SAP Combined Synopsis Solicitation.pdf

N4215825RC50302

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, [using Simplified Acquisition Procedures for commercial items found at FAR 13.5], as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted the GPE at SAM.gov | Contract Opportunities

The RFQ number is N4215825Q0021. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquistion Circular FAC 2025-03 Effective January 17 and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS code is _336611____ and the Large Business Standard is __$1,300_. The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.501(a)(1)(ii). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This is sole source.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Group Testing and Inspection Tubing

FFP

Testing and Inspection of Heat Exchanger Tubing FOB: Destination

MILSTRIP: N4215825RC50302

PURCHASE REQUEST NUMBER: N4215825RC50302

PSC CD: L019

NET AMT

Period of Performance is March 14, 2025-June 30, 2025; Delivery Location is Norfolk Naval Shipyard-See Statement of Work.

Responsibility and Inspection: Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

The following FAR provisions and clauses are applicable to this procurement:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023)

Addendum to 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

1) Inquiries - Inquiries and all correspondence concerning this solicitation document should be submitted in writing to Briana Kellam at briana.n.kellam.civ@us.navy.mil and also to Shakir Shinaba at shakir.o.shinaba.civ@us.navy.mil by 12:00 pm EST on March 3, 2025. The Government is not required to provide responses to vendor’s inquiries or correspondence.

It is the quoter‘s sole responsibility to ensure that any quote, to include any other email correspondence, transmitted to the specified Government representative(s) is received prior to the due date specified herein. The quoter’s are highly encouraged to contact the RFQ’s specified Government representative(s) prior to the RFQs date for receipt of quotes to ensure the Government receipt of the transmitted quote and to ensure quote eligibility.

Quotes received after the date and time specified in the RFQ may render it ineligible for consideration or evaluation.

2) Quote Preparation The following instructions apply for the submission of quotes:

a. Quotes shall be submitted to include Delivery and Price

b. The technical quote shall not contain any reference to price. It is incumbent upon the vendor to provide a Technical Quote in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the technical requirements of the Request for Quote (RFQ).

c. The Government will evaluate quotes in accordance with the evaluation criteria set forth in FAR 52.212-2 of this RFQ.

3) Price Quote Instructions

The price quote shall be submitted using the CLIN Structure of this solicitation.

Vendor hereby certifies that their service meets or exceeds all specifications in this solicitation and found within the SOW, in their entirety, with no exceptions.

(Initial)

When evaluation factors are used include:

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Specifications

• Delivery

Technical Specification and Delivery, when combined, are significantly more important than price.

Price: The Government will evaluate the quoted prices to determine if they are fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The evaluated price will be determined by adding the sum of the extended pricing for CLIN 0001.

Each Vendor’s price quote must be based on the Government’s specifications and other contractual requirements. If the prices to be used are based on a published price list or catalog, the Vendor shall so state and provide a copy of the document with its price quote. If the prices are to be based on established market prices, not otherwise published, or are prices applicable only to the proposed contract, the Vendor shall so state.

The Government intends to award without discussions; however, the Government may conduct discussions if determined necessary. Each quoter should recognize that its initial price and non-price quote may be used as the sole and final basis for award and should quote accordingly.

Evaluations will be based solely on the materials included in the quotes. Therefore, the Vendor’s initial quote should contain their best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with quoters regarding clarification of quote elements. At any time prior to selection, including upon receipt of quotes, the Government may exclude a quote from further consideration for any material failure to follow instructions or including the omission of required information.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following FAR provisions and clauses are applicable to this procurement:

52.204-13 System Award Maintenance 52.204-18 Commercial and Government Entity Code 52.204-19 Incorporation by Representations and Certifications 52.204-27 Prohibition on a ByteDance Covered Application 52.209-10 Prohibition on Contracting With Inverted Domestic Corporation 52.212-4 Contract Terms and Conditions - Commercial Items [list any addenda that apply];

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-35 Equal Opportunity for Veterans 52.222-39 Unenforceability of Unauthorized Obligations 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.239-1 Privacy or Security Safeguards

252.203-7000 Requirements Relating To Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating To Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Information [for services only] 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.204-7018 Prohibition on Acquisition of Covered Defense Telecommunications Equipment or Services 252.232-7003 Electronic Submission of Payment Requests And Receiving Reports 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic Hazardous Material 252.232-7003 Electronic Submission of Payment Requests and Receiving Report 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7010 Levies On Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel [for services only] G-242-H001 Government Contract Administration Points of Contact and Responsibilities (NAVSEA)

STATEMENT OF WORK

Zetec RevospECT Initial Readiness Review

Location/Address:

Norfolk Naval Shipyard

Portsmouth, Va 23709 Building 1763, FL 2, Rm # 258

1.0: Objective: The objective is for Zetec to provide oversight as Code 135 uses RevospECT to perform auto analysis on the upcoming CVN-69 availability.

1.1 Background/Introduction: Code 135 will be performing its initial auto analysis inspection on the heat exchanger tubing on CVN-69. As this is the first attempt to use the software on production tubes, we have requested Zetec be present on-site to provide feedback and oversight during the implementation of RevospECT.

1.2 Scope of Work: Zetec is being requested to be present when we initially implement auto-analysis of 90/10 Copper Nickel tubing on the upcoming FY25 CIA. They will provide assistance where necessary during the NNSY’s first ever run of auto analysis on heat exchanger tubing of Nimitz Class air craft carriers.

