COMBINED_N42158-18-Q-N009.doc

This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the information in FAR Part 12.6 using Simplified Procedures for Certain Commercial Items, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/).

The RFQ number is N4215818QN009. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-95 and DFARS Change Notice 20170413. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 811310 and the Small Business Standard is 7.5 million. This is a single source requirement to large business Link-Belt Construction Equipment Company. Norfolk Naval Shipyard (NNSY) intends to award to Link-Belt Construction Equipment Company a single source basis for OEM Repair of One (1) FMC 62 Hydraulic System on a Link Belt Crawler.

The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source, Link-Belt Construction Equipment Company, under the authority of FAR 13.501(a)(1)(ii). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. In accordance with FAR 5.102(a)(6), the required justification or documentation is enclosed.

Item 0001 -: Service to repair a FMC 62 Hydraulic System on a Link Belt Crawler in accordance with the Performance Work Statement (PWS) found Herein All aspects of service to be coordinated between authorized government representative and the contractor.

Period of Performance 9 May 2018 through 30 August 2018 Performance Work Statement

1.0 SCOPE. This statement of work (SOW) requires the Contractor, a Link-Belt authorized distributor to perform repair to Government-owned heavy mobile equipment. This is a single Link-Belt material handler crane based on a crawler chassis. The repairs shall include the hydraulic system and other items listed herein. The machine is in a partially disassembled state.

2.0 APPLICABLE DOCUMENTS. The following documents, of the issue in effect on date of invitation for bids or request for proposal, form a part of this SOW to the extent specified herein. The documents are referred to by reference number only in this SOW. In case of difference between the following documents and this SOW, this SOW shall govern to the extent of such difference.

Naval Facilities Engineering Command

NAVFAC P-307 Management of Weight Handling Equipment June 2016

Society of Automotive Engineers (SAE)

SAE J517 Hydraulic Hose Specifications SAE J516 Hydraulic Hose Fittings SAE J1273 Recommended Practices for Hydraulic Hose Assemblies

International Organization for Standardization (ISO)

Hydraulic Fluid Power-Hose Assemblies-Practices for Hydraulic Hose Assemblies (ISO/TS 17165-2:2013)

Occupational Safety and Health Administration (OSHA)

29 CFR 1910.179 “Overhead & Gantry Cranes”

29 CFR 1926.550 “Cranes & Derricks”

3.0 REQUIREMENTS. Norfolk Naval Shipyard equipment identification designation is USN 42-02511, FMC-62. This is an FMC Crawler Model Number LS 7400 APH, Serial Number 31H5-402C; a tracked excavator/mobile crane carrier and excavator upper with straight material handling boom and straight jib. Hereafter, the machine will be referred to as FMC-62. Upon completion of the repairs, the Contractor shall inspect and operationally test the equipment, then deliver the machine back to NNSY. The Government will inspect, operationally test and load test the equipment at NNSY. NNSY Technical Point of Contact to be named at time of award or to be named at time of award . The Administrative Point of Contact, acting in the COR role, to be named at time of award . This statement of work (SOW) requires the Contractor to perform the following work:

a. The contractor shall restore FMC-62 to a fully functional condition as defined by the OEM manufacturer’s rebuild standard. This shall include all mechanical and electrical safety devices.

b. The minimum specific tasks are included in Section 3.2.

c. The Contractor shall provide a technical submittal for a new air conditioning system, Section 3.2.1.

d. The Contractor shall provide a Component Parts Material Specification submittal, Section 3.3.

e. The Contractor shall provide delivery services of FMC-62 to the government site of origin, Norfolk Naval Shipyard, Portsmouth, VA.

3.1 General Requirements. Required for work performed on US Government property.

3.1 Environmental Health Safety and Security Requirements. The Contractor and his Sub-Contractors shall comply with all environmental health, and safety regulations. Government environmental, health and safety inspectors, and any explicit or implicit approvals, do not relieve the Contractor of an obligation to comply with all applicable environmental, health, safety, and security regulations. The Government will investigate all complaints of environmental health safety or security violations received in writing from Contractor employees, federal civilian employees, or military personnel.

3.1.1 Crane Access Safety. The Contractor shall not board a NNSY crane without the expressed permission of the Crane Operator. The Contractor shall notify the Chief Rigger in Charge (CRIC) or the Crane Operator directly prior to boarding any crane to ensure that boarding is performed safely.

