Combined Synopsis Solicitation (N4215823QS010) AMENDED.docx

N42158-23-Q-S010

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N42158-23-Q-S010. This solicitation documents and incorporates provisions and clauses in effect through FAC 2020-02 effective 23 Dec 2019 and DFARS Change Notice 20190531. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 532490 -Other Commercial and Industrial Machinery and Equipment Rental and Leasing. This U.S. industry comprises establishments primarily engaged in heat treating, such as annealing, tempering, and brazing, and cryogenically treating metals and metal products for the trade with a size standard of $35.0. The Product Service Code is W043.

The proposed contract action is for commercial services for which the Government intends to solicit and negotiate as 100% Small Business Set-Aside procurement action competition. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This posting is a request for competitive proposals. All bids, proposals or quotations received by the closing response date may be considered by the Government.

TOTAL PRICE

This announcement will close on 07 December 2022 at 4:00 PM Eastern Standard Time.

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

This requirement will be prepared in accordance with the information in FAR Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. Accordingly, a Simplified Streamlined acquisition process will be used in the evaluation and award of the contract.

Quoters may propose on one/some/all of the items identified.

Unless specifically stated otherwise, submission of a quote means the quoter agrees to partial contract award.

The completion and submission of the above items will constitute a quote and will be considered the vendor's unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits.

Failure to provide all of these documents by the required date and time may preclude a quotation from award consideration at the discretion of the Government.

Quotations shall be valid for 30 days.

FAR 52.212-2, Evaluation — Commercial Items is applicable to this procurement. The Government will award a contract resulting from this Request for Quotation (RFQ) to the responsible quoter whose quotation conforms to the RFQ and represents the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

1. Technical Capability

2. Price

Technical acceptability will be determined by reviewing the technical certifications submitted for each item to ensure that all of the technical requirements identified are met. Technical acceptability will be defined as follows:

Technical Evaluation Ratings

Contractors who fail to possess acceptable technical capability will not be considered for award and the other elements of their quotation will not be evaluated.

Price:

The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government. Price quote shall be held firm and valid for sixty (60) days.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this Solicitation and any attachments and/or exhibits.

Failure to provide all of these documents by the required date and time may preclude a quotation from award consideration at the discretion of the Government.

The quoted prices of all technically acceptable items will be evaluated and the contracting officer shall assume, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this Request for Quotations.

Individual awards shall be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed administrative costs.

STATEMENT OF WORK

1. Scope:

1.1. Purpose of Request: Service rental from vendor to provide multiple air systems (up to 10) which include (1) Tool Air Compressor, (1) Regenerative Air Dryer, and (1) Air Receiver. Each system component is specified in section 2..

1.2. Location: Norfolk Naval Shipyard

1.3. Period of Performance: 08 December 2022 to 31 January 2023

1.4. Points of Contact:

1.4.1. POC: COR

1.4.2. Invoice Certifier: COR

1.4.3. NNSY Shop POC/Logistics POC: Project TS Zone Manager

2. General Specifications:

2.1. Tool Air Compressor (1 unit)

2.1.1. Shall be provided with the following capabilities, features and specifications:

2.1.1.1. Air Compressor must be oil free and utilize a rotary screw design. Compressors must deliver Grade “D” air per CGA G-7.1 An oil flooded rotary screw design with attached oil separator is not acceptable.

2.1.1.2. Gearbox casing must be designed to maintain a vacuum on its oil contents in order to prevent a potential of contamination of the air supply in the event of a seal failure.

2.1.1.3. Must be electrical powered 460V. Capable of starting and running on a 150 amp circuit breaker.

2.1.1.4. Compressor to be furnished with a male 500 mcm Kamlock fitting

2.1.1.5. Provide at least 400 Cubic Feet per Minute (CFM)

2.1.1.6. Supply pressure must be 125 Pounds per Square Inch (PSI)

2.1.1.7. Must be capable of running 24 hours/day, 7 days/week

2.1.1.8. Whip-check devices must be supplied with compressor

2.1.1.9. Must have moisture separator (electric type) after coolers

2.1.1.10. Unit must be a complete system

2.1.1.11. All equipment to connect compressors and dryers shall be provided by the contractor.

2.1.1.12. Contractor to adhere to the rigging requirements as outlined herein Requirements for Lifting of Equipment at Naval Station Norfolk.

