N4215825QA055 - Statement of Work_FY26 - RFQ.pdf

STATEMENT OF WORK

PROVIDE NARROW AISLE FORKLIFTS

FOR NORFOLK NAVAL SHIPYARD

1. BACKGROUND:

1.1. In support of material handling operations, Norfolk Naval Shipyard

1.1.1. Four (4) 4,000lb minimum capacity Narrow Aisle Forklifts for the movement of materials in

Material Envelopes throughout the shipyard

2. REFERENCES

2.1. 40 CFR 63.6625(i) or (j)

2.2. 29 CFR, Part 1926, Subpart H, Material Handling Storage, Use and Disposal

2.3. Industrial Truck Standard Development Foundation, ITSDF B56 standard

3. GENERAL

Scope of work.

3.1. The contractor shall furnish all operable vehicles for four battery powered 4000lb minimum capacity Narrow Aisle Forklifts (herein referred to as vehicles) equipped as follows:

3.1.1. Rated Capacity 4,000 lb. (minimum)

3.1.2. Load Center 24 inches

3.1.3. Mast Extended Height 240” (minimum)

3.1.4. High Visibility 3‐Stage or 4‐Stage Mast

3.1.5. Tires: Solid

3.1.6. CAN‐Bus Electric System, Electric Powered

3.1.7. Hydraulic Power Steering

3.1.8. 22” Mast Shift

3.1.9. 90 Degree Mast Rotation

3.1.10 Safety Features (Horn, Rearview Mirror, Seat Belt)

3.1.11. Horizontal Tilt Indicator

3.1.12. 40” long end tapered Forks

3.1.13. 2” fork thickness

3.1.14. Parking Brake Hand/Foot Operated

3.1.15. Lights: Brake, Front and rear drive light, work lights

3.1.16. Forward and Reverse/Backup Alert/Alarm

3.1.17. Rechargeable Battery

3.2. Weigh vehicles prior to delivery and mark (4-inch black lettering) with individual weight in pounds on each side of vehicle. OEM marked weights are acceptable.

3.3. Inspect and provide each vehicle within a safe and operational condition free of rust, cosmetic defect, or damage.

3.4. Provide vehicles that meet or exceed the safety requirements of 2.3 related to the elements of design, operation, and maintenance. The standardization relating to principal dimensions to facilitate interchangeability and establishment of test methods and test procedures for powered and non-powered industrial trucks.

3.5. Accomplish the following prior to delivery and provide written certification for accomplishment upon delivery:

3.5.1. Provide new condition maintenance free battery.

3.5.2. Inspect all hoses and belts for cracks, wear, etc. and replace items that exhibit failure.

3.5.3. Operationally test vehicles to include all manufacturer safety features.

3.6. Inspect the vehicles provided at the time of delivery and before acceptance with the Contracting

Officer’s Representative (COR) or authorized government representative.

3.6.1. Document in writing the condition of the vehicles to ensure it meets contract requirements. Provide a signed copy of the inspection document to the government representative.

3.6.2. Correct any discrepancies noted or replace the delivered vehicle with a compliant unit.

3.7. Provide a copy of the manufacturer Operation and Maintenance manual containing detailed operating instructions specific for the vehicle to the Contracting Officer’s Representative or designated government employee.

3.8. Perform any required scheduled maintenance in accordance with the manufacturer’s maintenance standards on vehicles provided during period of performance.

3.8.1. Provide the planned maintenance schedule with the contractor’s proposal and notify the

Contracting Officer’s Representative 7 days in advance of performing maintenance on the vehicle to permit coordination of project workload.

3.8.2. Provide a replacement vehicle within 72 hours for any unscheduled repairs required.

3.8.3. Perform lockout/tag-out of vehicle prior to performing maintenance. Notify the COR if vehicle maintenance must be performed in a condition not requiring lockout or tag-out conditions.

3.9. Replace inoperative or unsafe vehicles upon notification by authorized government representative within 10 calendar days if repairs cannot be accomplished to return the vehicle to full operating status within 48 hours of a service call.

3.9.1. Supply a manufacturer’s technical representative or ASME certified mechanic to respond on-site within 24 hours of Government notification of a problem on 24hrs/day including weekends and holidays.

3.9.2. Provide Contracting Officer’s Representative the name, telephone number, or other contact information to coordinate contact for repair of defective or inoperative equipment.

3.10. Coordinate the scheduled pick-up of vehicles at the end of the period of performance, with the

Contracting Officer’s Representative. If the contractor is unable to accomplish pick-up on this date, immediately notify the COR and provide an alternate date and time of pick-up that is mutually agreeable.

3.11. Points of contact. The contractor will provide points of contact within his company to interface with the contract representative on issues concerning rental vehicle. Names, business addresses, phone numbers and hours of operations are the minimum information requirements.

Arrangements for contacting the contractors’ points of contact after normal business hours should also be made.

4. DEFINITIONS

4.1. Acceptance inspection. An inspection shall be performed on all vehicles and equipment before placing them in service. This inspection shows the overall condition of the material handling equipment. The inspection shall be recorded on a contractor provided form and a copy provided to the Contracting Officer’s Representative. The government has the absolute right to reject any vehicle not meeting the acceptance criteria. Discrepancies must be fixed before placing the vehicle in service, if use of the vehicle would worsen the problem or if the discrepancy creates a safety hazard.

