most familiar with your performance on each of these contracts. The references should be persons involved in performance under the contracts such as: project managers, contracting officer’s representatives, and marine surveyors. (Do not list the procurement contracting officer).

Offerors shall provide a narrative explanation on each of the proposed past performance efforts describing how they are similar in scope, magnitude or complexity to the type of work being solicited, or that your firm has no relevant experience.

3. FACTOR THREE: PRICE (with Cost Breakdown)

The offeror shall provide a completed copy of the Price Breakdown Spreadsheet found in attachment J4.

Round your costs to whole numbers, i.e. $100.50 = $101 or $100.49 = $100.

If the contractor has an established Forward Price Rate Agreement (FPRA) with the Government, propose in accordance with the FPRA.

EVALUATION OF OFFERS

Section M - Evaluation Factors for Award

A. General

1. An award will be made to the responsible offeror whose proposal represents the best value to the

Government in accordance with the evaluation criteria and factors set forth in this section considering price and non-price factors as described below.

2. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures.

This is a competitive LPTA source selection. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offers with acceptable past performance, and price and cost reasonableness shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

B. Basis of Award

To be eligible for award, Offerors shall meet the following criteria:

1) Obtain a technical proposal rating of Acceptable

2) Obtain a past performance rating of Acceptable

3) Offer a price determined fair and reasonable by the Contracting Officer

4) Be determined responsible under FAR Part 9.104

An unacceptable rating in the technical or past performance factors listed above renders an offeror’s proposal ineligible for award. If a technical proposal receives an unacceptable rating, then the Government may not evaluate the corresponding past performance or price proposal.

C. Evaluation Factors

The purpose of the proposal evaluations is to ensure impartial and comprehensive examination of competitive proposals. Statements and representations made in the Offeror’s proposal may be subject to verification by proposal evaluators. The evaluation factors are set forth below:

Description Adjectival Rating

Factor 1 Technical Capabilities Acceptable / Unacceptable

Factor 2 Past Performance Acceptable / Unacceptable

Factor 3 Price with Cost Breakdown Not Adjectivally Rated

The proposal will be evaluated in accordance with the criteria set forth below:

a. RATINGS FOR FACTOR 1: TECHNICAL CAPABILITIES (Acceptable/Unacceptable)

RATING DESCRIPTION

ACCEPTABLE An affirmative statement was provided that the contractor and proposed personnel have successfully performed requirements equivalent or similar to that 1isted in attachment J1, the Statement of Work (SOW); AND that such has been verified by at least two but no more than three recent and relevant contracts.

UNACCEPTABLE An affirmative statement was NOT provided that the contractor and proposed personnel have successfully performed requirements equivalent or similar to that listed in attachment J1, the Statement of Work (SOW);

OR that such has NOT been verified by at least two but no more than three recent and relevant contracts.

b. RATINGS FOR FACTOR 2: PAST PERFORMANCE (Acceptable/Unacceptable)

Rating Description

Acceptable A fully completed Previous Contracting Efforts Narrative Form found in

Attachment J2 was submitted; AND at least 2 but not more than 3 verifiable contract actions with recent and relevant experience that are similar in scope, magnitude and complexity to this procurement were provided.

Unacceptable A fully completed Previous Contracting Efforts Narrative Form found in

Attachment J2 was NOT submitted; OR at least 2 but not more than 3 verifiable contracts with recent and relevant experience that are similar in scope, magnitude and complexity to this procurement were NOT provided.

Note: An offeror without relevant past performance, or for whom information on past performance is not available, will be given a neutral rating for past performance. A neutral rating will be rated as “acceptable” for past performance in the context of this evaluation.

c. FACTOR 3: Price/Cost (Price/Cost Reasonableness)

The Government will not evaluate price adjectivally or assign strengths or weaknesses to the price proposal. The

Government will analyze the proposed price using the information contained in attachment J4 to determine fair and reasonable pricing for the notional package. Attachment J4 must be completed in its entirety.

Award will be made on the basis of the lowest priced proposal that meets or exceeds the acceptability standards for the non-price factors. If the Government determines an offeror’s price to be inexplicably low or otherwise not fair and reasonable, that offeror may be eliminated from the competition without further discussion.

1. Rejection of Unrealistic Offers:

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low cost or price.

Such unrealistic offers may be deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

2. Source Selection Decision:

The Government shall select the source based upon an evaluation of the offeror’s technical acceptability, past performance and price/cost. The Government intends to choose the lowest realistically priced, technically acceptable, offer by a responsible offeror with acceptable past performance for award.