2.1.1.13. Unit must be free standing and must have forklift slots (capable of being moved with a forklift).

2.1.1.14. Contractor must include brochure or technical data sheet for the unit model that will be rented.

2.1.1.15. Contractor must acknowledge the ability to meet the required delivery date of 08 December 2022 or provide closest date that unit can be delivered.

2.2. Regenerative Air Dryer (1 unit)

2.2.1. Shall be provided with the following capabilities, features and specifications:

2.2.1.1. Regenerative Air Dryer must provide an extra low dew point to -100F.

2.2.1.2. Must be capable of handling at least 400 cubic feet minute (CFM) at 125 PSIG.

2.2.1.3. Electrical Requirements: 110/120 VAC, 60 HZ, 1 Phase

2.2.1.4. Unit must be heatless design. Heated or refrigerated regenerative air dryer designs are not acceptable

2.2.1.5. Contractor to adhere to the rigging requirements as outlined herein contractor equipment Norfolk Naval Shipyard

2.2.1.6. Unit must be free standing and must have forklift slots (capable of being moved with a forklift)

2.2.1.7. Contractor must include brochure or technical data sheet for the unit model that will be rented to NNSY.

2.2.1.8. Contractor must acknowledge the ability to meet the required delivery date of 08 December 2022 or provide closest date that unit can be delivered.

2.3. Air Receiver (1 unit)

2.3.1. Shall be provided with the following capabilities, features and specifications:

2.3.1.1. Air Compressor is to be connected to a 200-300 Gallon air receiver tank. Tank must be an ASME coded vessel with a working pressure rating of 200 psig or more. Larger tanks may be acceptable with the approval on Norfolk Naval Shipyard.

2.3.1.2. Tank is to have a pressure relief valve(s) rated to relief at 200 psi. Tank is to have a pressure regulating/reducing valve set at 120 Pounds per Square Inch (PSI) on the outlet of the receiver tank.

2.3.1.3. Receiver shall have 2” NPT outlets connections. All equipment to connect compressor, dryer and receiver tank shall be provided by the contractor.

2.3.1.4. Contractor to adhere to the rigging requirements as outlined herein Requirements for Lifting of Equipment at Naval Station Norfolk.

2.3.1.5. Unit must be free standing on a foundation to prevent toppling, must have forklift slots (capable of being moved with a forklift)

2.3.1.6. Contractor must acknowledge the ability to meet the required delivery date of 08 December 2022 provide closest date that unit can be delivered.

2.3.1.7. Equipment is to be capable of being connected in sets. Equipment will be connected in series in the following order: Compressor, dryer, then air receiver. NNSY will connect to air receiver.

3. CONTRACTOR RESPONSIBILITY:

3.1. Equipment delivery and removal at no cost to the government

3.2. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge

3.3. Provide all equipment (i.e. hose, filters, fittings, etc.) to connect temporary compressor to dryer and air receiver. Fitting must be leak free. Hoses and fitting shall be hydrostatically tested to at least 150psi for at least 30 minutes within the past year.

