COMBINED_18QN040_WINDOW_TINT.doc

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS.

The RFQ number is N4215818QN040. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-100 and DFARS Change Notice 20180824. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 811122 and the Small Business Standard is $11 million. This is a competitive, 100% Small Business Set-Aside action. The Small Business Office concurs with the set-aside determination.

The NAVSEA Norfolk Naval Shipyard requests responses from qualified sources capable of providing:

LINE

ITEM NO.

Period of Performance:

18 September 2018 through 30 November 2018

Place of Performance:

NORFOLK NAVAL SHIPYARD (NNSY)

(INSIDE CONTROLLED INDUSTRIAL AREA)

PORTSMOUTH VA 23709-5000

Contractor must Bid IAW with Statement of Work below:

1.

scope

1.1 This Statement of Work (SOW) requires contract services to install window tint to the crane operator’s cab on fourteen (14) Portal cranes and two (2) Yard Derrick (YD) floating cranes at Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia. The work is required to be performed at an elevation approximately eighty (80) feet above both ground level (land-based cranes) and sea level (floating cranes). The contractor shall provide all labor, supervision, materials, equipment, tools, and transportation required to install window tint to the subject sixteen cranes.

2. applicable documents

2.1 None Required.

3.

Requirements

3.1 Environmental Health and Safety Requirements

3.1.1 Environmental. The contractor and his subcontractors shall comply with all environmental health, and safety regulations. Government environmental, health and safety inspectors, and any explicit or implicit approvals, do not relieve the contractor of an obligation to comply with all applicable environmental, health, and safety regulations. The Government will investigate all written complaints received from contractor employees, federal civilian employees, or military personnel concerning environmental violations, unhealthful, or unsafe conditions.

3.1.2 Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved protective safety equipment to include hard-hats, steel-toe safety shoes, safety glasses and hearing protection. In addition to the above protective safety equipment, the contractor personnel at the work site shall have in their possession, and properly wear when required, fall protection harness with lanyard.

3.1.3 Lockout and Tags-Plus Program. The contractor, subcontractor, and Non-NNSY Government Agencies (NNGAs) employees or representatives present on property under NNSY cognizance shall comply with the Hazardous Energy Control (HEC) requirements of 29 CFR 1915.89 and shall comply with the procedures as identified in NAVSEA Occupational Safety, Health, and Environment Control Manual for Naval Shipyards (OSHECM), Chapter 250. The contractor shall notify the Technical Points of Contact (TPOC) and/or Contracting Officer’s Representatives (CORs) of the HEC scope of work prior to start of work. The contractor shall notify the TPOCs and/or CORs of any changes or deviations to the HEC work. For multiple employer work, the contractor and the NNGAs shall each assign their Lockout/Tags-Plus Coordinator (LOTC) and each employer’s LOTC shall coordinate HEC work with the NNSY LOTC meeting the requirements of Appendix 250.B-1 through B-3 of OSHECM Chapter 250. The contractor shall provide HEC locks to their employees for their use in HEC work. The HEC locks shall have red bodies with name labels or affixed name tags, identifying whom installed the HEC lock(s) and a point of contact telephone number. The contractor shall use HEC lock name labels and tags that maintain legibility and durability when subjected to the application environment. The NNSY cognizant Lockout/Tags-Plus Coordinator (LOTC) will provide HEC tags to the contractor for HEC work if machinery, equipment, or systems (MES) cannot be locked out. NNSY will provide the contractor with a copy of the Hazardous Energy Control (HEC) program and Lockout/Tags-Plus procedures used by NNSY. After contract award and prior to commencement of work, the contractor and subcontractor(s) shall submit documentation that their employees are knowledgeable of NNSY’s HEC Program requirements. NNSY will provide Energy Control Procedures (ECPs) to the contractor and will indicate the energy isolation boundaries of all power switches, safety switches, circuit breakers, valves, etc. that can be padlocked for protection against hazardous energy for personnel who may be present and provide instructions on how the energies shall be relieved or dissipated. The contractor shall review and comply with the ECP and shall ensure all subordinate personnel are knowledgeable of the ECP prior to commencement of work. NNSY’s HEC Program instruction OSHECM Chapter 250 and OSHA 29 CFR 1915.89 are available from NNSY public access web site:

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx.

3.1.4 The contractor shall properly use, within manufacturer requirements, and safely store all hazardous materials used at NNSY. The contractor shall remove all hazardous material from NNSY when it is no longer needed to support contractor operations.

3.2 General Requirements

3.2.1 Security Requirements. The awarded contractor will require access to NNSY and the NNSY Controlled Industrial Area (CIA). Within 10 working days after award, the contractor shall contact the government representatives (via telephone) listed in section 5 for entry and escort requirements to NNSY. The government will provide an escort for each day the contractor is required to be at NNSY.

3.2.2 Cameras. No cameras, including cell phone cameras, laptop computer cameras and tablet computer cameras are allowed inside NNSY. Violations can range from confiscation of the equipment containing a camera to contractor removal from NNSY.

