Amendment III to Solicitation N4215821QE084.pdf

N4215821RC10319

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to allow for previously acquired past performance questionnaires that meet the same requirements requested that have been received w ithin the past four (4) months.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4215821QE084

X 9B. DATED (SEE ITEM 11)

22-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jul-2021

CODE

NORFOLK NAVAL SHIPYARD

ATTN: SYLVIA PERRY

NNSY NUCLEAR BRANCH

C411, BLDG 65, 1ST FLOOR

PORTSMOUTH VA 23709-1022

N42158 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4215821QE084

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

Instructions to Offerors

1.0 General

To maximize efficiency and minimize the time for quotation evaluation, Offerors and their subcontractors shall submit their quotations in accordance with this section. This solicitation will be competed using total small business set-aside in accordance with FAR Part 13.5 and FAR Part 19.502-2.

1.1 Definitions. As used in this solicitation –

In writing or written means any worded or numbered expression, which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

Major Subcontractor is defined as a subcontractor performing 50%, or more, of total quoted labor hour costs.

Past performance is a measure of the degree to which the Offeror and its subcontractors satisfied its customers in previous relevant contracts and complied with Federal, State, and local laws and regulations.

1.2 Questions

The Contract Specialist is the sole point of contact for this acquisition. It is the Offeror's responsibility to bring to the attention of the Contracting Specialist at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Performance Work Statement (PWS) and other solicitation documents attached hereto or incorporated by reference. All questions, concerns, and/or requests shall be submitted via email to Contract Specialist Sylvia Perry at Sylvia.v.perry@navy.mil by 29 June 2021 at 12 P.M.

EST. The Government reserves the right to not respond to any questions, concerns, or requests. Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

1.3 Start Date for Use in Quote

In order to allow for procurement lead time and a fair and equal evaluation of all quotes submitted under this competitive procurement, all quotes shall be based on a start date referenced in the PWS. This date is only an estimate of the anticipated start date and will be used for the purpose of quote evaluation only. A definitive start date will be incorporated into the award document.

2.0 Submission of Offers

The Government intends to award a contract that results from this solicitation to the responsible Offeror whose quote represents the Best Value to the Government in accordance with the Factors set forth in the Evaluation Factors for Award section of the solicitation.

The Government may reject any or all quotes if such action is in the Government’s best interest.

The Government intends to award a contract upon initial quotes. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a price and technical standpoint.

The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the Offeror specifies otherwise in the quote.

Exchanges with Offerors after receipt of a quote do not constitute a rejection or counteroffer by the Government.

The Government may determine that a quote is unacceptable if the prices quoted are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated. A quote may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Offerors shall have all Major Subcontractors submit quote information in a uniform format consistent with the following instructions.

The government reserves the right to reject any quote that does not comply with these quote preparation/submission instructions.

Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Price submissions must reflect what is submitted in the technical volume. Quotes for which the price elements (e.g. Number of hours, labor categories, subcontractors) in the price volume do not match those identified in the technical volume may be deemed un-awardable.

The quotation shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quotation shall provide convincing rationale to address how the Offeror intends to meet this requirement. Offerors shall assume the Government has no prior knowledge of their facilities or experience. Data previously submitted, if any, will not be used in the evaluation of the Offeror’s response to this solicitation. Previously submitted data shall not be included in your quotation “by reference”. The Government will base its evaluation solely on the information presented in the Offeror's quotation.

Offerors must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. The Offeror should use flow charts and tables wherever possible in order to provide a concise presentation of their response. Cursory responses or responses that merely reiterate or paraphrase the PWS language will not be considered to satisfy the requirements of this solicitation (e.g., statements such as “shall/can comply”, "noted and understood", "in accordance with industry best practices/standards", without supporting narrative, are not acceptable). Unnecessary elaborations or other presentations beyond that sufficient to present a complete and effective quotation are not desired nor required. Extravagant artwork and expensive visual or other presentation aids are neither necessary nor desired.

An Offeror’s quotation is presumed to represent its best effort to respond to the solicitation. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotations. The Government will destroy extra copies of such unsuccessful quotations.

The Government intends to evaluate quotations and award without discussions. Accordingly, each Offeror should submit its most favorable terms. However, the Government reserves the right to conduct discussions if later determined to be necessary.

