Statement of Work.pdf

NNSY Rail Safety Training

PERFORMANCE WORK STATEMENT

1. SCOPE.

1.1 The contractor shall provide training for Brakeman/Switchman, Locomotive Engineer, and Railway Safety to Code 700 Lifting & Handling Department (L&HD) onsite at Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia. L&HD requires a firm fixed price contract for rail safety training to be conducted at NNSY.

2. APPLICABLE DOCUMENTS

2.1 References

2.1.1 Title 49 Code of Federal Regulations (49 CFR) Part 243

2.1.2 NAVFAC P-301 Navy Railroad Program Management

2.2 Certifications – Contractor to provide federally certified instructors. The contractor to provide verification that their program is approved by Federal Railroad Administration (FRA) to be compliant in all the following:

2.2.1 49 CFR Part 213 – Track Safety Standards: Governs track classes, geometry, defects, inspections, and remedial action requirements.

2.2.2 49 CFR Part 214 – Railroad Workplace Safety: Covers protection of roadway workers, on-track safety programs, and fall protection standards.

2.2.3 49 CFR Part 215 – Freight Car Safety Standards: Outlines inspection criteria, defect identification, and bad-order tagging for railcars.

2.2.4 49 CFR Part 229 – Locomotive Safety Standards: Specifies inspection intervals, air brake testing, and maintenance rules for motive power units.

2.2.5 49 CFR Part 231 – Safety Appliance Standards: Lists required handholds, ladders, running boards, and related hardware on rail equipment.

2.2.6 49 CFR Part 232 – Brake System Safety Standards: Regulates air brake testing procedures, securement, and end-of-train device functionality.

2.2.7 49 CFR Part 217 – Operating Rules: Requires documented rules, distribution, and testing for operating employees.

2.2.8 49 CFR Part 218 – Operating Practices: Covers shoving movements, blue flag protection, and securement of unattended equipment.

2.2.9 49 CFR Part 219 – Drug & Alcohol Testing: Mandates testing procedures following accidents, reasonable suspicion, and random selection.

2.2.10 49 CFR Part 220 – Radio Communication: Governs use of radio protocols for movements and emergency communication.

2.2.11 49 CFR Part 221 – Rear-End Marking Devices: Specifies marker lamps and devices for visibility on the last car of trains.

2.2.12 49 CFR Part 222 – Use of Locomotive Horns at Public Crossings: Applies when operating near or over highway-rail grade crossings.

2.2.13 49 CFR Part 225 – Accident/Incident Reporting: Requires submission of injury, illness, and equipment damage incidents using FRA forms.

2.2.14 49 CFR Part 228 – Hours of Service & Recordkeeping: Applies to employees performing covered service; mandates rest periods and logs.

2.2.15 49 CFR Parts 171–180 – Hazardous Materials Regulations: Define placarding, securement, compatibility, segregation, emergency response, and documentation requirements for hazmat rail shipments.

2.2.16 49 CFR Part 243 – Training, Qualification, and Oversight: Requires railroads and contractors to maintain approved programs for employee qualification, training recordkeeping, periodic oversight, and requalification cycles.

3. REQUIREMENTS

3.1 Contractor shall provide student handbooks and training materials for each course of instruction to each participant in a physical printout before the beginning of each training session. (Expect 12 students for each session). The prints shall be in English and be clear and legible. All materials covered in class (i.e. handouts, PowerPoint presentations, PDFs, etc.) shall be provided to Code 700 on disc media form. USB thumb drives are prohibited.

3.2 Contractor shall conduct a field-based question & answer (Q & A) and Safety discussion.

3.3 Contractor shall conduct training with both classroom instruction and field application, with the majority being field/ hands-on application.

3.4 Contractor shall proctor Operator proficiency test.

3.5 Contractor shall administer a written rules exam and written field operations exam (Grade and score to ensure 90% competency).