4.2. Accident repairs. Repairs required as a result of a collision; regardless of who is at fault or what collided with the vehicle.

4.3. Criminal act. A violation of a civil law.

4.4. Disabled vehicle. A damaged, worn out, or malfunctioning vehicle.

4.5. Fair wear and tear. The deterioration of items attributed to normal usage.

4.6. Hostile act. An act of war.

4.7. Scheduled maintenance. Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours of operation basis.

4.8. Unscheduled maintenance. Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

5. DELIVERABLE ITEMS

5.1. Certification that all pre-delivery checks of section 3.3 thru 3.6 were performed and unsatisfactory Items were corrected.

5.2. Emergency point of contact to coordinate repairs as described in paragraph above.

6. QUALITY ASSURANCE SURVEILLANCE PLAN:

Primary Performance Objectives

Performance Standard/AQL Performance Assessment Method

Contractor to deliver and pick-up forklift and provide inspection documents within 48hrs.

100% of the services performed and documents submitted.

Timely delivery will be tracked by Government Surveillance Officer.

Contractor to provide forklift repairs within 48 hours of notification by Government or provide replacement unit within 72hrs.

100% of repairs/replacements completed within 48hrs.

Government Surveillance Officer will assess compliance with reviews completed monthly.

Contractor to perform scheduled maintenance of forklift per manufacturer’s maintenance standards.

100% of scheduled maintenance completed within 72hrs.

Government Surveillance Officer will assess compliance with reviews completed monthly.

Contractor to maintain close liaison and good communication with the Government.

Any problem or questions encountered by either party are addressed within 48 hrs.

Technical representative should be on site within 24hrs.

Government will assess compliance through coordination between the Government Surveillance Officer.

7. SECURITY REQUIREMENT: Contractor Representative will require base access to the Norfolk

Naval Shipyard Controlled Industrial Area (NNSY CIA). Vendor shall notify the Contracting Officer Representative (COR) ten days prior to arriving at Norfolk Naval Shipyard.

8. TRAVEL REQUIREMENTS: The contractor shall arrange delivery of the forklifts to and from the delivery location. Delivery location will be Norfolk Naval Shipyard Portsmouth, VA.

10. CONTRACTOR FURNISHED ITEMS

10.1. GENERAL. Contractor shall provide specified vehicles within the time frame agreed to in this contract and must meet the minimum acceptance criteria provided herein. Failure to pass the acceptance inspection in the time frame specified may result in a monetary penalty.

Government reserves the right to turn-in any vehicles deemed unnecessary at any time without penalty. Difference of funds from time of turn-in to end of contract will be de-obligated after confirmation of turn-in from contractor.

10.1.1. Insurance. The contractor will carry insurance to cover the cost for replacement or repairs of vehicles lost, stolen, or damaged through criminal acts, natural acts (commonly called acts of God), hostile acts, or accidents. This is to preclude the government from being held liable for claims generating from any of the above.

Insurance claims are only valid if a Police Report is provided to the contractor.

10.1.2. Traffic Tickets. The Government shall not be responsible for any traffic ticket, for either moving violations or illegal parking, or Police Report fees under this contract. The Government will make every reasonable effort to identify the individual.

10.1.3. Records. The contractor shall maintain records of transactions with the US Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time.

10.1.4. Accident Reporting. If the forklift is involved in an accident or mishap, it will be removed from service and the contractor will be notified of the forklift’s status.

10.2. FORKLIFTS. The following minimum criteria shall be met at the time of the acceptance inspection:

10.2.1. Condition. Both interior and exterior of the vehicle must be free of excessive soil, rust, and damage and battery must be charged so that operation/function inspection can be conducted.

10.3. SERVICES. The following services shall be provided by the contractor:

10.3.1. Maintenance. The contractor shall perform both scheduled and unscheduled maintenance at a facility he designates. Contractor will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The cost for parts and labor for maintenance or damage resulting from operator negligence may be submitted through the Contracting Officer for consideration of payment.

10.3.2. Recovery. Upon proper notification, the contractor will recover disabled vehicles with in 72hrs. This service shall be available during normal business hours. The contractor is responsible for delivery and pick up from inside Norfolk Naval Shipyard whether the vehicle is operational or disabled.

10.3.3. Replacement. A replacement vehicle shall be provided without additional cost if out of commission for any reason. Replacement vehicles shall be the same type and shall be the same or greater quality than the vehicle being replaced.

10.3.4. Repairs. Contractor shall provide all repair services. Repairs not covered by a Police Report or considered normal wear and tear by the Contracting Officer will be payable by the Government at the actual repair cost as approved by the Contracting Officer.

11. GOVERNMENT REPRESENTATIVE

11.1. Contracting Officer Representative (COR):

TBD

12. ADDITIONAL CONSIDERATIONS

12.1. Government Supported Work Hours: All deliveries will be scheduled for accomplishment between the hours of 7:20AM and 3:50PM Monday through Friday.

12.2. Delivery and Shipping Requirements: The contractor shall inform the Contracting Officer’s

Representative of the specific time and date of forklift delivery.