2.1 Instruction

2.1.1 Quotes shall be submitted via email to Contract Specialist by the solicitation closing date and time specified on the cover page of this solicitation, Block (8). Offerors shall comply with the detailed instructions for the format and content of the quote; quotes that do not comply with the detailed instructions for the format and content of the quote may render the Offeror ineligible for award.

2.1.2 Amendments to the solicitation.

The Government also reserves the right to change any of the terms and conditions of the solicitation, by amendment, at any time prior to contract award, and allow Offerors to revise their quotations accordingly, as authorized by FAR 52.212-1. If a solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall submit modifications to their quotations at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit quotation modifications, the amendment will provide instructions for submittal. After the solicitation closing date and time, Offerors shall submit revised quotations only if requested or allowed by the Contracting Officer.

If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

2.1.3 Submission, modification, revision, and withdrawal of quotes.

Quotes and revisions of quotes shall be submitted via email to Contract Specialist Sylvia Perry at Sylvia.v.perry@navy.mil under the appropriate solicitation number and its latest amendment (if any).

Quotes may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

a) Offers shall be submitted via email to Contract Specialist Sylvia Perry at Sylvia.v.perry@navy.mil by the solicitation’s closing date and time in order to be considered responsive. Failure to submit a complete quotation prior to the solicitation closing date and time will in almost all circumstances render the quote late and unacceptable.

b) Offerors are responsible for submitting quotes and any revisions by the time specified in the solicitation. Any quote, including quote modifications or revisions, not submitted and received by the exact time specified for receipt of offers is “late” and will not be considered. The solicitation will close at the exact date and time specified in the solicitation, Block (8).

c) If submissions are submitted using multiple e-mails messages, please sequence the e-mail subject line so that the Government can easily determine whether all e-mails have been received (e.g., 1 of 5, 2 of 5, etc.). The total size for each e-mail submission, to include attachments, should not exceed twenty (20) megabytes.

d) No other means of submission, used in whole or in combination with email, is permitted.

e) It is the sole responsibility of the Offeror to ensure that the electronic media submitted is virus free and can be opened and read by the Government. If the electronic media cannot be opened and read by the Government, the offer shall be ineligible for award.

2.3 Quote Format

2.3.1 All Offerors are required to submit quotations in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Quotes that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic quotation shall be prepared with:

a) Microsoft Word, Excel, or (searchable) Adobe Acrobat software (note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

b) No hyperlinks to locations outside a document (certain hyperlinks to places within a document, such as table of contents numbers, section headings, and table or figure cross references are acceptable);

c) The signed SF-1449, Amendments, if any, and Supplies/Services with Price, must be included in a quotation as scanned.pdf files. The electronic file submission of the Pricing Breakdown must be included in a quotation as an MS Excel file. Offerors are advised that the Government shall be unable to receive other types of electronic files (e.g., .zip files);

d) All electronic files must be titled/labeled as follows: Subject, Company Name, and Document Contents. (See examples below.)

i. Example: TechnicalApproach_Company_Document_Vol I

ii. Example: ManagementApproach_Company_Document_Vol II

iii. Example: PastPerformance_Company_Document_Vol III

iv. Example: Pricing_Company_Document_Vol. IV

e) All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

f) All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

g) Spreadsheet files (workbooks) provided shall include all formulas, functions, macros, computations, and equations used to compute the quoted amounts. There shall be no cell references to data or links to files not included in the submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible.

Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) should not be used;

h) Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value;

i) Prime/subcontractor price summaries shall be submitted using Microsoft Excel (2010 or compatible), in addition to the Offeror loading their Supplies/Services;

j) Narratives related to the price summary data shall be provided in Microsoft Word;

k) Offerors shall quote to all items in order to be deemed responsive to this solicitation; and

l) Offerors shall submit quotes in response to this solicitation in English and in U.S. dollars.

