J-17_Integrated_Schedule_&_Testing_-_Rev_1.docx

Enclosure (1): Performance Standards, Acceptable Quality Levels, & Deducts

UNCLASSIFIED

DEPARTMENT OF THE NAVY

Integrated Test Coordinator For

USS SAMPSON FY18 DSRA

N4523A – 18 – R – 0550 Attachment J-17

1. Purpose The Contractor or Lead Maintenance Activity (LMA) shall provide the Integrated Test Coordinator (ITC). This position shall not be assigned as a collateral duty. It is an important position of the project team and shall be the primary duty of the assigned individual. The contractor shall maintain this position until such a time that all of the availability’s Key Events have been certified.

The purpose of the ITC shall be to develop, coordinate, and manage the Integrated Total Ship Test Plan (ITSTP) as described in NAVSEA Standard Item 009-67. The ITC shall serve as the Project Team’s primary point of contact for all related test integration issues. The ITC shall review work items, Condition Found Reports (CFRs), and Request for Contract Changes (RCCs) for testing requirements and shall ensure all testing is captured in the ITSTP (as noted in 009-67), Test Inspection Plan (as noted in 009-04), and master Integrated Production Schedule (as noted in 009-60).

2. Contractor or LMA Roles and Responsibilities

a. The ITC shall ensure all testing is accurately reflected in schedules and other reports in a manner that supports a deliberate, incremental path to Key Event readiness and certification. The ITC shall review the OQE for accuracy and completeness prior to submittal to the government. The ITC shall ensure any non-conformances are resolved prior to submittal to government for acceptance.

b. The ITC shall ensure that the ITSTP is responsive to changes in production schedules such that when schedule activities dates change, their associated test dates change as well. Ensure the ITSTP includes all testing for all maintenance activities. Ensure ITSTP is updated weekly, at a minimum, or more frequently to support Key Event Certification. The LMA should plan to use the Scheduling program or system of their choice and submit in accordance with 009-60. In addition, the LMA shall provide weekly schedule updates to the NSA in Microsoft Excel or another electronic media that allows for information sorting.

c. The ITC shall ensure that all executing activity work (at the activity level) is technically tied to availability Key Events for the Integrated Test Engineer to validate. New and growth work technical ties will initially be assigned by the ITC and then will be validated by the ITE. The modification of validated technical ties requires ITE concurrence or approval. The ITC shall continually monitor outstanding work and submit recommended changes to the ITE as needed.

d. The ITC shall serve as the primary contractor representative on the Total Ship Testing Task Group (TSTTG). The contractor is required to manage this weekly meeting. At a minimum, the following shall be discussed:

i. Status of ITSTP including new and growth work

ii. Test Readiness

iii. Test coordination between all executing activities

iv. Key Event and Milestone readiness

v. Problems impacting schedule and/or satisfying technical requirements

e. The ITC is responsible to ensure all authorized work in Navy Maintenance Database (NMD) is properly certified (technically and administratively) to support project Milestones and Key Events. The ITC shall provide a consolidated list of exception items for each Key Event to the government for review and acceptance.

3. Government Roles and Responsibilities The following personnel shall oversee and coordinate surveillance activities:

a. Administrative Contracting Officer (ACO) – The ACO shall assure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The ACO shall also assure the contractor receives impartial, fair, and equitable treatment under this contract. The ACO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned ACO: TBD at time of contract award

a. Integrated Test Engineer (ITE) – The ITE is responsible for verification of documentation/deliverables associated to testing and certification provided by Contractor: Government review and assessment of deliverables (timely submission, accuracy, and completeness) and performance will be accomplished in accordance NAVEA Standard Items, the Joint Fleet Maintenance Manual (JFMM), the SOW, Contract Data Requirements Lists (CDRLs) and associated DID’s.

b. The ITE is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned ITE: TBD at time of contract award

4. Performance Standards The Performance Requirements are listed in Enclosure (1). The Government shall use these standards to determine contractor performance and shall compare contractor performance to the standard and assign a rating. At the end of the performance period, these ratings will be used, in part, to establish the past performance of the contractor on the contract.

5. Deducts Deducts will be based on unfavorable contractor performance as recommended by the Project Manager (PM) and ITE and determined by the ACO. There will be monetary deducts as outlined in Enclosure (1). Amount to be unilaterally deducted by Government from the associated WI CLIN. In the instance the deduction cannot be traced directly to a WI (e.g., due to non-conformance to a standard item), the total amount will be deducted from CLIN 0001, TYCOM funds via contract modification. Penalties will be capped at $200,000.

6. Methods of Surveillance:

Various methods exist to monitor performance. The Government may use, and is not limited to, the surveillance methods listed below in the administration of this J-17 Attachment:

b. Direct Observation: The ACO and/or ITE will provide on-site oversight to assure the Contractor is adequately performing to the contract specifications.

c. Inspections: Other inspections may be made in cases such as accident investigations, etc. Inspections shall be divided and scheduled as required.

