SOW PDF_Redacted.pdf

Statement of Work Port & Stbd EDG Overspeed Control Doweling Contract

Section A: Scope

1. Objective:

Provide Service Contract to have a Fairbanks-Morse Defense Field (FMD) Service Senior Technician and a Field Service Technician perform turnkey installation of the missing dowels in the overspeed control emergency trip mechanism per EB CVLI-MTS-4108B.

2. Background/Introduction

MTS-711 has experienced spurious shutdowns due to the overspeed trip mechanism. During course of correction, it was identified that Emergency Diesel Generators (EDG) did not have the dowels in the overspeed control mechanism like in other FMD Opposed Piston EDGs. NPTU wrote a LAR to EM MTSSY requesting guidance on the doweling of the MTS- 711 EDGs. Guidance to install them was authorized on CVLI-MTS-4108B. Ship’s Force requested NNSY to contract this repair out to FMD for the installation of these dowel pins.

3. Limitations of Work

Work is to be performed onboard at NPTU Charleston Naval Weapons Station, S.C.

Section B: Applicable Documents

4. Documentation:

a. CVLI-MTS-4108B

Section C: Requirements

5. Scope of Work:

NNSY is contracting a Fairbanks-Morse Defense (1) Senior Field Service and a (1) Field Technician to perform repairs on both (2) EDGs (12) calendar days working (10) hour weekdays, and (8) hour weekends. No holidays are included in this work. FMD to provide turn-key support and modifications to both EDGs to install the missing dowel pins on the overspeed control of the emergency trip referenced in CVLI-MTS-4108B.

6. Contractor Responsibilities:

a. To arrange and provide their own transportation to and from NPTU Charleston, SC.

b. To put in DISS Visit Request for access to NPTU.

c. To check in with Security and obtain access and Badging to the Facility.

d. To remove front covers, drill and ream, and install the missing dowel pins in the emergency stop bracket as recommended by FMD/MTSSY on both Port and Stbd EDGs. To install the front covers and verify operational test of Port and Stbd EDGs.

e. To provide consumables the following parts required for this job.

2 ea, dowels P/N 81137756, Drilled, Straight Thread, 3/8”-24, 1-3/4” Long

f. To provide conditions found report for any additional work and provide documentation that the work was performed to NNSY and Ship’s Force.

g. KTR to perform testing for their work only with Ship’s Force assistance to run the EDGs and KTR to perform final certification for their work.

7. NNSY Responsibilities:

a. Government will be responsible for temporary power necessary to support KTR efforts.

b. Government will provide the following materials

2 ea, P/N 16200947, Gasket, Control End Cover to Top Cover CAFB2908C 2 ea, P/N 16200498, Gasket, Control End Cover To Cylinder Block CAFB4111C 2 ea, P/N 16200473, Gasket, Control End Cover Lower CAFB4392B 4 ea, P/N 16200475, Gasket, Small-Control End Inspection Cover CAFB4392B 2 ea, P/N 16101006, Gasket Control End Inspection Cover CAFB4511A 2 ea, P/N 16101047, Gasket Stop Bracket CAFB6504A 2 ea, P/N 81137756, Dowel, Drilled, Straight Thread, 3/8”-24, 1-3/4” Long 60 in, P/N 90300001, Wire, black Annealed, 15 ga.

c. Government will provide work controls (tag outs for the equipment and affected systems)

d. Government will provide trade labor (electrical, mechanical, temporary services, scaffolding, and rigging) as requested to assist with Port and Stbd EDG doweling.

e. Government will remove and install Exhaust interferences, electrical interferences in way of the front cover.

f. Government will perform testing for their work only with Ship’s Force assistance to run the

EDGs.

8. Government Furnished Property:

a. N/A at this time.

9. Security Requirements:

a. DD254 Form

b. NPTU Charleston Badge

c. No electronic devices allowed into security areas, all electronics must remain in personal vehicles in parking lot.

10. Delivery Terms/Shipping/Transportation

a. N/A at this time.

11. Place of Performance/Delivery Location:

a. Work is to be performed onboard at NPTU Charleston Naval Weapons Station, S.C.