3.2.3 Execution. The contractor shall provide all labor, supervision, field engineering, tinting materials meeting the specifications in this SOW, equipment, tools, and contractor transportation required to perform the work in this SOW. A “clean-as-you-go” work methodology for contractor work shall be employed to maintain a level of cleanliness that will not interfere with normal shipyard operations or cause a work environment that may be unsafe. Contractor shall remove all unused work related materials from the work site and dispose of them meeting the requirements of all federal, state, and local regulations. Utilities for power tools (90 psig compressed air and 115VAC electricity) are available on-site for use by the contractor.

3.2.4 Pre-Job Brief. The government will provide a Technical Point of Contact (TPOC) for this job, who will be responsible for job oversight, quality assurance, communication of information, and assist to resolve field issues. The TPOC and the contractor shall hold an in-person briefing before beginning work each day to discuss as a minimum: the type (portal or floater) crane, which crane(s) will be worked, address work safety, compliance to safety requirements, and discuss the Lockout Tags Plus requirements for the crane(s) being worked that day. The TPOC is responsible for reporting status of work and completion of work on each crane as work progresses.

3.3 Work Requirements

3.3.1 Location of Cranes. The portal cranes are located on the NNSY waterfront, inside the fenced CIA. The two floating cranes may be located inside or outside the CIA depending on their schedule. The government escort will provide to the contractor each days scheduled crane(s) and facilitate contractor entry on each crane. The crane numbers are provided in the table in section 6.

3.3.2 Work to be performed. All glass paneled windows in the cranes listed in section 4 shall be tinted by contractor application of window tinting film. The awarded contractor shall provide employees with suitable skills to perform the required work of this SOW. No defects such as: edge gaps exceeding 1/16”, air bubbles, or creases in the tinting film. These defects or other government noted defects will require repair up to and including removing the defective tinting film and replacement with new. Defects due to contractor workmanship shall be fixed at no additional cost to the government. Figure1 and Figure 2 show the location of each window to be tinted and details the dimensions and square footage of each window.

3.3.3 Tint Specification. MADICO automotive window film; product name: Wincos - Premium Series IR, Wincos 60 with the following specifications shall be used. Equal or superior specifications may be suggested by the contractor. Contractor suggestions must be approved by the government prior to the contractor making any material order.

WINCOS

Premium Series IR

Heat Gain Coefficient Total

Solar Heat Rejection Infrared

Rejection

Figure 1

Portal Crane Operator Cab Sketch

NOTE: L = Left, R = Right, F = Front

Left Side View Front View Right Side View

3.4 Portal Crane Window Dimensions

3.4.1 (L1, R1) - 11” x 44” = 3.36 ft2 each

3.4.2 (L2, R2) - 11” x 26” = 1.99 ft2 each

3.4.3 (L3, R3) - 40” x 43” = 11.94 ft2 each

3.4.4 (L4, R4) - 40” x 51” = 14.17 ft2 each

3.4.5 (L5, R5) - 24” x 43” = 7.17 ft2 each

3.4.6 (L6, R6) - 24” x 43” = 7.17 ft2 each

3.4.7 (F1) - 32” x 42” = 9.33 ft2

3.4.8 (F2) - 7” x 27” = 1.31 ft2

3.4.9 (F3) - 8” x 22” = 1.22 ft2

3.4.10 (F4) - 42” x 64” = 18.67 ft2

3.4.11 Total glass square footage for a Portal crane operator cab: 122.13 ft2

Figure 2

YD Floating Crane Operator Cab Sketch

NOTE: L = Left, R = Right, F = Front

Left Side View Front View Right Side View

3.5 YD Floating Crane Window Dimensions

3.5.1 (L1, R1) - 51” x 31” = 10.98 ft2 each

3.5.2 (L2, R2) - 44” x 43” = 13.14 ft2 each

3.5.3 (F1) - 62” x 23” = 9.90 ft2

3.5.4 (F2) - 78” x 30” = 16.25 ft2

3.5.5 (F3) - 78” x 58” = 31.42 ft2

3.5.6 (Door (not shown)) - 24” x 24” = 4.00 ft2

3.4.7 Total glass square footage for a YD floating crane operator cab: 85.69 ft2 4.

SCHEDULE

4.1 Within 10 days after award, the contractor shall contact the government representatives listed in Section 5 to schedule entry into NNSY CIA area. Entry into the CIA area shall be planned a minimum of fifteen (15) days prior to contractor entry into the CIA area.

4.2 All work shall be performed during NNSY normal working hours of 7:30am to 4:00pm Monday through Friday excluding federal holidays.

5.

