COMBO Synopsis Solicitation FURNANCE.docx

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13 as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N42158-24-Q-S040. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-02 effective 22 Dec 2023, and DFARS Change Notice 20231222. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is $12.5M. The Product Service Code is J049.

The proposed contract action is for commercial services for which the Government intends to solicit and negotiate a single source, Safe Air Systems. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This Notice of Intent is NOT a request for competitive proposals. However, all bids, proposals or quotations received by the closing response date may be considered by the Government. A determination by the Government not to compete with the proposed contract based upon responses to this Notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

Norfolk Naval Shipyard (NNSY), Portsmouth, VA requests responses from qualified sources capable of providing the following.

Table 1 – CLIN Structure and Pricing

ITEM NO.

Perform Repairs on Forge Shop Furnaces

Period of Performance (POP): Date of Award September 1, 2024 – September 1 , 2025

TOTAL PRICE

This announcement will close on 08 August 2024 at 0900 AM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification (See section 3 of attached Addendum to FAR 52.212-1. The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 0900 AM Eastern Standard Time on 08 August 2024. Email quotes to david .a.yochem.civ@us.navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

OCT 2022

( Can Be Added here or referenced as Attachment A and posted as a separate document in SAM)

Statement of Work Perform Repairs on Forge Shop Furnaces

1. Objective:

The objective of this project to perform repairs on furnaces for the Code 920 Forge Shop.

2. Contractor Responsibilities:

a. Forge Furnace #1 181USN015565

i. Contractor shall replace Purge timer a FM approved timer. The timer used will be a ATC #339B-200-Q-2-X.

ii. Contractor shall replace the existing Honeywell 2500 controller with a Honeywell 2800 controller. Contractor shall also replace the high limit switch.

iii. Contractor shall install missing blower filter and install new filter.

iv. Contractor shall replace 2 missing doors.

v. Contractor shall repair the Refractory.

b. Heat Treat Furnace 6ft, D41622

i. Contractor shall replace the blown Fuse for the cooling fan.

c. Heat Treat Furnace 6ft, D51622

i. Contractor shall replace the controller.

ii. Contractor shall replace the existing thermocouples.

d. Heat Treat Furnace 6ft, D51622

i. Contractor shall replace the controller.

ii. Contractor shall replace the existing thermocouples.

e. Heat Treat Furnace 4ft, D21622

i. Contractor shall replace the controller.

ii. Contractor shall replace the existing thermocouples.

f. Heat Treat Furnace 4ft, D31622

i. Contractor shall replace the controller.

ii. Contractor shall replace the existing thermocouples.

3. NNSY Responsibilities:

a. NNSY shall assist with obtaining necessary security badges.

4. Place of Performance/Delivery Location:

Building 163, Forge Shop Norfolk Naval Shipyard Portsmouth, VA 23709

1.1. Additional Work: If additional labor or parts are, needed that will require extra cost to complete the requirements of this SOW the contractor shall notify the Technical Point of Contact and Contracting Officer before starting any work. Any repairs that will require additional cost must have written approval from contracting officer prior to the execution of any work.

1.2. Hazardous Energy Control (HEC): Contractor shall provide technician with a HEC lock to be used in accordance with NAVSEA 250 OSHE CONTROL MANUAL. See paragraph 16 of document found at website below. https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHE%20Hazardous%20Energy%20Control.pdf?ver=q_urWglPuHWHaGyy42jhYw%3D%3D

2. Certification of Work Requirements: TPOC shall verify that quality of services are accomplished in accordance with section 5 of this SOW after each service is complete.

3. Safety or Security: Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

8.1 “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements for site specific location of the contract.

8.1.1 Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

8.1.2 Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

8.1.3 Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set for the elsewhere in this award document.”

4. Initial Entry: Companies seeking access to the shipyard must provide to the technical representative a request under the company’s letterhead, detailing the full name, social security number, gender, race, place and date of birth of each worker, the job’s start to completion date, and the contract number. This letter must be signed by a company officer. This will be endorsed by the TPOC and forwarded to the NNSY Pass Office.

5. Vehicle Entry: The company name shall be displayed on each door of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the Controlled Industrial Area (CIA).Portable Electronic Device (PED): In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Controlled, Industrial Areas are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches.

6. DBIDS:

11.1 Identification Badges and Installation Access.

Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from your government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

11.2 One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

7. Portable Electronic Device (PEDs):

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

8. Critical time Constraints: All work shall be performed during working days between the hours of 7:20 AM and 3:50 PM Monday – Friday excluding any federal holidays.

8.1. Schedule Service: The contractor shall coordinate with the TPOC at least 14 working days prior to service.

8.2. After Hours Access: Contractors are to go to Gate 15 and let the guards know they are to provide services/support via this contract (reference the contract number). It would be helpful to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

9. Authorization of Additional Work:

Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed.

Pursuant 13.004(b), once you have initiated performance of the work, this shall constitute your acceptance of the contract.

Section D: Points of Contact Technical POC: TBD Certifying POC: TBD