(Physical Address: 1260 Snow Pointe Rd. Goode Creek, SC 29445)

12. Period of Performance (PoP)/ Completion Date/ Delivery Date:

a. Services shall occur during these dates as coordinated between the Government POC and the Contractor, however, the actual schedule cannot effect or cause change to the cost or scope of this contract without prior approval of the Contracting Officer. This work will consist of (2) weeks, Monday through Friday, (5) days a week (10) hour shift and (8) hours per day on the weekends for a total of (12) days of planned work.

b. The Subject Matter Expert (SME) identified herein shall provide the contractor with one (1) working days’ notice to begin work.

Any work accomplished outside of these hours should be agreed upon by both parties at no additional cost to the Government.

Award Date:

KTR Work POP: 26 FEB 2024 – 25 APR 2024

Section D: Contact Information

13. Technical/Engineering:

Technical/Engrg:

PEPM:

14. Invoice Certifier:

Invoice Certifying POC:

Section E: Contracting Office Information

15. SAFETY

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

16. NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES CONTRACTS

DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, CONTRACTING OFFICER, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT, SERVICE CONTRACTS

DIVISION, BLDG. 65, 1ST FLOOR, PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-9829.

17. WIDE AREA WORKFLOW PURCHASE CARD INVOICING INSTRUCTIONS

The invoicing instructions will assist contractors and vendors with preparing payment documentation and avoiding billing errors that could result in payment delays. Following the information provided in this section will increase the accuracy and timeliness of vendor payments.

(a) Wide Area Workflow (WAWF) training. The contractor/vendor shall follow the training instructions of the

WAWF “Web-Based Training” section, and use the “PIEE Training Site” prior to submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link via the WAWF home page at https://piee.eb.mil/. The contractor/vendor may contact the WAWF Help Desk at 866-618- 5988 for assistance if needed.

(b) Vendor Commercial and Government Entity (CAGE) Code. The contractor/vendor shall ensure there is an active registration with System for Award Management (SAM), and shall enter the CAGE Code information located on the first page of the contract. The contractor/vendor name and address on the contract must match the information in WAWF.

(1) There is no fee to register, or maintain vendor registration, in SAM. If an email is received from a company claiming to represent SAM.gov, be cautious. If an email is received from a company offering to help vendor registration in SAM.gov, asking to contact them and pay them money, be cautious. These messages are not from the U.S. Government. It is free to register and to maintain vendor registration in SAM.gov.

(2) The contractor/vendor may contact the System for Award Management (SAM) Help Desk at www.fsd.gov for assistance or review the SAM website at www.sam.gov for further information.

(c) Contract number. The contractor/vendor shall ensure the “Contract Number” and “Delivery Order” in WAWF match the Contract Number and Order/Call Number (if applicable) in the contract. Do not use the Bid or Solicitation number.

(d) Document type. The contractor/vendor shall enter the document type (i.e., Invoice Receiving Report) provided in the “252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS” section of the contract. Contact your Contract Administrator if you are unable to locate this information. Do not select “FAST PAY” unless specified within the terms of the contract.

(e) Document routing. The contractor/vendor shall use the information in the WAWF “Routing Data Table” section of the contract to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Contact your Contract Administrator if you are unable to locate this information.

(1) Pay Official DoDAAC. This DoDAAC will be pre-populated in WAWF from the Electronic Data

Access (EDA) system if the contract number exists in the EDA system (i.e., CRCARD).

(2) Service Acceptor and LPO DoDAAC. These DoDAACs ensure the invoice is routed to the correct

Command for payment.

(f) Cardholder Information: The contractor/vendor shall enter “NNSY” for the “Cardholder Last Name”;

“9999” for the “Card Number Last 4”; “U.S. Bank” for the “Card Issuing Bank Identifier”.

(g) Final invoice. The contractor/vendor shall identify if the invoice is a final invoice. Do not mark “Y” for “Yes” if additional invoices will be submitted for the contract.

(h) Period of Performance (POP). The contractor/vendor shall enter the “Period of Performance From Date” and “Period of Performance To Date” information in WAWF for the date range the services were completed. These dates shall not fall outside of the POP specified in the terms of the contract.

(1) The contractor/vendor may specify a date range for multiple billed Line Items containing unique POPs in this field. Example: The POP for Line Item 0001 is 10/01/20-10/31/20, and the POP for Line Item 0002 is 11/01/20-11/30/20. The contractor/vendor would enter a POP of 10/01/20-11/30/20 in this field.

The specific Line Item POP information would then be entered into the “Description” field.

(i) Line Item data. The contractor/vendor shall ensure the Line Item data is entered in accordance with the terms of the contract.