2.3.2 Additionally, the electronic quote shall be prepared so that, if printed on white bond paper, the quote meets the following format and other requirements:

a) Single spaced typed lines,

b) 8 ½ by 11 inch page paper,

c) one (1) inch margins on all sides,

d) all pages numbered utilizing standard page numbering system to facilitate quotation references. All pages shall be numbered. Consecutive pages will be numbered within each Subfactor/Section showing Volume, Subfactor/Section, and page (e.g., page 5 of Section A of Volume I shall be numbered Vol. I – Sec. A – 5),

e) typewritten in a style type size no smaller than 12 point, Times New Roman style font,

f) only graphs/tables/charts as shall be necessary to convey a response to the items/information requested in the solicitation. The font size for text contained in tables and illustrations shall be no smaller than 9 point Times New Roman style font,

g) the spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point, Times New Roman style font, and row and column headings appear on each printed page.

h) all company letterheads and logos are to be removed from all paper used in the offer, and

i) foldouts are not permitted.

2.3.3 Restriction on disclosure and use of data.

a) Offerors that include in their quotes data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this quote. If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

b) Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quote."

2.3.4 Cover Page and Table of Contents

Each quote volume shall include a Cover Page and a Table of Contents (TOC). The Cover Page shall identify the solicitation number, amendment number (if applicable), quote volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and Quote Cross-Reference Table. The Quote Cross-Reference Table shall indicate the required quote content and the section/page number where this content appears in the quote. Cover Pages, Tables of Contents, and the Quote Cross-Reference Table will not count against page limitations.

2.3.5 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate quote references. All pages shall be numbered.

Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.6 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary which includes abbreviations, acronyms, and their corresponding definitions.

Glossaries will not count against page limitations.

2.3.7 Section and Quote Volume Cross-Reference Table.

The table below represents a cross reference of quote content, volume in which the quote content shall be submitted, and whether quote content is included in page limitations defined in paragraph 2.3.8.

Cross Reference Table

Section Paragraph

Required Documentation Volume Included in Page Limitation

2.3 Quote Format All No

3.1 Cover Letter I No

4.2 Factor I – Technical Approach I Yes

4.2.1 Subfactor A – Technical Capabilities I Yes

4.2.1(a) NRC Licensure I No 4.2.1(b) Implementation Plan I Yes

4.2.2 Subfactor B – Personnel Requirements I Yes

4.2.2.1 Key Personnel Resumes I No

4.2.2.2 Non-Key Personnel Requirements I Yes

4.2.2.2 TLD Information I No

4.3 Factor II – Management Approach II Yes

4.3.1 Staffing Plan without Price (excel file without rates) II No

4.3.2 Management Plan II Yes

4.3.3 Approach II Yes

4.3.4 Organization II Yes

4.4 Factor III – Past Performance III Yes

4.4.1 Recent and Relevant Past Performance III Yes

4.4.2 Past Performance Questionnaires III No

4.4.3 Previous Contracting Effort Narrative III Yes

4.5 Factor IV – Price Quotation IV No

4.5.2 Breakout Pricing Justification IV No

4.6 Solicitation Fill-In Information and Contract Documentation V No

2.3.8 Page Limitations

Page limitations are identified for each volume/section of the quote as shown below and will be treated as maximums. If exceeded, excess pages will not be read or considered in quote evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

Volume Page Limitations Electronic Copies Volume I – Technical Approach 35 Pages 2 (1 copy must be redacted/ sanitized)* Volume II – Management Approach 20 Pages 2 (1 copy must be redacted/ sanitized)* Volume III – Past Performance 20 Pages 2 (1 copy must be redacted/ sanitized)* Volume IV – Price No Page Limit 1 Volume V – Contract Documentation No Page Limit 1

*Remove or redact all corporate markings and references to the Offeror’s (and subcontractors) name, address, or other identifiable information.

3.0 Written Quote Organization

3.1 Cover Letter

Offerors shall provide a cover letter with the following information:

a) Solicitation number;

b) The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

c) A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all CLINs upon which prices are offered at the price set opposite each CLIN;

d) A statement that the quote is valid through 180 calendar days from the date specified for receipt of quotes;

e) Names, titles, telephone and facsimile numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

f) Name, title, and signature of person authorized to sign the quote. Quotes signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

g) Identify all enclosures being transmitted as part of the Offeror's quote.

3.2 Volume I – Technical Approach

Offerors are to ensure that all Technical Capabilities and Experience are contained within Volume I and no price information is included in this volume.