1.3 Contractor Responsibilities: Zetec is requested to provide a Velocity RevospECT HX Pro representative to review

NNSY’s readiness to use auto analysis software on heat exchanger tubing on Nimitz Class air craft carriers. They will provide insight as applicable for any development, configuration, or technique used to run auto analysis by NNSY.

They will provide assistance in any troubleshooting with variables found in using Velocity RevospECT HX Pro. Zetec will also provide assistance in developing new configurations for future inspections on different class vessels.

1.4 NNSY Responsibilities: NNSY will have everything necessary to perform auto analysis setup prior to Zetec’s arrival for the readiness review. POC while Zetec is on site will be Patrick Carnes, NNSY C130.1 (757-617-6882, patrick.r.carnes2.civ@us.navy.mil)

1.5 Salient Characteristics:

One Zetec RevospECT Expert in support of Norfolk Naval Shipyard Site readiness Review.

Working twelve-hour shifts, up to Twenty-one days of work.

To assist in the implementation of RevospECT auto analysis on 90/10 CuNi tubing heat exchangers.

To assist in the development of additional auto analysis configurations to include 70/30 CuNi tubing, Titanium tubing, etc.

1.6 Period of Performance: 03/14/2025-06/30/2025

1.7 Place of Performance: Norfolk Naval Shipyard, Portsmouth, VA, 23709. On-site review of auto analysis located in Building 1763, Floor 2, Rm# 258 (Eddy Current Lab).

1.8 NNSY Points of Contact: TBD

1.9 Vendor Points of Contact: Zetec Customer Service Point of Contact, Judith Swenson, Email: jswnenson@zetec.com, Zetec Support, Email: customerservise@zetec.com or phone: 1-425-974-2700

2.0 Safety/Lifting/Handling/Testing Requirements: N/A

2.1 Shipping Requirements: In the event the awarded vendor requires items to be shipped to Norfolk Naval Shipyard, to successfully complete the contract, the vendor must: Ship items to Norfolk Naval Shipyard, 276 Beatty Street, Portsmouth, VA 23703. Vendor shall include document number(s) supplied by the Contracting Representative and label each item being shipped appropriately.

2.2 Defense Biometric Identification System and NAVSEA Badging: All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a) Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY

Sponsor/Contracting Officer’s Representative (COR).

b) The sponsor will complete the CVS spreadsheet utilizing the information on the completed

SECNAV5512 forms and forward all documents to Commander Navy region mid-Atlantic (CNRMA) for vetting.

c) CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d) Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e) Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S.

Citizenship (Birth Certificate/ US Passport).

2.3 Portable Electronic Devices (PEDs): A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a) NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE

ELECTRONIC DEVICES WITHIN THE CONTROLLED INDUSTRIAL AREA.

b) NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c) SECPROMAN Vol 1 5510.36 Rev E.

In accordance with ref (a), personally owned camera enabled PED’s will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands.

Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

2.4 Submarine Specific PEDs Instructions: In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines, are prohibited.

2.5 Access to Classified Information or Spaces:

All contractors executing this contract are required to have a minimum-security clearance of secret.

All contractors requiring access to classified information, or those spaces containing un-sanitized classified information, shall possess a final security clearance.

In addition to completing the steps above, if the contractor requires access to classified information, spaces, or equipment in accordance with the requirements of the contract, the contracting company’s Facility Security Officer is required to submit a visit request in the Defense Information System for Security (DISS) to Security Management Office (SMO) Code 001816.

The SMO Code(S) of the ship or command the contractor is visiting are not to be utilized.

After receiving a DBIDS card, their visit request, security clearance and access permissions (verified in DISS) are reviewed to ensure they meet the minimum-security requirements set forth in the contract. Once verified, the contractor will receive the appropriate NAVSEA access badge.

2.6 Restricted Data Specific

All contractors requiring a red NAVSEA badge and access to Restricted Data (RD) shall have a final security clearance.

Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion Information (NNPI), RD, and Not Releasable to Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval Nuclear propulsion systems.

A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work; inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

Access to RD and the issuance of red NAVSEA badges will be issued in accordance with NAVSEA M-5510.2.

2.7 Controlled Unclassified Information Access

The DOD will provide information to contractors and will identify all information which is Controlled Unclassified Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate.

DoD contracts must require contractors to monitor CUI for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Contractors, pursuant to mandatory DoD contract provisions, will submit unclassified DoD information for review and approval for release in accordance with the standard DoD Component processes and DoDI 5230.09.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

2.8 Seated Contractor Specific

All contractors who receive CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location are considered to be “seated” contractors.

All seated contractors will be required to report to BLDG 1502, 2nd floor to the Personnel Security Office (Code 1127) for check-in. Code 1127 will own the seated contractor in the system of record and will be responsible for the maintenance for the contractor’s security profile.

All seated contractors will be required to attend, at a minimum, the security education portion of NNSY New Employee Orientation.

The security education portion will contain, but is not limited to, Antiterrorism Level 1, Combatting Trafficking in Persons, Active Shooter training, Information Security, Personnel Security, and Operations Security Awareness training.

Further, all seated contractors will be required to complete all annual computer based security refresher training, which is tracked and verified by the training coordinator for the code to which the contractor is assigned.

This announcement will close at 12:00 PM on March 3, 2025. Contact Briana Kellam who can be reached via email briana.n.kellam.civ@us.navy.mil and Shakir Shinaba via email shakir.o.shinaba.civ@us.navy.mil. A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice is solely within the discretion of the Government.] [Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Quotes over 10 pages in total will not be accepted by facsimile. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.