(1) Agency Accounting Identifier (AAI). The contractor/vendor shall ensure the “AAI” field in WAWF matches the Line of Accounting information in the “Accounting and Appropriation” section of the contract (i.e., 056521 or 068732). This information ensures the transactions are properly routed through the official financial system.

(2) Contract Line Item Number/Subline Item Number (CLIN/SLIN). The contractor/vendor shall ensure the “Item No.” in WAWF matches the “Item No.” in the contract for each billed CLIN/SLIN.

(3) Standard Document Number (SDN). The contractor/vendor shall ensure the “SDN” in WAWF matches the Military Standard Requisitioning and Issue Procedures (MILSTRIP) number in the contract for each billed CLIN/SLIN.

(4) Accounting Classification Reference No. (ACRN). The contractor/vendor shall ensure the “ACRN” in WAWF matches the “ACRN” in the contract for each billed CLIN/SLIN. The ACRN amounts in WAWF should balance the Line Item total in WAWF.

(5) Quantity Shipped. The contractor/vendor shall ensure the “Qty. Shipped” in WAWF matches the quantity for each CLIN/SLIN invoiced.

(6) Unit of Measure. The contractor/vendor shall ensure the “Unit of Measure” in WAWF matches the “Unit” terms in the contract for each billed CLIN/SLIN.

a. Partial payment terminology must be included in the terms of the contract if billing outside of the

“Unit of Measure”. The inclusion of the payment clause in the contract allows the contractor to be paid for accepted partial deliveries of supplies or partial performance of services that comply with all applicable contract requirements. Example: The contract states the CLIN/SLIN is for “1 Job”. Partial payment terminology is needed for the vendor to submit multiple invoices instead of submitting one invoice at the completion of the work.

(7) Unit Price. The contractor/vendor shall ensure the “Unit Price” in WAWF matches the “Unit Price” terms in the contract for each billed CLIN/SLIN.

(8) Unique Identifier (UID). The contractor /vendor shall ensure the UID information is entered in accordance with the terms of the contract if applicable.

(9) Description. The contractor/vendor shall provide a complete description for the material or services for each billed CLIN/SLIN (i.e., Rental for 09/01/21 through 09/30/21 for Dry Dock X).

(j) Freight. The contractor/vendor shall submit freight charges as CLIN 9999 in WAWF unless otherwise directed by the contract.

(1) Should freight charges exceed the documented amount within the contract, the contractor/vendor shall contact the Contract Administrator to request a modification prior to submitting the invoice in WAWF.

(2) Contractors/vendors will support the prepaid transportation freight charges with a copy of the carrier’s receipted freight bill or evidence of receipt from the carrier if greater than $100.00.

(3) If a receipted freight bill is not available, then the contractor/vendor can provide other support for the claim for reimbursement of freight charges. The contractor/vendor must furnish a copy of the transportation company’s pickup record or a copy of the contractor’s/vendor’s internal business document showing the contractor/vendor turned the material over to a particular shipper. The contractor/vendor then must support either of these documents with a copy of the transportation company’s invoice and a statement that the charges have been paid.

(k) WAWF attachments. The contractor/vendor shall attach the proof of shipment documentation in WAWF if applicable. This documentation will assist with “receipting” the material by the NNSY Receiving Department if needed.

(1) All material should be shipped to NNSY Building 276 unless otherwise stated in the contract.

(2) Provide a legible contract number or lead JML number on the outside of all shipped boxes and packing slips to ensure the NNSY Receiving Department is able to receipt the material properly.

(l) Contractor/Vendor Point of Contact (POC). The contractor/vendor shall provide the title and telephone number of the person to notify in the event the invoice is deemed improper.

(m) Providing Payment. The contractor/vendor shall not keep any credit card number on file for future use, and shall not use a credit card number provided during a prior payment.

(n) Invoice rejection. The contractor/vendor shall review the comments section in WAWF for the rejection justification. Ensure the invoice is resubmitted with a different letter at the end of the invoice (i.e., A, B, C, etc.) once corrections have been made.

(o) WAWF and NNSY Accounts Payable Branch POCs.

(1) The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance with submitting the invoice(s) into WAWF.

(2) The contractor/vendor may contact the NNSY Accounts Payable Branch at

NNSY_PurchaseCard@navy.mil or (757) 396-2636 for invoice questions or for invoice status if payment has not been provided within 30 days of submission. The contractor/vendor shall provide the contract number and invoice number in the Subject line of the email correspondence.