3.3 Volume II – Management Approach

The Offeror shall ensure that a Staffing Plan and Management Plan (as applicable) which demonstrates its management approach and ability to effectively manage all efforts specified within the PWS are contained within Volume II and no price information is included in this volume.

3.4 Volume III – Past Performance

Offerors are to ensure that all Past Performance information is contained within Volume III and no price information concerning this requirement is included in this volume.

3.5 Volume IV – Price

Offerors shall ensure that all price information is contained within Volume IV. Offerors shall ensure Supplies/Services Prices matches the Prime Offeror Price Summary. Offerors shall populate the values for CLINs 0001 through 0003 in accordance with the offeror’s total quoted price.

3.6 Volume V – Contract Documentation

Each Offeror shall complete all Solicitation Fill-Ins, including acknowledgment of all issued amendments, and provide a copy with the Offeror’s quote contained within Volume V including all contract documentation as stated in Paragraph 4.6.

4.0 Quote Content

4.1 Quotation

The completion and submission of a quotation to the Government shall indicate the Offeror’s unconditional agreement to the terms and conditions in this solicitation. Offerors shall quote the labor hours required to perform the requirements for the period of performance specified in the PWS.

Each quote shall include the following:

4.2 Factor I – Technical Approach (Volume I)

4.2.1 Subfactor A – Technical Capabilities and Experience

a) The Offeror shall provide documentation of Nuclear Regulatory Commission (NRC) License in Prime Contractor’s Name.

b) Submit plan for implementation of Reference 4.35 in PWS, to include materials to establish boundaries required by Reference 4.35.

b) The Offeror shall demonstrate specific knowledge, capability, and experience (both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the PWS. The Offeror shall describe specific capabilities and experience to demonstrate its ability to support the tasks described in the PWS and its understanding of the interdependencies/interrelationships of the PWS tasks. The Offeror shall also describe how its facilities meet the requirements in the PWS, if applicable.

c) The Offeror shall not simply rephrase or restate the Government’s requirements in its quote. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements.

Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or experience. The Government will base its evaluation on the information presented, and may use information the Government obtains from other sources to verify information pertaining to experience provided in the proposal

d) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the quote. The quote shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Quotes that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed to be unacceptable and shall not be considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution.

(e) Quotes submitted for consideration for award shall address the full scope of the solicitation.

4.2.2 Subfactor B – Personnel Requirements

The Offeror shall quote the overall allocation of personnel and labor hours.

4.2.2.1 Key Personnel

Key Personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government (IAW C-237-H002, SUBSTITUTION OF KEY PERSONNEL).

Key Personnel labor category minimum qualifications are provided within the PWS. Offerors shall provide one resume for each individual the Offeror proposes to fulfill the positions identified as Key below:

Radiation Worker(s);

Radiological Control Technicians (RCTs);

Supervisor Radiological Control Technicians (SRCTs);

Contamination Workers;

Engineer(s).

The Offeror shall also describe where Key Personnel are located within the organization and describe the specific planned responsibilities (both technical and management, if applicable) for each Key Personnel. This is intended to be more than functional job titles; the Offeror shall provide details.

Offerors shall only offer Key Personnel that, at the time of quote submission, the Offeror has a good faith expectation of providing at award. The Offeror shall submit a current “Letter of Intent” (with salary information redacted) with all resumes supplied for contingent Key Personnel hires. The Letter of Intent must be signed by the contingent hire employee and the Offeror. Additionally, the Government considers the submission of Letters of Intent for proposed contingent Key Personnel to be material to the proposal since these Letters of Intent demonstrate the Offeror's ability to hire personnel with the qualifications offered. Resumes shall include, as a minimum, the following information:

a) Name, years of related professional job experience (to include employer name/company, tenure dates by position, position title, responsibilities, and experience as it relates to the anticipated PWS task(s) to be assigned to the individual);

b) Degrees held and/or other pertinent education, including date(s), degree(s), and respective college or university from which the degree(s) was received;

c) Specialized experience, qualifications, and/or certifications relevant to the requirements. Include title, description, dates, and from where/whom attained;

d) Citizenship; and

e) If the person is a contingent hire, please place the word “Contingent” next to the person’s name.

Although resumes of Key Personnel are not included within the 35 page limitation of Volume I, each resume is limited to three (3) pages. When both sides of a sheet display material it will be counted as two pages. See page limitation sections above.