3.4. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government. Contractor is responsible for all travel associated with preventative maintenance. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard

3.5. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an outdoor environment

3.6. The contractor shall dispatch a representative in response to a service request to repair and/or replace a rental compressor and/or dryer within eight (8) hours of notification by Norfolk Naval Shipyard at no additional charge, regardless if request is placed during normal business hours. Contractor is responsible for travel associated with repair of equipment. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard

3.7. When the equipment is required to be removed to the contractor's facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

3.8. Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government

3.9. Clean the air compressor/air dryer prior to delivery to the following requirements:

3.9.1. Air compressor/air dryer shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt loose particles and any other matter foreign to the base metal. Adherent light superficial rust on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

3.9.2. For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e. g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

4. GOVERNMENT RESPONSIBILITY:

4.1. Provide operators

4.1.1. Monitor all gauges

4.2. Equipment movements within Naval Station Norfolk

4.3. Lost items and equipment damage beyond normal wear and tear

5. OPTIONS:

5.1. Provide NNSY an option to extend rental of air compressor, receivers and air dryers for six (6) months.

5.2. The government reserves the right to return one or all units at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only. The government agrees to give the contractor a twenty-four (24) hour notice for return of units prior to expiration of rental period.

6. ADDITIONAL DETAILS/NOTES:

6.1. New or used equipment may be provided. Used compressor shall not have an excess of 8,000 operating hours at the beginning of the rental period. Naval Station Norfolk /NNSY reserves the right to inspect the proposed equipment prior to contract award.

6.2. The compressor/dryer will be exposed to everyday weather, and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

6.3. The government reserves the right to return one or all units at any time prior to expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only. The government agrees to give the contractor twenty-four (24) hours’ notice for return of units prior to expiration of rental period.

7. Requirements for Lifting of Equipment

7.1. The equipment shall be outfitted with suitable attachments for overhead lifting.

7.1.1. For multiple point lifts each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength. For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

7.1.2. For multiple point lifts each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

7.1.3. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

7.1.4. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here”. Letters shall have a minimum height of 1”.

7.2. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

7.3. The equipment shall be provided with a lifting sketch / rigging diagram that meets the Rigging Sketch Requirements as outlined below.

7.3.1. The lifting sketch shall detail any specific requirements and / or configurations that must be meet prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

7.3.2. The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

7.3.3. A copy of the lifting sketch shall be permanently posted on the equipment, and a copy shall be forwarded to Code 714 (757-396-3345, 3346).

7.4. If specialized handling gear other than shackles, standard slings, or chain falls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided certified in accordance with NAVFAC P-307, with written documentation of proof testing.

Rigging Sketch Requirements

Rigging sketches, as a minimum, shall identify the following:

7.5. The weight of the load.

7.6. The location of the center of gravity.

7.7. The minimum crane capacity.

7.8. The minimum capacity / length of slings.

7.9. The minimum capacity of other standard rigging gear.

7.10. The attachment (lifting) points for the load.

7.10.1. The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

7.10.2. The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

7.11. Limitations on allowable orientations for any parts making up the lifting assembly.

7.12. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

7.13. A minimum D/d ratio of one shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

7.13.1. "D" represents the diameter of the object the sling passes over.

7.13.2. "d" represents the diameter of the sling.

7.13.3. Table 14-3 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

7.14. Components in each handling assembly shall be sized based on the worst case distribution of loads.

7.14.1. When making a two, three, or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

7.15. When non-standard gear is required (i.e. round stock lifting bars) written instructions shall be provided that ensure:

7.15.1. The proper material is being used,

7.15.2. The item is certified IAW NAVFAC P-307.

7.15.3. Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).

8. Safety Notice

8.1. Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

8.1.1. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

8.1.2. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

8.1.3. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.

9. DBIDS

9.1. Identification Badges and Installation Access.

9.1.1. Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

9.1.2. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

9.1.3. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

9.2. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

9.2.1. Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

9.2.2. The VCC will pull up your information in the computer, ensuring all information is current and correct.

9.2.3. Once your information is validated, a temporary DBIDS credential is provided.

9.2.4. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

9.2.5. For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

9.2.6. The representative will enter base access authorization and then you may proceed to work.

9.3. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

9.3.1. Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

9.3.2. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

9.3.3. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

9.3.4. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

9.3.5. You may now proceed to work.

9.4. FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html

9.5. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

10. Portable Electronic Devices (PEDs)

10.1. In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).