QUALITY ASSURANCE

5.1 Quality Assurance Surveillance Plan

6.2 Window Tint Quality Check-Off Sheet

Satisfactory tint installation DC29

Satisfactory tint installation DC30

Satisfactory tint installation DC31

Satisfactory tint installation DC32

Satisfactory tint installation DC33

Satisfactory tint installation DC34

Satisfactory tint installation DC35

Satisfactory tint installation DC37

Satisfactory tint installation DC38

Satisfactory tint installation DC39

Satisfactory tint installation DC40

Satisfactory tint installation DC41

Satisfactory tint installation DC42

Satisfactory tint installation DC43

Satisfactory tint installation YD255

Satisfactory tint installation YD257

NNSY Point of Contact During This Service:

Technical Point of Contact - To be announced upon award

Contracting Officers Representative (COR): To be announced upon award COR Supervisor: To be announced upon award Invoice Certification Point of Contact – To be announced upon award The following FAR provisions and clauses are applicable to this procurement:

52.212-1 Instructions to Offerors - Commercial Items

52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items;

52.212-4 Contract Terms and Conditions - Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items including

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management

52.204-13 SAM Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 CAGE Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations –Representation

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post Award Small Business Program Rerepresentation

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities

52.222-22 Previous Contracts and Compliance Reports

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity for Workers w/Disabilities 52.222-50 Combating Trafficking in Persons

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restriction on Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Reps and Certs

52.232-33 Payment by Electronic Funds Transfer - SAM

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.247-34 FOB Destination

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

Quoters shall include a completed copy of 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7012 Safeguarding Covered Defense Info and Cyber Incident Reporting

252.204-7015 Disclosure of Information to Litigation Support Contractors 252.223-7006 Representation Regarding Combating Trafficking in Persons

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests And Receiving Reports

252.232-7006 Wide Area Workflow Payment Instructions

252.232-7010 Levies On Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel [for services only] 252.244-7000 Subcontracts For Commercial Items

252.247-7023 Transportation of Supplies by Sea

CLAUSES INCORPORATED BY FULL TEXT

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name lables and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

NAVAL SEA SYSTEMS COMMAND - NORFOLK NAVAL SHIPYARD

SERVICE CONTRACTS DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact CONTRACT SPECIALIST, Anjuné Ennis, CODE 412.2A, NAVSEA, NORFOLK NAVAL SHIPYARD, SERVICE CONTRACTS DIVISION, BLDG. 1500, 2ND FLOOR, PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-8364.

HAZARDOUS CHEMICAL EXPOSURE

Contractors are informed that their employees present on property under Norfolk Naval Shipyard cognizance may be exposed to hazardous chemicals as a result of shipyard operations. Information on the materials may be obtained from the Shipyard Safety and Health Office, Code 106.1, phone number (757) 396-3702 or 396-7912.

Ref. NAVSHIPYDNORINST PS100.56 VOL VI CHAPTER II PARA. 7-J(3)

REQUIREMENTS FOR ACCESS TO NNSY

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed/renewed on an annual basis. The costs incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm (under "Popular Links").

ACCESS TO NNSY BY DELIVERY PERSONNEL

Delivery personnel requesting access to NNSY must adhere to the requirements set forth in the Clause entitled “REQUIREMENTS FOR ACCESS TO NNSY” herein.

INSPECTION AND ACCEPTANCE

Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after rejections, risk of loss will be on the Contractor unless loss results from negligence of the United States Government. Not withstanding the requirements for any Government inspection and test contained in specifications applicable to this contract, except where specialized inspections or tests are specified for performance solely by the Government, the Contractor shall perform or have performed, the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the drawings, specifications and contract requirements listed herein, including, if applicable, the technical requirements for the manufacturer's part numbers specified herein.

CONTRACTOR'S VEHICLE REQUIREMENTS

Controlled Industrial Area (CIA) access of contractor vehicles requires that the company name be displayed on both sides of all company vehicles including privately owned vehicles being utilized in performance of a contract or purchase order. Cardboard or paper signs taped to a vehicle or placed in the window will not be acceptable to meet this requirement. Temporary vehicle passes (TVP) will be issued and must be displayed on the left front dash at all times. Failure to comply will result in the contractor being denied access to Norfolk Naval Shipyard CIA.

The contractor's failure to comply with this requirement relieves the Norfolk Naval Shipyard of any liability regarding demurrage and/or detention costs associated with delays to gain access.

PERSONAL PROTECTIVE EQUIPMENT

Contractors are responsible for all personal protective equipment required by their employees in the performance of this requirement.

This announcement will close at 3:00 PM EST on September 13, 2018. Contact Anjune Ennis who can be reached at (757) 396-8364 or email anjune.ennis@navy.mil. Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote, which shall be considered by the agency.

FAR 52.212-2, Evaluation - Commercial Items is applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors - a combination of price and delivery/a determination of responsibility/technically acceptable low bids. The relative importance of the factors is as follows delivery time more important than price.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/ All quotes shall include price(s), FOB point, point of contact, name and phone number Tax I.D. #, Duns #, Cage Code, GSA contract number if applicable, business size, and payment terms. Quotes shall be submitted via email to anjune.ennis@navy.mil. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

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