Sources_Sought_Draft_PWS.docx

DRMD SUPPORT SERVICES

1. Specific Requirements

a. Records Management (RM) Program. The Contractor shall:

(1) Provide entry level and advanced TRIM training, (for the DON Record Group working group) assist in the development and processing of DON records schedules within the National Archives and Records Administrations (NARA) Electronic Records Archive (ERA), and process all DON and NARA records transmittal forms that come through DRMD.

(2) Provide briefs, inputs and white papers to DRMD leadership, including National Archives and Records Administration (NARA)-related work and Federal Records Center (FRC)-related work.

(3) Assist in creating, testing and deploying TRIM and TRACKER data sets with a standard core configuration.

(4) Make recommendations for updates to policy, standards and guidelines for records managers to follow.

(5) Provide sustainment support for the on-going deployment of the ERMS within and outside the NGEN network.

(6) Conduct periodic assessments and provide reports of SECNAV/CNO textual and electronic records holdings at the office and organizational level.

(7) Utilize a Document Analytical approach to records management via a DON procured file analysis tool to reduce the size of records collections throughout the DON.

b. Directives Management Program. The Contractor shall:

(1) Support validating, disseminating, maintaining and verifying instructions in accordance with DON directives standards and formatting guidelines, assisting with the management of official record copies of all SECNAV directive case files. This includes participating in the direct review and cradle to grave support of over 300 SECNAV instructions.

(2) Ensure current instructions are readily available for enterprise-wide use, and superseded/cancelled instructions are available for historical preservation via the existing Department of the Navy Issuances website and the Department of the Navy Classified Issuances (DONCI) website.

(3) Use authorized tasking systems and repositories to help with instruction reviews.

(4) Identify information, improvements, and trends in directives management and the skill to apply them to the DON Issuances System and DON Classified Issuances System.

(5) Assist in preparing policy directives in multiple areas and programs.

(6) Provide reports, when requested but no less than bi-monthly, to DRMD management regarding the status of each instruction in the workflow process.

c. Forms and Information Collections Management Programs. The Contractor shall:

(1) Support forms reviews, report/survey review, and database entries.

(2) Support and administer Navy forms website.

(3) Ensure current forms are readily available for enterprise-wide use, and superseded/cancelled forms are available for historical preservation via the existing DON issuance website.

(4) Provide reports, when requested but no less than bi-monthly, to DRMD management regarding the status of forms and information collections reviews.

d. Enterprise Records Management Solution Program. The Contractor shall:

(1) Field the ERMS toolset on the NGEN platform in the Navy Marine Corps Internet (NMCI) and the selected web-based that sits outside of NMCI for all remaining NIPRNet data sets and select SIPRNet data sets, serving as the dataset lead implementer and trainer.

(2) Test, build, configure and deploy the solution for the selected DON command, including training and working group sessions on ERMS and business process workflows.

(3) Be responsible for configuring the TRIM dataset with all import files and settings as outlined in the current DON Dataset Records Managers Guide (DRM Guide).

(4) Facilitate the evaluation of pre-selected process areas within these office environments and provide direct support for the configuration of the TRIM dataset to support these process areas.

(5) Manage and track ERMS issues, provide issues management in support of command Dataset Records Managers (DRM), monitor data storage requirements and storage procurement processes, provide assist in the development of ERMS policies and procedures, and provide implementation support of those policies and procedures within the affected command.

2. Qualifications

a. The client (DRMD) reserves the right to review resumes for senior positions and provide input toward the selection decision.

b. Senior Directives Management Expert/Senior Records Management Expert shall have at a minimum, five (5) years of experience in a professional work environment to include 3 years of experience with program management and supervision. Shall have experience working directly with Federal executive agencies, Department of Defense (DoD), and/or Navy Records functions, directives, and instructions. National Archives and Records Administration (NARA) Federal Records Training is desired. Must possess excellent oral and written communication skills.

c. System Administrator, ERMS shall have, at a minimum, five (5) years of related experience as an ERMS Administrator working directly with Federal executive level agencies or civilian equivalent, two (2) years experience as a technical lead in the implementation of new software rollout and upgrades to legacy product, and experience with developing, presenting, and implementing strategic planning initiatives. Experience working as a Systems Administrator with Navy records management is desired. Two (2) years experience working directly with TRIM is desired. NARA federal records management training is desired.

d. Senior Records Management Expert shall have, at a minimum, three (3) years experience working directly with Federal executive level agencies, Department of Defense (DoD), and/or Navy Records functions, directives, and instructions required. Two (2) years experience working directly with Total Records Information Management (TRIM) is desired. National Archives and Records Administration (NARA) Federal records management training is desired.

e. Records/Directives/Forms/Information Collections Management Expert shall have, at a minimum, three (3) years experience working directly with Federal executive level agencies, DoD and/or Navy Records functions, directives, information collections and/or forms management required. NARA Federal records management training is desired.

3. Travel. Travel may be required to any CONUS Naval Station or Base. Travel may also be required to OCONUS locations, such as Hawaii and Alaska. Additional services will include TRIM sustainment activities for Next Generation Enterprise Network (NGEN) users to include help desk support, side-by-side training, CLIN processing and other related support. The HPE RM sustainment requirement could also include a small amount of travel.

4. Security Clearance. A clearance of Secret is required. Contractor personnel must be eligible to obtain DoD Common Access Card (CAC) and Pentagon building pass.

5. Place of Performance. Services provided under this section shall be performed primarily at the DRMD offices in the Pentagon, Arlington, VA. There may be occasional work at the Washington Navy Yard, Washington, D.C. and around the National Capital Region. Regardless of service location, contractor work hours are between 6:30 a.m. - 4:30 p.m., Monday through Friday in order to support the government peak work hours. The office must be covered by 50 % contractor support during these work hours.

6. Historical Work Structure Breakdown. Historical information on this requirement has shown that nine (9) contract employees engaged full time (i.e. 1920 hours per year) can successfully support this requirement. Note: this information is solely for the provision of historical information. The government is not requiring, nor advising, interested parties that this work structure must be used.