7. Evaluation Ratings:

a. The Government will evaluate the Contractor’s performance of the SOW and the ITE will assign a rating of either acceptable or unacceptable. The acceptable quality levels are outlined in Enclosure (1).

8. Documenting Performance

a. The Government will document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing past performance information using the Contractor Performance Assessment Report System (CPARS).

9. Frequency of Measurement

a. Frequency of Measurement. The frequency of measurement for deliverables is defined in the SOW and each CDRL. The contractor’s performance will be continuously monitored. The Government will periodically analyze whether the frequency of surveillance is appropriate for the work being performed.

b) The contractor shall develop a Test and Inspection Plan (TIP) incorporating each Work Item in the job order, LOA chits and Statement of Work (SOW). The initial TIP shall include all inspections and tests required by the zero-tier references and first-tier references, as well as symbols (I) (V) (G) test/inspections and (G) government notification identified in the Work Item, and any additional tests and inspections the contractor deems necessary to substantiate product conformance.

a) $2,000 per each day each report is late or not provided.

b) Schedule and Associated Reports are provided in accordance with the content and format requirements stated in Table 2 within Work Item (WI) 009-60.

i. If the Government does not provide schedules/information for AIT, Government-Contracted Third Party Maintenance Providers, S/F, CIS, FMA, or other schedules/information not known to the contractor, the contractor shall provide the schedule and associated reports (including the Integrated Production Schedule) in the required timeframes to include all information known to the contractor up to 7 days prior to the date submitted.

ii. Unless otherwise directed/clarified by the supervisor, the contractor retains discretion for elements left to contractor discretion in WI 009-60. Should the supervisor provide direction or clarification on discretionary elements, the direction/clarification will take effect, for the purposes of rejection or acceptance, on the next required submission of 009-60 deliverables. Furthermore, should the supervisor and the contractor disagree as to whether an element within 009-60 is objectively required or discretionary, supervisor clarification will take effect on the next required submission of 009-60 deliverables.

iii. Rejection or Acceptance of a deliverable described in 009-60, Table 2 will be determined on whether:

a. The deliverable provided conforms to objective, non-discretionary, requirements referenced in Table 2.

b. The deliverable provided conforms to the Supervisor’s direction or clarification of the desired interpretation of objective/discretionary elements and/or clarification of the applicability of discretionary elements.

iv. Rejection or Acceptance of a deliverable described in 009-60, Table 2 will not be determined on whether the deliverable provided satisfies the supervisor’s subjective determinations of reasonableness beyond the Rejection or Acceptance criteria in paragraph (a) above. Therefore, subjective determinations of the adequacy or reasonableness of elements, like schedule or manning plans, the contractor’s status to plans, forecasts, and mitigation plans will not be a basis for rejection.

a) $5,000 per each day the IPS is late or not provided. And;

b) $5,000 per each time the IPS is rejected by the Government due to not meeting the Performance / Acceptable Quality Level Requirement in Column (B).

i. If an IPS is rejected by the Government, additional deducts will be calculated in accordance with paragraph (a) above, for a minimum of one additional day.

b) ITSTP is provided in accordance with the content requirements stated in NAVSEA Standard Item 009-67.

i. If the Government does not provide testing/inspection/schedule/information for AIT, Government-Contracted Third Party Maintenance Providers, S/F, CIS, FMA, or other schedules/information not known to the contractor, the contractor shall provide the ITSTP in the required timeframes to include all information known to the contractor up to 7 days prior to the date submitted.

ii. Unless otherwise directed/clarified by the supervisor, the contractor retains discretion for elements left to contractor discretion in WI 009-67. Should the supervisor provide direction or clarification on discretionary elements, the direction/clarification will take effect, for the purposes of rejection or acceptance, on the next required submission of 009-67 deliverables. Furthermore, should the supervisor and the contractor disagree as to whether an element within 009-67 is objectively required or discretionary, supervisor clarification will take effect on the next required submission of 009-67 deliverables.

iii. Rejection or Acceptance of a deliverable described in 009-67 will be determined on whether:

a. The deliverable provided conforms to objective, non-discretionary, requirements referenced in 009-67.

b. The deliverable provided conforms to the Supervisor’s direction or clarification of the desired interpretation of objective/discretionary elements and/or clarification of the applicability of discretionary elements.

Rejection or Acceptance of a deliverable described in 009-67 will not be determined on whether the deliverable provided satisfies the supervisor’s subjective determinations of reasonableness beyond the Rejection or Acceptance criteria in paragraph (a) above. Therefore, subjective determinations of the adequacy or reasonableness of elements, like schedule or manning plans, the contractor’s status to plans, forecasts, and mitigation plans will not be a basis for rejection.

a) $250 per each day an accurate ITSTP deliverable is delivered past its required due date. And;

b) $250 per each time a response/resolution to an ITSTP is rejected by the Government due to incomplete, incorrect or inadequate response.

i) Rejection of the contractor’s response or resolution shall be approved one level above the PM.

ai) Responses/resolutions may be rejected more than once.

bi) If an ITSTP is rejected by the Government, additional deducts will be calculated in accordance with paragraph (b) above, for a minimum of one additional day.

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