3.1.2 Safety Equipment. The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All Contractor personnel shall have in their possession and shall properly wear OSHA approved protective safety equipment to include hard-hats, steel-toe safety shoes, high visibility vests, safety glasses and hearing protection. The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

3.1.3 Fall Protection. The Contractor shall provide and utilize proper guarding around every open-sided platform and work surface edge or shall use other means of fall protection to include a fall protection safety harness and lanyard, fall restraint system, safety nets, or other appropriate protection against fall hazards meeting the requirements of 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926.

3.1.4 Personnel Protective Equipment (PPE). All personnel who cross the red demarcation line at Hitchcock Street on the waterfront, or approach NNSY from the water, while aboard vessels conducting or exposed to industrial operations, or while in a posted industrial area inside or outside the Controlled Industrial Area (CIA), will wear mandatory PPE at all times. Mandatory PPE includes a hard hat that shall be identified with the name of the respective Contractor, safety glasses with side shields, safety-toed shoes, and hearing protection on their person at all times in case they need it. Personal Flotation Devices (PFDs) shall be worn when walking or working near an unguarded edge exposed to water. In addition, all personnel shall wear additional PPE as appropriate to minimize exposure to hazards of the work being performed.

There are some exemptions to this policy but they should be clearly understood before they are applied. When in doubt contact the Contracting Officer and wear PPE until the Contracting Officer provides clarification. The following areas have been identified as being exempted from the use of PPE:

a. Non-Hazardous Streets and Pedestrian Walkways. Streets and marked pedestrian walkway/aisles within the CIA do not normally require the use of mandatory PPE. Employees using these areas for passage only are encouraged to use PPE as specified in this chapter, but its use is not mandatory. Due to the dynamic nature of industrial operations in the CIA, hazardous operations may occur intermittently in these exempted areas. Personnel present in these areas, whether equipped with PPE or not, should remain alert at all times for operations which might create a hazard which exposure would be reduced by the proper use of PPE. In these cases, personnel should immediately leave the area of the hazard. Where the hazard cannot be avoided due to the nature of the employee's work assignment, the employee should immediately obtain and use the necessary PPE before returning to the area. This exemption does not apply on piers, dry docks, and in areas around or between dry docks.

b. Non-Hazardous Indoor Areas. Enclosed cabs of vehicles and equipment; toilets; washrooms; enclosed corridors and stairwells; cafeterias; inside snack bars; Temporary Field Offices (TFOs); office spaces; submarine maneuvering spaces; Radiological Control Office (RADCON) Control Points; wardrooms; log rooms; and similar spaces which are separated from industrial operations by fixed walls or bulkheads are exempt from these requirements. In the event that hazardous industrial operations should occur in spaces of this nature, all personnel potentially exposed are required to obtain and utilize appropriate PPE for the duration of the hazardous operations or hazardous environment. Personnel conducting hazardous operations in these spaces are also required to use appropriate PPE for the task being performed. Personnel present in these areas, whether equipped with PPE or not, should remain alert at all times for operations which might create a hazard which exposure would be reduced by the proper use of PPE. In these cases, personnel should immediately leave the area of the hazard. Where the hazard cannot be avoided due to the nature of the employee's work assignment, the employee should immediately obtain and use the necessary PPE before returning to the area.

c. Shop/Areas Outside The CIA. Contractors shall wear suitable PPE to protect themselves against any hazard they may be exposed to by the nature of the work being performed or environmental conditions within an area. If such an area requires PPE of any kind, it will be posted in the area.

3.1.5 Fire Safety. When starting work in the facility, Contractors shall require their personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency Fire Division 757-396-3333 phone number. The Contractor shall report immediately to the responsible Fire Division any fire, no matter how small.

3.1.6 Emergency Response. The Contractor shall immediately contact the Fire Division/Emergency Medical Services 757-396-3333 upon witnessing flooding, fire, injury to personnel, or any other incident or casualty requiring emergency response and provide the location and other pertinent details.

3.1.7 Spill Contingency And Control. The Contractor shall notify Fire Division 757-396-3333 immediately upon discovery of any spill discharge, regardless if Contractor generated or by another source. Notification shall identify when spills/discharges are Contractor caused. The Contractor shall cleanup all spills and discharges caused by any of its work operations. The Contractor shall maintain cleanup capability commensurate with the spill potential of its work operations.

3.1.8 Hazardous Waste Containers. The Contractor shall properly manage aerosol cans and containers of hazardous materials including coolant, fuel, paints, lubricants, solvents and portable toilet disinfecting chemicals. The containers shall be provided to the Government for disposal.