4.2.2.2 Non-Key Personnel Requirements

The offeror shall submit a description for each of their company-unique personnel qualification identifiers (e.g.

Engineer) and any amplifying qualification to differentiate within categories (e.g. Engineer III, Engineer IV, and Systems Engineer). Each description shall not exceed ½ page in length, but should be sufficient to provide an explanation why the quoted labor category will be necessary for performance.

Submit estimated number of personnel requiring a dosimeter (TLD) for work per PWS.

4.3 Factor II – Management Approach (Volume II)

4.3.1 Staffing Plan

The format for the Staffing Plan without Price is provided as an attachment. The Offeror shall provide a Staffing Plan (in an Excel file, without burdened rate information), which shall include all offered labor category personnel (by name, for both the Offeror and subcontractors) known at the time of quote submission to support the functional areas specified in the PWS. The Offeror shall complete all columns in the Staffing Plan. All Key Personnel shall be identified. The Offeror shall highlight any positions to be staffed by Key Personnel.

4.3.2 Management Plan

The Offeror shall submit a Management Plan which demonstrates its management approach and ability to effectively manage all efforts specified within the PWS.

4.3.3 Approach

The Offeror shall address its overall management approach and ability to plan, manage, and execute all efforts required by the PWS, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance, and obtaining Government feedback. The Offeror shall describe processes to be used by the Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

Furthermore, the Offeror shall describe its ability to maintain a viable workforce for this requirement. Address approach to retain qualified personnel resources in order to minimize staff turnover; describe the Offeror’s hiring process to fill vacancies in a timely manner to support the operational requirements of the PWS. Historical results of the Offeror’s staff recruitment process shall also be provided, in terms of actual hiring cycle times from departure to onboarding of qualified resources. Provide this level of detail for major subcontractors proposed as well.

4.3.4 Organization

The Offeror shall provide an organization chart that illustrates how the Offeror will effectively manage performance within the constructs of its organizational structure. The Management Plan shall describe the Offeror’s corporate structure and ability to manage a high performing team, describe the procedures in place for monitoring and controlling costs, and also demonstrate that the Offeror will be successful in undertaking these management and cost control efforts. If teaming or subcontracting is contemplated, the Offeror shall provide a full description of:

a) Proposed subcontractors or team members;

b) Portions of the tasks within the PWS that will be subcontracted;

c) The distribution (percentage) of hours assigned within the subcontracted tasks for each subcontractor.

d) Binding agreements/arrangements the Offeror has with its teammates and/or subcontractors as well as why and how such agreements/arrangements will benefit the Government and aid the Offeror in achieving the requirements and objectives of this effort;

e) Management structure for coordinating and controlling subcontractors and team members;

f) Subcontractor deliverables to the prime and payment tracking;

g) Points of contact for the Subcontractor; and

h) The sole bearer of ultimate responsibility for performance by the subcontractor and team members.

While it is recognized that the Offeror’s quotation submission may not be able to detail specifics that will only be determined post-award, the Management Plan shall demonstrate the concept of operation to most effectively meet projected task requirements and integrate functional areas.

4.4 Factor III – Past Performance (Volume III)

4.4.1 Recent and Relevant Past Performance References

The Offeror shall provide up to three Past Performance References, which must have Department of Energy (DOE) or Department of Defense (DOD) Nuclear Decommissioning Experience with its quote to encompass its relevant performance for periods in excess of six months within the last three years prior to the due date of quotes. In addition, Offerors shall submit one Past Performance Reference for each major subcontractor. If no major subcontractors proposed, at least one Past Performance Reference shall be provided for the subcontractor performing the largest portion of subcontracted work under this effort.

The Past Performance References should be relevant in that they are of similar scope, size, and complexity to the effort in this solicitation; and provide sufficient context to enable evaluators to measure the likelihood that the Offeror will satisfy the requirements. Common aspects for determining relevancy include similarity of service/support, complexity, dollar value, contract type, use of key personnel, and extent of subcontracting /teaming.

The identified Past Performance References can be with Federal, commercial, or other customers.