4. TRAINING CRITERIA

4.1 Brakeman/Switchman Certification Course – Three (3) days.

4.1.1 Introduction to Railroad Safety and Switching Operations

4.1.2 Federal Railroad Administration (FRA) Rule Familiarization

4.1.3 Railroad Terminology and Industry Standards

4.1.4 Safety Procedures, PPE, and Yard Awareness

4.1.5 Introduction to Railroad Switching Techniques

4.1.6 Switch and Derail Types, Hand Signals, Track Components

4.1.7 Equipment Familiarization in Rail Yard

4.1.8 Hands-On Introduction to Coupling/Uncoupling

4.1.9 OJT – Full day of supervised hands-on field work

4.1.10 Application of Switching Procedures

4.1.11 Car movement, Spotting, Clearances, Communication

4.1.12 Conduct final field evaluation with instructor oversight

4.2 Locomotive Engineer Training Course – Two (2) days

4.2.1 Locomotive Safety and Rules Review

4.2.2 Locomotive Systems Familiarization

4.2.3 Troubleshooting Techniques

4.2.4 Start-up and Shut-down Procedures

4.2.5 Use of Locomotive Handbook and Rulebook

4.2.6 Yard Operations

4.2.7 Troubleshooting Practice

4.2.8 Field Operations Assessment

4.3 Safety Management for Supervisors One (1) day

4.3.1 FRA Oversight and Rule Application

4.3.2 Internal Safety Auditing Techniques

4.3.3 Supervisory Responsibilities in Safety Enforcement

4.3.4 Use of Rulebooks and Handbook Effectively

4.3.5 Field walkthrough of Audit Practices

4.3.6 Conducting Observations and Safety Interviews

4.3.7 Compiling and reporting Safety Data

4.4 DOT Hazardous Materials – One (1) day

4.4.1 Intro to Hazardous Materials (49 CFR) Regulations

4.4.2 Requirements from DOT and NRC

4.4.3 Emergency Response Guidebook (ERG) Familiarization

4.4.4 Classification and Labeling of Hazardous Materials

4.4.5 Railroad-Specific HAZMAT Handling Procedures

5. ADMINISTRATIVE AND LOGISTICS

5.1 Safety and Personnel Protective Equipment (PPE)

5.1.1 Personal Protective Equipment (PPE). The contractor is responsible for providing all their employees PPE and ensuring they utilize PPE while on NNSY property. All personnel will follow site requirements for wearing PPE at all times while in a posted area. Mandatory PPE includes a hard hat, safety glasses with side shields, steel-toed safety shoes, and hearing protection on their person in case it is needed. In addition, all personnel shall wear any additional PPE as appropriate to control hazards of the work being performed (examples: life vests, personal fall arrest systems).

5.1.2 Fall Protection. The Contractor shall provide and utilize proper guarding around every open-sided platform and work surface edge or shall use other means of fall protection to include a fall protection safety harness and lanyard, fall restraint system, safety nets, or other appropriate protection against fall hazards meeting the requirements of 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926.

5.1.3 Spill Contingency and Control. The Contractor shall notify the shipyard Fire Division at

757-396-3333 immediately upon discovery of any spill discharge, regardless if Contractor generated or by another source. Notification shall identify when spills/discharges are Contractor caused. The Contractor shall cleanup all spills and discharges caused by any of its work operations. The Contractor shall maintain cleanup capability commensurate with the spill potential of its work operations.

5.1.4 Job Site Cleanliness. A “clean-as-you-go” work methodology for contractor work shall be used to maintain a level of cleanliness that will not cause a work environment to be unsafe. The level of cleanliness expected at NNSY is as follows: Surface shall be visually free of grease, oil, flux, scale, dirt, loose particles and any other contamination foreign to the base metal. Tap water residues on all metals and light superficial rust on carbon steel surfaces, caused by short-term exposure to the atmosphere, are permitted.

Light dust on cleaned surfaces is not objectionable, if the quantity and size of the particle does not adversely affect system operations.

5.1.5 Restricted Items. Contractors are prohibited from bringing onto federal property the following items:

All forms of alcohol and illegal drugs.

Shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material (i.e. fireworks), starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices.

Construction tools that require use of explosive materials are authorized if they are required to perform approved duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in the contract.

Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

Smoking is only permitted in designated areas.

5.2 Contractor Shipyard Entry. Commander, Navy Installations Command (CNIC), has established the

Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. The Contractor shall obtain and maintain DBIDS access for NNSY for all of its personnel for the duration of this Contract. For the requirements herein, participation in the DBIDS is preferred as well as obtaining a NAVSEA contractor (“green badge”) specifically for the NNSY installation. The Contractor and sub-contractors to obtain and maintain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html.

The following is required to get a DBIDS and NAVSEA badge:

Completed copy of the SECNAV Form 5512/1 to the C700 Security coordinator James Nguyen

757 396-1575, james.c.nguyen.civ@us.navy.mil. Once notified by Security Coordinator that background check is complete, DBIDS and NAVSEA badge can be obtained at NNSY Pass Office Bldg. 1502, 2900 Effingham St., Portsmouth, VA.

Present following forms of valid identification: Real ID or driver’s license, birth certificate (original or certified true copy), and social security card (non-expired passport can suffice.)

Present a completed copy of the SECNAV 5512/1 form.

The Security Office will complete the DBIDS enrollment process, which includes your photo, Base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT

YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO

PROVIDED AT: www.cnic.navy.mil/om/dbids.html

5.2.1 Portable Electronic Device (PED). COMSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy controlled industrial areas are prohibited. A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images. Cell phones, laptops, and tablets necessary to perform proprietary work in accordance with this PWS are permissible.

5.2.2 Computer Access. For any laptop or tablet computer required for performance of this statement of work, NNSY information security must approve admission of the computer to the shipyard. The Contractor shall submit a written and signed request on company letterhead at least 10 days prior to start date. The request shall contain the following information:

1. Purpose of IT request

2. Location of use

3. Name of user

4. Type (Laptop, tablet, et.)

5. Make, model, item and Ser #

6. How equipment is being delivered (hand carried, mail)

7. No camera.

5.3 Government Provided

5.3.1 Classroom (climate controlled) with tables and chairs

5.3.2 Accessible restroom facilities

5.4 Contractor Provided Equipment

5.4.1 Laptops, tablets for instructors

5.4.2 All training presentation equipment such as projector, HDMI cables, etc.

5.4.3 All training materials (min 12 each): Exams, handbooks, rulebooks, ERG and presentation slides.

6. QUALITY ASSURANCE

6.1 Verification of contractor submittal of training materials in bound printed form, minimum twelve

(12) copies each, in advance of the training class, meeting the requirements of sections 3 and 4.

7. DELIVERABLES

7.1 The contractor shall submit the results of testing identified in sections 3 and 4.

7.2 Certificates for each student and for each class that the student completes.

8. PERIOD OF PERFORMANCE (POP)

8.1 The contract POP will be a period of seven (7) days which will begin on a date that is determined on contractor’s schedule with specific training dates to be negotiated upon award (to begin no later than 2 Sept 2025).

8.2 Training shall occur during the normal NNSY operating hours of 7:20 A.M. to 3:50 P.M. EST, Monday through Friday, with a 30-minute lunch period beginning at 11:20 A.M.

9. POINTS OF CONTACT

a. Contracting Officer Representative (COR):

b. Technical Point of Contact (TPOC):