3.1.9 Control And Reporting Of Hazardous Material Usage. NNSY must report all hazardous material storage and usage on NNSY property. The Contractor shall provide Material Safety Data Sheets (MSDS) for all hazardous materials brought into NNSY. The MSDS shall be delivered to the Government prior to the material entering NNSY. The Contractor shall submit a report to the Government listing of MSDSs grouped by hazard category, with amounts planned for use at NNSY. The Contractor shall ensure that hazardous material containers are labeled and are not removed or defaced. The hazardous material containers shall be labeled, tagged or marked with the information below. These label requirements also apply to any container which the hazardous materials are transferred.

a.

Identify the hazardous material b.

Appropriate hazardous warnings c.

The name and address of the chemical manufacturer, importer, or other responsible party.

The Contractor shall safely store all hazardous materials at NNSY meeting the requirements of applicable Federal and State regulations. The Contractor shall remove all hazardous material from NNSY when it is no longer needed to support Contractor operations.

3.1.10 Security Requirements. The Contractor requiring access to NNSY shall be entered into the NNSY Contractor Visitor System (CVS). The Contractor will be provided an electronic copy of the CVS application form. The Contractor shall provide the required information for access to NNSY. This information includes the names, date of birth, place of birth, and citizenship of all Contractor personnel requiring access to NNSY.

a. Foreign Nationals: Due to increased security requirements, foreign national access to the base will not be allowed except under extreme circumstances. Approval of access by foreign nationals requires a significant amount of time. The following information must be provided to the Contracting Officer (KO), or Contracting Officer’s Representative (COR) a minimum of 35 calendar days before a visit:

1. Name

2. Country of Origin

3. Firm/Contract Number

4. Area to be visited

5. Reason for visit

6. Exact dates when visit will occur.

When approval is received, the individual(s) must be escorted at all times by a NNSY designated individual.

b. Personnel Badging. Contractors, sub-contractors and delivery drivers are responsible for enrollment in the DBIDS system for Government facility access. The Contractor shall obtain and maintain DBIDS access for NNSY and Naval Station Norfolk for all of its personnel entering these facilities for the duration of this Contract. Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. For the requirements herein, participation in the DBIDS is mandatory. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. The Contractor and sub-contractors shall obtain and maintain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html.

c. Vehicle Permits: All vehicles entering any naval activity are required to obtain a permit in accordance with facility regulations. The vehicle permits can be obtained from the Pass and I.D. Office. Vehicles will be required to have a company logo or identification visible on both sides. All Contractor vehicles and equipment, when not in use, shall be locked or removed from the facility or otherwise disabled or secured preventing unauthorized operation.

d. Cameras: No cameras, including cell phone cameras, and laptop cameras, are allowed inside naval activities.

e. Portable Computer Equipment: Authority to operate computer systems on NNSY must be granted by base security. The contractor shall notify the COR two weeks prior to the desired equipment entry date. The Contractor shall provide the required equipment information.

3.1.11.

Original Equipment Manufacturer Representative. The Contractor shall meet the qualifications requirements of NAVFAC P-307 June 2016 Revision. The Contractor shall be a FMC/Link-Belt authorized distributor or meet the training and qualifications defined in Section 7 of NAVFAC P-307 June 2016. The Contractor shall provide a copy of written certification of meeting one of these two qualifying requirements with the Contractor’s bid or proposal.

3.2 Work to be Performed. Link-Belt Mid-Atlantic has completed the open and inspect contract of FMC-62 at Link-Belt Mid-Atlantic’s site. The Link-Belt Mid-Atlantic has stored the equipment at his site. The Contractor shall determine the sequence of the tasks listed below. The Contractor shall report to the Contracting Officer, and the Contracting Officer’s Representative, any unacceptable material condition discovered, additional to the tasks required of Section 3.2. After Government review, the Contracting Officer will provide resolution. The Contractor shall provide all required OEM technical support, labor, supervision, fabrication, parts, materials, equipment, tools, freight, and transportation including regulatory transport permits, necessary to perform all work required of this SOW. The Contractor shall maintain hydraulic cleanliness meeting the standards, requirements and recommendations of the OEM. The Contractor shall provide replacement materials and components meeting or exceeding the OEM’s design requirements, and shall be authorized by an OEM bulletin or the OEM authorized distributor’s signed letter. The Contractor’s rebuild standard shall equal or exceed the OEM specifications and recommendations. The hydraulic cylinder rebuilds shall include new hardware kits including new cylinder gland attachment cap screws. The Contractor shall provide an as-built Component Parts Material Specification that will state actual materials used, with technical specifications. The Contractor shall comply with Quality Assurance requirements of Section 4. The Specifications report format shall be Microsoft Office files and Adobe Acrobat pdf files.