For each Past Performance Reference, the Offeror shall identify at least one of the following customer POCs:

Program Manager (PM), Procuring Contracting Officer (PCO), or Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, fax number, and email address for each POC. The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

4.4.2 Past Performance Questionnaire

The Offeror shall submit one Past Performance Questionnaire, provided as an attachment, to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not; however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer on or before the quote due date. Electronic submission via e-mail by the customer is required. CPARS reports may be submitted as an attachment in lieu of Past Performance Questionnaires.

If a customer POC has submitted a Past Performance Questionnaire for the Offeror within the past four (4) months that provides for the same requested information as in the attachment, then that previous Past Performance Questionnaire may be submitted to sylvia.v.perry@navy.mil.

4.4.3 Previous Contracting Effort Narratives

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also provide one Previous Contracting Effort Narrative detailing the following information:

Describe how the scope for this Past Performance Reference relates to the requirement being solicited in similar scope, size, and complexity.

Describe significant achievements, challenges, or obstacles that were encountered during performance identified in the Past Performance References. Reference performance issues and the measures taken to overcome them.

Provide performance criteria/measures that were applied in evaluating performance, for each Past Performance Reference identified. (The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each Past Performance Reference.)

4.5 Factor IV – Price (Volume IV)

No Technical, Management, or Past Performance information shall be submitted as part of the Price Quotation.

Offerors shall submit price quotations in accordance with the instructions provided herein. Incomplete price quotations shall result in a determination of Offeror non-responsiveness to solicitation instructions, and consequently removal of the Offeror from the competition. Volume IV, Price shall include the contract line items as delineated within Supplies or Services and Prices/Cost section of the solicitation and the Pricing Breakdown attachment to the solicitation.

NOTE: Providing separate pricing for the FAR 52.217-8 optional six-month extension period is not required.

4.5.1 Complete Supplies or Services Section of the Solicitation All required price information shall be submitted in the Supplies or Services section of the Solicitation for all priced CLINs. Do not provide price information for non-priced CLIN(s), for example CLIN 0004: CDRLs.

4.5.2 Breakout Price Justification

Submit a separate breakout pricing justifying the basis for the entire quote including, but not limited to, fully burdened rates for the identified labor categories.

4.6 Solicitation Fill-In Information and Contract Documentation (Volume V)

4.6.1 Fill-ins

Offerors shall complete Supplies/Services and Prices/Costs Fill-ins with price quotations and submit in this Volume V.

4.6.2 Organizational Conflict of Interest (OCI) Statement and Mitigation Plan (if applicable) If any Offeror has an OCI, the Offeror must notify the Government and must submit an OCI mitigation plan with its quotation. Failure by an Offeror that has identified a potential OCI or an eliminated OCI, to submit an OCI mitigation plan with its quotation shall be considered grounds for disqualification from award.

Step 1: If it is believed that conflicts of interest are real, possible, or perceived, the Offeror shall submit a letter within 14 days of the release of the solicitation identifying those OCI issues and the strategy that the Offeror intends to use for mitigation. This letter will be for notification purposes and for the Government to conduct any necessary research, and no determination will be made by the Government based on this letter. If no OCI issues are present or anticipated, no action is required of the Offeror at this time.

Step 2: The Offeror shall state whether it has an OCI conflict regarding this solicitation. If an OCI is present or anticipated, the Offeror shall provide details and submit an OCI mitigation plan as part of its proposal submission. If the Offeror does not believe any conflicts of interest exist, the Offeror shall clearly state this in its offer cover letter, in addition to providing its corporate policy for resolving OCIs. Organizational charts and/or corporate policy may be submitted in addition to the OCI Mitigation Plan.

The Government reserves the right to determine whether or not any mitigation plan provided by an Offeror is sufficient to protect the Government.

For example, the Government will not accept mitigation or elimination measures that:

a) Create (an) additional burden(s) on the Government to implement;

b) Involve directed subcontractors or creating separate lines of reporting or any modification to the Government and prime contractor relationship; or

c) Is deemed, in the sole discretion of the Contracting Officer, to provide insufficient organizational independence between the prime contractor or a subcontractor under the contract and a prime contractor or subcontractor for work that will be covered by this solicitation.

d) Involve additional oversight or commitment of resources by the Government, such as agency review of contractor deliverables, internal review of task assignments for OCI before issuance, or formalized monthly reviews of work performed and projected.

(End of Summary of Changes)