3.2.1 [Submittal] New Air Conditioning System. The Contractor shall remove the existing cab air conditioning system and replace with a new OEM-recommended, Government-approved cab air conditioning system. The Contractor shall provide a technical description and specification of the new air conditioning system including capacity, principals of operation, and installation details. The Contractor shall provide Operation and Maintenance manuals for the new air conditioning system. These Submittals shall be in the Contractor’s standard format. The submittal shall be legible. The submittal shall include any available manufacturer’s specification sheets or catalog cuts. The submittal shall be submitted in Adobe Acrobat file(s) (XXX.pdf file extension).

3.2.2 The Contractor shall remove and replace the clutch assembly.

3.2.3 The Contractor shall remove and replace the electrical wiring harness.

3.2.4 The Contractor shall remove all existing hydraulic hoses. The Contractor shall capture and record the technical specification criteria of all hoses according to equipment system, function, and any available part numbers.

3.2.5 The Contractor shall replace all hydraulic hose assemblies. The Contractor shall manufacture, test, and install replacement hoses of equivalent form, fit, and function as that of the hoses removed. The hoses shall comply with all OEM specifications, requirements and recommendations. Hose quantity is 175.

3.2.6 The Contractor shall remove all existing hydraulic hose connection couplings and fittings. The Contractor shall capture and record the technical specification criteria of all hose connection couplings and fittings according to equipment system, function, and any available part numbers.

3.2.7 The Contractor shall provide and install all new hydraulic hose mating couplings and fittings. The new hydraulic hose mating couplings and fittings shall comply with all OEM specifications, requirements and recommendations.

3.2.8 The Contractor shall inspect and examine mating hydraulic metallic tubing including the sealing surface and threads at all locations where couplings or fittings were removed.

3.2.9 The Contractor shall provide new mating hydraulic metallic tubing. The new mating hydraulic metallic tubing shall comply with all OEM specifications, requirements and recommendations.

3.2.10 The Contractor shall remove, overhaul, bench test and re-install the left and right boom lift cylinders, boom-jib cylinder, and the jib-end pull cylinder.

3.2.11 The Contractor shall remove the existing counterweight control valve assembly and overhaul or replace with new valve assemblies.

3.2.12 The Contractor shall remove, overhaul, bench test and re-install the counterweight lift cylinders.

3.2.13 The Contractor shall remove the existing two operator’s cab hydraulic joystick controllers and replace with new OEM recommended hydraulic joystick controllers. The Contractor shall provide a technical description and specification of the new hydraulic joystick controllers.

3.2.14 The Contractor shall comply with FMC/Link-Belt OEM’s requirements, recommendations, established practices, specifications, and standards of workmanship for re-installation and testing of all replaced and re-installed components of the hydraulic system. This includes sequence of reassembly, components fasteners tightening, assembly cleanliness, fluid filling and filtering, components, hydraulic reservoir and hydraulic line purging and flushing.

3.2.15 The Contractor shall inspect, leak test and operationally test the hydraulic system at normal operating temperature and normal maximum operating pressure. The operational tests shall include verifying and documenting all hydraulic system pressures and relief valve settings meeting the requirements of the OEM specifications.

3.2.16 The Contractor shall install a battery disconnect isolation switch.

3.2.17 The Contractor shall provide supporting technical specification documentation of all material and components installed during the equipment repair project. The material specification shall meet the requirements of Section 3.3 below.

3.2.18 Upon completion of work, The Contractor shall transport FMC-62 to Norfolk Naval Shipyard, Portsmouth, VA 23709.

3.3 [Submittal] Component Parts Material Specification. The Contractor shall provide a report of the material and component specifications of the parts and materials used during the execution of this repair contract. The Contractor shall clearly define part changes, with descriptions and specifications made by the OEM or OEM authorized distributor. The Contractor shall provide a written, signed letter from the OEM or OEM authorized distributor stating that all replaced materials and components perform as designed and meet or exceed all OEM equipment specifications. The Contractor shall provide paper and electronic (pdf) copies of the material and components specifications. The equipment will not be accepted until the Contractor’s material and components specifications and signed letter are received, reviewed, and approved by the Government. The material and component specifications shall include the following:

3.3.1 Approximate length, working pressure, test pressure, material specification, and installation location for each hydraulic hose assembly manufactured and installed on the equipment. The final material and component specifications provided by the contractor shall be in paper and electronic form. Material and component specifications shall be supplied in the Adobe Acrobat format (XXX.pdf file extension), and Microsoft Excel spreadsheet (XXX.xlsx file extension), or Microsoft Word document (XXX.docx file extension).

3.3.2 Counterweight directional control valve assembly part numbers and specifications.

3.3.3 New air conditioning system OEM specification sheets, operation, service and parts manual. The Contractor shall include drawings, sketches, and diagrams showing air conditioner electrical, hydraulic, and mechanical installation.

3.3.4 New hydraulic control joysticks part numbers and specifications.

3.3.5 Electrical drawings for the battery disconnect switch installation.

3.3.6 New clutch assembly part numbers and specifications.

3.3.7 New wiring harness part numbers and specifications.

4.0 QUALITY ASSURANCE. After completion of all work, the Contractor shall visually inspect and operationally test, in accordance with OEM specifications and requirements, the FMC-62 hydraulic system and components, the air conditioner, and the battery disconnect. The Contractor shall test and demonstrate with Government present to witness. The Contractor shall provide 48 hour notice of intent to operationally test and demonstrate the equipment. After return transport to Norfolk Naval Shipyard, Portsmouth, VA, the Government will inspect, operationally test, and load test the equipment, meeting the requirements of NAVFAC P-307.

4.1 Performance and Operational Testing. The Government will inspect and operationally test the new air conditioning system, the counterweight directional control valve assemblies / counter weight lift system, the hydraulic joystick controls, all overhauled cylinders, the battery disconnect switch and all new hose assemblies. The Government will operationally test and load test the FMC-62 before Government acceptance. The Contractor may witness the Government inspection. The Contractor may witness the Government operational test and load test. Any deficiencies discovered to Contractor work will be corrected at Contractor expense.

4.2 Warranty. The Contractor’s work shall be warranted for a period of one (1) year after Government acceptance. All defects in Contractor supplied materials and workmanship shall be corrected at Contractor’s expense within 30 days of Government written notice to the Contractor.

5.0 WORK SCHEDULE. Unless specifically agreed upon, the Contractor shall not perform work aboard Norfolk Naval Shipyard, Portsmouth, VA. Contractor witnessing Government work and testing is not considered work.

5.1 Manufacturing Schedule. The Contractor shall have all work, inspection and testing complete, and ready for Government inspection and testing, within four (4) months after contract award. All punch list items and Contractor work deficiencies identified shall be resolved within 2 weeks of Government inspection and testing.

5.2 Equipment Transport. The Contractor shall transport the equipment to the Government, Norfolk Naval Shipyard, Portsmouth, VA 23709 within 3 weeks after completion of Contractor work.

5.3 Government Inspection, Operational Test and Load Test. The Government will inspect, operationally test, and load test FMC-62 within 2 weeks after the equipment arrival at NNSY.

5.4 Material and Component Specification Submittal Schedule. The Material and Components Specifications shall be provided to the Government no more than 2 weeks after the successful completion of the Government load test. The equipment will not be accepted until the Contractor’s Material and Components Specifications are received, reviewed, and approved by the Government.

ADDITIONAL INFORMATION

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract Preventative Maintenance on Industrial Machinery via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil. SAFETY

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a.

Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name lables and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b.

Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx c.

Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

Contract POC

On Any Problems Concerning The Order, Please Contact Contract Specialist, Angela Goldsmith, Code 410, NAVSEA Contracting Department, Bldg. 1500, 2nd Floor, Portsmouth, VA 23709-5000, Telephone: (757) 396-8360.

IMPORTANT NOTE: In the event that service(s) cannot be accomplished as currently described within this PWS, the contractor MUST immediately notify the Contracting Officer, in writing, of the circumstances preventing successful completion. Failure to do so may alleviate the Government for payment of charges deemed to be outside of the scope of contract.

REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html

NOTE: Bldg 276 TELEPHONE: 757-396-5815 (or 5095)

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-Aug-2018

SEE PERFORMANCE WORK STATEMENT

FOR DELIVERY AND CONTACT INFORMATION

PORTSMOUTH VA 23709

TEL: WITHIN

FOB: Destination N42158

Section G - Contract Administration Data

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE